## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
**REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021**
**Charity Number 1160426**
**MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
For the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' annual report|1 to 5|
|Independent examiners report|6|
|Statement of Receipts and Payments|7|
|Statement of Assets and Liabilities|8|
|Notes to the financial statements|9 to 13|
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2021**
The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ended 31 March 2021.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
## **1. Objectives and Activities**
Monkchester Community Association CIO provides a range of community resources for local people in its purpose-built community centre, offering a welcoming venue with facilities that include: a large meeting space, a smaller multi-purpose meeting room, two office spaces (one for the CIO the other on long-term let, a fully equipped catering kitchen, IT suite (currently under re-development), and outside areas with play facilities and seating areas.
Activities over the year included:
- Youth club
- Summer and school holiday play schemes for local children and families
- Day care and lunch services for older and vulnerable people – provided by the Greater Walker Community Trust which also has an office base in the building
- Community kitchen projects including FoodCycle
- The Wednesday morning group in association with the local Probation Service
The facilities were also hired out for a variety of activities, including ward council meetings, local councillor surgeries, as a polling station during elections, and ongoing by regular groups such as dog training classes and an independent church, plus one-off hire for children’s parties and special events.
This is a well-respected and well-used community centre and the trustees have ambitions to develop the facilities and the range of activities once the Community Asset Transfer of the Centre building from Newcastle City Council/Your Homes Newcastle has been completed.
## **Public Benefit Statement**
The trustees have paid due regard to the Charity Commission guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance on public benefit.
Our activities and achievements as outlined above demonstrate our commitment to ensuring that the organisation’s resources and activities maximise the potential benefit to our local community and others accessing the Community Centre.
1
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2020**
## **2. Achievements and Performance**
2020/21 has been a difficult year for Monkchester Community Association CIO, and it has continued to serve the needs of local people despite the effects of Covid-19 that are affecting all voluntary sector organisations.
In particular:
- The CIO has made considerable progress in strengthening its governance, policies and procedures and in future planning
- Further progress has been made in regularising arrangements with Greater Walker Community Trust, as they would be a key tenant after the transfer; however, a number of issues are still to be resolved.
- Community centre facilities have increasingly been well used in line with Covid-19 restrictions.
- The CIO recognises it will need to plan ahead to achieve and maintain optimum and appropriate usage of the facilities, to meet local need, to cover costs and generate income, and in response to any regular current users discontinuing.
## **3. Financial review**
## **Review of the year**
The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements.
During the year the Charity had income of £27,933 of which £1,000 was restricted (2020: £43,768 of which £1,000 was restricted) and expenditure of £16,193 of which £1,000 was restricted (2020: £45,220 of which £1,760 was restricted). There was an operating surplus of £11,740 of which £nil was restricted (2020: deficit of £1,452 of which a deficit of £760 was restricted).
At 31 March 2021, the Charity had cash funds of £67,332 of which £240 was restricted (2020: £55,592 of which £240 was restricted).
## **Reserves policy**
The Trustees consider the level of reserves, £67,092 (2020 £55,352), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually.
Part of the reserves for the year ended 31 March 2021 is designated for repairs and maintenance to the community centre at a value of £21,323.
2
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2021**
## **4. Plans for future periods**
Monkchester Community Association CIO recognizes the need to continue developing its capacity, procedures and practices across a range of its activities in the coming year, to be ready for the responsibilities of taking over the building on behalf of the local community.
These include:
- Continuing to support new and incoming trustees
- Developing systems and capacity to meet the more rigorous financial and administrative requirements of being a CIO
- Updating and/or developing appropriate policies, procedures and practices suitable for a CIO following the asset transfer of the building from the Local Authority
- Developing a more strategic approach to service delivery, budgeting, fundraising, reporting and monitoring, and service development
## **5. Reference and administrative details of the charity, its trustees and advisors**
**Registered charity name** Monkchester Community Association CIO **Charity number** 1160426 **Registered office** 204 Monkchester Road Walker Newcastle upon Tyne NE6 2LJ
T **rustees and Members of the Board** M Allen S Bell C Brumwell
## **Independent Examiner**
Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne. NE1 8AF.
