Annual report and financial statements 1 April 2023 - 31 March 2024
Registered Charity Number: 1160377
Contents
| Trustees’ Annual Report | 3-12 |
|---|---|
| Accountants Report | 14 |
| Statement of financial activities | 15 |
| Balance sheet | 16 |
| Notes on financial activities | 17-21 |
Our reference and administrative information
The Trustees of The Harley Jae Trust present their report and financial statements for the year ended 31 March 2024.
| Charity name | The Harley Jae Trust | The Harley Jae Trust is for the public |
|---|---|---|
| benefit, to contribute to the relief of | ||
| children in Nottinghamshire, up to the | ||
| age of 18 who are in need through the | ||
| suffering of ill health by reason of a life | ||
| limiting or life changing condition. | ||
| Charity registration No. | 1160377 | |
| Registered office | Unit 5 Riverbank Business Park | |
| Whatton | ||
| Nottinghamshire | ||
| NG13 9FX | ||
| Board of Trustees | Joseph Rafter – Chairman | February 2015 - current |
| Jemma Christian | March 2015 - current | |
| Jason Bailey | April 2015 - current | |
| Adam Cavell | January 2018 - current | |
| Thomas Holmes | January 2019 - current | |
| Secretary and lead volunteer | Anna Tomlinson | November 2022 - current |
| Volunteer | Nikki Williams | January 2024 - current |
| Advisory Committee | Adelle Frost | Long Term Ventilation Nurse Specialist |
| Carole Taylor | Health Play Specialist Paediatric | |
| Critical Care/LTV | ||
| Policy Committee | Joseph Rafter | Chair |
| Independent examiner | UHY Hacker Young | |
| 14 Park Row | ||
| Nottingham | ||
| NG1 6GR | ||
| Bankers | Barclays Bank plc | |
| High Street | ||
| Nottingham |
The Harley Jae Trust is for the public benefit, to contribute to the relief of children in Nottinghamshire, up to the age of 18 who are in need through the suffering of ill health by reason of a life limiting or life changing condition.
3 Annual report & financial statements 2023-24
Structure, governance, and management of the trust
The Harley Jae Trust is a CIO – Foundation Registered 09 Feb 2015.
Trustees (Directors) take overall financial and strategic planning responsibility. The operational management is carried out by our CEO. A yearly development plan is developed by Trustees and CEO.
As we grow as an organisation, we understand every project needs a clear leadership to ensure success. We will ensure establishment of policies and continuous monitoring of proper implementation is in place as we develop as a Non-profit Organization. We will balance the powers of the members (with associated accountability), and their primary duty of enhancing the prosperity and viability of our organisation. We will establish Steering Committees to allow us to deliver projects to their full potential.
Employees and volunteers
The charity does not currently have any paid employees or volunteers outside of the trustee board.
Risk and Uncertainties
The Trustees have considered the major risks to which the charity is exposed and have reviewed those risks and established systems and procedures to manage those risks.
4 Annual report & financial statements 2023-24
Objectives, activities and aims
The Harley Jae Trust’s objectives are to improve the lives of children in Nottinghamshire, up to the age of 18 who are living with a life limiting or life changing condition.
Our promise
The Harley Jae Trust has a promise to support the advancement of health, save the lives and improve the care for children living with life limiting and life changing conditions as well as their families.
Our vision
Our vision is to improve the quality of lives of children who suffer from ill health due to life limiting conditions by providing vital health related equipment or other items that improve the livelihood or emotional wellbeing of the child and thro families.
We want them to thrive not just survive and will research the need and improve our services to do so.
Our aims
-
To provide equipment that aids or releives the symptoms of children that suffer with ill health due to a life limiting or life changing condition.
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To provide equipment and support to medical units that enables them to provide high quality care for children with life limiting and life changing conditions.
-
To raise awareness of life limiting conditions that affect children through promoting community involvement in fundraising initiatives.
5 Annual report & financial statements 2023-24
Our Core Values
At The Harley Jae Trust, we believe in the following core values:
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To reduce the length of stays in hospital of children living with life limiting and life changing conditions.
