## **Trustees' Annual Report for the period** Period start date Period end date 05 April 2020 04 April 2021 **From** **To** ## Section A Reference and administration details **Charity name** Dunston Silver Band **Other names charity is known by** N/A **Registered charity number (if any)** 1160462 **Charity's principal address** 49 Leicester Close Wallsend **Postcode** NE28 9YX ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David Jakeman Chair
2 Louise Irvine Secretary
3 Stephen Hill Treasurer
4 John Keith Lee
5 Kay Wilkinson
6 Lisa Hill
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution, dated 02/02/2015 - (eg. trust deed, constitution) CIO How the charity is constituted - (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) Trustees are elected by the Management Committee through democratic majority voting process which is ratified by the CIO Chair. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. All trustees must read and adopt our organisation policies, including: Data Protection, Data Retention, Equality and Diversity, Social Media, and Safeguarding Children and Young People Policy and Procedures. The CIO consists of: six trustees, who delegate all general powers and functions to the Management Committee; the Management Committee consists of eight elected members who are nominated and seconded at the Annual General Meeting and - manage the day-to-day running of the Band; and approximately 40 voluntary members, all of whom are ‘playing members’ of the Band. The Band itself is a member of the Making Music - infrastructure body and of the Durham County Brass Band Association. Identified risks are managed by Management Committee - portfolio holders who are accountable for specific aspects of the CIO’s activities e.g. property warden (care and proper usage of all instruments, uniform and other equipment), librarian (care, proper usage and loan of all music), treasurer (financial viability, oversight for all expenditure) etc. Risks are then managed and monitored through standing item agendas at monthly committee meetings, with time-bound, measurable actions agreed on an ongoing or ad-hoc basis to mitigate risks and ensure appropriate contingencies are put in place. These are recorded in monthly March **2012** **TAR** 2 meeting minutes and reviewed on a minimum monthly basis until the risk is ascertained to no longer be an issue to the organisation, when it is recorded as closed. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the CIO is to advance the education, appreciation and public benefit of the art of music and in particular, brass band music by promoting the study, practice and enjoyment of brass band music in all forms through education, public performance and other musical activities across the North East of England and further afield. Our normal activities have mostly been suspended for the whole period of FY2021 due to government mandated nationwide lockdowns to prevent the spread of coronavirus (in addition to complying with recommendations by Brass Bands England organisation). Therefore, we have been unable to take part in our normal rehearsals, concerts, competitions or regular management committee meetings for the whole year. However, the band has: **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - maintained contact between members via occasional online connections including social events and musical events, in order to offer members a positive social activity during a time which is tough on everyone’s mental health - maintained occasional contact with the public via social media updates and memory sharing to maintain some level of exposure/interest for when restrictions lift - held the AGM in August 2020 (only held once restrictions lifted adequately) which allowed members to meet up in person, even if not for music making All trustees and Management Committee have had regard to the guidance issued by the Charity Commission on public benefit. **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Achievements during 2019/20 have been severely limited due to government mandated nationwide lockdown. All amateur music making has not been legally allowed since March 2020 so the band (including youth band) have been unable to rehearse or perform concerts. However, the band has: - maintained contact between members via occasional online connections including social events and musical events, in order to offer members a positive social activity during a time which is tough on everyone’s mental health - maintained occasional contact with the public via social media updates and memory sharing to maintain some level of exposure/interest for when restrictions lift - held the AGM in August 2020 (only held once restrictions lifted adequately) which allowed members to meet up in person, even if not for music making ## **Section E Financial review** March **2012** **TAR** 4 ## **Brief statement of the charity’s policy on reserves** Our Reserves Policy ensures the band can operate for a minimum of one year at a basic level without any additional income should the need arise: This figure is based on the following