## **Bankers**
Lloyds Bank
3
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2021**
## **6. Structure, governance and management**
## **Recruitment and Appointment of the Board**
Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting one-third of the Directors, who are subject to retirement by rotation, shall retire. Retiring Directors can be re-appointed at the Annual General Meeting.
Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.
## **Board Induction and Training**
New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:
- A briefing by the Chair.
- An explanation of roles and responsibilities as a Board Member
- Copies of the main company documents including the Memorandum and Articles of Association and the Financial Statements
- Copies of recent board papers.
4
**MONKCHESTER COMMUNITY ASSOCIATION CIO TRUSTEES ANNUAL REPORT For the year ended 31 March 2021**
## **7. Statement of Trustee Responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 07.09.2021 and signed on their behalf by:
S Bell Trustee
5
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
For the year ended 31 March 2021
I report on the financial statements of Monkchester Community Association CIO for the year ended 31 March 2021, which are set out on pages 7 to 13.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than if the requirements that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 20.09.2021
6
Charity Number 1160426
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **STATEMENT OF RECEIPTS AND PAYMENTS**
For the year ended 31 March 2021
|3
4
Other trading activities
5
**Payments:**
6
Surplus/(deficit) for the year and
movement of funds
**_Closing cash at bank and in hand_**
**Reconciliation:**
Opening cash at bank and in hand
Notes
**_Total receipts_**
Donations, gift aid and legacy
**Receipts:**
Charitable activities
Grants and contracts
Voluntary Receipts
Operation of the charity
**_Total payments_**
**_Surplus/(deficit) for the year and_**
**_movement of funds_**
Charitable activities|Unrestricted
/Designated
Funds
£
150
26,515
268
26,933
15,193
15,193
11,740
55,352
11,740
67,092|Restricted
Funds
£
-
1,000
-
1,000
1,000
1,000
-
240
-
240|**Total**
**2021**
**£**
**150**
**27,515**
**268**
**27,933**
**16,193**
**16,193**
**-**
**55,592**
**11,740**
**67,331**|Total
2020
£|
|---|---|---|---|---|
|||||2,345
40,923
500|
|||||43,768|
|||||45,220|
|||||45,220|
|||||( 1,452 )|
|||||57,044
( 1,452 )|
|||||55,592|
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 9 to 13 form an integral part of these accounts.
7
**MONKCHESTER COMMUNITY ASSOCIATION CIO**
Charity Number 1160426
## **STATEMENT OF ASSETS AND LIABILITIES**
As at 31 March 2021
|**Cash funds:**
Cash at bank and in hand
11
**Liabilities**
14
Notes|Unrestricted
Restricted
**Total**
/Designated
Funds
Funds
**2021**
£
£
**£**
67,092
240
**67,332**
**636**|**Total**
**2020**
**£**|
|---|---|---|
|||55,592|
|||636|
These financial statements were approved by the Board on:
## 07.09.2021
and are signed on its behalf by: S Bell Trustee
The notes on pages 9 to 13 form an integral part of these accounts.
