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2023-03-31-accounts

SEAHAM EASTLEA AND DISTRICT COMMUNITY ASSOCIATION

(Eastlea Community Centre (ECC))

Trustees’ Annual Report 1 April 2022 to 31 March 2023

Charity Number: 1160391

Stockton Road Seaham Co Durham SR7 8DX

Tel: 0191 581 2399 Fax: 0191 513 1384 ~~E il l @ h k~~

Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

Firs t C harity T rust e e s

Mr John Bainbridge

Mr Ronald Farn

T ruste es

Miss Emily Fox

Mrs Sharon Bell

Mr Craig Bell

Mi s sion Statement

To provide activities of interest for a functioning community across the generation spectrum under the four

core themes of; Health & Wellbeing, Education & Training, Recreation & Leisure and Support for

Objectiv es

The objectives of the charity are set out in the constitution and are summarised as follows:

The objectives of the CIO are to establish and run a Community Building and to promote for the benefit of the inhabitants of Seaham and surrounding area (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities

for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life

Structu re, Gov ernanc e a nd Manag ement

Type of Governing Document

Eastlea Community Centre (the Centre) is a constituted Charitable Incorporated Organisation (CIO), registered with the Charity Commission in February 2015 under the charity number 1160391. Originally constituted in January 1971, as an association under the charity number 507192, dissolved in March 2015 and a ‘Deed of Transfer’ completed.

Our governing constitution, adopted from the Charity Commission’s ‘Foundation Model’ CIO was last amended 5 November 2014. The ‘Foundation Model’ is for charities whose only voting members will be the charity Trustees.

The Charitable Incorporated Organisation (CIO) is a new legal form for a charity, which is not a limited company or subject to company regulation.

The Charities Act 2011 creates the basic legal framework for the CIO. This framework is completed by regulations:

We registered with the Information Commissioners Office (ICO) on 9 June 2015. The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. This is renewed annually.

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

On 25 May 2018 the new General Data Protection Regulations (GDPR) came into force. Leading up to this date a rigorous process has taken place, policies and procedures reviewed and staff training completed to ensure we comply with the new regulations. We are confident that we have improved our systems in all areas and will continue to regulate and monitor our practices.

Trustee Selection Methods

Trustees are selected and elected in line with the Charity Commission’s Foundation Model Constitution of

a Charitable Incorporated Organisation whose only voting members are its charity Trustees. The

Trustees Eligibility Declaration, Working with Vulnerable Groups, Trustee eligibility and responsibility, Enhanced DBS and Personal Benefit.

The Trustees are appointed by the Board in the Annual General Meeting.

Organisational Structure

Following the staffing changes made in early March of 2022 the roles of Irene Waller (Interim Finance Manager) and Monica Christie (Interim Centre Manager), reverted to their original standing of IW once again taking the role of Centre Manager and finance officer and MC working as office auxiliary with effect from August 2022.

In June of 2022 the services of Caroline Gitsham a HR consultant were accepted for on a free and nongratis basis to help with core running issues and funding shortfalls.

Both Centre Manager and Auxiliary have agreed to part time working to save on wage bills from September

Trustees worked with Irene Waller to schedule a retirement plan for her to retire in late 2023.

The Nursery Manager is responsible for two full time and five part time Early Years Practitioners in addition

to any supply staff needed and manages the day-to-day running of the Nursery. In November 2022 the nursery expanded into the former IT suite of the centre to accommodate more places to meet demand for two year old places in the nursery which were limited by the resources of the nursery in its current form. In addition to this, our Nursery Manager began to manage our Caretaker in February 2022, and this was on going into this year. Both the Centre and Nursery Managers are responsible for volunteers within their respective areas of work. Craig Bell continues to be the Nominated Individual for the Nursery, registered with Ofsted and line manages the Nursery Manager. The Trustees are responsible for all employed staff, and the Interim Centre Manager, Interim Finance Manager and Nursery

The Trustees, who have a wealth of knowledge and experience, are all local people, who know the community well. They are responsible for the overall management of the Centre and give their time freely. They are legally and morally bound to manage the Centre’s property, in a responsible and productive

manner, and have an obligation to act solely for the benefit of the Centre’s beneficiaries. The Trustees meet every six weeks, where discussions and decisions relating to the operations of the Centre and its activities are agreed and put into practise. All relevant policies, procedures, governing document, bank

The charity relies heavily on the support of its volunteers to achieve its objectives.

We provide work placements for apprenticeships and traineeships.

