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2021-12-31-accounts

EMBRACING AGE

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER, 2021 CHARITABLE INCORPORATED ORGANISATION

REGISTERED CHARITY NUMBER 1160400

Registered Charity no. 1160400

EMBRACING AGE

Trustees Report and Financial Statements
Contents
Legal & administrative information 1
Report of the Trustees 2
Independent Examiner's report to the Trustees 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 10

Registered Charity no. 1160400

EMBRACING AGE

Legal and Administrative Information For the Year Ended 31st December 2021

Objects

The objects of the Charity are to relieve older people who are in need by providing befriending, support and other services calculated to relieve the needs of such persons, in accordance with Christian principles and to relieve social isolation and loneliness amongst elderly people.

Trustees Dr Jennifer Eades (Chair) Matthew Harris (resigned March 2022) Karen Block Timothy Blair Fiona Costa Roderick Day (appointed January 2022)

Staff Tina English – Director Wendy Simeon – Volunteers Co-ordinator Sarah Waller – Communication and Impact Manager Rebecca Savage – Care Home Friends Co-ordinator, Isle of Wight

Key Management Personnel

Those in charge of planning, directing, controlling, running and operating the Charity, including those members of staff who are the senior management personnel to whom the trustees have delegated significant authority or responsibility in the day-to-day running of the charity particularly Tina English and Sarah Waller

Premises

The Registered Office of the Charity is 183 Lincoln Avenue, Twickenham TW2 6NL

Independent Examiner John Helm ACA Tandem Accounting 17 Heathville Road London N19 3AL

Principal Bankers The Cooperative Bank plc, PO Box 250, Delf House, Skelmersdale, WN8 6WT

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Registered Charity no. 1160400

EMBRACING AGE

Trustees’ Annual Report For the Year Ended 31st December 2021

The Trustees submit their report and the financial statements of Embracing Age (“the Charity”) for the year ended 31 December 2021. The financial statements have been prepared in the format prescribed by the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP2015 (FRS102)) and the Financial Reporting Standard 102. The legal and administrative information set out earlier in this document forms part of this report.

Structure, Governance and Management

Status and Governing Document

Embracing Age is a CIO (Charitable Incorporated Organisation), registered charity number 1160400. Its governing document is a Constitution dated 11th November 2014 and Registered Charitable status was granted on 9th February 2015.

Governance and Internal Control

The day-to-day activities of the Charity are monitored by the Trustees, who all live locally. Board Meetings are held quarterly and informal discussions and meetings also take place.

New Trustees are appointed by existing Trustees.

Organisation

The Board of Trustees, which has a minimum of three members, administers the Charity. Certain tasks are delegated to the Director and other staff and volunteers.

Trustee Induction and Training

New Trustees are made aware of the seriousness of their responsibilities and obligations under charity law. They are given an induction pack and are able to understand their obligations by reading relevant Charity Commission publications. Trustees are aware of training courses and conferences and may extend their knowledge of matters pertaining to their role in the Charity.

Related Parties and cooperation with other organisations

The Trustees are unpaid and receive no benefit from their work with the Charity. There is no relationship between any trustee and Charity employees or suppliers.

The Charity has good relationships with a number of local organisations which support the Charity’s vision.

Pay policy

Staff pay rates are set by the Board of Trustees. Details of Trustees’ expenses and related party transactions are disclosed in a note to the accounts.

Objectives and Activities for the Public Benefit

The aims and objectives of the Charity in 2021 in light of the continuing pandemic were to support care home residents and staff in whatever way we could, to help protect them from the virus and to keep residents connected to the outside world. We also aimed to support informal carers as we recognised the huge impact the pandemic had on their access to support services.

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Registered Charity no. 1160400

Trustees’ Annual Report For the Year Ended 31st December 2021

EMBRACING AGE

Public Benefit

The trustees have considered the guidance of the Charity Commission on public benefit. The provision of public benefit is given at no charge and is made available to all people including those on low incomes.

An Overview of our Activities

There are three main strands of our work, all for the public benefit:

The activities related to these three strands are summarised in the diagram below.

