CHapry Trustees' Trustees’ Annual Annual Report Report for for the the period period COMMISSION Period start date Period end date 01 10 20åS 30 09 2024 co. MISSIONhae ee: f From From Period start date - To To Period end date | Section Section A A Reference Reference and and administration administration details details
Charity Charity name| name Moss Moss and[and] Fenwick Fenwick Village Village Hall[Hall] Other Other names names charity[charity] is[is] known[known] by|[by] MFVH MFVH Registered Registered charity[charity] number number (if (if any) any) | 1160428 Charity's Charity's principal principal address address | Fenwick Fenwick Common Common Lane[Lane] Fenwick
Doncaster Postcode DN6 OHG
> Names Names of[of] the the charity[charity] trustees trustees who who manage manage the the charity[charity]
|Trustee name|Office (if any)|Dates acted if not for whole
ear
Name of person (or body) entitled
toa
oint trustee
if an
ear
to appoint trustee
(if an|Dates acted if not for whole
ear
Name of person (or body) entitled
toa
oint trustee
if an
ear
to appoint trustee
(if an|
|---|---|---|---|
|1
Stephen Fowle|Chair|||
|2
3
4
5
Trevor Bennett
Steven Mason
Alan Clarke
DrSue Jones
Secretary
Treasurer
Deputy Chair
Trustee
3[StevenMason
[Treasurer |
4| Alan Clarke
Deputy Chair
Po
s[DrsueJores|Tstee
|
SSSSSCS—~*d||||
|Section B
Section B|Structure,
Structure,|governance and management
governance and management||
|Section B
Structure, governance and management
Section B
Structure, governance and management|Section B
Structure, governance and management
Section B
Structure, governance and management|
|---|---|
|Description of the charity's trusts
Description ofthe charity’s trusts||
|Type of governing document
Type ofgoverning document|Constitution
Constitution|
|How the charity is constituted|Association|
||New Trustees are appointed by the existing Trustees.
New Trustees are appointed by the existing Trustees.|
|Additionalgovernance issues (Optional information)
Additional governance issues (Optional information)||
|You may choose to include
additional information, where
:
You may choose to include
additional information, where|Every trustee must be appointed for a term of four years by a resolution
passed at a properly convened meeting of the charity trustees.
Every trustee must be appointed foraterm offouryears by a resolution
.
passed at a properlyconvened meeting ofthe charitytrustees.|
|relevant, about:
lesan,Sho|In selecting individuals for appointment as charity trustees, the charity
In selecting individuals forappointmentas charity trustees, the charity|
|•
policies and procedures
adopted for the induction and
e
policies and procedures
adopted forthe induction and__||trustees must have regard to the skills, knowledge and experience needed
for the effectiveadministration of MFVH.
trustees must have regard tothe skills, knowledge and experience needed
forthe effective administration ofMFVH.|
|training of trustees;
•
the charity's organisational
structure and any wider
training oftrustees;
_,
_
e
the charity's organisational
structure and any wider|The charity trustees will make available to each new charity trustee, on or
before his orherfirst appointment:
:
;
The charity trustees will make available to each new charity trustee, on or
before his or her first appointment:|
|networkwith which the charity
network with which the charity||
||1
1|
> works; works; (a) (a) a a copy copy of[of] the[the] current current version[version] of[of] this this constitution; constitution; and and
> • relationship with any[related] (b) a of the MFVH's latest Trustees' Annual Report and copy ° parties; ‘iaainiesne with any related (b) Statement Statement a copy of theof of MFVH’s accounts. accounts. latest Trustees’ Annual Report and • e trustees' trustees’ consideration consideration[[of]] of major major[[risks]] risks and and[[the]] the[[system]] system and and procedures procedures to[[to]] manage manage
> them. them.