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023 Equality and Diver sit y

Eastlea Community Centre is firmly committed to equality and diversity in all of its activities. We recognise

that the strength of the Centre is built on the understanding of individual strengths and differences and seek to respect these. We are committed to promoting equality of opportunity within our Centre and with external partners and users. We recognise that some groups and individuals in society are disadvantaged

because of prejudices and discrimination experienced. We seek to ensure that our Centre respects and

Objectiv es, Activiti es a nd Achie vement s

Eastlea Community Centre is in the Deneside ward of County Durham. We serve the immediate and surrounding areas with a range of activities to suit the community from birth upwards. The Centre is open Monday to Thursday, from 8.30am to 8.30pm, and on a Saturday and Sunday when the need arises for special events. Our projects and activities cater for those from birth to the elderly, which includes those who are socially isolated, disabled, children and young people, the elderly, men's group, women only group, mental health and the unemployed. We deliver our services under four main themes of Health and Wellbeing, Education and Training, Recreation and Leisure and Support for Enterprise and Employment.

Eastlea Community Centre is proud to have gained the Hallmark Levels 1 and 2 with ACRE (Action with Communities in Rural England). These are quality standards schemes rewarding and recognising good practice for village halls and community buildings.

Below is an outline of activities that we bring to the community to meet our objectives:

Regular Activities delivered by Volunteers

Jujitsu, Luncheon Club (Warm Hub), Childrens Holiday Activities, CREE-ATION Men’s Group, Tea & Chat

Women’s Group, Teeny Tots, FAB - Fridays are Brill, NE First Credit Union, Tea and Chat Drop in, Short Mat Bowls, Art, Louie’s Place Community Café, an I.T. Group and “Dance to a Tea” ballroom

Regular Activities delivered by other organisations and service providers.

Zumba, Tai Chi, Karate, and Timesteps Dance Group.

NHS - Health Trainers carry out one to one consultation with clients

East Durham Trust provides debt, housing and energy advice for low-income families who find themselves

in financial difficulties causing a negative effect on their wellbeing. In addition to the centre is a distribution point for the “FEED Project”, Food Bank where food parcel claimants can pick up their parcel, also a

collection point for food donations from individuals in the community to support those in need.

Durham County Council, Leisure In The Community and the East Durham Area Action Partnership asked the Centre to host a tea dance followed by afternoon tea in our hall for our local community to learn new social dances in a range of styles which was instated in Jan 2023.

Children & Young People’s Services delivered by the Centre

Our Children and Young People’s Services provide activities for children and young people, aged from birth to 18 years.

Community Ofsted Registered Nursery – We continue to operate a not-for-profit community Ofsted Registered Nursery, providing 68 places per day over two sessions each day due to the expansion of the

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

nursery into the former IT suite. Sessions are 8.30am to 11.30am and 12noon to 3pm, where children aged two to four years access free educational entitlement. We provide places for children with Special Educational Needs/Disability (SEND). We currently have an Ofsted judgement of ‘Outstanding’ gained in November 2022. We are an accredited Sun Safe and Millie’s Mark Nursery.

We celebrate special days/events throughout the year, providing diverse learning opportunities for our children. We invite families to share these experiences and external organisations to share their knowledge and experiences with our children.

This has been another excellent year where we have continued to receive very positive feedback from parents and professionals who have accessed our service. All places are taken each term, with waiting lists in place.

FAB (Fridays are Brill) – A very popular, weekly activity in which we engage with up to 42 children from five years upwards. Each Friday, after school, a variety of creative, physical and social activities are delivered. Tea is provided. The children have also had the opportunity, over the past year, to be involved in external community events and visits. Special celebration days/events are promoted and celebrated. We welcomed FAB back to the Centre in September 2021, following its temporary cancellation during COVID-19.

Teeny Tots – A weekly activity, for little ones from birth up to four years and their parents/carers. Lots of age-appropriate activities to encourage development, promote learning through play and develop social skills. Special celebration days/events are promoted and celebrated. This is a friendly, social group, which

also offers peer support for parents and carers. We welcomed Teeny Tots back to our Centre in July

Monthly Councillor Surgeries

This provides a monthly drop-in surgery and the opportunity for local residents to take up enquiries and chat with Councillors.

