**Registered Charity No. 1160503**
## **RADWINTER RECREATION GROUND CHARITY UNAUDITED ANNUAL REPORT AND ACCOUNTS 31 MARCH 2023**
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**RADWINTER RECREATION GROUND CHARITY**
## **RADWINTER RECREATION GROUND CHARITY Harbury House, Princes Well, Radwinter. CB10 2TE**
## **The Trustees present their Report for the year ended 31 March 2023**
The charity was established as a Charitable Incorporated Organisation (a Charity with limited liability) by constitution adopted in February 2015. Registration with the charity commission was granted in February 2015, registered Number 1160503.
Objectives and Activities
The objectives of the charity are
To promote for the benefit of the inhabitants of Radwinter and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
The aims of the charity are
- To help improve the health and well-being of the community through the availability of easily accessible community, sporting and recreation facilities.
The trustees comprise 1-6 appointed and 2-4 nominated from the Parish Council. The only persons eligible to be members of the CIO are its charity trustees. Peter Fitch is no longer a Parish Councillor and has remained as a trustee. In these circumstances, the Parish Council declined to nominate an additional trustee.
Operational matters are delegated to management committee consisting of Trustees and management committee members who are co-opted. A proportion of the Trustees are elected annually for a period of 3 years.
Members of the Management Committee (Trustees marked*) were:
|Julie Plisner Haines*|Chair|Elected|
|---|---|---|
|Jane Bailess|Secretary|Elected|
|Kim Haworth*|Treasurer
Elected||
|Helen Brown*||Elected|
|Peter Fitch*||Elected|
|Eileen Duck*(PC)||Nominated|
Katharine Shoolheifer Claire Moore Nicola Wiseman Caroline Baynes Susan Hunt Jake Piper
## **Statement of Trustees responsibilities**
The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also
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**RADWINTER RECREATION GROUND CHARITY**
responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Risks and Reserves**
The Trustees have reviewed the objectives of the charity and considered the nature of the activities and associated risks. During the last two years the Covid pandemic led to the hall being closed over most of that period along with many other charitable concerns this has had a financial impact on the income and running of the Pavilion and Recreation Ground. Fortunately owing to the careful financial management of the hall by the committee of trustees over the years, having a strong reserves policy and the subsequent receipt of covid awards and grants we are in a position where we are able to absorb a certain amount of financial loss. The charity has £17K reserves to cover the next years operating costs and has generated £21K sinking fund for maintenance of Pavilion, MUGA and grounds.
## **Reserves policy and going concern**
During the year the trustees have reviewed the level of reserves they believe are required to fund the work of the Recreation Committee.
- Restricted funds are grants and/or donations received money that are held on trust for particular purposes and can only be spent on those purposes.
- Committed funds is an amount t of money from its “own funds” that the charity has earmarked or set aside for a particular project or area of expenditure.
- Own funds are held to finance working capital requirements and are defined as unrestricted funds. The target for own funds has previously been set at around £14K, which equated to 12 months of budgeted overhead expenditure. Own funds are monitored regularly and discussed at each of the Recreation Ground Committee meetings that occur at least 4 times per year. At 31 March 2023 own funds were £17K (2022: £9K) and virtually matched 12 months of operating costs. The trustees will continue to monitor reserves levels closely during the coming year.
Subsequent to the review of reserves and work undertaken during the year, the trustees are satisfied that sufficient reserves are held to allow the charity to continue operating as a going concern.
The trustees and members considered and concluded there were no material uncertainties for the Radwinter Recreational Ground Charity to continue operating for at least 12 months from the approval of this Annual Report following consideration of budgets, forecasts, cash flow projections and reserves.
## **Finances**
The aim of the Trustees is to raise income derived from recreation activities and hall hire in order to ensure outgoings are adequately covered. Radwinter Parish Council provide £3K towards recreation ground costs.
This report was approved by the Trustees on
**Julie Plisner Haines Chair**
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## **Profit and Loss Account For the year ended 31 March 2023**
|**Income**
Hire and Pitch fees
**1**
Fundraising Events
Donations
Grants
Bank Interest
Total Income
**Expenses**
Running and Maintenance Costs
Improvements
Inspection fees
Pitch Fees
Utilities
Insurance
Sinking Fund
Total Expenses
Proft/(Loss)|**2023**
**£**
7,905
6,366
1,000
3,000
63
18,334
4,817
0
504
6,900
930
1,122
4,360
18,633
(299)|**2022**
**£**
5,000
4,876
0
5,835
3|
|---|---|---|
|||15,714|
|||2,821
0
355
3,066
1,066
1,035
4,360|
|||12,703|
||||
|||3,011|
## **1. Loss for 2023**
The charity made a small loss in the period as income was down compared to pre covid levels and operating costs have not been supplemented with any grants.
## **2. Hire & Pitch Fees**
Hire and pitch fees have recovered from the previous period since cessation of lockdown. However still down on pre-covid levels by c£5K.
## **3. Expenses**
The committee received £3K in the financial year from Radwinter Parish Council to cover a portion of its recreation ground running costs. In prior year the charity received covid grants towards operational costs and have been netted against the relevant cost line, the increase in expenses in this financial year is purely due to the results reflecting the true operating costs.
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**RADWINTER RECREATION GROUND CHARITY**
|**Balance Sheet**
**As at 31 March 2023**
**Fixed Assets**
Pavilion, MUGA and Recreation Ground
**Current Assets**
Other Debtors
Stock
Bank - Restricted
Bank - Designated own funds
Bank and cash - Unrestricted
**Current Liabilities**
Accruals – Bike Track & Playground
Net Current Assets
Net Assets
Pavilion and Recreation Fund
Pavilion and Recreation Fund
Playground & Swing
Proft and Loss Account|1,383
130
0
21,116
17,097|**2023**
**£**
276,810
39,726
8,929
30,797
307,607
275,787
32,119
(299)
307,607|4,120
106
1,011
28,801
9,158|**2022**
**£**
281,170
43,196
16,460|
|---|---|---|---|---|
||8,929||16,460||
||||||
|||||26,736|
||||||
|||||307,906|
|||||272,776
32,119
3,011|
|||||307,906|
Designated own funds represents £21K maintenance sinking fund for Pavilion and MUGA.
## **Restricted Funds**
|**Incoming resources**
Balance as at 01 April 2022
Grants & Donations
**Resources expended by restricted**
**funds**
BMX club days
Active Essex initiatives
Utilised to upkeep costs
Total resources expended
**Balance as at 31 March 2023**|**Repai**
**r Café**
**BMX**
**Total**
**£**
**£**
**£**
**500**
**511**
**1,011**|
|---|---|
||500
511
1,011|
||0
511
511
500
0
500|
||500
511
1,011|
|||
||**0**
**0**
**0**|
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