Great Ellingham Preschool Registered Charity Number 1160412
## **Report of the trustees for the year ending 28[th] February 2021**
## **Our purpose**
The purpose of Great Ellingham Preschool (‘the preschool’) is to advance the education of children below compulsory school age in Great Ellingham, Norfolk and the surrounding areas by:
- Providing safe and stimulating play and activities, in which parents have the right to take part;
- Encouraging other charitable activities through which parents may help the children;
- Promoting children’s social, intellectual and physical development through play and structured activities, preparing them for a smooth transition from preschool to school; and
- Providing preschool education under the guidance of the Early Years Foundation Stage (EYFS) statutory framework for children aged 2 years to compulsory school age.
We support a variety of children and families, including those with special educational needs, and prepare all children for their transition to school in a fun and educational environment.
## **How we are structured and managed**
The preschool is managed by a General Manager, who supervises six members of staff.
A group of voluntary trustees are responsible for overseeing the management of the preschool. Trustees are parents of children attending the preschool and/or members of the local community. Trustees are recruited by requesting expressions of interest from parents and members of the wider community, and the preschool committee approve the appointments.
The preschool committee is made up of trustees, the General Manager, and other committee members. The committee meets approximately once per month as set out in the Charity Constitution.
Trustees from 1[st] March 2020 to the date of approval of this report have been: Chair: Laura Reynolds (March 2020 to October 2020) Lynnette Leslie (from November 2020) Treasurer: Jo Holdom (March 2020 to October 2020) Tammy Gardiner (from October 2020) Secretary: Vicki Sturman (March 2020 to November 2020)
Clare Hinton (from November 2020)
## **Additional committee members for this period have been:**
Natalie Snelling
Aimee Balls-Jones
Laura Reynolds
In managing the preschool activities, the trustees have considered the preschool’s constitution, requirements set out in section 17(5) of the Charities Act 2011, and guidance set out by the Charities Commission, including that on public benefit requirements where relevant.
## **Our activities and achievements during the year**
The year March 2020 to February 2021 presented numerous challenges to the preschool as the country responded to the Covid-19 pandemic.
Supervised preschool sessions continued to run during the pandemic insofar as government guidance allowed. Staff introduced additional infection control measures and committee meetings were held regularly to oversee the preschool’s response to regular changes in government guidance.
Fundraising activity was unfortunately very limited during the year due to Covid-19 restrictions.
In addition to core expenses, the preschool purchased additional toys and equipment for the children during the year.
## **Financial review**
During this year, the preschool generated income of £68,945 and incurred expenses of £66,622. The surplus generated this year of £2,323 has allowed us to further build funds that we are raising to provide a new building for the preschool in future.
The preschool has a reserves policy that requires sufficient funds to be held to cover staff wages for 3 months and to help cover contingencies in the event of emergencies, such as additional rent in the event that the current building was unusable. This policy has been adhered to throughout the financial year.
Approved by the trustees of Great Ellingham Preschool on 2[nd] March 2022, and signed on their behalf by:
Lynnette Leslie Chair of Great Ellingham Preschool Committee
2[nd] March 2022
**Great Ellingham Preschool Profit & Loss 01/03/2020 to 28/02/2021**
||4403
NCC Funding
£49,945.88
7903
Interest Received
£121.58
7906
Preschool fees
MON am - Monday Morning
£1,053.00
MON lunch - Monday Lunch
£94.50
MON PM - Monday Afternoon
£90.00
MON ALL - Monday All Day
£2,133.00
TUE AM - Tuesday Morning
£1,714.50
TUE Lunch - Tuesday Lunch
£40.50
TUE PM - Tuesday afternoon