Weekly Activities at a Glance at Eastlea Community Centre
MONDAY
Tots‘R’Us Ofsted Registered Nursery 8.30 am-11.30 am & 12 pm-3 pm
Tai Chi 10.45 am–11.45 am
Louie’s Place Community Café 11 am–1 pm
Teeny Tots, 0–4 years 1 pm–2 pm
CREE-ATION Men’s Group 2 pm–4 pm
Nuvo Seated Dance 2.30 pm-?
Timesteps Dance Groups (Age 5–Adult) 6 pm–9 pm
TUESDAY
Tots‘R’Us Ofsted Registered Nursery 8.30 am-11.30 am & 12 pm-3 pm
Carpet Bowls 10 am–12 noon
N.E. First Credit Union Pay point 11 am–12 noon
Tea & Chat Women’s Group 12 pm–2 pm
Dance To A Tea 2 pm–4 pm
Jobsearch 5 pm–6 pm
Jujitsu 7 pm–8.30 pm
WEDNESDAY
Tots‘R’Us Ofsted Registered Nursery 8.30 am-11.30 am & 12 pm-3 pm

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

Drop In Club 2 pm–4 pm
IT Group 3 pm–5 pm
Deneside Ward Councillor Surgery 6 pm–7 pm (last Wed of the Month)
THURSDAY
Tots‘R’Us Ofsted Registered Nursery 8.30 am-11.30 am & 12 pm–3 pm
Lunch Club Served at 12 noon
Art 2 pm–4pm
Karate (age 4+) 5 pm–6 pm
Jobsearch 5 pm–6 pm
Zumba Mix 6.30 pm–7.20 pm
FRIDAY
Tots‘R’Us Ofsted Registered Nursery 8.30 am-11.30 am & 12 pm-3 pm
FAB Club Juniors & Seniors 4pm – 6pm
Jujitsu 6.30 pm–8.30 pm
Bookworks Book Club (6 weekly) 6.30 pm-?
SATURDAY AND SUNDAY
Children’s Parties £50 for 2 hours

Special Annual Activities

Occasional Activities

Projects and Achievements

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

stay and keep warm in the centre following their meal, with the support and funding from Believe Housing. We introduced Bingo and other activities such as new age curling, in addition to this, 30 of the original beneficiaries of this session received free slow cookers to enable them to batch

Financia l Rev i ew

Risk Management

It is the responsibility of the Trustees, with the assistance of the Centre Manager, to carry out risk management assessments of the organisation, and to respond appropriately. The Trustees have considered the major risks to which the charity is exposed and satisfied themselves that procedures are in place to manage those risks, through the development of a Risk Management Policy and a Risk Register. Each risk assessment is reviewed for every section to which it is applicable at least twice a year to ensure that procedures are in place to avert the risk or, if that is not possible, to alleviate its

Reserves Policy

The Trustees have reviewed the Reserves of the Charity. Our policy is to hold enough funds to cover three

months running costs of the Community Centre. Figures are produced by the Centre Manager and

Income/Funding Sources

Our main source of generated income continues to be from the Centre’s room hire charges. Our Nursery plays a huge part in this by hiring three rooms, five days a week. At present our rooms are used and hired from external organisations/users, however, there is room for growth. In addition, we have had frequent fundraising events and applied to external organisations to match fund projects and salaries.

In addition to the funding secured for projects mentioned previously, smaller scale fundraising activities take place throughout the year, initiated by staff and volunteers, which usually involve our groups and the involvement of our community. Parents and families accessing the Centre and Nursery have contributed to raising substantial amounts and played a huge part in supporting fundraising activities throughout the year.

We were thrilled to secure £977 in funding from Believe Housing to set up our Bookworms Book Club, as well as £9662 to run our Warm Hub on a Thursday, providing free warm meals, activities and slow cookers to centre users.

In addition to this, our heartfelt thanks goes out to our Durham County Councillors, who agreed to fund our

Caretakers salary for an entire year as well as a new Construction Hut for our Nursery children to learn real life, valuable life skills in a fun and safe way. The total funding received for the two projects was £20,136.

our Louie’s Place Café for a nine-week period.

The Durham AAP also provided us with funding from their Utility Bill Support Fund and Durham Community

Action supplied us with funding to purchase new chairs and laptops for our office staff.

We have also received a number of donations from our neighbours at The Mallard, who have hosted a number of raffles and fundraising events, to raise funds to help us continue our work in the community.

Our local community and centre users have also continued to donate to us.

