## **MONKCHESTER COMMUNITY ASSOCIATION CIO** **REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2024** **Charity Number 1160426** **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** For the year ended 31 March 2024 |**Contents**|**Page**|| |---|---|---| |Trustees' annual report|1 to|4| |Independent examiners report||5| |Statement of Receipts and Payments||6| |Statement of Assets and Liabilities||7| |Notes to the financial statements|8to 14|| ## **MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2024** The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ended 31 March 2024. The financial statements comply with the Charities Act 2022, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective Octoberry 2019) ## **1. Objectives and Activities** Monkchester Community Association CIO provides a range of community resources for local people in its purpose-built community centre, offering a welcoming venue with facilities that include: a large meeting space, a smaller multi-purpose meeting room, two office spaces (one for the CIO the other on long-term let, a fully equipped catering kitchen, IT suite (currently under re-development), and outside areas with play facilities and seating areas. Activities over the year included: - Youth club - Summer and school holiday play schemes for local children and families - Extra curriculum support and homework clubs provided by Into University Monday to Friday - Community kitchen projects including FoodCycle. The facilities were also hired out for a variety of activities, including ward council meetings, local councillor. surgeries, as a polling station during elections, and ongoing by regular groups such as dog training classes and an independent church, plus one-off hire for children’s parties and special events. This is a well-respected and well-used community centre, and the trustees have ambitions to develop the facilities and the range of activities once the Community Asset Transfer of the Centre building from Newcastle City Council/Your Homes Newcastle has been completed. Funds received during the year ended 31 March 2024: We recieved £1500 from R.W. Mann to help towards running our Summer playscheme. We recieved £1000 from Hedley Foundation to purchase new arts and crafts for our Youth club/Family Hub We received £3000 from the Barbour foundation towards our Summer program. We received £3750 to participate in the Street games program getting children out and Active as well as providing a healthy meal. Ward committee give us £3000 to have a jubilee party for the local community and money towards our Summer playscheme. We received £2500 to purchase a Ride on lawnmower for the 106 money. We received £300 from Newcastle Children's mission to have a Christmas party for the children who attend the community Centre. We got £1400 from the Ward Committee to put towards buying a new commercial fryer for our kitchen. J.H. Burn give us £300 to buy arts and crafts for the Youth club/Family Hub 1 **MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2024** Sheperd's Offshore give us £250 to help start our fundraising off towards repairs we need on the community Centre’s roof. ## **2. Public Benefit Statement** The trustees have paid due regard to the Charity Commission guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance on public benefit. Our activities and achievements as outlined above demonstrate our commitment to ensuring that the organization’s resources and activities maximise the potential benefit to our local community and others accessing the Community Centre. ## **3. Achievements and Performance** 2023/24 has been a good year for Monkchester Community Association CIO, it has. Continued to serve the needs of local people. In particular: - The CIO has made considerable progress in strengthening its governance, policies and procedures and in future planning. - Further progress has been made in regularising arrangements with Into University, as they would be a key tenant; however, we are in a 5-year agreement with them to rent both office space and main hall and they are currently into their 2[nd] year of this. - The CIO recognises it will need to plan ahead to achieve and maintain optimum and appropriate usage of the facilities, to meet local need, to cover costs and generate income. ## **4. Financial review** ## **Review of the year** The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements. During the year the Charity had income of £57,548 of which £4,200 was restricted (2023: £96,836 of which £46,936 was restricted) and expenditure of £43,405 of which £1,700 was restricted (2023: £97,595 of which £42,874 was restricted). There was an operating surplus of £14,143 of which a surplus of £2,500 was restricted (2023: deficit of £759 of which a surplus of £4,062 was restricted). At 31 March 2024, the Charity had cash funds of £86,964 of which £6,802 was restricted (2023: £72,821 of which £4,302 was restricted). ## **Reserves policy** The Trustees consider the level of reserves, £80,162 (2023: £68,519), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually. Part of the reserves for the year ended 31 March 2024 is designated for repairs and maintenance to the community centre at a value of £10,000 (2023: £10,000). 