> Section Section[C] C Objectives Objectives and and activities activities The The objects objects of of Moss Moss and and Fenwick Fenwick Village Village Hall Hall (MFVH) (MFVH) are are to[to] provide, provide, equip, equip, manage, manage, maintain,[maintain,] and and run run the[the] village[village] hall/community hall/community centre[centre] in[in] Moss Moss and and Fenwick Fenwick for[for] the[the] benefit[benefit] of[of] the[the] community community both both from[from] our our Parish[Parish] and and outside, outside, without[without] distinction distinction of[of] Political, Political, religious, religious, or or other other opinions. opinions. The The hall hall is[is] intended intended to[to] be be a a venue venue capable capable of of being being successfully successfully used used for for social, social, recreational, recreational, educational, educational, sporting, sporting, entertainment, entertainment, health health and and
> Summary Summary of of the the objects objects of[of] the the | wellbeing wellbeing and and other other activities, activities, meetings meetings or or classes classes that[that] the the community community
> charity charity set set out out[in] in its its would would like like to[to] hold.[hold.]
> governing governing document document The The charity charity[main] main aim[aim] is[is] to[to] promote promote and and facilitate[facilitate] the[the] use use of[of] the[the] Hall[Hall] by by groups groups who[who] help[help] to[to] bring[bring] together[together] the[the] rural[rural] community.[community.] MFVH MFVH is[is] run run as as a a charity,[charity,] is[is] non-profit[non-profit] making making and[and] will will be be for for the[the] benefit benefit of of all[all] users, users, with with any any surplus surplus of[of] cash cash being being used used to[to] improve improve and and maintain maintain
> the the hall hall and and its its offering. offering.
- e trustees' trustees’ consideration consideration[[of]] of major major[[risks]] risks and and[[the]] the[[system]] system and and procedures procedures to[[to]] manage manage them. them.
2 2
||Hall regular users:
Hall regular users:|
|---|---|
||This beginning of the year has seen KB education using the hall regularly
This beginning ofthe year has seen KB education using the hall regularly|
||to assist in the educational needs for a number ofchildren from across
to assist in the educational needs for
a number of children from across|
||the Doncaster area with SEND needs.
the Doncaster area with SEND needs.|
||Several groups use the facilities regularly and provide much needed
Several groups use the facilities regularly and provide much needed|
||support for the health and wellbeing of the local community.
support for the health and wellbeing ofthe local community.|
||Weekly and monthly workshop Yoga sessions for all, Dance classes for
Weekly and monthly workshop Yoga sessions for all, Dance classes for|
||all, Pilates classes, dog training, community groups, Moss and Fenwick
Parish Council Meetings held quarterly as well as Thorpe in Balne Parish
all, Pilates classes, dog training, community groups, Moss and Fenwick
Parish Council Meetings held quarterly as well as Thorpe in Balne Parish|
|Summary ofthe main
Summary ofthemain|Council Meetings also quarterly.
Council Meetings also quarterly.|
|activities undertaken for the
public benefit in relation to
these objects (include within
activities undertaken for the
public benefit in relation to
;
.
tet
these objects (include within|The hall is also used on a regular basis for CPC training coursesand
First Aid courses.
.
.
Rd
The hall is also used on a regularbasisforCPC training coursesand
First Aid courses.|
|this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
thisaneenthe statutory
declaration that trustees have
;
had regard totheguidance
issued bythe Charity|Otherregular users for the hall include children's parties, dancing,
disco's, birthday parties, businessconferences and other celebration
parties.
Other regularusers forthe hall include children’s parties, dancing,
Ecce
et
:
:
;
disco’s, birthday parties, business conferences and other celebration
ciiion
P|
|Commission on public
benefit)
Commission on public
benefit)|Events
Penne:|
||The Christmas Fair was held, which was well received by the community.
The Christmas Fairwas held, which was well received by the community.|
||A Community music festival was held organised by the committee and
A Community music festival was held organised by the committee and|
||was a great success
was a great success|
||Lots of community led socials and get togethers were held over the year.