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To transform and improve the lives of children with life-limiting and life-changing conditions.
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To provide services to improve the wellbeing of children with life-limiting and life-changing conditions and their families.
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To research and keep up to date with the services that are available and that are required for children living with life-limiting conditions and their families.
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To raise awareness of life limiting and life-changing conditions that affect children.
How we achieve our core values
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Provide vital equipment that is required to enable a child’s discharge and cannot be funded by any other means.
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Provide resources that enhance the health and emotional wellbeing of children with life-limiting and lifechanging conditions.
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Support advancing the care skills of parent/carers and staff working with these children to ensure the best quality of care is received.
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Form relationships with paediatric medical units, in particularly but not exclusive by High Dependency Units and Paediatric Intensive Care Units, Community Nursing Teams, specialised schools, Children’s Charities and Children’s Hospice’s.
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Raise public awareness of life-limiting and life-changing conditions that affect children.
What we do to ensure we can deliver
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Raise funds through supporting and forming fundraising events.
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Approach and welcome but not exclusive to, Individual, Private and Corporate sponsorship and fundraising.
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Apply for funding bids to trusts and foundations that share our values.
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Identify and administer for growth to fulfil the need for our services.
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Identify families who require additional support with caring for their child which have resulted as part of their life limiting condition and working directly with them.
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Form relationships to create strong and trusted delivery in our services.
Trustees have had regard to the Charity Commission’s guidance on public benefit, and believe that the above activities are in accordance with that guidance.
6 Annual report & financial statements 2023-24
Our future
In 2024/2025 we will continue to support new needs to tackle improving the health and well-being of children living with life limiting conditions and their families in Nottinghamshire.
We plan to this by:
-
Expanding our trustee board from five trustee’s to seven.
-
Adjusting our referral criteria for small grants in order to make the funding more accessible to children families.
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Increasing our small grants in order to account for rapid inflation growth and the cost of living crisis
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Exploring more ways we can provide financial and emotional support to families and children.
Our approach to fundraising
This year we will continue to work on our new fundraising strategy by applying for grants to ensure we maintain and meet the urgent need to further improve the lives of our beneficiaries and ensure sustainable growth.
We will adapt our public fundraising to the current climate and ensure we fall in line with our financial plan
Message from the chair
The Harley Jae Trust continues to provide essential support for children with life limiting conditions, their families and the health professionals that work tirelessly to improve their health and wellbeing.
The Harley Jae Trust has now completed its ninth year of operation which once again has predominantly involved holding private fundraising events in order to raise money for vital equipment and resources as well as gifts for the children and families.
The cost-of-living crisis in the UK continues to present many challenges for families with children who are admitted into hospital for long periods of time which is why we are remaining committed to providing small grants to families in Nottingham’s Pediatric Critical Care Unit.
Basic living expenses such as food, travel, clothing and equipment are at times, a luxury for parents who are having to make the choice between going to work or remaining by their child’s side in hospital. Due to this growing need we are now exploring ways to make the grants more accessible as well as greater invlaue. This will be the charities main focuss for the next twelve months.
Sourcing funding opportunities will be a main focus over the next twelve months, and we are confident that with these funds we can deliver vital and crucial work that will help improve lives.
To all our supports, volunteers, donors and sponsors, we thank you for your commitment, generosity and hard work. Despite the challenges ahead we look forward to working with all you again next year. Together we can truly make a difference..
Joe Rafter Chairman
8 Annual report & financial statements 2023-24
Achievements and performance highlights
See some of the notable events from The Harley Jae Trust throughout 2023-24.
----- Start of picture text -----
Apr 23
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Easter Egg delivery
On 4th April 2023 we visited Nottingham QMC with some help from our lovely volunteers Nick and Charlotte Williams from Shredall. We had lots of kind egg donations from local companies including Natwest in Newark, Shredall, Biffa and Morrisons.
Preloved swap shop
We held a preloved swap shop event at Gunthorpe Village Hall on Friday 21st April. We sold tickets online and the evening was a great success. Guests brought ten preloved items of clothing and swapped with each other. We then charged £1.00 per additional item.
Meeting Raj!