2 **MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2024** ## **5. Plans for future periods** Monkchester Community Association CIO recognizes the need to continue developing its capacity, procedures and practices across a range of its activities in the coming year, to be ready for the responsibilities of taking over the building on behalf of the local community. These include: - Continuing to support new and incoming trustees - Developing systems and capacity to meet the more rigorous financial and administrative requirements of being a CIO - Updating and/or developing appropriate policies, procedures and practices suitable for a CIO following the asset transfer of the building from the Local Authority - Developing a more strategic approach to service delivery, budgeting, fundraising, reporting and monitoring, and service development ## **6. Reference and administrative details of the charity, its trustees and advisors** **Registered charity name** Monkchester Community Association CIO **Charity number** 1160426 **Registered office** 48 Lightfoot drive Walker Newcastle upon Tyne NE6 3BY ## T **rustees and Members of the Board** ## **S Bell** C McLaughlin C Brumwell ## **Independent Examiner** Doug Maltman FMAAT Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne. NE1 4BX. **Bankers** Lloyds Bank ## **7. Structure, governance and management** ## **Recruitment and Appointment of the Board** Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting onethird of the Directors, who are subject to retirement by rotation, shall retire. Retiring Directors can be re-appointed at the Annual General Meeting. Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation. 3 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2024** ## **Board Induction and Training** New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes: - A briefing by the Chair. - An explanation of roles and responsibilities as a Board Member - Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements - Copies of recent board papers. ## **8. Statement of Trustee Responsibilities** The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently. - observe the methods and principles in the Charities SORP. - make judgements and estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on 17.10.2024 and signed on their behalf by: S Bell Trustee 4 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES** For the year ended 31 March 2024 I report on the financial statements of Monkchester Community Association CIO for the year ended 31 March 2024, which are set out on pages 6 to 1 4 . ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 ("the Charities Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - h examine the accounts under section 145 of the Charities Act, - h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - h to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - h the accounting records were not kept in accordance with section 130 of the Charities Act; or - h the accounts did not accord with the accounting records; or - h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than if the requirements that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Doug Maltman FMAAT Fellow Member of the Association of Accountancy technicians Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX Date: 17.10.2024 5 Charity Number 1160426 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **STATEMENT OF RECEIPTS AND PAYMENTS** For the year ended 31 March 2024 **----- Start of picture text -----**
Unrestricted Restricted Total Total
/Designated
Funds Funds 2024 2023
£ £ £ £
Receipts:
Voluntary Receipts
Donations, gift aid and legacy 3 592 - 592 4,897
Charitable activities
Grants and contracts 4 52,508 4,200 56,708 91,139
Other trading activities 5 248 - 248 800
Total receipts 53,348 4,200 57,548 96,836
Payments:
Charitable activities
Operation of the charity 6 41,705 1,700 43,405 97,595
Total payments 41,705 1,700 43,405 97,595
Surplus/(deficit) for the year and
11,643 2,500 14,143 ( 759 )
movement of funds
Reconciliation:
Opening cash at bank and in hand 68,519 4,302 72,821 73,580
Surplus/(deficit) for the year and 11,643 2,500 14,143 ( 759 )
movement of funds
Closing cash at bank and in hand 80,162 6,802 86,964 72,821
Notes