Lots ofcommunity led socials and get togethers were held over the year.|
||The trustees have had regard to the guidance issued by the Charity
The trustees have had regard to the guidance issued by the Charity|
||Commissionon public benefit. Hall eventsare open to all and are priced
Commission on public benefit. Hall events are open to all and are priced|
||competitively and affordable.
competitively and affordable.|
||Repeat users, community groups and groups supporting the vulnerable
Repeat users, community groups and groups supporting the vulnerable|
||are char ed discounted rates lower than that of one off events.
are charged discounted rates lower than that of one off events.|
|Section D
SectionD|Achievements and performance
Achievementsandperformance|
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Section Section [D] D
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3 3
|Summary of the main
achievements of the charity
during the year
Summary ofthe main
;
.
achievements ofthe charity
during the year|Summary of the main
achievements of the charity
during the year
Summary ofthe main
;
.
achievements ofthe charity
during the year|The Hall has performedwell with a record number of bookings from users
throughout the community.
'
The Hall has performed well with a record number of bookings from users
throughoutthe community.|
|---|---|---|
|||The hall was completely redecorated and the floor completely refurbished
The hall was completely redecorated and the floor completely refurbished|
|||where needed.
where needed.|
|||Health and safety has been reviewed and full risk assessmentswere
Health and safety has been reviewed and full risk assessments were|
|||done so that risks could be identified and managed.
done so that risks could be identified and managed.|
|||Fire risk assessmentwas completed by the fire service. Prevention and
Fire risk assessmentwas completed by the fire service. Prevention and|
|||fire safety procedureswere also reviewed and changeswere made to the
fire safety procedures were also reviewed and changes were made to the|
|||hirer's induction pack and training.
hirer’s induction pack and training.|
|||The trustees and wider committee believe the main achievement of the
The trustees and wider committee believe the main achievement of the|
|||charity, continues to be the bringingtogether of the local community to
charity, continues to be the bringing together ofthe local community to|
|||socialise and to support one another in these challenging times.
socialise and to support one another in these challenging times.|
|||A particular focus remains to include the more isolated members of the
A particular focus remains to include the more isolated members ofthe|
|||rural community and assist them in enjoying the facilities and the
rural community and assist them in enjoying the facilities and the|
|||company ofothers.
company of others.|
|||In terms of future initiatives, the commercial kitchen to be stripped back
In terms offuture initiatives, the commercial kitchen to be stripped back|
|||and deep cleaned, and a new automatic floor cleaner to be purchased to
and deep cleaned, and a new automatic floor cleaner to be purchased to|
|||aid the cleaning and upkeep of the junker dance floor.
aid the cleaning and upkeep ofthejunkerdance floor.|
|||New sinks in the toilet areas to replace the small sinks that were originally
New sinks in the toilet areas to replace the small sinks that were originally|
|||fitted on construction.
fitted on construction.|
|||Also look to replacement of the gents troughs to cleaner,environmentally
Also look to replacement ofthe gents troughs to cleaner, environmentally|
|||friendly and more water efficient urinals.
friendly and more water efficient urinals.|
|||A defibrillatorto be purchased and fitted on the external wall for the hall
A defibrillator to be purchased and fitted on the external wall for the hall|
|||and thewider community
and the wider community|
|||With then Hall being constructed in 2015, very little has needed doing to
the fabric of the building.
With then Hall being constructed in 2015, very little has needed doing to
the fabric ofthe building.|
|||The village hall continued to bring peopletogether for health, wellbeing,
The village hall continued to bring people together for health, wellbeing,|
|||educational and leisure purposes without the hard work from the
educational and leisure purposes without the hard work from the|
|||volunteers and trustees this wouldn't be able to happen.
volunteersandtrusteesthiswouldn’tbeabletohappen.|
## Section Section E[E] Financial Financial review review
||The charity's reserves are healthy at present and are at a level that the
The charity's reserves are healthy at present and are at a level that the|
|---|---|
|Brief statement ofthe
Briefstatement ofthe|trustees believe appropriate.
trustees believe appropriate.|
|charity's policy on reserves
charity’s policy on reserves||
||We do not have a reserves policy, but this will be reviewed again in the
We do not have a reserves policy, but this will be reviewed again in the|
||coming year.
coming year.|
|Details ofany funds materially
in deficit
Details
fanyfundstatorally
indeficit|MFVH do not have funds materially in deficit.
