Registered Charity No. 1160503
RADWINTER RECREATION GROUND CHARITY UNAUDITED ANNUAL REPORT AND ACCOUNTS 31 MARCH 2021
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RADWINTER RECREATION GROUND CHARITY
RADWINTER RECREATION GROUND CHARITY Harbury House, Princes Well, Radwinter. CB10 2TE
Annual report for the year ended 31 March 2021
The Trustees present their Report for the year ended 31 March 2021
The charity was established as a Charitable Incorporated Organisation (a Charity with limited liability) by constitution adopted in February 2015. Registration with the charity commission was granted in Feb 2015, registered Number 1160503.
Objectives and Activities
The objectives of the charity are
To promote for the benefit of the inhabitants of Radwinter and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
The aims of the charity are
- To help improve the health and well-being of the community through the availability of easily accessible community, sporting and recreation facilities.
The trustees comprise 1-6 appointed and 2-4 nominated from the Parish Council. The only persons eligible to be members of the CIO are its charity trustees.
Operational matters are delegated to management committee consisting of Trustees and management committee members who are co-opted. A proportion of the Trustees are elected annually for a period of 3 years.
Members of the Management Committee (Trustees marked*) were:
Julie Plisner Haines Chair Elected Joanna Harling (resigned January 2021) Secretary Elected Jane Bailess (joined January 2021) Secretary Elected Kim Haworth Treasurer Elected Helen Brown Elected Peter Fitch(PC) Nominated Eileen Duck(PC) Nominated Katharine Shoolheifer Mike Davis Sue Taylor David Emberson (resigned November 2020) Richard Moore (joined September 2020) Daniel Hall (joined November 2020) Nicola Wiseman (joined January 2021)
Statement of Trustees responsibilities
The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns.
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RADWINTER RECREATION GROUND CHARITY
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Risks and Reserves
The Trustees have reviewed the objectives of the charity and considered the nature of the activities and associated risks. During 2020 and 2021 the Covid pandemic led to the hall being closed over most of that period along with many other charitable concerns this has had a financial impact on the income and running of the Pavilion and Recreation Ground. Fortunately owing to the careful financial management of the hall by the committee of trustees over the years, having a strong reserve policy and the subsequent receipt of covid awards and grants we are in a position where we are able to absorb a certain amount of financial loss.
The Trustees regularly review the reserves to ensure its minimum requirement as set by the committee is met. The reserves policy is to maintain reserves at least one year’s average operating costs, at the time of approval the Charity had reserves in excess of its minimum requirement.
Finances
The aim of the Trustees is that income derived from recreation activities and a contribution from the Radwinter Parish council ensure outgoings are adequately covered, the COVID crisis has resulted in a drop in income hire and increase in certain operating costs to adhere to Government guidelines. The charity has been successful in obtaining small grants to assist the Charity over the pandemic period. The Charity continues to be confident that the Charity will continue as a going concern for the foreseeable future.
This report was approved by the Trustees on
Julie Plisner Haines Chair
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Profit and Loss Account
For the year ended 31 March 2021
| Income Hire and Pitch fees 1 Fundraising Events Donations Grants Total Income Expenses Running and Maintenance Costs 2 Improvements Inspection fees Pitch Fees Utilities Insurance 3 Sinking Fund Total Expenses Profit |
2021 £ 3,285 0 300 3,000 6,585 1,865 0 0 0 0 0 4,360 6,225 360 |
2020 £ 11,196 2,298 1,350 3,198 |
|---|---|---|
| 18,042 | ||
| 8,205 5,350 0 1,833 424 1,114 4,360 |
||
| 21,286 | ||
| (3,244) |
1. Hire & Pitch Fees
The reduction in fees is mainly due to the hall being closed for the majority of the financial year. Prior to the Covid crisis the average month income was circa £1K per month.
2. Running and Maintenance Costs
The committee received a few grants through the year to cover the majority of its running costs.
3. Insurance
The hall and grounds were adequately insured over the period however part of the grant received were allocated to cover the cost of insurance.
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RADWINTER RECREATION GROUND CHARITY
| Balance Sheet As at 31 March 2021 Fixed Assets Pavilion, MUGA and Recreation Ground Current Assets Other Debtors Stock Bank - Restricted Bank - Designated own funds Bank and cash - Unrestricted Current Liabilities Accruals – Bike Track & Playground Net Current Assets Net Assets Pavilion and Recreation Fund 01 April 2020 Pavilion and Recreation Fund Playground & Swing Profit and Loss Account Restricted Funds Incoming resources Balance as at 01 April 2020 Grants & Donations Resources expended by restricted funds Bike Track build Total resources expended Balance as at 31 March 2021 |
875 0 4,090 9,847 20,780 |
2021 £ 285,530 35,592 16,227 19,365 304,895 272,416 32,119 360 304,895 Covid Grant £ 0 2,000 |
1,168 171 2,903 12,315 16,343 |
2020 £ 288,559 32,900 16,924 |
|
|---|---|---|---|---|---|
| 16,227 | 16,924 | ||||
| Active Essex £ 0 2,090 |
Bike Track £ 2,903 0 |
||||
| 15,976 | |||||
| 304,535 | |||||
| 269,172 32,119 (3,244) |
|||||
| 304,535 | |||||
| Total £ 2,903 4,090 |
|||||
| 2,090 | 2,000 |
2,903 | 6,993 | ||
| (2,903) | (2,903) | ||||
| 0 | 0 |
(2,903) | (2,903) | ||
| 2,090 | 2,000 |
0 | 4,090 |
For the forth coming year to March 2022 the committee have designated c£13K of its unrestricted funds for various ground, lighting and hall improvements. After the year end the Charity received £11,475 in grants to assist the Charity with its improvement strategy to increase hire and user safety, and the purchase of gazebos.
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RADWINTER RECREATION GROUND CHARITY
Grants and Emergency Funding
| • | 2020 to 2021 | |
|---|---|---|
o Sport England Emergency Fund used to support running expenses (excl Utilities) |
£2,340 | |
o UDC Discretionary Covid Grant used to support utilities |
£1,000 | |
o The National Lottery Covid Response used to subside rent for exercise activities |
£4,280 | |
o UDC Active Essex carried forward to 21/22 for exercise activities |
£2,090 | |
o Essex Business Adaptation Fund used to upgrade heating controls and WiFi |
£1,000 | |
o UDC donation carried forward to 21/22 for village activities |
£500 | |
| Total Financial Year 20/21 | £11,210 | |
| • | 2021 to 2022 | |
o UDC Discretionary Covid Grant |
£8,000 | |
o Essex Business Adaptation Fund used towards Marquee/awnings |
£1,500 | |
o UDC Youth Grant used to support BMX classes |
£1,975 | |
| Total received as of August 2021 Financial Year 21/22 | £11,475 |
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