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities The notes on pages 8 to 1 4 form an integral part of these accounts. 6 Charity Number 1160426 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **STATEMENT OF ASSETS AND LIABILITIES** As at 31 March 2024 **----- Start of picture text -----**
Unrestricted Restricted Total Total
/Designated
Funds Funds 2024 2023
£ £ £ £
Cash funds:
Cash at bank and in hand 11 80,162 6,802 86,964 72,821
Assets retained for charity's own 10
43,336 41,560
use
Liabilities * 678 666
These financial statements were approved by the Board on: 17.10.2024
and are signed on its behalf by: S Bell
Trustee
Notes
**----- End of picture text -----**
The notes on pages 8 to 1 4 form an integral part of these accounts. 7 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## 1 **Accounting Policies** The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## 2 **Basis of accounting** ## 2.1 **Basis of preparation** The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees. 8 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## **Analysis of receipts** |3 **Donations, gift aid and legacy**
4 **Charitable activities**
5 **Other trading activities**
J H Burn Trust Grant
Newcastle City Council Grant
Donations and gifts
Activities
Other receipts
Shephard Ltd
Arnold Clark - Playscheme
Youth Club - Playscheme
ASDA - Youth Club
R W Mann
Newcastle City Council Grant - Lawn Mower
Newcastle City Council Grant - Fryer
Newcastle City Council Grant - Easter Party
Newcastle City Council Grant - Computers
Newcastle City Council Grant - Christmas Party
Newcastle City Council Grant - Dishwasher
Newcastle City Council Grant - Youth Club
Newcastle City Council Grant - Cooker
Biffa Awards - New toilets
Greatham Hospital - Playscheme
Newcastle City Council Grant - Community Fund
Newcastle City Council Grant - Playscheme|Unrestricted
/Designated
Funds
£
592
592
38,858
11,600
-
-
-
-
-
-
-
-
-
-
-
-
1,500
-
-
250
300
-
52,508
248
248|Restricted
Funds
£
-
-
-
-
300
-
-
-
-
-
-
-
-
-
-
-
-
2,500
1,400
-
-
-
4,200
-
-|**Total**
**2024**
**£**
**592**
**592**
**38,858**
**11,600**
**300**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,500**
**2,500**
**1,400**
**250**
**300**
**-**
**56,708**
**248**
**248**|Total
2023
£
4,897
4,897
33,728
1,475
300
551
4,062
689
2,000
1,000
2,300
300
38,334
3,000
1,000
400
-
-
-
-
-
2,000
91,139
800
800| |---|---|---|---|---| 9 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## **Analysis of payments on charitable activities** |6
7|Unrestricted
/Designated
Funds
£
**_Charitable activities_**
Direct costs
9,943
-
Support costs
8,459
1,850
10,546
1,073
58
3,841
1,507
1,399
2,399
Governance costs
630
41,705
Youth Club - Playscheme
Licences
Insurance
Repairs and maintenance
Equipment
**Fees for examination of the accounts**
Independent examiner's fees for reporting on the accounts
Office costs
Utility costs
Telephone/internet
Other payments
Independent examiner's fees for reporting on the
accounts
Admin support
Water|Restricted
Funds
£
300
-
-
-
-
-
-
-
-
-
1,400
-
1,700|**Total**
**2024**
**£**
**10,243**
**-**
**8,459**
**1,850**
**10,546**
**1,073**
**58**
**3,841**
**1,507**
**1,399**
**3,799**
**630**
**43,405**
**2024**
**£**
**678**
**678**|Total
2023
£
19,077
399
9,928
642
5,459
1,845
41,620
12,282
4,485
1,046
182
630
97,595
2023
£
666
666| |---|---|---|---|---| There were no other fees paid to the examiner (2023: £nil) ## 8 **Analysis of staff costs and the cost of key management personnel** The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil (2022: £nil) ## 9 **Transactions with trustees** None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity. ## **Trustees' expenses** No trustee expenses have been incurred in the year. 10 **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## **Transaction(s) with related parties** The following detail the related party transactions in the reporting period. |**As at 31 March 2024**
Name of the trustee or related party
Description of
the
transaction
C Connelly
Related to a
Trustee
Admin
Support
**As at 31 March 2023**
Name of the trustee or related party
Description of
the
transaction
C Connelly
Related to a
Trustee
Admin
Support
Relationship
to charity
Relationship
to charity|**Amount**
**£**
8,459
**Amount**
**£**
6,415|**Balance at**
**period end**
**£**
**8,459**
**Balance at**
**period end**
**£**
**6,415**|**Amounts**
**written off**
**£**
-
**Amounts**
**written off**
**£**
-| |---|---|---|---| ## 9 **Corporation Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. 10 **Assets retained for charities own use** |11
Cash at bank
Cash in hand
12
Dishwasher
Cooker
Accruals
Independent examination of accounts
Toilet
Fryer
**Cash at bank and in hand**
**Liabilities (payable within 1 year)**
Other accruals|**2024**
