HONOR OAK COMMUNITY ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 CHARITY REGISTERED NUMBER 1160442 LONDON ACCOUNTANCY PRACTICE SOJOURNER TRUTH CENTRE 161 SUMNER ROAD LONDON SE15 6JL
HONOR OAK COMMUNITY ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Contents Page Contents Administrative Information Report of the Trustees 4-12 Independent Examiner's Report 13 Statement of Financlal Activities 14 Balance Sheet 15 Notes to the Accounts 16-17 Detailed Income & Expenditure 18
HONOR OAK COMMUNITY ASSOCIATION ADMINISTRATIVE INFORMATION AS AT 31 MARCH 2025 Trustees Cllr Joan Millbank,,,,,.,,,,.,,,,, , Chair Damali Bah............. . Trustee Wonyo Setufe .................... . . Trustee Bev Ammon............. . Trustee Damian Griffiths.......... . . Treasurer Nell Poppmacher.................... . Trustee Yvonne Peart........................................ . Secretary CIO No................... ..1160442 FORMAL ADDRESS So Turnham Road London SE4 2JD BANKERS Natwest Bank PIC Catford Branch 159 Rushey Green London SE6 4BJ INDEPENDENT EXAMINER London Accountancy Practice Sojourner Truth Centre 161 Sumner Road London SE15 6JL
Honor Oak Comrnunity Association Report of the Trustees For The Year Ended 31st March 2025 Structure. Governance and Management Honor Oak Communlty Assoclation registerod to become a charltable Incorporated organisatlon {CIO) on 11th February 201 S and is governed by Its constltutlon. The CIO was established under a constitution whlch deflnes the objects and powor of tho charitable organlsatlon and Is gov8rned by such. The trustees who served during the year ondlng 31st March 2025 were; Cllr Joan Millbank, Damali Bah, Yvonne Peart, Wonyo Setufe, Damian Griffiths, Bev Ammon, Neil Poppmacher. Charitsble Objectives Our Objectives, as stated In our Constltution are to: 3.1 prornote the benefit of the inhabitsnts of the area of benefit without dlstlnctlon of sex, Sexual orientstion, age, dlsablllty, nationality, race or of polltlcal, rell9lous or other opinions, by assoclatlng together the said inhabltsnts and the statutory authorltles, voluntary and other organlsatlons in a common effort to advance educatlon and to provlde faclllties In the Interests of social welfare for recreation and leisure.time occupation with the object of improving the conditions of life for the sald Inhabitants: 3.2 establish, or secure the establishment of. a Communlty Centre and to maintain and manage th8 sama (whether alone or in cOperatIon with any statutory authorlty or othèr person or body) in furtherance of the Objects; 3.3 promote such other charltable purposes as may from tlme to tlme be determlned. Trustees Trustees are elected from the membership. Electlons for membership Trustees wlll be held at HOCA'S Annual General Meeting. Only members of HOCA can vote in these elections. The number of trustees that can be appointed is limited to 12. Trustees understand that they must ensure that all of the Associatlon's human resources, financlal resources and assets must be used to achieve HOCA charitable objects which are stated abov8.
Honor Oak Community Association Report of the Trustees For The Year Ended 31 st March 2025 (continued) Trustee Induction and Training All Trustees are issued with a copy of our governing document and we aim to recelve regular financial performance information at Trustee meetings. Trustees are encouraged to attend approprlate external training events which wlll help in the undertaklng of their role. The trustee training and Induction pollcy provides them with informatlon In regard to thelr legal obllgatlons and the expectations of the roles of trustees and honorary roles. Payments to Trustees None of the Trustees recelved remuneration or other beneflt from their work with the CIO. Membershlp The Association wlsh to encourage more of the local communlty to Join HOCA as members. From HOCA Constitution (governing document) Membership shall be open, Irrespectlve of sex, sexual orientstion, age, disabllity, race. nationallty, politlcal, religious or other opinions to: 9.1.1 Indlvlduals aged 18 and above: 9.1.1.1 who Ilve within the area of beneflt, who shall be known as full members; 9.1.1.2 who Ilve outslde the area of beneflt, who shall be known as associate members. 9.1.2 individuals under the age of elghteen years, whether Ilvlng within or outside the area of benefit, who shall be known as Junior members; 9.1.3 assoclations and organisations, whether corporate or unincorporated, (and Including branches of national or International organisations) whiGh operats solely or In part withln the area of beneflt, are voluntary or non-profit.distributing and which wish to support the Obj8Cts, which shall be known as affiliated members;