----- Start of picture text -----
Thankyou
Pictures
Gift Bags Tech
of Joy
Connect
00 Bouquets
of Blessing Cards of
Kindness
\
Clothes &
Capes Knitted
Aquariums
Care Home
Friends Intergen’l
Projects
Adopting a
Carers
care home
Connected
zoom
Resources
Signposting
on website
on website
Webinars
----- End of picture text -----

  1. Befriending and bringing joy to care home residents:

Whilst care home visiting has still been restricted we have continued to do this through

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Registered Charity no. 1160400

EMBRACING AGE

Trustees’ Annual Report For the Year Ended 31st December 2021

Where volunteers have been allowed to visit we have facilitated this. Care homes are now much less restricted, although frequent outbreaks of covid mean that there is still uncertainty. Alongside this, new visiting procedures such as booking time slots and doing lateral flow tests make placing volunteers in care homes a lengthier process.

2. Supporting informal carers

In January 2021 we started a weekly zoom gathering for carers, allowing them to shape what happened during the hour together. We found that, more than anything, carers valued the opportunity to chat and pray together. As lockdowns eased, we asked carers whether we should stop the zoom gatherings, but they were unanimous in wanting them to continue. They have felt supported, developed friendships and value the opportunity to meet with others without needing to find a sitter for the loved one they are caring for.

We developed a webpage for carers, including signposting to other resources and produced some guidance for churches in supporting carers. This guidance was produced with the carers who come to the zoom, telling us the support they would like to have from churches.

In 2022 we hope to expand to have more gatherings on different days and times.

3. Equipping churches in their work amongst older people

The widespread use of zoom enabled us to develop a series of four webinars for churches to equip them in their work amongst older people. The four topics are:

We have received lots of positive feedback from these webinars and plan to continue them going forward.

Financial Review

A summary of the financial results and the work of the Charity are set out in the accounts. The Charity’s income was £89,073. (2020: £109,018)

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Registered Charity no. 1160400

EMBRACING AGE

Trustees’ Annual Report For the Year Ended 31st December 2021

Risk Assessment

The major risks to which the Charity has been exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks.

Impact of COVID-19

Covid 19 has continued to have a huge impact on our work, as care homes have been largely closed to volunteers.

However, many of the new remote activities we started during the pandemic will be continued even when visiting becomes more regular. We have seen the joy that things like cards and flowers bring to residents between visits, and how they become a talking point amongst residents.

Going Concern

Taking into account reserves and anticipated income, the Trustees are confident that the Charity remains a going concern for at least twelve months from the date of approval of these accounts.

Reserves

The charity has unrestricted accumulated reserves of £27,321 (2020: £29,263). The Trustees aim is to have 3 months of unrestricted reserves and they consider that the fund reserves at the yearend were adequate but not excessive.

Independent Examiner

The Trustees intend to ask the Independent Examiner John Helm to undertake the examination of the Charity’s accounts.

Trustees’ Responsibilities in relation to the Financial Statements

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period.

In preparing these financial statements, the Trustees are required to:

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Registered Charity no. 1160400

EMBRACING AGE

Trustees’ Annual Report For the Year Ended 31st December 2021

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and enable them to ensure that the financial statements comply with charity law. They are also responsible for safeguarding the assets of the Charity and hence to take reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the Charity and financial information included in the Charity’s website.

The Report was approved by the Trustees, who are also the members of the Charity, on 11[th] April 2022 and signed on its behalf by:

Jenny Eades Chair of Trustees

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Registered Charity no. 1160400

EMBRACING AGE

Independent Examiner’s Report to The Trustees of Embracing Age For the Year Ended 31st December 2021

I have examined the accounts for the year ended 31st December, 2021 on pages 8 to 14 following which have been prepared on the basis of the accounting policies set out on page 10 & 11.

Respective Responsibilities of Trustees and Examiner

The Trustees of the Charity are responsible for the preparation of accounts; they consider that the audit requirements under section 144 of the Charities Act 2011 do not apply but they have requested an independent examination. I have been appointed to conduct an Independent Examination under section 145 of the Charities Act 2011 and to report in accordance with the regulations made under section 145 of that Act. It is my responsibility to examine the accounts, without performing an audit and to report to the Trustees,

Having satisfied myself that the Charity is not subject to audit and is eligible for independent examination, it is my responsibility to:

(1) examine the accounts under section 145 of the Charities Act 2011;

(2) follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011;

Basis of Examiner’s Statement

This report is in respect of an examination carried out under section 145 of the Charities Act 2011 and in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity, and a comparison of the accounts presented with those records. It also includes a review of the accounts and making such enquiries as are necessary for the purpose of this report. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Examiner’s Statement

Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect,

No matter has come to my notice in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts.

