## **EMBRACING AGE** **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER, 2022** **CHARITABLE INCORPORATED ORGANISATION** **REGISTERED CHARITY NUMBER 1160400** Registered Charity no. 1160400 ## **EMBRACING AGE** |Trustees Report and Financial Statements|| |---|---| |Contents|| |Legal & administrative information|1| |Report of the Trustees|2| |Independent Examiner's report to the Trustees|7| |Statement of financial activities|8| |Balance sheet|9| |Notes to the financial statements|10| Registered Charity no. 1160400 ## **EMBRACING AGE** Legal and Administrative Information For the Year Ended 31st December 2022 Objects The objects of the Charity are to relieve older people who are in need by providing befriending, support and other services calculated to relieve the needs of such persons, in accordance with Christian principles and to relieve social isolation and loneliness amongst elderly people. Trustees Dr Jennifer Eades (Chair) Matthew Harris (resigned March 2022) Karen Block Timothy Blair Fiona Costa Roderick Day (appointed January 2022) João Paulo Henrich Tavares (appointed June 2022) Staff Tina English – Director Sarah Waller – Communication and Impact Manager Wendy Simeon – Richmond Co-ordinator Rebecca Savage – Isle of Wight Co-ordinator Joy Maycock – West Sussex Co-ordinator (appointed September 2022, resigned November 2022) Key Management Personnel Those in charge of planning, directing, controlling, running and operating the Charity, including those members of staff who are the senior management personnel to whom the trustees have delegated significant authority or responsibility in the day-to-day running of the charity particularly Tina English and Sarah Waller Premises The Registered Office of the Charity is 183 Lincoln Avenue, Twickenham TW2 6NL Independent Examiner Craig McDowell 56 The Bittoms Kingston KT1 2AP Principal Bankers The Cooperative Bank plc, PO Box 250, Delf House, Skelmersdale, WN8 6WT 1 Registered Charity no. 1160400 **EMBRACING AGE** **Trustees’ Annual Report** For the Year Ended 31st December 2022 The Trustees submit their report and the financial statements of Embracing Age (“the Charity”) for the year ended 31 December 2022. The financial statements have been prepared in the format prescribed by the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP2015 (FRS102)) and the Financial Reporting Standard 102. The legal and administrative information set out earlier in this document forms part of this report. ## Structure, Governance and Management ## Status and Governing Document Embracing Age is a CIO (Charitable Incorporated Organisation), registered charity number 1160400. Its governing document is a Constitution dated 11th November 2014 and Registered Charitable status was granted on 9th February 2015. ## Governance and Internal Control The day-to-day activities of the Charity are monitored by the Trustees, who all live locally. Board Meetings are held quarterly and informal discussions and meetings also take place. New Trustees are appointed by existing Trustees. ## Organisation The Board of Trustees, which has a minimum of three members, administers the Charity. Certain tasks are delegated to the Director and other staff and volunteers. ## Trustee Induction and Training New Trustees are made aware of the seriousness of their responsibilities and obligations under charity law. They are given an induction pack and are able to understand their obligations by reading relevant Charity Commission publications. Trustees are aware of training courses and conferences and may extend their knowledge of matters pertaining to their role in the Charity. Related Parties and cooperation with other organisations The Trustees are unpaid and receive no benefit from their work with the Charity. There is no relationship between any trustee and Charity employees or suppliers. The Charity has good relationships with a number of local organisations which support the Charity’s vision. ## Pay policy Staff pay rates are set by the Board of Trustees. Details of Trustees’ expenses and related party transactions are disclosed in a note to the accounts. ## Objectives and Activities for the Public Benefit The aims and objectives of the Charity in 2022 as restrictions of the pandemic eased were: - Care home residents, including those with dementia, will feel valued and connected, and experience improved wellbeing, and care home staff will feel supported. 2 Registered Charity no. 1160400 **EMBRACING AGE** **Trustees’ Annual Report** For the Year Ended 31st December 2022 - Informal carers will feel supported, spiritually nourished and connected with other carers - Churches will be inspired and equipped to come alongside older people, including care home residents, those with dementia and carers. Public Benefit The trustees have considered the guidance of the Charity Commission on public benefit. The provision of public benefit is given at no charge and is made available to all people including those on low incomes. An Overview of our Activities There are three main strands of our work, all for the public benefit: - Befriending and bringing joy to care home residents - Supporting informal carers - Equipping churches in their work amongst older people The activities related to these three strands are summarised in the diagram below. **----- Start of picture text -----**
[Pictures ]