Honor Oak Communlty Association Report of the Trustees For The Year Ended 31 st March 2025 {continued) 9.1.4 statutory authorltles in whose admlnlstrative area tho area of beneflt Iles which shall be known as sLgtutory authority members. Alms HOCA alms to manage a Community Contre that provides facilitles for recreatlonal, sporting and soclal we114)eing for the local community, Including providing space to; Enable and empower older people to have a safe. healthy and enjoyabl8 quallty of life by reducing the rlsk of isolation and lonellness in older people, resulting in improved rnontal and general health and wellbeing for thé Individual. Increase opportunities for recreation and learnlng and provide facllltles for childrèn and famllies to develop the confidence and skllls required to reach thelr full potential whllst galning positive soclal and personal skills. Enable people to be better Informed about Issues that affect them and able to take actions to Improve their live8 through access to informatlon, advlce and guldance. Objectlve8 Run an accesslble community centre for all ages and abllltles Ensure a diverse range of User Groups Encourage and enable local peopl8 to take an active part in the Management, delivery and development of all servlce dellvery, developmenl and evaluatlon. Improve access to information about the centre's facilities by worklng with the current servlce users and local communlty to develop marketlng and promotion materlals and activities Promote communlty, family and cultural events that encourage excellence, parenuchild relationships, creative expression and community cohesion
Honor Oak Community Assoclation Report of the Trustees For The Year Ended 31st March 2025 (contlnued) Publlc Benefit The Trustees are aware of charity law requirement to demonstrate public benefit and take the Charity Commission's Publlc Benefit guidance Into account when making decislons for HOCA. Activlties within the year Aprll 2024- March 2025 The bulldlng Is owned by LB Lewlsham, and the communlty centre sldp Is run day-toaY by HOCA trustees under a premlses management agreement. Wlthln thls agreement LB Lewisham has responsibllity to maintaln the maln fabric of the bulldlng and related health and safety requlrements, whlle HOCA trustees pursue day-to.day repairs and mlnor Improvements In Ilne wlth responslbillties set out In the agreement. Trustees are also responsible for ensuring policies and procedures are in place to ensure the safe and secure running of the communlty centre, and appropriate communlty use. In the year the trustegs: Were In constsnt discusslon wlth Lewlsham Councll regardlng the proposed bulldlng sustainabllity improvements to be funded via funds from the central government's Decarbonlsation Fund. Measures to include solar panels, a ground Source heat pump, new windows and external doors. These measure8 will greatly increase the energy efflclency of the bulldlng as well as give the building a muchwneeded makeover. Throughout the year the improvements continued to be revlewed and delayed by increasing buildlng cost8, whlch was very dlsappointlng Were dellghted by the Installatlon on a new bulldlng alami system paid for by Lewisham Council. The system includes external video cameras to glve increased security protectlon. Continued correspondence wlth Lewisham Council Energy Tearn on the allocation of the gas and eloctricity bi118 (Shared with the adjoining Family Hubl Youth Centre). Charges have increased slgnlficantly In Ilne wlth general energy prlce rises. In the prevlous year Lewisham Councll took back payment responslbillty (prevlously HOCA had paid and sort 500/9 relmbursement). whlch was greatty appreciated by HOCA trustees. HOCA contlnues to await and worry about payment of our proportion of the charges.
Honor Oak Cornmunity Association Report of the Trustees For The Year Ended 31st March 2025 (continued) Welcomed the Installatlon of a new front door entry system including two door buzzer•controlled entry system, wlth an Internal lobby and visitor recorded video facility. This has greatly Improved building security and enhanced the personal safety of staff, centre users and volunteers. The work took place followlng a succe88ful application to the Met Pollce Youth and Communlty Centre Security Fund and included funding for a sirnilar system at the adjoining Famlly Hub. Were dellghted by an upgrade to the contra's heatlng system which gives greater control and reliability. Trustees were also grateful for the effort of Adam, a local teacher and estate resldent who donated much of hls school summer holiday to tidying up and replanting the front garden. He activety engaged members from the Thursday Wellbeing group In order to build a sense of local ownership. Frorn Autumn 2024 the outside garden areas are being maintained by Glendales, Lewlsham Councll's ground malntenanco contracts. Our thanks go to them too. Started regular di8cusslon with Lewisham offlcers developlng the adjoinlng Family Hub as a comprehensive support venue for children, young people and their familieslcarers. Trustee8 rocogniso that It Is both sidos of the building (HOCA and Family Hub) work collaboratively to effectively meet tho needs of local residents. Have contlnued to revlew and developed Internal procedures to ensure that HOCA Temained legal, solvent, effective and in touch with local needs. As small charity this continues to ba a challenge with limited funds, staffing and trustee capacity. We Increased our per hour charge for once•off lets while maintaining the current community rate for regular user groups. We were frustrated by the ongoing bureaucracy by our bank to make the necessary account changes following the election of Damian as treasurer. While we knew QulckBooks would provlde the means for better flnanclal management, trustees struggled to flnd the capaclty to fully utlllse It so we were very grateful to accept the offer of a voluntary bookkeeper wlthln the year. We sald 'goodbye and thank you, to Ray, HOCA Cleaner of many years, confirmed a permanent contract for Michael as Ray's replacement and welcomed Shirley, a local resident onto our Duty Caretaker rota. Several new user groups joined including a seated exerclse class and Baby Bounce when the nearby St Andrews Centre closed down its community venue.