essential outlays: o Bandroom Rent from Dunston Community Centre o Self-Employed Musical Director’s Fees o Insurance Costs o Membership and Registration Fees For full details, see attached CC16a report. ## **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The CIO’s principal sources of funds including: charitable donation by one regular corporate supporter (amount varies each year), paid band engagements (typically average £6,000/year – but now at £0 for 2020/21), and smaller and more variable amounts including voluntary members’ subscriptions (£1,000), small grants, and contest prize money (£0 for 2020/21). - how expenditure has Expenditure has also been limited this year due to not being supported the key able to carry out our normal range of performances, objectives of the charity; competitions, rehearsals and Youth Band development activities and performances over the year. Expenditure for the year has - investment policy and been limited to the band’s essential outgoings listed above - objectives including any (rent, insurance and registration fees). - ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** L Irvine **Full name(s)** David Jakeman Louise Irvine **Position (eg Secretary, Chair, etc)**[Chair] Secretary **Date** 28/09/2021 March **2012** **TAR** 5 |**Charity Name**||**No (if any)**|| |---|---|---|---| |**Dunston Silver Band**||**1160462**|| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**|Period start date
05/04/2020|Period end date
**To**
04/04/2021|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**250**
**835**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,085**
**-**
**-**
**-**
**1,085**
**160**
**900**
**-**
**-**
**175**
**257**
**-**
**418**
**-**
**-**
**-**
**-**
**-**
**1,911**
**-**
**-**
**36**
**-**
**84**
**-**
**119**
**2,030**
**- 945**
**-**
**7,049**
**6,104**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,242**
**6,242**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**386**
**386**|**Total funds**
**to the nearest £**
**250**
**835**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,085**
**-**
**-**
**-**
**1,085**
**160**
**900**
**-**
**-**
**175**
**257**
**-**
**418**
**-**
**-**
**-**
**-**
**-**
**1,911**
**-**
**-**
**36**
**-**
**84**
**-**
**119**
**2,030**
**- 945**||**Last year**
**to the nearest £**| |Payments for Performances|**250**|||||**4,500**| |Players' Subscriptions Contributions|**835**|||||**960**| |Players' Contributions - Contest Exp|**-**|||||**-**| |Support Payment - Vertu Motors|**-**|||||**3,500**| |Other Misc Income|**-**|||||**410**| |Contest Prize Monies|**-**|||||**-**| |Lawson Endowment - Transfer|**-**|||||**5,000**| |Donation - Masons|**-**|||||**1,000**| |Donation - Love Dunston|**-**|||||**500**| |Grant - Carr Ellison FamilyTrust|**-**|||||**-**| |Grant - CommunityFoundation|**-**|||||**600**| |**_Sub total_**_(Gross income for_
_AR)_|**1,085**|||||**16,470**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**16,470**| |||||||| |Musical Direstor's Expenses|**160**|||||**1,260**| |Bandroom Rent - Dunston CC|**900**|||||**2,730**| |VisitingPlayer's Expenses|**-**|||||**360**| |Instrument Repairs|**-**|||||**2,428**| |Insurance|**175**|||||**175**| |Membershipand Registration Fees|**257**|||||**197**| |Bandroom Refurbishment Costs|**-**|||||**-**| |Other Miscellaneous Payments|**418**|||||**1,383**| |Contest EntryFees|**-**|||||**275**| |Travel Expense(Bus/Van Hire)|**-**|||||**310**| |Contest Other Payments|**-**|||||**1,315**| |Music Project Expenses|**-**|||||**1,265**| |Development Grant Expenditure|**-**|||||**192**| |**_Sub total_ **|**1,911**|||||**11,890**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |**Music Stands and Cases**|**-**|||||**329**| |**Percussion Equipment**|**-**|||||**2,600**| |**Music Parts and Scores**|**36**|||||**708**| |**Uniform**|**-**|||||**740**| |**Instruments & Accessories**|**84**|||||**781**| |**Promotional Materials**|**-**|||||**-**| |**_Sub total_ **|**119**|||||**5,158**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**17,048**| |||||||| ||**- 945**|**-**|**-**|**- 945**||**- 578**| ||**-**|**-**|**-**|**-**||**-**| ||**7,049**|**6,242**|**386**|**13,677**||**14,255**| ||**6,104**|**6,242**|**386**|**12,732**||**13,677**| CCXX R1 accounts (SS) 04/09/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
N/A
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Lawson Endowment Reserve
General Accounts
Project Reserves and Grants
Operational Reserve
**Details**
**Details**
Contest Uniforms
Concert Uniforms
Instruments
Music Library
Website
Other Equipment e.g. stands and cases
**Details**
N/A
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,104**
**-**
**-**
**6,242**
**5,000**
**-**
**6,104**
**6,242**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
David Jakeman
Stephen Hill|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**386**| ||||**-**| ||||**-**| ||||**386**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**7,629**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||David Jakeman|04/09/2021| |||Stephen Hill|04/09/2021| CCXX R2 accounts (SS) 04/09/2021 2