## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
**Registered Charity No: 1160453**
## **TRUSTEE'S REPORT AND ACCOUNTS**
**YEAR ENDED 30 SEPTEMBER 2023**
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
|**CONTENTS**||
|---|---|
||**Page**|
|**Legal and Administrative Inforrmation**|1|
|**Trustee's Report**|2 to 4|
|**Independent Examiner's Report**|5|
|**Statement of Financial Activities**|6|
|**Balance Sheet**|7|
|**Notes to the Accounts**|8 to 10|
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**AS AT 30 SEPTEMBER 2023**
**Charity Registration No: 1160453**
**Trustees** Mr Manji Kanji Kara Mr Ashvin Halai Mr Hirji Karsan Siyani Mr Kirit Halai Mr Parbat Hirani **Principal address:** RMR PARTNERSHIP LLP Ground Floor Vyman House 104 College Road Harrow Middlesex, HA1 1BQ **Operating address** 16 Minerva Road London NW10 6HJ **Principal Bankers:** Punjab National Bank 188 Ealing Road Wembley HA0 4QD
**Independent Examiner** M Pattni RMR Partnership LLP Chartered Accountants Vyman House 104 College Road Harrow, Middlesex HA1 1BQ
Page 1
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **TRUSTEES' REPORT**
## **YEAR ENDED 30 SEPTEMBER 2023**
The trustees present their report and financial statements for the year ended 30 September 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and the statement of Recommended Practice, " Accounting and Reporting by Charities" .
## **Structure, Governance and Management**
The charity is an unincorporated charity registerd with the Charity Commission with registration number 1160453. The trust deed was adopted on 10th February 2015.
The trustees (who are also the executive committee members) who served during the year are:
Mr Manji Kanji Kara Mr Ashvin Halai Mr Hirji Karsan Siyani Mr Kirit Halai Mr Parbat Hirani
The Executive committee meet regularly in order to monitor the running of the charity. The day to day running of the charity is delegated to a sub committee comprising of members of the Executive committee.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
The charity's policy is that the Executive Committee and Trustees shall be elected at the Annual General Meeting bi-annually by a majority vote from amongst the representatives of the Member Organisations present at such meeting except that the absent representative may stand for election and be elected provided a written explanatory consent from him/her is produced at the meeting by the proposer.
## **Objectives and Activities**
The objects of the charity ('the objects'), which may be undertaken throughout the world but have a focus on the sub-continent of india, are as follows:
1. The promotion of hinduism in accordance with the teachings and legacy of swaminaryan for the public benefit;
2. The advancement of education, particularly for the poor;
3. The prevention or relief of poverty; and
4. The relief of animal suffering by providing food and care and re-homing of animals that are abandoned, mistreated, stray or lost
5. In furthering these objects the trustees may support the shree swaminaryan din dayal seva trust india in such ways that accord with the laws of england and wales 6. The trustees, may add, delete or amend the objects
## **ACHIEVEMENTS AND PERFORMANCE**
The charity's derives from the Shree Swaminarayan Din Dayal Trust organisation in Haridwar India. The charity is constitutionally independent of the Indian organisation but is connected with the mission of animal welfare, relief of poverty and education of children and advancing and propagating the Swaminarayan faith.
Worship of Bhagwan Shree Swaminarayan, this involves prayers, singing devotional hymns and shared religiously blessed food. Organised Hindu festival celebrations, for example Diwali, the New Year (according to the Hindu calender), Janmashtmi, Ram Navami, Swaminarayan Jayanti and various other festivals.
Page 2
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **TRUSTEES' REPORT**
## **YEAR ENDED 30 SEPTEMBER 2023**
It's projects include funding of cow sheds, building facilities for the use of devotees, providing clean water and education of children.
The trustees have paid due regards to guidance issued by the Charity commission in deciding what activities the charity should undertake.
## **How our activities deliver public benefit**
In setting out the objectives and planning the activities, the trustees' have given careful consideration to complying with the duty in Section 4 of the Charities Act 2011 to have regards to the public benefit guidance published by the Charity Commission.
With this public benefit in mind the charity carries out a wide range of activities in pursuance of it's charitable aims. The trustees' consider that these activities, summarised above, provide public benefit to those who attend the and participate and in the wider community of Greater London and home counties.
## **Achievements and Performance ( continued)**
During the the early part of the year the charity supported various projects related to animal welfare and education of children in Haridwar, India.
In May 2023 the charity organised a 5 day Katha ( religious recital ) which was attended by many devotees.