MFVHdo nothavefunds materially in deficit.|
4 4
|Further financial review details (Optional information)
Further financial review details (Optional information)|
|---|
|You may choose to include
additional information, where
relevant about:
MFVH principal source of funding is through its users hiring the hall for
use of the facilities and regular fund raising events are held and are an
important vehicle to allow us to keep hiring charges to a minimum.
Youmaychoose to include
MFVH principal source offunding isthrough its users hiringthe hall for
adeitional (nfornwition. where
use ofthe facilities and regularfund raising events are held and are an
valeueant aleouit
important vehicle to allow us to keep hiring charges to a minimum.|
|the charity's principal
sources offunds (including
any fundraising);
We have continued to invest in advertising the hall and its facilities it has
to offer via a dedicated website and updated Facebook page.
e
the charity's principal
_
We have continued to invest in advertising the hall and its facilities it has
sourcesoffunds (including _| to offer via a dedicated website and updated Facebook page.
any fundraising);|
|howexpenditure has
supported the key objectives
of the charity;
investment policy and
The key investment priorities are to continue to efficiently run thefacilities
for the benefit of all and to ensure the hall remains a welcoming place for
the immediate rural community and widercommunity to meet, greet and
use for their enjoyment.
e
how expenditure has
The key investment priorities are to continue to efficiently run the facilities
supported the key objectives | forthe benefit ofall and toensurethe hall remains awelcoming place for
ofthe charity:
the immediate rural communityand widercommunity to meet, greet and
use for theirenjoyment.
e
investment policy and|
|objectives including any
objectives including any|
|ethical investment policy
ethical investment policy|
|adopted.
adopted.|
## Section Section[G] G Declaration Declaration
> The The trustees trustees declare declare that[that] they they have have approved approved the the trustees’[trustees'] report report above. above.
> Signed Signed on on behalf behalf of[of] the the charity’s[charity's] trustees trustees NE , Signature(s) Mr Alan[Clarke] Full Full name(s)}Mr name(s) Mr S S Fowle Fowle Mr Alan Clarke Position Position (eg[(eg] Secretary,[Secretary,] Chair,[Chair,] Chair Deputy Deputy Chair Chair etc) etc) Date} Date . ; D ill W/oq] Al IS ZS
5 5
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Charity Naaie No (if any)
Pi CHARITY teichies fi, Moss Moss and [and] Fenwick Fenwick Village [Village] Hall [Hall] 1160428 1160428
COMMISSION COMMISSION Receipts Receipts and and payments payments accounts accounts CC16a CC16a
For the period
Bre A For the period = To
a a from from 01-Oct-23 01-Oct-23 30-Sep-24 30-Se [-24]
Section Section A A Receipts Receipts and and payments payments
Unrestricted Unrestricted duraie funds Restricted Restricted linet funds Endowment Endowment i funds Total Total funds funds Last Last year year
to the nearest
to the nearest [E] to the nearest E to the nearest [E] to the nearest E
=inians to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 A1 Receipts Receipts
es)
a [77 Oscc a 7
ee Ps) || PS): eee
aee EE)ee | esSE ||ESes | See |] e eee
eeneee | |ee |es) CClhl le
Bee eee) |eS |ES ee |eee
Sub Ce) Ee eee
total (Gross income for 62,779 62,779 19,788
AR)
A2 A2 Asset Asset and and investment investment sales, [sales,]
(see (see table). table).