**£**
**1,034**
**2,192**
**38,334**
**1,776**
**43,336**
**2024**
**£**
**86,115**
**849**
**86,964**
**2024**
**£**
**630**
**48**
**678**|2023
£
1,034
2,192
38,334
-
41,560
2023
£
71,940
881
72,821
2023
£
630
36
666| |---|---|---| 11 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## 13 **Events after the end of the reporting period** No other significant events affecting the Charity since the year end. ## 14 **Analysis of charitable funds** ## **Analysis of movements in unrestricted funds For the year ended 31 March 2024.** |**Unrestricted funds**
General unrestricted fund
Designated funds
Building repairs and maintenance
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
58,519
10,000
68,519|**Incoming**
**resources**
£
53,348
-
53,348|**Resources**
**expended**
£
( 37,864 )
( 3,841 )
( 41,705 )|**Transfers**
£
( 3,841 )
3,841
-|**Fund**
**balances**
**carried**
**forward**
**£**
**70,162**
**10,000**
**80,162**| |---|---|---|---|---|---| ## **Analysis of movements in unrestricted funds For the year ended 31 March 2023.** |**Unrestricted funds**
General unrestricted fund
Designated funds
Building repairs and maintenance
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
54,553
18,787
73,340|**Incoming**
**resources**
£
49,900
-
49,900|**Resources**
**expended**
£
( 42,439 )
( 12,282 )
( 54,721 )|**Transfers**
£
( 3,495 )
3,495
-|**Fund**
**balances**
**carried**
**forward**
**£**
**58,519**
**10,000**
**68,519**| |---|---|---|---|---|---| ## **Purpose of unrestricted funds** General unrestricted fund Designated funds: - Building repairs and maintenance The free reserves of the charity. Funds allocated for repairs and maintenance of the premises. 12 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## **Analysis of movement in restricted funds** ## **For the year ended 31 March 2024.** |**Restricted funds**
Newcastle City Council - Solicitor
Newcastle City Council - Christmas
Party
Newcastle City Council - Computers
Newcastle City Council - Lawn mower
Newcastle City Council - Fryer
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
240
-
4,062
-
-
4,302|**Incoming**
**resources**
£
-
300
-
2,500
1,400
4,200|**Resources**
**expended**
£
-
( 300 )
-
-
( 1,400 )
( 1,700 )|**Transfers**
£
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**240**
**-**
**4,062**
**2,500**
**-**
**6,802**| |---|---|---|---|---|---| ## **Analysis of movement in restricted funds For the year ended 31 March 2023.** |**Restricted funds**
Newcastle City Council - Solicitor
Newcastle City Council - Christmas
Party
Newcastle City Council - Computers
Newcastle City Council - Dishwasher
Newcastle City Council - Easter Party
Newcastle City Council - Cooker
Biffa Awards - New toilet
Newcastle City Council - Community
Foundation
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
240
-
-
-
-
-
-
-
240|**Incoming**
**resources**
£
-
300
4,062
689
551
2,000
38,334
1,000
46,936|**Resources**
**expended**
£
-
( 300 )
-
( 689 )
( 551 )
( 2,000 )
( 38,334 )
( 1,000 )
( 42,874 )|**Transfers**
£
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**240**
**-**
**4,062**
**-**
**-**
**-**
**-**
**-**
**4,302**| |---|---|---|---|---|---| 13 ## **MONKCHESTER COMMUNITY ASSOCIATION CIO** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2024 ## **Purpose of restricted funds** Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor. Newcastle City Council - Solicitor Funds for the solicitor costs for the property change of use. Newcastle City Council Funds for Christmas Party. Newcastle City Council Funds to purchase computer equipment. Newcastle City Council Funds to purchase Lawn mower. Newcastle City Council Funds to purchase Fryer. Newcastle City Council Funds to purchase Dishwasher Newcastle City Council Funds for Easter Party. Newcastle City Council Funds to purchase cooker. Biffa Awards Funds to purchase new toilets. Newcastle City Council - Community Funds for Youth Club and Playscheme activities. Foundation |**As at 31 March 2024**
**Transfers between funds**
Between unrestricted and designated
funds
**As at 31 March 2023**
**Transfers between funds**
Between unrestricted and designated
funds
Transfer of funds to property repairs and maintenance fund.
**Reason for transfer**
Transfer of funds to property repairs and maintenance fund.
**Reason for transfer**|**Amount**
**£**
**3,841**
**Amount**
**£**
**3,495**| |---|---| ## 15 **Guarantee** There have been no guarantees given by the charity at 31 March 2024. ## 16 **Debt** There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2024. ## 17 **Governing document** The organisation is a Charitable Incorporated Organisation - Foundation registered on 11 February 2015 as a body corporate under part 11 of the Charities Act 2022. ## 18 **Capital commitments** As at 31 March 2024, the charity had no capital commitments (2023 -£nil) 14