Joe and Anna met Raj Chagger from Riaan Remembers. An amazing project providing support to families experiencing baby loss, specifically Dad’s dealing with grief. We discussed working on fundraising events in the future.
Goody bags delivered!
In May, we put together goody bags for the families on the ward providing them with self care products to use whilst in hospital. Anna contacted and visited various Nottingham companies to request donations including Boots, The Body Shop, Charlotte Tilbury, Molten Brown and Loreal. We kindly received some amazing donations.
Harley’s 18th birthday and Joe’s 40th!
We celebrated not only Harley Jae’s 18th birthday but our charity founder Joe Rafter 40th birthday.
Kimberley Film Festival
On 12th August 2023, we were invited to attend the Kimberley Film Festival as their main sponsor. Tickets were sold to customers and we received a percentage of the donations raised. Our Volunteers held a stall on the day to sell our logo clothing and play games. We raised an amazing £2184.55.
Charity golf day
On 25th August, we held our annual golf day at Oakmere Golf Club in Southwell. Tickets sold for £55.00 and we had a great turnout on the day. Awards were handed out on the day for the winners. In total, we raised £3,100.
The ladies conquer Ben Nevis!
Our local lady supporters decided to organise a sponsored walk up Ben Nevis. They completed the task and raised an outstanding £1000.
The Annual Charity Ball
On 2nd December, we held our annual charity ball at a new venue – Goosedale, Papplewick. We sold 200 tickets and on the evening. We had some amazing acts on the evening including a magician, live band, casino, 3 course meal and live auction. It was a fabulous evening and we raised a total of £12,040.28.
Santa and his helpers visit the PCCU
On 14th December, we delivered Christmas presents to the families on the ward. For a Christmas eve delivery, we ordered some santa sacks for the children ready for the special day for the nurses to add their own gifts.
We welcomed Nikki!
We welcomed a new volunteer, Nikki Williams. Nikki is Joe’s sister and Harley Jae’s auntie so the work she does is very close to her heart. Nikki is excellent at working with the local communities and building relationships to support our fundraising. She has lots of great plans for the future.
Car boot galore!
In February, we held a stall at two local car boot venues and sold many donated items – toys, books, games and clothing. We raised £100.
Financial review
The total income generated in the year came to £35,818. The majority of our income came from Fundraising & Events - £28,308 All income received was unrestricted.
Our donations to the ward, transitioning children home and supporting them in the community totalled £22,685 hich was an increase of £13,146 from the previous financial year.
This is a reflection of the number of referrals received for support with over 98% of referrals being approved.
At 31 March 2024 there are no restricted funds held within the reserves. Unrestricted reserves which are available for use towards the general objectives of the charity are £25,984
No gift aid has been claimed for the year.
Liabilities at the year-end relate to accounts preparation fees.
We raised £47,818 through donations, grants and events!
12 Annual report & financial statements 2023-24
Trustees’ responsibilities in relation to the Financial Statements
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature Full name Joseph Rafter Position Chairman Date 18 December 2024
13 Annual report & financial statements 2023-24
Independent examiner’s report to the trustees of The Harley Jae Trust
I report to the trustees on my examination of the financial statements of The Harley Jae Trust (the trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
David Allum FCA For and on behalf of UHY Hacker Young Chartered Accountants 14 Park Row Nottingham NG1 6GR
Dated:
14 Annual report & financial statements 2023-24
Statement of financial activities including income and expenditure account For the year ended 31 March 2024
| Notes Income from: Donations and legacies 2 Fundraising and events 3 Total income Expenditure on: Fundraising and events costs 4 Donations made 6 Merchandise 5 Total expenditure Net expenditure and movement in funds Reconciliation of funds: Fund balances at start of period Fund balances at end of period |
Unrestricted funds Unrestricted Funds Restricted Funds Total 2024 2023 2023 2024 19,510 15,615 - 15,615 28,308 7,627 - 7,627 |
|---|---|
| 47,818 23,242 - 23,242 17,310 7,633 - 7,633 34,685 9,539 5,513 15,052 3,454 1,148 - 1,148 |
|
| 55,449 18,320 5,513 23,833 |
|
| (7,631) 4,922 (5,513) (591) 25,984 21,062 5,513 26,575 |
|
| 18,353 25,984 - 25,984 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
15 Annual report & financial statements 2023-24
Balance sheet as of 31 March 2024
| Notes | 2024 | 2023 | |||
|---|---|---|---|---|---|
| Current assets | 20,753 | 25,984 | |||
| Cash at bank and in hand | |||||
| Creditors | 10 | (2,400) | - | ||
| Amounts falling due within | |||||
| one year | |||||
| Net current assets | |||||
| 18,353 | 25,984 | ||||
| The funds of the trust Unrestricted funds |
18,353 | 25,984 | |||
| 18,353 | 25,985 |
The receipts & payments accounts were approved by the Trustees on 18 December 2024 and were signed on their behalf by:
Joseph Rafter Trustee
16 Annual report & financial statements 2023-24
Notes to the financial statements For the year ended 31 March 2024
1 Accounting policies
Charity information
The Harley Jae Trust is a charitable incorporated organisation incorporated in England and Wales. The registered office is Chesterfield House, 1 Station Street, Nottingham, NG13 8AQ.