eee eee
Sub Sub total] total
Total [receipts]
Total receipts GU: |Beast|ee: 62,779 19,788
A3 A3 Payments Pa ments
expenses-|
Fundraising 4050] [_-|[_-|[_ 4080] [____2,189]
andmamtenance—-+|
Repairs tases] es[-'‘i|{_-'i|{[_|eee 12,364] | [__—_—10,451|]
(SS
insurance claim-costs | OSOs ES ES_|[__-||_-]{_.-][ | 6
_ [—=
Bn. |ee |
-+|2es|[_—-i|{|__-|(|_____2,865
[Othereeexpenditure | 360
Sub total plc,ee 2ee |ee ee ee
eel Poay (
A4 Aé4 Asset Asset and and investment investment
purchases, purchases, (see (see table) [table)]
Village Hall costs
Vilage Hallcosts SS SSSSSC~dTSSSSCSCSCSC~S
Equipment
Equipment SSCS SSCS
Sub Sub total total P23. ss)
Total payments
Net Net of [of] receipts/((payments) receipts/(payments) wu, 38,029 |eae | ee 38,029 38,029 2,720 2,720
A5 Transfers ASTransfersbetweenfunds [between] funds [J] | - T
A6 A6 Cash Cash funds funds last last year year end end 18,746; 18,746 «Aft=| 18,746| 18,746 |16,026 16,026
Cash Cash funds funds this this year year end end ce. 56,775 | eee | Sa 56,775 56,775 18,746 18,746
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> CCXX CCXX RI R1 accounts accounts (SS)[(SS)] 1 1 11/03/2025 11/03/2025
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Section Section B B Statement Statement [of] of assets assets and and liabilities liabilities at [at] the [the] end end of of the [the] period period
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||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Unrestricted|Restricted|Restricted|Endowment|Endowment|
|Categories|Details|funds|funds|funds|
|to|to|nearest|nearest|£|[E]|to|to|nearest|nearest|£|[E]|to|to|nearest|nearest|£|[E]|
|Bl|Cash|funds|Cash|[at]|bank|18,746|
|Total|[cash]|funds|18,746|
|(agree|(agree|balances|balances|with|with|receipts|[receipts]|and|and|payments|payments|
|account(s))|account(s))|
|Unrestricted|Unrestricted|Restricted|Restricted|Endowment|Endowment|
|funds|funds|funds|funds|funds|funds|
|Details|Details|to|to|nearest|nearest|£|[E]|to|to|nearest|nearest|£|E|to|to|nearest|nearest|£|[E]|
|B2|Other|monetary|assets|
|--|—|
|Fund|[to]|which|Current|value|
|Cost|[(optional)]|
|Details|Details|Fundasset|asset|to belongs|belon|which|s|Costoat|(optional)ti|||Currentoptional|o|tional|value|
|B3|Investment|assets|
|—_ —=|
|Fund|[to]|which|Current value|
|Cost (optional)|
|Details|Details|Fundasset tobelongs which|Coatiis|i|anda,|Currentoptional value|
|B4 Assets retained|[for]|[the]|
|charity's|own|use|
|charity’s own use|es 0 0|
|Fund|Fund|to|[to]|which|which|Amount|Amount|due|due|When|When|due|due|
|Details|Details|liability|relates|optional|optional|
|B5|[Liabilities]|
|i|—=|=|
|behalf|Signed|Signed|[of]|by|[by]|all|one|onethe|or|ortrustees|two|two|trustees|trustees|on|on|Signature|.|Print|‘|Name|a|Date|Dateroval|of|[of]|
|behalf of all|the trustees|Signature|0|rime Name|approval|
|U3|3S|¥,|Fowe&|Lael|
|~|&|
|CCXX|CCXX R2|[R2]|accounts|accounts|(SS)|[(SS)]|<|2|Avac|Clan ve|4/03/2025|1/0|/2025|
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## - COMMISSION i Independent Independent examiner's examiner's report report on on the[the] accounts accounts
- Independent Independent Examiner's Examiner’s Report Report
- Report Report to[to] the[the][trustees/] trustees/ | Moss Moss and and Fenwick Fenwick Village[Village] Hall Hall members members of[of]
- On On accounts accounts for[for] the the year year | 30 30 September September 2024 2024 Charity Charity no no | 1160428 1160428 ended ended (if (if any) any)
- Set Set out out on on pages pages Respective Respective The The charity's charity's trustees trustees 'are are responsible responsible for for the the preparation preparation of[of the] the accounts. accounts.
