## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
**REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2025**
**Charity Number 1160426**
**MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
For the year ended 31 March 2025
|**Contents**|**Page**|
|---|---|
|Trustees' annual report|1 to 4|
|Independent examiners report|5|
|Statement of Receipts and Payments|6|
|Statement of Assets and Liabilities|7|
|Notes to the financial statements|8 to 13|
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2025**
The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ended 31 March 2025
The financial statements comply with the Charities Act 2022, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019)
## **1. Objectives and Activities**
Monkchester Community Association CIO provides a range of community resources for local people in its purpose-built community centre, offering a welcoming venue with facilities that include: a large meeting space, a smaller multi-purpose meeting room, two office spaces (one for the CIO the other on long-term let, a fully equipped catering kitchen, IT suite (currently under re-development), and outside areas with play facilities and seating areas.
Activities over the year included:
- Youth club
- Summer and school holiday play schemes for local children and families
- Extra curriculum support and homework clubs provided by Into University Monday to Friday
- Community kitchen projects including FoodCycle
The facilities were also hired out for a variety of activities, including ward council meetings, local councillor surgeries, as a polling station during elections, and ongoing by regular groups such as dog training classes and an independent church, plus one-off hire for children’s parties and special events.
This is a well-respected and well-used community centre and the trustees have ambitions to develop the facilities and the range of activities once the Community Asset Transfer of the Centre building from Newcastle City Council/Your Homes Newcastle has been completed.
Funds received during the year ended 31 March 2025:
We received £2500 from the Newcastle city Council ward Committee to help towards running our Summer play-scheme and help towards volunteer expenses.
We Received £3500 from Street games to help us have an even bigger and better Summer play scheme, enabling us to hire inflatables and outdoor activities.
We received £2416 from St. Anthonys Wow week this was to do a collective outdoor week with other centres in the area for 1 week in the school summer holiday at a joint venue. Walker Park
We received £4267 from Street games to provide winter activities and trips out to Alnwick gardens and the Theatre
We received £1441.80 from the Ward Committee to have a Christmas party, provide gifts and help cover volunteer expenses
## **2. Public Benefit Statement**
The trustees have paid due regard to the Charity Commission guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance on public benefit.
Our activities and achievements as outlined above demonstrate our commitment to ensuring that the organisation’s resources and activities maximise the potential benefit to our local community and others accessing the Community Centre.
1
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2025**
## **3. Achievements and Performance**
2024/5 has been a good year for Monkchester Community Association CIO, it has Continued to serve the needs of local people.
In particular:
- The CIO has made considerable progress in strengthening its governance, policies and procedures and in future planning
- Further progress has been made in regularising arrangements with Into University, as they would be a key tenant; however, we are in a 5-year agreement with them to rent both office space and main hall and they are currently into their 2[nd] year of this
- The CIO recognises it will need to plan ahead to achieve and maintain optimum and appropriate usage of the facilities, to meet local need, to cover costs and generate income
## **4. Financial review**
## **Review of the year**
The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements.
During the year the Charity had income of £50,367 of which £13,855 was restricted (2024: £57,548 of which £4,200 was restricted) and expenditure of £54,122 of which £2,500 was restricted (2024: £43,405 of which £1,700 was restricted). There was an operating deficit of £3,755 of which a surplus of £11,355 was restricted (2024: s u r p l u s of £14,143 of which a surplus of £2,500 was restricted).
At 31 March 2025, the Charity had cash funds of £83,209 of which £18,157 was restricted (2024: £86,964 of which £6,802 was restricted).
## **Reserves policy**
The Trustees consider the level of reserves, £65,052 (2024: £80,162), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually. Part of the reserves for the year ended 31 March 2025 is designated for repairs and maintenance to the com- munity centre at a value of £5,945 (2024: £10,000).
## **5. Plans for future periods**
Monkchester Community Association CIO recognizes the need to continue developing its capacity, procedures and practices across a range of its activities in the coming year, to be ready for the responsibilities of taking over the building on behalf of the local community.
These include:
- Continuing to support new and incoming trustees
- Developing systems and capacity to meet the more rigorous financial and administrative requirements of being a CIO
- Updating and/or developing appropriate policies, procedures and practices suitable for a CIO following the asset transfer of the building from the Local Authority
- Developing a more strategic approach to service delivery, budgeting, fundraising, reporting and monitoring, and service development
2
## **MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2025**
## **6. Reference and administrative details of the charity, its trustees and advisors**
**Registered charity name** Monkchester Community Association CIO
**Charity number** 1160426 **Registered office** 48 Lightfoot drive Walker Newcastle upon Tyne NE6 3BY
## T **rustees and Members of the Board**
**S Bell**
C McLaughlin C Brumwell
## **Independent Examiner**
Doug Maltman FMAAT Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne. NE1 4BX.