Honor Oak Communlty Association Report of the Trustees For The Year Ended 31 st March 2025 (continued) Continued to join in wlth the Honor Oak Estate Stakeholder Network, which supports collaborative work amongst th8 various local groups and agencies provlding services to local residents. HOCA continued to work wlth the Wednesday Food Bank to ensure resldents In food poverty got help. The second Chrlstmas Day lunch happened, organlsed by the Love Fellowshlp, wlth HOCA provldlng a free venue and our staff working as volunteers. Over 150 people attended, malnly off the estate and 30 housebound residents enjoyed the hot meal dellvered to thelr homes. We joined in with the estste Christmas Tree Lighting event in December. This year we were delighted to be joined by the cholr from Turnham School who lead the carol slnglng. In the year we had great pleasure in hosting the Black History Month celebration undertaken by Christina and her 60 Up older persons, group. We also gave free use of the Centre on Chrlstmas Day to The Love Fellowshlp. As always, thlngs happen because of the time and effort put in by people. A big 'thank you, goes once again to our small team of part4ime staff who have kept things going with their hard work and good humour. Thanks also go to thè trustees who provide the necessary governance and take overall responslblllty for the charitable organisation. Lastly, a big 'thank you and well done, to the growing band of user groups who run a range of communlty.based actlvltles and services from the communlty centre to beneflt the local communlty. These Include: Weekly Daytime (at December 2024): Love Fellowship Lunch and Soclal Club (Tuesday) Baby Bounce (Wednesday) Well Woman Group (Thursday) Chatterbox playgroup (Frlday) LWCC Church (Sunday)
Honor Oak Community Association Report of the Trustees For The Year Ended 31st March 2025 (continued) Weekly Evening (at December 2024): Yoga Classes (Monday) Empower Skating Adults (Monday and Thursday) Love 2 Dance {Tuesday) Empower Skating Children (Wednesday) Food Bank LWCC Iwednesday) Honor Oak Badmlnton group (Wednesday) Ladles Badmlnton (Wedn88day) Tae Kwon Do {Thursday) HOCA contlnued to hlre out the communlty centre to be used for once off or occasional events and celebrations on Fridays and Saturdays. Local hlrers can use the large hall and serving area at an affordable charge, which in turn provldes essentlal funds to keep the communlty centre golng. HOCA recelved no grants for runnlng costs In the year. io
Honor Oak Communlty Assoclatlon Management Committee Report For The Year Ended 31st March 2025 Financial Review The results of the year's operation are set out in the attached financial statements. The net rnovement in funds for the year amounted to deficit (£3,361) and deficit of (£9,680) in 2024 respectively. The retained resereS at 31 st March 2025 amounted to £21,767 and £25,128 in 2024 respectively. Reserve Pollcy The Charity Commission requires charities to determine and explain their policy for free reserves. The trustees have reviewed the organisatlon's free reserves policy and have turned its entire unrestricted fund into an emergency reserrfe to enable Honor Oak Community Association to meet its obligations in the event of a shortfall in income or sudden upturn in expenditure. Risk Managem•nt The trustees have examined the major risks which Honor Oak Community Association faces and believe that maintaining their free reseples at a reasonable level, combined with their annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confim that they have established systems to mitigate the significant risks. Tang5ble Flxed Assets The organisation has no fixed assets. The building part ocGupied and managed by HOCA is owned by the London Borough of Lewisham. Funds Available The present level of funding is adequate to support the continuation of the charity operations for the medium term, and the trustees consider the financial position of the charity to be satisfactory. Volunteers Honor Oak Community Association recognises the signfficant contributions made by the volunteers including the trustees. li
Honor Oak Community Association Statement of Trustees Responsibilities For The Year Ended 31st March 2025 The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the project and of the income and expenditure of the project for that period. In preparing these financial staternents, the management committee are required to.. select suitable accounting policies and apply them consistently; make judgements and estimates that are reasonable and prudent; prepare the financial statements on the going concem basis unless it is inappropriate to presume that the project will continue in operation. The Trustees are responsible for keeping proper records which disclose at any tirne the financial position of the project. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 12