The trustees' also arranged various events during the Hindu saints visit to the UK during the months of May and June 2023
## **Financial Review**
The trustees are satisfied with the financial position of the charity.
The donation income reduced in the year 2023 compared to 2022 as in the previous year the Katha was being organised after the Covid interuption and hence more donations were made in 2022.
The charity made donations of £55,384 in the year to the projects in Haridwar, India.
The charity's policy is to divide its funds between those that are restricted and those that are unrestricted.
Restricted funds are generally used for the specific purpose for which they are raised and/or collected. Unrestricted funds are used primarily to make ad-hoc donations to help maintain liquidity and run the organisation from year to year. As part of the restricted fund the Trustees have set up a Buidling fund which will be used for the acquisition of premises for the charity
From time to time the trustees' recommend to its membership that excess unrestricted funds be tranferred to restricted funds. This recommendation is made primarily to achieve the long-term objective of the charity.
Page 3
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **TRUSTEES' REPORT**
## **YEAR ENDED 30 SEPTEMBER 2023**
## **Reserves Policy**
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to at least six months expenditure and funding for the activities for that period. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
## **Use of volunteers**
Volunteers are an important resource in our community work. Volunteers are involved in most of the activities of the community who regularly give up their time and are available whenever the Samaj needs their services All of the trustees and volunteer members give their time freely. We encourage all members of the community to be involved in voluntary activities and to share their skills with others.
## **Trustees'**
The trustees are responsible for preparing the Trustees report and the accounts in accordance with applicable law and of Statement Recommended Practice, " Accounting and Reporting by Charities", issued by United Kingdom accounting standards.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which gave a true fair view of the state of affairs of the charity, of the incoming resources and application of resources of the charity for that year.
In preparing these accounts, the trustees are required to :
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011 the Charity ( Accounts and Reports ) Regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Board of Trustees
Mr Ashvin Halai Trustee Dated: 30th July 2024
Page 4
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
## **YEAR ENDED 30 SEPTEMBER 2023**
I report on the accounts of the Shree Swaminarayan Din Dayal Seva Trust for the year ended 30 September 2023 set out on pages 8 to 12. These accounts have been prepared in accordance with the accounting policies set out on page 8.
## **Respective Responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- h examine the accounts under section 43 of the 1993 Act,
- h to follow procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act), and
- h to state whether particular matters have come to my attention.
## **Basis of the Independent Examiner's Statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
The trustees have prepared the accounts and the Trustees' Report
In connection with my examination, no matter has come to my attention :
- 1 which gives me reasonable cause to believe that in, any material respect, the requirements:
- h to keep accounting records in accordance with section 130 of the Charities Act; and h to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- 2 to which, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
_________________________
M Pattni RMR Partnership LLP Chartered Accountants Vyman House Harrow, Middlesex HA1 1BQ
Dated: 30th July 2024
Page 5
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**Incoming resources from generated funds**
Donations received
**3**
Gift Aid
**4**
Total incoming resources
**Resources expended**
Charitable Activities
**5**
Donations
**6**
Total resources expended
Net income for the year/
Net movement in funds
Administration expenses
**7**
Governance Costs
**8**
Net Income / (Expenditure)
Total Funds B/Fwd
1st April
**Net Outgoing resources**|**Unrestricted**
**£**
43,046
43,046
12,800
55,384
68,184
(25,138)
(675)
(750)
(26,563)
99,593
**73,030**|**2023**
**£**
43,046
-
43,046
12,800
55,384
68,184
(25,138)
(675)
(750)
(26,563)
99,593
**73,030**|**2022**
**£**
89,462
-
89,462
11,400
12,929
24,329
65,133
(738)
(750)
63,646
35,947
**99,593**|
|---|---|---|---|
Page 6
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **BALANCE SHEET**
## **YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**Tangible Fixed Assets**
**9**
**Current Assets**
Sundry debtors & prepayments
**10**
Balance at Bank
**Less: Creditors falling due within**
twelve months
**11**
Net current (Liabilities)/ assets
Total Net Assets
**Funds of the Charity**
Unrestricted funds
**12**|**£**
45,000
33,493
78,493
5,750|**2023**
**£**
**£**
287
45,000
63,860
108,860
9,650
72,743
73,030
73,030
73,030|**2022**
**£**
383
99,210
99,593
99,593
99,593|
|---|---|---|---|
The accounts were approved by the Board of Trustees on 30th July 2024 and signed on its behalf by:
Mr Ashvin Halai Trustee
Page 7
## **SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 Accounting Policies**
## **1.1**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (Charities SORP (FRS 102)),
## **1.2 Tangible fixed assets and depreciation**
These are capitalised as they can be used for more than a year, and cost at least £500.00. They are valued at cost, or if gifted at the value to the Charity's receipt.