## **Bankers**
Lloyds Bank
## **7. Structure, governance and management**
## **Recruitment and Appointment of the Board**
Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting onethird of the Directors, who are subject to retirement by rotation, shall retire. Retiring Directors can be reappointed at the Annual General Meeting.
Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.
## **Board Induction and Training**
New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:
- A briefing by the Chair.
- An explanation of roles and responsibilities as a Board Member
- Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements
- Copies of recent board papers.
3
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2025**
## **8. Statement of Trustee Responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 29.01.2026 and signed on their behalf by:
S Bell Trustee
4
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
For the year ended 31 March 2025
I report on the financial statements of Monkchester Community Association CIO for the year ended 31 March 2025, which are set out on pages 6 to 13.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- h examine the accounts under section 145 of the Charities Act,
- h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- h to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- h the accounting records were not kept in accordance with section 130 of the Charities Act; or
- h the accounts did not accord with the accounting records; or
- h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than if the requirements that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Doug Maltman FMAAT Fellow Member of the Association of Accountancy technicians Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX Date: 29.01.2026
5
Charity Number 1160426
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **STATEMENT OF RECEIPTS AND PAYMENTS**
For the year ended 31 March 2025
**----- Start of picture text -----**
Unrestricted Restricted Total Total
/Designated
Funds Funds 2025 2024
£ £ £ £
Receipts:
Voluntary Receipts
Donations, gift aid and legacy 3 305 - 305 592
Charitable activities
Grants and contracts 4 35,102 13,855 48,957 56,708
Other trading activities 5 1,105 - 1,105 248
Total receipts 36,512 13,855 50,367 57,548
Payments:
Charitable activities
Operation of the charity 6 51,622 2,500 54,122 43,405
Total payments 51,622 2,500 54,122 43,405
Surplus/(deficit) for the year and
( 15,110 ) 11,355 ( 3,755 ) 14,143
movement of funds
Reconciliation:
Opening cash at bank and in hand 80,162 6,802 86,964 72,821
Surplus/(deficit) for the year and ( 15,110 ) 11,355 ( 3,755 ) 14,143
movement of funds
Closing cash at bank and in hand 65,052 18,157 83,209 86,964
Notes
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 8 to 13 form an integral part of these accounts.
6
Charity Number 1160426
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **STATEMENT OF ASSETS AND LIABILITIES**
As at 31 March 2025
**----- Start of picture text -----**
Unrestricted Restricted Total Total
/Designated
Funds Funds 2025 2024
£ £ £ £
Cash funds:
Cash at bank and in hand 11 65,052 18,157 83,209 86,964
Assets retained for charity's own 10
43,336 43,336
use
Liabilities 12 738 678
29.01.2026
These financial statements were approved by the Board on:
and are signed on its behalf by: S Bell
Trustee
Notes
**----- End of picture text -----**
The notes on pages 8 to 13 form an integral part of these accounts.
7
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## 1 **Accounting Policies**
The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## 2 **Basis of accounting**
## 2.1 **Basis of preparation**
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
8
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## **Analysis of receipts**
|3 **Donations, gift aid and legacy**
4 **Charitable activities**
5 **Other trading activities**
Other receipts
J H Burn Trust Grant
Newcastle City Council Grant
St Anothonys - WOW grant
Youth Club - Playscheme
Donations and gifts
Activities
Shephard Ltd
R W Mann
Newcastle City Council Grant - Lawn Mower
Newcastle City Council Grant - Fryer
Newcastle City Council Grant - Summer events
Newcastle City Council Grant - Christmas Party
Street Games - Summer events
Street Games - Winter events|Unrestricted
/Designated
Funds
£
305
305
34,602
500
-
-
-
-
-
-
-
-
-
-
-
35,102
1,105
1,105|Restricted
Funds
£
-
-
-
-
1,442
2,500
3,500
4,267
2,146
-
-
-
-
-
-
13,855
-
-|**Total**
**2025**
**£**
**305**
**305**
**34,602**
**500**
**1,442**
**2,500**
**3,500**
**4,267**
**2,146**
**-**
**-**
**-**
**-**
**-**
**-**
**48,957**
**1,105**
**1,105**|Total
2024
£
592
592
38,858
11,600
300
-
-
-
-
1,500
2,500
1,400
250
300
-
56,708
248
248|
|---|---|---|---|---|
9
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## **Analysis of payments on charitable activities**
|6
7|Unrestricted
/Designated
Funds
£
**_Charitable activities_**
Direct costs
14,693
317
Support costs
9,685
3,000
2,891
9,382
1,837
259
4,055
1,118
820
2,887
Governance costs
678
51,622
Volunteer expenses
Admin support
Youth Club - Playscheme
Licences
Insurance
Repairs and maintenance
Equipment
There were no other fees paid to the examiner (2024: £nil)
**Fees for examination of the accounts**
Independent examiner's fees for reporting on the accounts
Office costs
Utility costs
Telephone/internet
Other payments
Independent examiner's fees for reporting on the
accounts
Water|Restricted
Funds
£
-
-
-
-
-
-
-
2,500
-
-
-
-
-
2,500|**Total**
**2025**
**£**
**14,693**
**317**
**9,685**
**3,000**
**2,891**
**9,382**
**1,837**
**2,759**
**4,055**
**1,118**
**820**
**2,887**
**678**
**54,122**
**2025**
**£**
**678**
**678**|Total
2024
£
10,243
-
8,459
-
1,850
10,546
1,073
58
3,841
1,507
1,399
3,799
630
43,405
2024
£
630
630|
|---|---|---|---|---|
## 8 **Analysis of staff costs and the cost of key management personnel**
The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil (2022: £nil)
## 9 **Transactions with trustees**
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
## **Trustees' expenses**
No trustee expenses have been incurred in the year.