John Helm 24[th] July 2022

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Registered Charity no. 1160400

EMBRACING AGE

Statement of Financial Activities

For the Year Ended 31st December 2021

Unrestricted
Funds
2021


Restricted
Funds
2021
TOTAL


Unrestricted
Funds
2020


Restricted
Funds
2020


TOTAL
FUNDS
2020

FUNDS

2021
Note £
£
£
£
£
£
INCOME from:
Donations &grants 2
8,489
79,515
88,004
17,467
87,099		 104,566
Fundraisingactivity 969
0
969
3,802
0
3,802
Charitable activities 100
0
100
650
0
650
Total Income 9,558
79,515
89,073
21,918
87,099		 109,018
EXPENDITURE on:
Charitable expenditure 3 & 4
10,808
63,705
74,513
10,238
82,846
93,084
Fundraising 692
0
692
102
0
102
Total Expenditure 11,500
63,705
75,205
10,340
82,846
93,186
Net Income (1,942) 15,810
13,868
11,578
4,253
15,832
Reconciliation of funds
Funds brought forward 29,263
26,989
56,252
17,684
22,736
40,420
Funds carried forward 27,321
42,799
70,120
29,263
26,989
56,252

All the above results derive from continuing activities. All gains and losses recognised in the year are included above.

The notes on pages 10 to 14 form part of these accounts.

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Registered Charity no. 1160400

EMBRACING AGE

Balance Sheet As at 31st December 2021

Note
FIXED ASSETS
5
CURRENT ASSETS
Cash at bank
Debtors
6
CREDITORS: AMOUNTS DUE WITHIN
ONE YEAR
7
TOTAL ASSETS LESS CURRENT
LIABILITIES
FUNDS
Unrestricted Funds
Restricted Funds
8
TOTAL CHARITY FUNDS		 Unrestricted
Funds
2021
£
Restricted
Funds
2021
£
360
0
24,600
42,799
3,231
0		 Total
Funds
2021
£
Total
Funds
2020
£
360
0
67,399
56,252
3,231
0
27,831
42,799
870
0		 70,630
56,252
870
0
27,321
42,799		 70,120
56,252
27,321
-
-
42,799		 27,321
29,262
42,799
26,990
27,321
42,799		 70,120
56,252

The accounts approved by the trustees and signed on their behalf on 11[th] April 2022

Jennifer Eades - Trustee

Karen Block - Trustee

The notes on pages 10 to 14 form part of these accounts.

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Registered Charity no. 1160400

EMBRACING AGE

Notes to The Accounts For The Year Ended 31st December 2021

1. ACCOUNTING POLICIES

(a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102).

The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The Charity is a Going Concern.

A summary of the most important accounting policies, which have been applied consistently, are set out below.

(b) Funds Structure

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for specific purposes. The aim and use of each restricted fund is set out in the notes to the accounts.

(c) Income

All income is included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. No amounts have been included in the accounts for gifts in kind or for services donated by volunteers.

(d) Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources, using time spent on each activity as a guide.

Grants payable are included in the accounts where there is a legal or constructive liability.

The costs of charitable activities are those costs incurred directly in relation to the objects of the Charity.

Governance costs are incurred in connection with the administration of the Charity and compliance with constitutional and statutory requirements. These tasks are undertaken by unpaid trustees.

Irrecoverable VAT is charged against the category of resources for which it was incurred.

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Registered Charity no. 1160400

EMBRACING AGE

Notes to The Accounts For The Year Ended 31st December 2021

(e) Fixed Assets

The cost of the office equipment, less any expected residual value is depreciated on a straight line basis over the effective useful life of the assets which has been estimated as four years. Office equipment items are initially included at cost and depreciated as stated. The carrying values are reviewed at the year-end for impairment if circumstances indicate that the full carrying value may not be recoverable.

(f) Taxation

The Charity is a Registered Charity and is therefore exempt from taxation under the Income and Corporation Taxes Acts.