8
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## 1 **Accounting Policies**
The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## 2 **Basis of accounting**
## 2.1 **Basis of preparation**
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
9
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## **Analysis of receipts**
|**nalysis of receipts**|||||
|---|---|---|---|---|
|3
**Donations, gift aid and legacy**
4
**Charitable activities**
5
**Other trading activities**
Donations and gifts
Activities
Newcastle City Council Covid-19 Grant
Covid-19 costs refund
Newcastle Ward Committee Grant
Other receipts
Youth Club - Playscheme|Unrestricted
/Designated
Funds
£
150
150
13,140
-
10,000
3,375
26,515
268
-
268|Restricted
Funds
£
-
-
-
1,000
-
-
1,000
-
-
-|**Total**
**2021**
**£**
**150**
**150**
**13,140**
**1,000**
**10,000**
**3,375**
**27,515**
**268**
**-**
**268**|Total
2020
£|
|||||2,345|
|||||2,345|
|||||20,323
1,000
-
19,600|
|||||40,923|
|||||-
500|
|||||500|
10
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## **Analysis of payments on charitable activities**
|6
7|Unrestricted
/Designated
Funds
£
**_Charitable activities_**
Direct costs
2,275
-
1,000
20
Support costs
1,525
-
-
3,853
1,083
1,000
1,745
559
960
537
Governance costs
636
15,193
Youth Club - Playscheme
Licences
Volunteer expenses
Insurance
Repairs and maintenance
Equipment
Trips
Fareshare
**Fees for examination of the accounts**
Independent examiner's fees for reporting on the accounts
Office costs
Utility costs
Telephone/internet
Covid-19 costs
Independent examiner's fees for reporting on
the accounts
Professional fees
Water|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
1,000
-
-
-
-
-
1,000|**Total**
**2021**
**£**
**2,275**
**-**
**1,000**
**20**
**1,525**
**-**
**-**
**3,853**
**1,083**
**2,000**
**1,745**
**559**
**960**
**537**
**636**
**16,193**
**2021**
**£**
**636**
**636**|Total
2020
£|
|---|---|---|---|---|
|||||14,565
7,197
265
399
1,008
500
760
5,971
915
4,605
6,932
558
831
-
714|
|||||45,220|
|||||2020
£|
|||||714|
|||||714|
There were no other fees paid to the examiner (2020: £nil)
## 8 **Analysis of staff costs and the cost of key management personnel**
The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil (2020: £nil)
## 9 **Transactions with trustees**
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
11
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## **Trustees' expenses**
No trustee expenses have been incurred in the year.
## **Transaction(s) with related parties**
There have been no related party transactions in the reporting period.
## 10 **Corporation Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
## 11 **Cash at bank and in hand**
|Cash at bank
Cash in hand|**2020**
**£**
**67,299**
**33**
**67,332**|2019
£|
|---|---|---|
|||55,559
33|
|||55,592|
12 **Liabilities (payable within 1 year)**
|Other accruals
Accruals
Independent examination of accounts|**2020**
**£**
**600**
**36**
**636**|2019
£|
|---|---|---|
|||600
36|
|||636|
## 13 **Events after the end of the reporting period**
Due to the COVID-19 pandemic, it has put pressure on all businesses in 2020-21. It should be noted that the liabilities are being paid when the payments are falling due. No other significant events affecting the Company since the year end.
## 14 **Analysis of charitable funds**
## **Analysis of movements in unrestricted funds**
|**Unrestricted funds**
General unrestricted fund
Designated funds
Building repairs and
maintenance
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
32,284
23,068
55,352|**Incoming**
**resources**
£
26,933
-
26,933|**Resources**
**expended**
£
( 13,448 )
( 1,745 )
(15,193)|**Transfers**
£
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|
||||||**45,769**
**21,323**|
||||||**67,092**|
12
## **MONKCHESTER COMMUNITY ASSOCIATION CIO**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31 March 2021
## **Purpose of unrestricted funds**
General unrestricted fund Designated funds:
The free reserves of the charity.
- Building repairs and Funds allocated for repairs and maintenance of the premises. maintenance
## **Analysis of movement in restricted funds**
|**Restricted funds**
Newcastle Ward Committee -
Computers
Newcastle City Council - Solicitor
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
-
240
240|**Incoming**
**resources**
£
1,000
-
1,000|**Resources**
**expended**
£
( 1,000 )
-
(1,000)|**Transfers**
£
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|
||||||**-**
**240**|
||||||**240**|
## **Purpose of restricted funds**
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.
Newcastle Ward Committee - Funds to purchase computer hardware and software. Computers Newcastle City Council - Solicitor Funds for the solicitor costs for the property change of use.
## 15 **Guarantee**
there have been no guarantees given by the charity at 31 March 2021.
## 16 **Debt**
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2021.
## 17 **Governing document**
The organisation is a Charitable Incorporated Organisation - Foundation registered on 11 February 2015 as a body corporate under part 11 of the Charities Act 2011.
## 18 **Capital commitments**
As at 31 March 2021, the charity had no capital commitments (2020 -£nil)
13