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Seaham Eastlea and Distrlct Community Association Trustees, Annual Report and Financial Statements 31st March 2023 Onc8 again the Trustees ofE8Stlea Community Gentr8 would like to take this opportunity to acknowledge 8nd thank the staff and voluntèers for their wort( and dedication, in managing 8nd supporting the services we provid8 to individu81s. families, the community and other organisations. We have a small te8m of staff, without which, the Gent￿ could not function. They come with a wealth of experience and continue to provide invaluable support, adwc8 and guidance. We thank them ftir their commitment and dedication. We are very fortunate to hav8 ¥ieam th8t demonstrat8s so much p8ssion. to ensure the Cantre continues to b8 a wbrant, friendly and welcoming hub for the community. Work continues, to str&ngth8n the C917tr8 s invaluable position in the community, focus on partnership working, whilst reaching otjt 8nd p￿VidIng a diverse and inclusiv6 pmgramme of activities. Our vision is to enable all individuals, young and old, of all 8bilities, to Ilourish Ihrough 8nriching experiences and instil a sense of community by engaging with our Centre. We will striv8 to create andpromote effectiv9 OPPOrtunlties through volunteering, training and developmént pathways, 8nd will continu8 to offer 8 dIVe￿e range of 8Gtivities, the majority of which are volunt88r led. Our website and increased usage of our Facebook pages have improved ch8nnels of communicatlon and distribution of information, increasing our reach within th& community and beyond. In addition to this. we would like to thank The Mallard, ourneighbours, ft)rcontinuing to support us through fundraising activities, andpromotion ofour services. In addition to this, we rely on donations from our Ioc81 community, including those done 8nonymously and in m8mory of those who we hav8 helped and supported ovgrth8 y8ars. We arè d81ighted th8t following thelr inspection in November 2022, that our Nursery, Tots R, Us, receiv6d an Outstanding 9￿de from OFSTED. Our nursery staff and volunteers work tirelessly fo provide a safe, welcoming and supportive environment for our ¢hildr8n to learn and grow in and we 8r8 thnlled that this has been r8cognised. Thank you. John 8ainbridg6, Ronnie F8m, Craig B611, Sharon Bell Trnste8s Thank you to our supporters and funders HALLMARK HALLMAJIK rham£i C￿5 Gullds funded through . COMMUNITY FUND Declaratlon The Charity Trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. Th& Trustees forthe purpos8S of Charity Law who served during the year and up to the date of this reporl are set out on page one. Approved by the Trust88s and slgned on ils b8half by: SKIFob) Date.. A4- Truslee Signatures..

Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

Independent Examiner’s Report to the Members of Seaham Eastlea and District Community Association

I report on the accounts of the charity for the year ended 31[st ] March 2023, which are set out on pages 9 to 15.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Adam James MAAT Date: 16/01/2024 Eric Southwick & Co Accountants 51 The Avenue Seaham Co Durham SR7 8NS

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31[st ] March 2023

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The notes on pages 11 to 16 form part of these accounts.

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Seaham Eastlea and Dlstrict Communlty Assoclatlon Trustees, Annual Report and Financial Ststements 319t March 2023 Balancg Sh8et A$ at 3151 March 2023 2023 2022 Flxed Assets Tangible assets 805,011 803.176 Total fixed assets Current a$set$ Debtors Cash at bank and in hand Total ¢urr¢nt assets Current Liabilities Creditors.. Amounts falling due Mqlhin one year Net current assets Total assets less Current liabilities Net assets 805.011 803.176 2.408 118.489 120,895 1,284 76.407 77.691 10 4,140 4,559 116,755 921,765 921.765 73.132 876.308 876,308 The funds of the charity Restricted income funds Unrestricted income funds 11 12 921,765 876,308 Total charrty funds 921,765 876.308 The financial ststements were approved by the trustees, aulhorised for issue and are signed on their behalf Truslee Date.. The notes on pages 10 to 15 fom part of th8s8 accounts. io

Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

Notes to the accounts

1 Accounting policies

2 Taxation

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

3 Income and endowments from: Donations and legacies

4 Income and endowments from: Charitable activities

Notes to the accounts (Continued)

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

6 Employee information

No employee received emoluments in excess of £60,000 during the year (2022 nil). Employee costs during the period were as follows:

The average number of people employed during the period was as follows:

7 Trustee information

No trustee received remuneration (2022: none) or was reimbursed expenses (2022: nil) during the year.

Notes to the accounts (Continued)

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

8 Fixed Assets

All debtors are repayable within one year of the balance sheet date.

10 Creditors: Amounts falling due within one year

11 Restricted income funds

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Seaham Eastlea and District Community Association Trustees’ Annual Report and Financial Statements 31[st ] March 2023

13 Analysis of net assets between funds

14 Related Party Transaction

There are no transactions with related parties that require disclosure.

15 Controlling Parties

The charity is controlled by the trustees.

16 Other Information

The charity is an unincorporated trust with its registered office at Eastlea Community Centre, Stockton Road, Seaham, Co Durham SR7 8DX.

17 Comparative Statement of Financial Activities by fund type (2022)

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