2023-04-04-accounts - Dunston Silver Band

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		05	April	2022		04	April	2023

Section A Reference and administration details

Charity name Dunston Silver Band

Other names charity is known by N/A

Registered charity number (if any) 1160462

Charity's principal address 49 Leicester Close Wallsend Postcode NE28 9YX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Stephen Hill	Chair
Louise Irvine	Secretary
KayWilkinson	Treasurer
John Keith Lee
Lisa Hill
David Jakeman














Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive	or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution, dated 02/02/2015 Type of governing document (eg. trust deed, constitution)

CIO How the charity is constituted (eg. trust, association, company) Trustees are elected by the Management Committee through democratic Trustee selection methods majority voting process which is ratified by the CIO Chair. (eg. appointed by, elected by)

How the charity is constituted

(eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

All trustees must read and adopt our organisation policies, including: Data Protection, Data Retention, Equality and Diversity, Social Media, and Safeguarding Children and Young People Policy and Procedures.

policies and procedures The CIO consists of: six trustees, who delegate all general powers and adopted for the induction and functions to the Management Committee; the Management Committee training of trustees; consists of eight elected members who are nominated and seconded at the Annual General Meeting and manage the day-to-day running of the
the charity’s organisational Band; and approximately 40 voluntary members, all of whom are ‘playing
structure and any wider members’ of the Band. The Band itself is a member of the Making Music
network with which the charity infrastructure body and of the Durham County Brass Band Association.
works;
relationship with any related Identified risks are managed by Management Committee portfolio holders parties; who are accountable for specific aspects of the CIO’s activities e.g. property warden (care and proper usage of all instruments, uniform and
trustees’ consideration of other equipment), librarian (care, proper usage and loan of all music),
major risks and the system treasurer (financial viability, oversight for all expenditure) etc. Risks are
and procedures to manage then managed and monitored through standing item agendas at monthly
them. committee meetings, with time-bound, measurable actions agreed on an ongoing or ad-hoc basis to mitigate risks and ensure appropriate contingencies are put in place. These are recorded in monthly meeting minutes and reviewed on a minimum monthly basis until the risk is ascertained to no longer be an issue to the organisation, when it is recorded as closed.

March 2012

TAR

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The object of the CIO is to advance the education, appreciation and public benefit of the art of music and in particular, brass band music by promoting the study, practice and enjoyment of brass band music in all forms through education, public performance and other musical activities across the North East of England and further afield.
	Main activities for public benefit during the period include:  twice-weekly free rehearsals for all members of the Band, in order to develop their musical skills and capacities, offer a positive social/team- related activity, plus regular masterclasses with guest conductors.  free weekly youth band rehearsals for young people aged 8-18, giving them the chance to learn an instrument ‘from scratch’, make new friends, develop new skills including musical acumen, discipline and focus, and to gain confidence at an important time in their self- development. The youth band is conducted by a paid co-ordinator (DBS checked) and facilitated by a team of DBS-checked volunteers.  offering a programme of accessible, fun and friendly concerts open to the general public, enabling them to engage with a wide range of musical genres played by the band and youth band, to hear new compositions, and to enjoy and appreciate the art of brass band music making.  supporting other local good causes and charitable initiatives through fundraising concerts and participation in cultural and heritage events in local educational establishments. We benefit our community by:  bringing together local community members in a voluntary, inclusive and free recreational activity. Musical performance is proven to have a range of beneficial impacts, including improvements to mental health, confidence and self-expression;  to give something back to our local communities with a program of events; specifically summer concert programs, Christmas caroling, as well as high profile local events such as Durham Miners’ Gala;  supporting the wider brass band movement – an important aspect of the North East’s heritage;  providing free tuition and free instruments/equipment to players and potential musicians of all ages and backgrounds; All trustees and Management Committee have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

The object of the CIO is to advance the education, appreciation and public
benefit of the art of music and in particular, brass band music by
promoting the study, practice and enjoyment of brass band music in all
forms through education, public performance and other musical activities
across the North East of England and further afield.

Main activities for public benefit during the period include:

twice-weekly free rehearsals for all members of the Band, in order to
develop their musical skills and capacities, offer a positive social/team-
related activity, plus regular masterclasses with guest conductors.

free weekly youth band rehearsals for young people aged 8-18, giving
them the chance to learn an instrument ‘from scratch’, make new
friends, develop new skills including musical acumen, discipline and
focus, and to gain confidence at an important time in their self-
development. The youth band is conducted by a paid co-ordinator
(DBS checked) and facilitated by a team of DBS-checked volunteers.

offering a programme of accessible, fun and friendly concerts open to
the general public, enabling them to engage with a wide range of
musical genres played by the band and youth band, to hear new
compositions, and to enjoy and appreciate the art of brass band music
making.

supporting other local good causes and charitable initiatives through
fundraising concerts and participation in cultural and heritage events in
local educational establishments.
We benefit our community by:

bringing together local community members in a voluntary, inclusive
and free recreational activity. Musical performance is proven to have a
range of beneficial impacts, including improvements to mental health,
confidence and self-expression;

to give something back to our local communities with a program of
events; specifically summer concert programs, Christmas caroling, as
well as high profile local events such as Durham Miners’ Gala;

supporting the wider brass band movement – an important aspect of
the North East’s heritage;

providing free tuition and free instruments/equipment to players and
potential musicians of all ages and backgrounds;
All trustees and Management Committee have had regard to the guidance
issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

22/23 was a great year for the band. We played concerts at Beamish, and had the great honour to take part in the Remembrance Day service in Silksworth. We also attended the annual Durham Miners’ Gala, marching through the centre of Durham and playing to very large crowds.