2. DONATIONS

Donations comprise the following:

Grants from Charitable Trusts
Grants from companies
Individual donations
Other organisations		 2021
£
2020
£
2019
£
79,250
86,186
59,100
823
4,240
1,212
3,013
11,434
4,188
4,899
2,706
750
88,004
104,566
65,250

3. CHARITABLE EXPENDITURE

Charitable expenditure comprises the following:

Salaries, pension & staff costs
Volunteer costs, including DBS checks
Charitable activities
Publicity and development
Office and Sundries
Equipment
Insurance
Depreciation
Other costs
Independent examination		 2021
2020
2019
£
£
£
56,705
54,436
44,138
257
631
1,296
9,271
33,923
485
355
183
1,700
4,743
3,170
872
810
40
35
850
570
361
120
0
0
532
131
409
870
0
0
74,513
93,084
49,296

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Registered Charity no. 1160400

EMBRACING AGE

Notes to The Accounts For The Year Ended 31st December 2021

  1. SALARIES, TRUSTEES’ REMUNERATION AND TRUSTEES’ EXPENSES

The Charity paid £53,025 (2020 - £47,202) to 5 individuals in the year (2020 – 5). Employer pension contributions were £1,394 (2020 - £1,666).

The key management personnel compensation was £23,702 (2020 - £22,933).

Trustees were paid no salaries or expenses.

5. FIXED ASSETS

Office
Equipment
£
Cost
At 1 January2021 0
Additions 480
Disposals 0
480
Depreciation
At 1 January2021 0
Charge for theyear 120
Disposals 0
120
Net Book Value 360

6. DEBTORS

2021 2020
£ £
Sundry debtors 3,231 0
  1. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Accruals 870 0

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Registered Charity no. 1160400

EMBRACING AGE

Notes to The Accounts For The Year Ended 31st December 2021

8. RESTRICTED FUNDS

2021 Restricted funds:

2021 Restricted funds:
Organisation Purpose At 1
January
2021		 Income Expenditure At 31
December
2021
Sobell National CHF 6,467
13,000
19,467
0
Joseph Rank National CHF 0
10,000
4,526
5,474
Garfield Weston IoW CHF 4,330 4,330
0
HiWCF Wight Mask Ask 1,562 1,562
0
MaryPittis Trust Flowers of Blessing 2,000 1,679
322
Allchurches Trust Carers Connected 3,722 3,722
0
MaryPittis Trust IOWgifts/cards 1,542 890
652
Crowdfunding CH Connections 1,136 1,136
0
MaryPittis Trust Alexa on IoW 4,000
375
3,625
Hollyhock Foundation National CHF 5,000
0
5,000
Hollyhock Foundation Carers Connected 2,500
2,500
0
Hollyhock Foundation CHF new area 15,000
0
15,000
The Hampton Fund LBRUT CHF 8,000
8,000
0
individuals IOWgifts/cards 60
0
60
Richmond Parish Lands Charity LBRUT CHF 8,000
8,000
0
HIWCF IOW CHF 6,231 6,231
0
The Steel Charitable Fund IOW CHF 13,750
1,083
12,667
Individuals -gift aid LBRuTgift boxes 205
205
0
TOTALS 26,990
79,515
63,705
42,800

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Registered Charity no. 1160400

EMBRACING AGE

Notes to The Accounts For The Year Ended 31st December 2021

8. RESTRICTED FUNDS (continued)

2020 Restricted funds:

Organisation
Purpose
Sobell Foundation
National CHF Replication
Garfield Weston
IOW care home friends
The Anchor Foundation
National CHF Replication
Joseph Rank Trust
National CHF Replication
Culture Seeds
Drama project
Wight Aid
Wight Mask Ask
HiWCF
Wight Mask Ask
RPLC
LBRuT Care Home Friends
The Hampton Fund
LBRuT Care Home Friends
RPLC
Coronavirus LBRuT –
tablets
City Bridge Trust
Coronavirus LBRuT – PPE
Churches & individuals
Kindness to Carers
Various individuals
Wight Mask Ask
Various individuals
IOW gift boxes
Mary Pittis Trust
IOW gift boxes
Mary Pittis Trust
Flowers of blessing
Various individuals
LBRuT gift boxes
Allchurches Trust
Carers Together
Various
Care Home Connections
TOTALS		 At 1
January
2020
Income
Expenditure
At 31
December
2020
2,000
13,000
8,533
6,467
9,897
0
5,567
4,330
3,000
0
3,000
0
5,954
10,000
15,954
0
1,885
400
2,285
0
10,000
10,000
0
10,000
2,207
7,793
8,000
8,000
0
8,000
8,000
0
2,000
2,000
0
5,000
5,000
0
2,444
2,444
0
4,664
4,664
0
223
223
0
3,500
1,958
1,542
2,000
0
2,000
1,562
1,562
0
4,500
778
3,722
1,807
671
1,136
22,736
87,100
82,846
26,990

9. RELATED PARTY TRANSACTIONS

There were no related party transactions.

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