- responsibilities responsibilities of[of] The The charity's charity's trustees trustees consider consider that[that] an an audit audit is is not[not] required required for for this this year year
- trustees trustees and and examiner examiner under under section section 144 144 of[of the] the Charities Charities Act Act 2011 2011 (the (the Charities Charities Act)[Act)] and and that that an an independent independent examination examination is is needed. needed. It It is is my my responsibility responsibility to: to: • e examine examine the[the] accounts[accounts] under[under] section[section] 145[145] of[of] the[the] Charities Charities Act, Act, e • to to follow follow the the procedures procedures laid laid down down in in the the general general Directions Directions given given by by the the Charity Charity Commission Commission (under (under section section 145(5)(b) 145(5)(b) of[of the] the Charities Charities Act, Act, and and
- • e to to state state whether whether particular particular matters matters have have come come to to my my attention. attention.
- Basis Basis[of] of independent independent My My examination examination was was carried carried out[out] in[in] accordance accordance with[with] general general Directions Directions given given examiner's statement examiner’s statement by by the[the] Charity Charity Commission. Commission. An An examination examination includes includes a a review review of[of] the[the] accounting accounting records records kept kept by by the[the] charity[charity] and and a a comparison comparison of[of] the[the] accounts accounts presented presented with[with] those those records.[records.] It It also also includes includes consideration consideration of of any any unusual unusual items items or or disclosures disclosures in[in] the[the] accounts, accounts, and and seeking seeking explanations explanations from from the[the] trustees trustees concerning concerning any any such such matters. matters. The The procedures procedures undertaken undertaken do do not not provide provide all[all] the the evidence evidence that that would would be be required required in[in] an an audit,[audit,] and and consequently consequently no no[opinion] opinion is[is][given] given as as to[to] whether[whether] the[the] accounts accounts present present a a ‘true['true] and and fair’ fair' view view and and the[the] report[report] is is limited limited to[to] those those matters matters set[set] out[out] in[in] the[the] statement statement below. below.
- Independent Independent In In connection connection with with my my examination, examination, no no matter matter has has come come to to my my attention attention
- examiner's examiner's statement statement 1. 1. which which gives gives me me reasonable reasonable cause cause to to believe believe that that in, in, any any material material respect, respect, the the requirements: requirements: e • to to keep keep accounting accounting records records in in accordance accordance with with section section 130 130 of of the the Charities Charities Act; Act; and[and]
- e e to to prepare prepare accounts accounts which which accord accord with with the the accounting accounting records records and and comply comply with[with] the[the] accounting accounting requirements requirements of[of the] the Charities Charities Act Act
- have have[not] not been been met; met; or or
- 2. 2. to to which, which, in[in] my my opinion, opinion, attention attention should should be be drawn drawn in in order order to to enable enable a a proper proper[understanding] understanding of[of the] the accounts[accounts] to[to] be[be] reached.[reached.]
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Signed:
Signed: NV Codaca Date:
Name: Name: | Mr. Mr. N. N. Goddard Goddard
Relevant Relevant professional professional |FCMA FCMA (Fellow (Fellow Chartered Chartered Management Management Accountant) Accountant)
qualification qualification or or body: [body:]
Address: Address: | 6 6 The The Row, Row, Old Old Cantley, Cantley, Doncaster Doncaster DN3 DN3 3QJ 3QJ
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Date: | 11 March 2025 |
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