To the Trustees of Honor Oak Community Centre Association on the Accounts for the year ended 31 March 2025 which are set out on pages 14-18. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. and to state whether particular matters have come to my attention. Basis of Independent Examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts presenl a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent Examiner's report In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect: The accounting records were not kept in accordance with the section 130 of the Charities Act; or The accounts did not accord with the accounting records; or The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the account give a 'true and fair, which is not a matter considered as part of the independent examination. I have no concems and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of this account to be reached. Date . A Adebambo, MB , ACMA, ACG, For London Accountancy Practice. Sojoumer Truth Community Centre 161 Sumner Road London SE15 6JL 13
HONOR OAK COMMUNITY ASSOCIATION STA TEMENT OF FINANCIAL ACMVITIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlcted Restrlcted Fund Fund Total 2025 Total 2024 Incoming Resource5 Leoacies. Grant & Donalions Income from charilable acliwties Bank Interest 65.681 433 65.681 433 59.151 Total Income 66,114 66,114 59,705 Costs of g•n•rating fvnds: Charltable actlvltl•8 69.474 b9 38: Total Expenditure 69,474 69,474 69,385 Not Incomlng Resources l {Deficiti (3361) 13361 1 19.ti801 Balances brought forward 25 128 25.128 34.808 Balances carrled forward 21,767 21,767 14
HONOR OAK COMMUNITY ASSOCIATION BALANCE SHEET AS AT31 MARCH 2025 2025 2024 FIXED ASSETS CURRENT ASSETS Debtors Cash at Bank Cash al Hand 32 tig3 32,693 41,745 CURRENT LIA8ILinES Ciedilors and Accruals 16.ti17 21.767 128 21,767 25,128 REPRESENTED BY: FUNDS: Uiiieslficled Resliicled 21.767 21,767 25,128 Approved by the Board ol Iruslees on and signed on Ils beham by Sign Clli Joa Chair MIHb Sion Damien Griffiihs Treasuiei 15
Honor Oak Communlty Association Notes to the Accounts 1. Accounting Policies 1.1 Basis of Preparation of Financial Statements The financial statements are prepared under the historic cost convention and include the results of the charfty's operations which are described in the Management Commlttee's Report and all of which are continuing. The accounts have been prepared in accordance with the Statements of Recommended Practi for charity accounts. The charity has taken advantage of the exemption of Financial Reporting Standard No 1 from the requirements to produce a cash flow statement on the grounds that it qualifies as a small charity 1.2 Incomlng Resources 1.2.1 Revenue grants are credited to the Ststement of Financlal Actlvlties on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included on the Balance Sheet as deferred income to be recognised in the future accounting period. 1.2.2 Grants received for specific purposes are accounted for as restricted funds in the Statement of Financial Activities. 1.3 Restrlcted Funds Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund. together with a fair allocation of management and support costs. 1.4 Unrestricted Funds Unrestricted funds are donations and other incomes received or generated for the objects of the organisation without further specified purpose and are available for general funds. 1.5 Designated Funds Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes. 1.6 Tanglbl8 Fixed Assets All expenditure that related to equipment has been charged to the Statement of Financial Activities in the year of acquisition. A register of assets is maintained. Is
Honor Oak Community Association Notes to the Accounts (Continued) Creditors and Accruals 2025 2024 Accountancy fees Hall Deposit GaslElect Provision TaxlNII Pensions 1,500 1,160 7,000 1 ,400 2,100 7,000 17
HONOR OAK COMMUNITY ASSOCIA710N DETAILED INCOME FOR THE YEAR ENDED 31 MARCH 2025 Unr•strict•d Restricted Fund Fund Totsl 2025 Totsl 2024 INCOMING RESOURCES L¢ga¢les. Grant & Oonallons Hall Hire.. Communin. Hire User Group Hire Inv•stm•nt Income: Bank Interest Total Income 38 t>81 27.000 38.li81 27 000 b.81ti a33 66,114 66,114 59,705 DETAILED EXPENDITURE FOR THE YEAR ENOEO 31 MARCH 2025 Unrestricted R•$tri¢ted Fund Fund Total 2025 Total 2024 EXPENDITIJRE Salaiie5 Ta National Insurance:, pensions ,lusic l.Ilebsile Licences Telephone Gas & Eleclricitv Refundable Deposits Ulilitv-lvater Cleaning Saniialion Insurance Pavroll & Bookkeeping Accountanci, Fees I Pfofessional Fees I Alarm Svslem Pfl nling Postage & SlalioneTr' Inleiest Charges Repairs Mainlenance Office Admin expenses Total Expenditure 44 641 4738 44 641 4738 392 217:, 4 90:, 2 17¢, 70 700 23, 1,912 1 102 1.71ti 1400 279 198 278 278 2.232 913 297 134 trio 393 816 69,474 297 134 60 393 81b 69,474 8128 882 69,385 18