of Joy Tech
Connect
[Bouquets ]
of Blessing
00
[Cards of ]
Kindness
Clothes &
\
Capes
Care
homes [Knitted ]
Aquariums
Care Home
Friends
[Intergen’l ]
Churches Carers Projects
Adopting a
Carers
care home
Connected
zoom
Resources
Signposting
on website
on website
Webinars
**----- End of picture text -----**
1. Befriending and bringing joy to care home residents: 3 Registered Charity no. 1160400 **EMBRACING AGE** **Trustees’ Annual Report** For the Year Ended 31st December 2022 Covid has continued to disrupt our work. Although national restrictions eased, care homes still closed when there were “outbreaks”. Care home staff have remained under high pressure, with recruitment challenges and high staff turnover. Where volunteers have been allowed to visit we have continued to facilitate this, recruiting and training new volunteers. Whilst care home visiting has still been restricted we have continued to bring joy to residents and help them feel connected to their community through: - Letters and cards - Knitted aquariums - Flower bouquets to care homes on the Isle of Wight - Connected care home residents and their loved ones with Alexa devices - Helping to set up an intergenerational gardening project between a primary school and a local care home. - Emergency clothing packs to residents admitted in emergencies and comforting knitted bed capes and shawls ## 2. Supporting informal carers We have continued our weekly zoom gathering on Thursday afternoons for informal carers, and started an evening gathering in January 2023 for those unavailable during the day. Carers value highly the opportunity to chat and pray with other carers, and are very supportive of one another. 3. Equipping churches in their work amongst older people We have continued to deliver regular webinars to church groups on the four subjects below, with positive feedback: - Developing a strategy for ministry amongst older people - Coming alongside people living with dementia - Supporting informal carers - Being a blessing to care home residents In 2023 we have also started in person workshops alongside the webinars and are developing training sessions in other topics that churches have told would help to equip them in their work with older people. Financial Review A summary of the financial results and the work of the Charity are set out in the accounts. The Charity’s income was £60,511. (2021: £89,073) 4 Registered Charity no. 1160400 **EMBRACING AGE** **Trustees’ Annual Report** For the Year Ended 31st December 2022 Risk Assessment The major risks to which the Charity has been exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. Going Concern Taking into account reserves and anticipated income, the Trustees are confident that the Charity remains a going concern for at least twelve months from the date of approval of these accounts. Reserves The charity has unrestricted accumulated reserves of £32,625 (2021: £27,321). The Trustees aim is to have 3 months of unrestricted reserves and they consider that the fund reserves at the year-end were adequate but not excessive. Independent Examiner The Trustees intend to ask the Independent Examiner Craig McDowell to undertake the examination of the Charity’s accounts. Trustees’ Responsibilities in relation to the Financial Statements The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently: - observe the methods and principles of the Charities SORP 2015 (FRS 102): - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and - preparing the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and enable them to ensure that the financial statements comply with charity law. They are also responsible for safeguarding the assets of the Charity and hence to take reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the Charity and financial information included in the Charity’s website. 