Depreciation has been provided at the following annual rates in order to write off each asset over its estimated useful life:
Computer equipment 25% on reducing balance basis
## **1.3 Fund accounting**
**Unrestricted funds** These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
**Restricted funds** These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **1.4 Income**
-Recognition of income
Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-Income with related expenditure
Where income has related expenditure the income and related expenditure is reported gross in the SOFA
## -Donations and Legacies
Voluntary income received by way of grants, donations and gifts is included in the the SoFA when receivable and only when the Charity has unconditional entitlement to the income
-Tax reclaims on donations and gifts Donated services and facilities
Income from tax reclaims is included in the SoFA at the time when it is claimed on the donation received .
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable.
## **1.5 Expenditure**
## -Recognition of expenditure
Expenditure is recognised on an accruals basis. Expenditure includes any VAT which canot be fully recovered, and is reported as part of the expenditure to which it relates.
-Expenditure on raising funds
These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs.
-Expenditure on charitable activities
These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs.
Page 8
**SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1.5 Expenditure** ( continued )
-Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for
grants that have been approved by the trustees at the end of the year but not yet paid.
-Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-Other expenditure These are support costs not allocated to a particular activity.
## **1.6 Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **2 Incoming Resources** £ 43,046
Donations and grants are dealt with in the year in which they are received.
|**3**
**Donations Received**
Income from Devotees and Well wishers
**4**
**Gift Aid**
Income from tax reclaims is included in the SoFA at the time
it is claimed and received from HMRC
Gift Aid
**5**
**Charitable Activities Expenditure**
Hall Hire
Catering
**6**
**Donations made**
Donations made
**7**
**Administration Expenses**
Insurance
Bank Charges
Depreciation
**8**
**Governance Costs**
Independent Examiners Fees
Accountancy||**Unrestricted**
**funds**
43,046
43,046
**Unrestricted**
**funds**
-
-
**Unrestricted**
**funds**
5,300
7,500
12,800
**Unrestricted**
**funds**
55,384
**Unrestricted**
**funds**
453
126
96
675
250
500
750|**2023**
**2022**
**£**
**£**
43,046
89,462
43,046
89,462
**2023**
**2022**
**£**
**£**
-
-
-
-
**2023**
**2022**
**£**
**£**
5,300
11,400
7,500
-
12,800
11,400.00
**2023**
**2022**
**£**
**£**
55,384
12,929
**2023**
**2022**
**£**
**£**
453
519
126
91
96
128
675
219
250
250
500
500
750
750|
|---|---|---|---|
|||||
Page 9
**SHREE SWAMINARAYAN DIN DAYAL SEVA TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**9**
**Tangible Fixed Assets**
**Cost**
Brought forward
01/10/2022
Carried forward
30/09/2023
**Depreciation**
Brought forward
01/10/2022
Charge for the year
Carried forward
01/10/2022
Net Book Value
30/09/2023
Net Book Value
29/09/2022
**10**
**Debtors**
Other Debtors
Hall Deposit
**11**
**Creditors**
Loan from members
Independents Examiners Fee
Accountancy accrual
**12**
**Unrestricted Funds**
Balance Brought forward
Net outgoing resources for the year
Balance carried forward
**13**
**Analysis of Net Assets Between Funds**
Fund balances at 30 September 2023 represented by:
Tangible fixed assets
Current assets
Creditors: amount falling due within one year||**Equipment**
**£**
1,614
1,614
1,231
96
1,326
287
383
**2023**
**£**
45,000
45,000
**2023**
**£**
2,000
250
3,500
5,750
**2023**
£
99,593
(26,563)
73,030|**2023**
**Total**
**£**
1,614
1,614
1,231
96
1,326
287
383
**2022**
**£**
45,000
-
45,000
**2022**
**£**
5,150
1,500
3,000
9,650
**2022**
£
35,947
63,646
99,593
**Total**
**£**
287
78,493
(5,750)
73,030|
|---|---|---|---|
|||||
## **14 Trustees**
None of the trustees ( or any persons connected with them ) received any remuneration during the year. Donations of £ 3,850 were received from trustees.
There were no other related party transactions in the year.
## **15 Employees**
There were no employees during the year.
Page 10