10
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## **Transaction(s) with related parties**
The following detail the related party transactions in the reporting period.
## **As at 31 March 2025**
|Name of the trustee or related party
Description of
the
transaction
C Connelly
Related to a
Trustee
Admin
Support
**As at 31 March 2024**
Name of the trustee or related party
Description of
the
transaction
C Connelly
Related to a
Trustee
Admin
Support
Relationship
to charity
Relationship
to charity|**Amount**
**£**
9,685
**Amount**
**£**
8,459|**Balance at**
**period end**
**£**
**9,685**
**Balance at**
**period end**
**£**
**8,459**|**Amounts**
**written off**
**£**
-
**Amounts**
**written off**
**£**
-|
|---|---|---|---|
## 9 **Corporation Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
10 **Assets retained for charities own use**
|11
Cash at bank
Cash in hand
12
Dishwasher
Cooker
Accruals
Independent examination of accounts
Toilet
Fryer
**Cash at bank and in hand**
**Liabilities (payable within 1 year)**
Other accruals|**2025**
**£**
**1,034**
**2,192**
**38,334**
**1,776**
**43,336**
**2025**
**£**
**82,501**
**708**
**83,209**
**2025**
**£**
**678**
**60**
**738**|2024
£
1,034
2,192
38,334
1,776
43,336
2024
£
86,115
849
86,964
2024
£
630
48
678|
|---|---|---|
11
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## 13 **Events after the end of the reporting period**
No other significant events affecting the Charity since the year end.
## 14 **Analysis of charitable funds**
## **Analysis of movements in unrestricted funds For the year ended 31 March 2025.**
|**Unrestricted funds**
General unrestricted fund
Designated funds
Building repairs and maintenance
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
70,162
10,000
80,162|**Incoming**
**resources**
£
36,512
-
36,512|**Resources**
**expended**
£
( 47,567 )
( 4,055 )
( 51,622 )|**Transfers**
£
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**59,107**
**5,945**
**65,052**|
|---|---|---|---|---|---|
## **Purpose of unrestricted funds**
General unrestricted fund Designated funds:
The free reserves of the charity.
- Building repairs and maintenance Funds allocated for repairs and maintenance of the premises.
## **Analysis of movement in restricted funds For the year ended 31 March 2025.**
|**Restricted funds**
Newcastle City Council - Solicitor
Newcastle City Council - Computers
Newcastle City Council - Lawn mower
St Anthonys - WOW grant
Newcastle City Council - Christmas
Newcastle City Council - Summer
Street Games - Summer events
Street Games - Winter events
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
240
4,062
2,500
-
-
-
-
-
6,802|**Incoming**
**resources**
£
-
-
-
2,146
1,442
2,500
3,500
4,267
13,855|**Resources**
**expended**
£
-
-
( 2,500 )
-
-
-
-
-
( 2,500 )|**Transfers**
£
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**240**
**4,062**
**-**
**2,146**
**1,442**
**2,500**
**3,500**
**4,267**
**18,157**|
|---|---|---|---|---|---|
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## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2025
## **Purpose of restricted funds**
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor. Newcastle City Council - Solicitor Funds for the solicitor costs for the property change of use. Newcastle City Council Funds to purchase computer equipment. Newcastle City Council Funds to purchase Lawn mower. St Anthonys - WOW grant Funds for WOW week. Newcastle City Council Funds for Christmas Party. Newcastle City Council Funds for Summer events. Street Games Funds for Summer events. Street Games Funds for Winter evenets
## **As at 31 March 2024 Transfers between funds**
|Between unrestricted and designated
funds
**Reason for transfer**
Transfer of funds to property repairs and maintenance fund.|**Amount**
**£**|
|---|---|
||**3,841**|
## 15 **Guarantee**
There have been no guarantees given by the charity at 31 March 2024.
## 16 **Debt**
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2025.
## 17 **Governing document**
The organisation is a Charitable Incorporated Organisation - Foundation registered on 11 February 2015 as a body corporate under part 11 of the Charities Act 2022.
## 18 **Capital commitments**
As at 31 March 2025, the charity had no capital commitments (2024 -£nil)
13