We enjoyed a great relationship with the South Causey Inn. They’ve booked us for several events this year, including their Diamond Jubilee Garden Party, and TWO special Christmas concerts where the audiences also got to enjoy soup and a mince pie.

Christmas 2022 also saw us playing at local care homes again (in Dunston, Whickham and Bensham), in Dunston Community Centre’s Carol Service, carols around the village of Ovington, and a “Christmas Extravaganza” concert at Newcastle Cathedral (St Nicholas) in the centre of the city.

We also competed in competitions this year, coming 7[th] in the DCBBA Festival of Brass and 4[th] in the North of England regional finals. We were also able to showcase of competition music in a local concert with 4 other local bands just before the regionals.

The youth band does continue, although recruiting and retaining members is hard. The youth members have taken part in a couple of the concerts this year with the main band too.

Section E Financial review

Brief statement of the charity’s policy on reserves

Our Reserves Policy ensures the band can operate for a minimum of one year at a basic level without any additional income should the need arise: This figure is based on the following essential outlays: o Bandroom Rent from Dunston Community Centre o Self-Employed Musical Director’s Fees o Insurance Costs o Membership and Registration Fees For full details, see attached CC16a report.

March 2012

TAR

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The CIO’s principal sources of funds include: charitable donation by one regular corporate supporter (amount varies each year), paid band engagements (average £6,000/year), and smaller and more variable amounts including voluntary members’ subscriptions (£1,000), small grants, and contest prize money.

Expenditure has supported our charitable objectives by enabling us to carry out a range of performances, competitions, rehearsals and Youth Band development activities and performances over the year. These activities have demonstrably promoted the study, practice and enjoyment of brass band music in all forms and across all ages.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephen Hill Louise Irvine Position (eg Secretary, Chair, Chair Secretary etc) Date 22/03/2024

March 2012

TAR

Charity Name		No (if any)
Dunston Silver Band		1160462
Receipts andpayments accounts			CC16a
For the period from	05/04/2022 Period start date	04/04/2023 Period end date To

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 4,447 795 - 3,500 - - - - - - - 8,742 - - - 8,742 3,260 2,016 80 581 190 148 - 319 190 467 194 - - 7,445 - - 569 108 206 - 883 8,328 414 - 6,701 7,115	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - 504 - 310 - - - - - - - 420 - 1,234 - - - - - - - 1,234 - 1,234 - 4,600 3,366	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 386 386	Total funds to the nearest £ 4,447 795 - 3,500 - - - - - - - 8,742 - - - 8,742 3,260 2,520 80 891 190 148 - 319 190 467 194 420 - 8,679 - - 569 108 206 - 883 9,562 - 820	Last year to the nearest £
Payments for Performances	4,447				1,980
Players' Subscriptions Contributions	795				780
Players' Contributions - Contest Exp	-				-
Support Payment - Vertu Motors	3,500				-
Other Misc Income	-				103
Contest Prize Monies	-				-
Lawson Endowment - Transfer	-				-
Donation - Masons	-				-
Donation - Love Dunston	-				-
Grant - Carr Ellison FamilyTrust	-				-
Grant - CommunityFoundation	-				-
*Sub total*(Gross income for AR)	8,742				2,863

A2 Asset and investment sales, (see table).
	-				-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					2,863

Musical Direstor's Expenses	3,260				1,450
Bandroom Rent - Dunston CC	2,016				810
VisitingPlayer's Expenses	80				30
Instrument Repairs	581				150
Insurance	190				182
Membershipand Registration Fees	148				148
Bandroom Refurbishment Costs	-				-
Other Miscellaneous Payments	319				573
Contest EnryFees	190				140
Travel Expense(Bus/Van Hire)	467				-
Contest Other Payments	194				419
Music Project Expenses	-				515
Development Grant Expenditure	-				-
**Sub total **	7,445				4,417

A4 Asset and investment purchases, (see table)
Music Stands and Cases	-				114
Percussion Equipment	-				-
Music Parts and Scores	569				1,228
Uniform	108				-
Instruments & Accessories	206				150
Promotional Materials	-				-
**Sub total **	883				1,492
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					5,909

	414	- 1,234	-	- 820	- 3,046
	-	-	-	-	-
	6,701	4,600	386	11,687	12,732
	7,115	3,366	386	10,867	9,686

CCXX R1 accounts (SS)

22/10/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature N/A Other Equipment e.g. stands and cases Details Details Contest Uniforms Concert Uniforms Instruments Music Library Website General Accounts Project Reserves and Grants Operational Reserve Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Lawson Endowment Reserve Details N/A	Unrestricted funds Restricted funds to nearest £ to nearest £ 2,115 - - 3,366 5,000 - 7,115 3,366 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name David Jakeman Stephen Hill	Endowment funds to nearest £
			386
			-
			-
			386
			OK
			Endowment funds to nearest £
			5,629
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		David Jakeman	22/10/2023
		Stephen Hill	22/10/2023

CCXX R2 accounts (SS)

22/10/2023