£123.75
TUE ALL - Tuesday All day
£1,728.00
THUR AM - Thursday Morning
£1,080.00
THUR Lunch - Thursday Lunch
£184.50
THUR PM - Thursday afternoon
£776.25
THUR ALL - Thursday all day
£2,160.00
FRI AM - Friday Morning
£432.00
FRI Lunch - Friday Lunch
£49.50
FRI PM - Friday Afternoon
£238.50
FRI ALL - Friday All Day
£3,186.00
7913
Donations
£1,258.33
7914
GEPS Fundraising for Other Organisation
£20.00
7915
GEPS Fundraising Event
£350.00
7916
Logowear Uniform
-£749.88
7920
Income Queries
£3,014.72
**TOTAL**
**CODE**
**NAME**
**TURNOVER**|
|---|---|
11/02/2022 13:22
1
## **Great Ellingham Preschool Profit & Loss 01/03/2020 to 28/02/2021**
||7934
Cash received for Petty Cash Tin
£0.20
10008
Petty Cash
-£100.00
**TOTAL**
**CODE**
**NAME**
**Total Turnover**
**£68,944.83**
**TOTAL**
**CODE**
**NAME**
**Total Cost Of Sales**
**£0.00**
**Gross Profit**
**£68,944.83**
**LESS COST OF SALES**|
|---|---|
11/02/2022 13:22
2
## **Great Ellingham Preschool Profit & Loss 01/03/2020 to 28/02/2021**
## **LESS EXPENSES**
||**LESS EXPENSES**||
|---|---|---|
|**CODE**|**NAME**|**TOTAL**|
|7100|Rent|£2,516.00|
|7502|Telephone|£120.00|
|7504|Stationery & Office Consumables|£398.04|
|7603|Professional Fees|£220.00|
|7907|Playground improvement|£74.45|
|8204|Insurance|£557.11|
|8206|Playground equipment|£25.57|
|8207|Indoor Play Equipment|£313.24|
|8211|Craft Materials / Consumable Play equipment|£104.77|
|8218|Health & Safety Consumables|£50.00|
|8219|Heating|£50.00|
|8223|Cleaning Materials /Personal Hygiene supplies|£465.36|
|8226|Staff Training|-£2,684.00|
|8227|Books & DVDs|£119.60|
|8229|OFSTED|£35.00|
|8231|Staff costs (Tea, coffe, milk)|-£29.23|
|8233|Kitchen supplies|£5.99|
|8235|Fundraising costs|£53.94|
|8237|Postage|£11.13|
|8238|Plants & Garden|£19.46|
|8240|HMRC|£1,516.95|
|8241|Committee costs|£609.02|
|8246|Children's presents|£25.99|
|8247|Computer equipment|£658.07|
11/02/2022 13:22
3
## **Great Ellingham Preschool Profit & Loss 01/03/2020 to 28/02/2021**
||8248
Wages
£57,720.02
8249
Equipment
£51.60
8252
DBS Costs
£224.60
8254
Gompels
£289.64
9998
Other
£90.07
10003
Pensions
£2,929.67
10007
Staff Appreciation
£80.00
**TOTAL**
**CODE**
**NAME**
**Total Expenses**
**£66,622.06**
**Net Profit**
**£2,322.77**|
|---|---|
11/02/2022 13:22
4
GREAT ELLINGHAM PRESCHOOL
INDEPEIWENf EXAJThUNERS REPORT FOR
TH
THE YEAR ENDED 28 FEBRUARY 2021
INDEPENfENT EXAMtNER'S REPORT ON THE AccouNrs
Re)rt to the trusteeslmetnbers for the year ended 28 February 2021 on the attached
accounts.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEE AND EXAMINER
The charity's tnteeS are responstble for the preparation of the accounts: and they consider
that an audit is not iequired foi this year (under section 144(2) of the Charities Act 2011 (the
201 IAct) and that an independent examination is needed. It is my responsibility to:
l. Examine the accounts (under section 145 of the 2011 Act)
2. Follow the procedures laid in the General Directions given by the Charity
Conunissioners (under section 145(5Xb} of the 201 IAct}: aftd
3. State whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My exan]inthon w&s catried out in accordance with the General Directions given by the
Charity Commissioners. An examination includes review of the accounting records kept by
the charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts, and seeking explanation
from the Trnstees concerning aDV such Enatters. The pmcedttres undertaken do not provide ail
the ¢viden¢e that would be required in an audiL and consequently llo opinion is given as to
whether the accounts piesent a'%rne and fair view- and the report 15 limited to those matters
set out in the next statemenL
INDEPENDENT EXAMINES STATEMENT
In conjunction with my examination, no matter has Come to my attention:
l. Which gives me reasonable cause to believe that in any material respect the
r¢quirements:
To keep accounting records in accordance wtth section 130 of the 201 IAct'
To prepare accounts which accord 7th the accounting records and comply wkth the
accounting requirements of the 2011 Act
have not been met. or
2. To Whic in my opiniow attention should be drawn in order to enable proper
understanding of the accounts to be reached.
Signed-
QThccLk to
CFlane
39 Dereham Roa&
Hingham
Norfolk
NR94HH