**Trustees' Annual Report for the period** Period start date Period end date 05 April 2023 04 April 2024 **From** **To** ## Section A Reference and administration details **Charity name** Dunston Silver Band **Other names charity is known by** N/A **Registered charity number (if any)** 1160462 **Charity's principal address** 4 Cranwell Court Newcastle Upon Tyne **Postcode** NE3 2UX ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Stephen Hill Chair 2 Louise Irvine Secretary 3 Kay Wilkinson Treasurer 4 John Keith Lee 5 Lisa Hill 6 David Jakeman 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~===~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 1 March **2012** March **2012** **TAR** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution, dated 02/02/2015 - (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Trustees are elected by the Management Committee through democratic Trustee selection methods majority voting process which is ratified by the CIO Chair. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. All trustees must read and adopt our organisation policies, including: Data Protection, Data Retention, Equality and Diversity, Social Media, and Safeguarding Children and Young People Policy and Procedures. The CIO consists of: six trustees, who delegate all general powers and functions to the Management Committee; the Management Committee consists of eight elected members who are nominated and seconded at the Annual General Meeting and manage the day-to-day running of the Band; and approximately 40 voluntary members, all of whom are ‘playing members’ of the Band. The Band itself is a member of the Making Music infrastructure body and of the Durham County Brass Band Association. Identified risks are managed by Management Committee portfolio holders who are accountable for specific aspects of the CIO’s activities e.g. property warden (care and proper usage of all instruments, uniform and other equipment), librarian (care, proper usage and loan of all music), treasurer (financial viability, oversight for all expenditure) etc. Risks are then managed and monitored through standing item agendas at monthly committee meetings, with time-bound, measurable actions agreed on an ongoing or ad-hoc basis to mitigate risks and ensure appropriate contingencies are put in place. These are recorded in monthly meeting minutes and reviewed on a minimum monthly basis until the risk is ascertained to no longer be an issue to the organisation, when it is recorded as closed. March **2012** **TAR** 2 ## **Section C Objectives and activities** The object of the CIO is to advance the education, appreciation and public benefit of the art of music and in particular, brass band music by **Summary of the objects of the** promoting the study, practice and enjoyment of brass band music in all **charity set out in its** forms through education, public performance and other musical activities **governing document** across the North East of England and further afield. Main activities for public benefit during the period include: - twice-weekly free rehearsals for all members of the Band, in order to develop their musical skills and capacities, offer a positive social/team-related activity, plus regular masterclasses with guest conductors. - offering a programme of accessible, fun and friendly concerts open to the general public, enabling them to engage with a wide range of musical genres played by the band and youth band, to hear new compositions, and to enjoy and appreciate the art of brass band music making. - • supporting other local good causes and charitable initiatives through - **Summary of the main** fundraising concerts and participation in cultural and heritage events **activities undertaken for the** in local educational establishments. **public benefit in relation to these objects (include within** We benefit our community by: • - **this section the statutory** bringing together local community members in a voluntary, inclusive **declaration that trustees have** and free recreational activity. Musical performance is proven to have **had regard to the guidance** a range of beneficial impacts, including improvements to mental **issued by the Charity** health, confidence and self-expression; **Commission on public** • to give something back to our local communities with a program of **benefit)** events; specifically summer concert programs, Christmas caroling, as well as high profile local events such as Durham Miners’ Gala; - • supporting the wider brass band movement – an important aspect of the North East’s heritage; - • providing free tuition and free instruments/equipment to players and potential musicians of all ages and backgrounds; All trustees and Management Committee have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance 23/24 was another great year for the band. We played concerts at **Summary of the main** Beamish, Dunston fair, and Belsay Hall (English Heritage). **achievements of the charity during the year** We performed a concert in memory of our late flugel player Jimmy Kelly which raised almost £1k for Diabetes UK. And later in the year played a concert in his hometown of Castletown in the Methodist Church. We took part in the Remembrance Day service in Silksworth and attended the annual Durham Miners’ Gala, marching through the centre of Durham and playing to very large crowds. We continue to enjoy a great relationship with the South Causey Inn. They’ve booked us for several events this year, including their Coronation Party event, TWO special Christmas concerts where the audiences also got to enjoy soup and a mince pie, and entertaining the guests at a special Christmas wedding! Christmas 2023 also saw us playing at local care homes again (in Dunston, Whickham and Bensham), in Dunston Community Centre’s Carol Service, and played carols around the village of Ovington. We competed in 4 competitions this year, coming 5[th] at Brass at Beamish contest, 6[th] in the Stanley Entertainment Contest, 10[th] in the DCBBA Festival of Brass, and 8[th] in the North of England regional finals. We were also able to showcase of competition music in a local concert with 4 other local bands just before the regionals. The youth band continued to reduce in numbers, so we made the difficult decision to temporarily retire it. Managing and teaching a youth band takes a lot of hard work, dedication and enthusiasm, and since Will Roberts (the former conductor) moved away, we’ve not managed to get someone new to fit the bill. If someone comes along who has the energy and enthusiasm to run it, we will launch it again. In the meantime, the remaining members were invited to join the main band instead. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Our Reserves Policy ensures the band can operate for a minimum of one year at a basic level without any additional income should the need arise: This figure is based on the following essential outlays: o Bandroom Rent from Dunston Community Centre o Self-Employed Musical Director’s Fees o Insurance Costs o Membership and Registration Fees For full details, see attached CC16a report. March **2012** **TAR** 4 **Details of any funds materially** N/A **in deficit** ~~re~~ ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The CIO’s principal sources of funds include: charitable donation by one regular corporate supporter (amount varies each year), paid band engagements (average £6,000/year), and smaller and more variable amounts including voluntary members’ subscriptions (£1,000), small grants, and contest prize money. Expenditure has supported our charitable objectives by enabling us to carry out a range of performances, competitions, rehearsals and Youth Band development activities and performances over the year. These activities have demonstrably promoted the study, practice and enjoyment of brass band music in all forms and across all ages. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** ~~a~~ ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Stephen Hill Louise Irvine **Position (eg Secretary, Chair, etc)**[Chair ] Secretary **Date** 24/04/2024 ~~Fo~~ March **2012** **TAR** 5 ||**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
**1160462**
**Dunston Silver Band**
05/04/2023
04/04/2024
~~=e~~| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**||||||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**|||**Last year**| |||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**| |**A1 Receipts**||||||||||||| |Payments for Performances||**6,570**||**-**|**-**||**-**||**6,570**|||**4,447**| |Players' Subscriptions Contributions||**807**||**-**|**-**||**-**||**807**|**807**||**795**| |Players' Contributions - Contest Exp||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Support Payment - Vertu Motors||**-**||**-**|**-**||**-**||**-**|**-**||**3,500**| |Other Misc Income||**83**||**-**|**-**||**-**||**83**|**83**||**-**| |Contest Prize Monies||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Lawson Endowment - Transfer||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Donation - Masons||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Donation - Love Dunston||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Grant - Carr Ellison FamilyTrust||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Grant - CommunityFoundation||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_|**7,460**||**-**|**-**||**-**||**7,460**|||**8,742**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**7,460**
**-**
**-**
**7,460**
**8,742**
~~—__————~~||||||||||||| |**A3 Payments**||||||||||||| |Musical Direstor's Expenses||**3,285**||**-**|**-**||**-**||**3,285**|||**3,260**| |Bandroom Rent - Dunston CC||**2,520**||**-**|**-**||**-**||**2,520**|||**2,520**| |VisitingPlayer's Expenses||**640**||**-**|**-**||**-**||**640**|**640**||**80**| |Instrument Repairs||**348**||**-**|**-**||**-**||**348**|**348**||**891**| |Insurance||**49**||**-**|**-**||**-**||**49**|**49**||**190**| |Membershipand Registration Fees||**422**||**-**|**-**||**-**||**422**|**422**||**148**| |Bandroom Refurbishment Costs||**-**||**-**|**-**||**-**||**-**|**-**||**-**| |Other Miscellaneous Payments||**473**||**-**|**-**||**-**||**473**|**473**||**319**| |Contest EnryFees||**240**||**-**|**-**||**-**||**240**|**240**||**190**| |Travel Expense(Bus/Van Hire)||**502**||**-**|**-**||**-**||**502**|**502**||**467**| |Contest Other Payments||**375**||**-**|**-**||**-**||**375**|**375**||**194**| |Music Project Expenses||**-**||**-**|**-**||**-**||**-**|**-**||**420**| |Development Grant Expenditure||**-**||**-**|**-**||**-**||**-**|**-**||**-**| _**Sub total**_ **[ 8,854 ] - - 8,854 8,679** |**A4 Asset and investment**
**purchases, (see table)**
**Music Stands and Cases**
**-**
**-**
**-**
**-**
**-**
**Percussion Equipment**
**-**
**-**
**-**
**-**
**-**
**Music Parts and Scores**
**901**
**-**
**-**
**901**
**569**
**Uniform**
**210**
**-**
**-**
**210**
**108**
**Instruments & Accessories**
**60**
**2,179**
**-**
**2,239**
**206**
**Promotional Materials**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,171**
**2,179**
**-**
**3,350**
**883**
**_Total payments_**
**10,025**
**2,179**
**-**
**12,204**
**9,562**
~~2S~~| |---| |**_Net of receipts/(payments)_**
**- 2,565**
**- 2,179**
**- - 4,744**
**- 820**
**A5 Transfers between funds**
**3,573**
**- 1,187**
**- 2,386**
**-**
**-**
**A6 Cash funds last year end**
**7,115**
**3,366**
**386**
**10,867**
**12,732**
**_Cash funds this year end_**
**8,123**
**-**
**- 2,000**
**6,123**
**11,912**
~~=====~~| CCXX R1 accounts (SS) 15/07/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**
**funds**||**funds**| ||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**3,123**
**-**
**- 2,000**
**-**
**-**
**-**
**5,000**
**-**
**-**
**8,123**
**-**
**- 2,000**
**_Total cash funds_**
General Accounts
Project Reserves and Grants
Operational Reserve
~~—====~~||||| ||(agree balances with receipts and payments|(agree balances with receipts and payments|||| ||account(s))||OK
OK||OK| ||||**Unrestricted**
**Restricted**||**Endowment**| ||||**funds**
**funds**||**funds**| ||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**3,629**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Lawson Endowment Reserve
~~—=——~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
N/A
~~7~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|Unrestricted
**-**
**-**
Unrestricted
**-**
**-**
Unrestricted
**-**
**-**
Unrestricted
**-**
**-**
Unrestricted
**-**
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Contest Uniforms
Concert Uniforms
Instruments
Music Library
Website
Other Equipment e.g. stands and cases
~~is~~||||| ||||**Fund to which**
**Amount due**||**When due**| ||**Details**||**liability relates**
**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**-**
**-**
**-**
**-**
**-**
Date of
approval
15/07/2024
15/07/2024
N/A
Print Name
David Jakeman
Stephen Hill
Signature
~~——~~||||| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) 15/07/2024 2