5 Registered Charity no. 1160400 **EMBRACING AGE** **Trustees’ Annual Report** For the Year Ended 31st December 2022 The Report was approved by the Trustees, who are also the members of the Charity, on 24[th] April 2023 and signed on its behalf by: Jenny Eades Chair of Trustees 6 Registered Charity no. 1160400 **EMBRACING AGE** Independent Examiner’s Report to The Trustees of Embracing Age For the Year Ended 31st December 2022 I have examined the accounts for the year ended 31st December, 2022 on pages 8 to 14 following which have been prepared on the basis of the accounting policies set out on page 10 & 11. Respective Responsibilities of Trustees and Examiner The Trustees of the Charity are responsible for the preparation of accounts; they consider that the audit requirements under section 144 of the Charities Act 2011 do not apply but they have requested an independent examination. I have been appointed to conduct an Independent Examination under section 145 of the Charities Act 2011 and to report in accordance with the regulations made under section 145 of that Act. It is my responsibility to examine the accounts, without performing an audit and to report to the Trustees, Having satisfied myself that the Charity is not subject to audit and is eligible for independent examination, it is my responsibility to: (1) examine the accounts under section 145 of the Charities Act 2011; (2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011; - (3) state whether particular matters have come to my attention. ## Basis of Examiner’s Statement This report is in respect of an examination carried out under section 145 of the Charities Act 2011 and in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity, and a comparison of the accounts presented with those records. It also includes a review of the accounts and making such enquiries as are necessary for the purpose of this report. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## Examiner’s Statement Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, - accounting records have not been kept in accordance with section 130 of the Charities Act 2011, or - the accounts presented do not accord with those records, or - comply with the accounting requirements of the Charities Act 2011. No matter has come to my notice in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts. Craig McDowell 27 April 2023 7 Registered Charity no. 1160400 ## **EMBRACING AGE** ## Statement of Financial Activities For the Year Ended 31st December 2022 **----- Start of picture text -----**
Unrestricted Restricted TOTAL Unrestricted Restricted TOTAL
Funds Funds FUNDS Funds Funds FUNDS
2022 2022 2022 2021 2021 2021
Note £ £ £ £ £ £
INCOME from:
Donations 2 23,153 29,800 52,953 8,489 79,515 88,004
Fundraising activity 4,079 0 4,079 969 0 969
Charitable activities 3,479 0 3,479 100 0 100
Investment income - interest 0 0 0
Total Income 30,711 29,800 60,511 9,558 79,515 89,073
EXPENDITURE on:
Charitable expenditure 23,992 51,998 75,991 10,808 63,705 74,513
Fundraising 1,414 0 1,414 692 0 692
Total Expenditure 3 & 4 25,407 51,998 77,405 11,500 63,705 75,205
Net Income 5,304 -22,198 -16,894 -1,942 15,810 13,868
Reconciliation of funds
Total funds brought forward 27,321 42,799 70,120 29,263 26,989 56,252
Total funds carried forward 32,625 20,601 53,226 27,321 42,799 70,120
**----- End of picture text -----**
All the above results derive from continuing activities. All gains and losses recognised in the year are included above. The notes on pages 10 to 14 form part of these accounts. 8 Registered Charity no. 1160400 ## **EMBRACING AGE** ## Balance Sheet As at 31st December 2022 **----- Start of picture text -----**
Restricted Total
Unrestricted Funds Funds Total Funds
Funds 2022 2022 2022 2021
Note £ £ £ £
FIXED ASSETS 5 240 0 240 360
CURRENT ASSETS
Cash at bank 32,065 20,601 52,666 67,399
Debtors 320 0 320 3,231
32,385 20,601 52,986 70,630
CREDITORS: AMOUNT DUE WITHIN ONE YEAR 0 0 0 870
TOTAL ASSETS LESS CURRENT LIABILITIES 32,625 20,601 53,226 70,120
FUNDS
Unrestricted Funds 32,625 0 32,625 27,321
Restricted Funds 0 20,601 20,601 42,799
TOTAL CHARITY FUNDS 32,625 20,601 53,226 70,120
**----- End of picture text -----**
The accounts approved by the trustees and signed on their behalf on 24[th] April 2023 Jennifer Eades - Trustee Karen Block - Trustee The notes on pages 10 to 14 form part of these accounts. 9 Registered Charity no. 1160400 **EMBRACING AGE** Notes to The Accounts For The Year Ended 31st December 2022 ## 1. ACCOUNTING POLICIES ## (a) Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102). The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The Charity is a Going Concern. A summary of the most important accounting policies, which have been applied consistently, are set out below. ## (b) Funds Structure General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for specific purposes. The aim and use of each restricted fund is set out in the notes to the accounts. ## (c) Income All income is included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received. Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. No amounts have been included in the accounts for gifts in kind or for services donated by volunteers. ## (d) Expenditure All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources, using time spent on each activity as a guide. Grants payable are included in the accounts where there is a legal or constructive liability. The costs of charitable activities are those costs incurred directly in relation to the objects of the Charity. Governance costs are incurred in connection with the administration of the Charity and compliance with constitutional and statutory requirements. These tasks are undertaken by unpaid trustees. Irrecoverable VAT is charged against the category of resources for which it was incurred. ## (e) Fixed Assets 10 Registered Charity no. 1160400 **EMBRACING AGE** Notes to The Accounts For The Year Ended 31st December 2022 The cost of the office equipment, less any expected residual value is depreciated on a straight line basis over the effective useful life of the assets which has been estimated as four years. Office equipment items are initially included at cost and depreciated as stated. The carrying values are reviewed at the year-end for impairment if circumstances indicate that the full carrying value may not be recoverable. ## (f) Taxation The Charity is a Registered Charity and is therefore exempt from taxation under the Income and Corporation Taxes Acts. ## 2. DONATIONS Donations comprise the following: **----- Start of picture text -----**
2022 2021 2020
£ £ £
Grants from Charitable Trusts 29,800 79,250 86,186
Grants from companies 365 823 4,240
Individual donations 19,023 3,031 11,434
Other organisations 3,765 4,899 2,706
Total 52,953 88,003 104,566
**----- End of picture text -----**
## 3. CHARITABLE EXPENDITURE Charitable expenditure comprises the following: **----- Start of picture text -----**
2022 2021 2020
£ £ £
Salaries, pension & staff costs 61,968 56,705 54,436
Volunteer costs, including DBS checks 419 257 631
Supporting gifts 4,012 9271 33,923
Publicity and development 1,133 355 183
Office and Sundries 8,220 4743 3,170
Equipment 23 810 40
Insurance, legal and professional 941 850 570
Other Fundraising 244 812 0
Other costs 445 532 131
Independent examination 0 870 0
Total 77,405 75,205 93,084
**----- End of picture text -----**
11 Registered Charity no. 1160400 **EMBRACING AGE** Notes to The Accounts For The Year Ended 31st December 2022 4. SALARIES, TRUSTEES’ REMUNERATION AND TRUSTEES’ EXPENSES The Charity paid £58,127 (2021 - £53.025) to 5 individuals in the year (2021 – 5). Employer pension contributions were £3,194 (2021 - £1,394). The key management personnel compensation was £20,637 (2021 - £23,702). Trustees were paid no salaries or expenses. 5. FIXED ASSETS |FIXED ASSETS
Cost
At 1 January 2022
Additions
Disposals
Depreciation
At 1 January 2022
Charge for the year
Disposals
Net Book Value
DEBTORS
Sundry debtors|Office Equipment
£
480
480
120
120
0
240
240
2022
2021
£
£
320
3231| |---|---| ## 6. DEBTORS 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR ||2022|2021| |---|---|---| ||£|£| |Accruals|0|870| 12 Registered Charity no. 1160400 **EMBRACING AGE** Notes to The Accounts For The Year Ended 31st December 2022 ## 8. RESTRICTED FUNDS 2022 Restricted funds: |**Purpose**|**At 1 January**
**2022**|**Income**|**Expenditure**|**At 31**
**December**
**2022**| |---|---|---|---|---| |National CHF|5474|0|5474|0| |Flowers of Blessing|322|0|229|92| |IOWgift boxes/cards|652|0|652|0| |ALexa on the Isle of WIght|3625|0|2499|1126| |National CHF Replication|5000|0|5000|0| |New Large area CHF|15000|0|3908|11092| |LBRUT CHF|0|8000|8000|0| |IOWgift boxes/cards|60|0|60|0| |LBRUT CHF|0|8000|8000|0| |IOW|12667|0|12667|0| |IOW|0|7500|5080|2420| |Pictures of Joy|0|1000|428|572| |MakingMoments|0|300|0|300| |Care Home Friends|0|5000|0|5000| |**Total**|**42800**|**29800**|**51998**|**20602**| 13 Registered Charity no. 1160400 **EMBRACING AGE** Notes to The Accounts For The Year Ended 31st December 2022 ## 8. RESTRICTED FUNDS (continued) ## 2021 Restricted funds: |2021 Restricted funds:|||||| |---|---|---|---|---|---| |**Organisation**|**Purpose**|**At 1**
**January**
**2021**|**Income**|**Expenditure**|**At 31**
**December**
**2021**| |Sobell|National CHF|6,467|
13,000|
19,467|
0| |Joseph Rank|National CHF|0|
10,000|
4,526|
5,474| |Garfield Weston|IoW CHF|4,330||4,330|
0| |HiWCF|Wight Mask Ask|1,562||1,562|
0| |MaryPittis Trust|Flowers of Blessing|2,000||1,679|
322| |Allchurches Trust|Carers Connected|3,722||3,722|
0| |MaryPittis Trust|IOWgifts/cards|1,542||890|
652| |Crowdfunding|CH Connections|1,136||1,136|
0| |MaryPittis Trust|Alexa on IoW||4,000|
375|
3,625| |Hollyhock Foundation|National CHF||5,000|
0|
5,000| |Hollyhock Foundation|Carers Connected||2,500|
2,500|
0| |Hollyhock Foundation|CHF new area||15,000|
0|
15,000| |The Hampton Fund|LBRUT CHF||8,000|
8,000|
0| |individuals|IOWgifts/cards||60|
0|
60| |Richmond Parish Lands Charity|LBRUT CHF||8,000|
8,000|
0| |HIWCF|IOW CHF|6,231||6,231|
0| |The Steel Charitable Fund|IOW CHF||13,750|
1,083|
12,667| |Individuals -gift aid|LBRuTgift boxes||205|
205|
0| |**TOTALS**||**26,990**|
**79,515**|
**63,705**|
**42,800**| ## 9. RELATED PARTY TRANSACTIONS There were no related party transactions. 14