1.1 Accounting convention
The financial statements have been prepared in accordance with the trust’s governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.
The trust has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
1.4 Income
Income is recognised at the point it can be reliably measured.
1.5 Expenditure
Expenditure is recognised at the point it can be reliably measured.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand and deposits held at call with banks.
Continued on next page
17 Annual report & financial statements 2023-24
1.7 Financial instruments
The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the trust’s balance sheet when the trust becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.
- 2 Income from donations and legacies
| Donations and gifts Donations and gifts: Monthly One off Seconded staff |
Unrestricted Funds Unrestricted Funds 2024 2023 19,510 15,615 4,523 6,302 2,987 9,313 12,000 - |
|---|---|
| 19,510 15,615 |
3 Income from fundraising and events
| Golf days Other Charity ball Kimberley film festival Present dash |
Unrestricted Funds Unrestricted Funds 2024 2023 6,299 - 1,758 231 18,241 7,360 2,010 - - 36 |
|---|---|
| 28,308 7,627 |
Continued on next page
18 Annual report & financial statements 2023-24
4 Expenditure on raising funds
| Expenditure on raising funds | |
|---|---|
| Fundraising and publicity HJT Events Advertising |
Unrestricted Funds Unrestricted Funds 2024 2023 14,914 6,432 2,396 1,291 |
| 17,310 7,633 |
5 Merchandise
| Sportswear Leisurewear Accessories |
Unrestricted Funds Unrestricted Funds 2024 2023 340 - 1,538 52 1,576 1,096 |
|---|---|
| 3,454 1,148 |
| 6 Expenditure on charitable activities Direct costs Seconded staff cost Ward Community support Share of support and governance costs (see note 7) Support |
Charitable expenditure Charitable expenditure 2024 2023 12,000 - 18,711 7,537 - 5,149 |
|---|---|
| 30,711 15,052 Charitable expenditure Charitable expenditure 2024 2023 3,974 2,366 |
|
| 34,685 15,052 |
Continued on next page
19 Annual report & financial statements 2023-24
6 Expenditure on charitable activities (Continued)
| Analysis by fund Unrestricted funds Restricted funds 7 Support costs allocated to activities General overheads Independent examination fee Analysed between: Accountancy Office costs Subscriptions IT Software Giving Platform Charges Insurance Independent examination fee |
Charitable expenditure Charitable expenditure 2024 2023 34,685 9,539 - 5,513 |
|---|---|
| 34,685 15,052 2024 2023 1,574 2,366 2,400 - |
|
| 3,974 2,366 638 1,008 - 3 152 188 - 402 - 60 784 705 2,400 - |
|
| 3,974 2,366 |
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.
9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
Continued on next page
20 Annual report & financial statements 2023-24
10 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | |
|---|---|
| Accruals and deferred income | 2024 2023 2,400 - |
| 2,400 - |
11 Related party transactions
Footsteps to Futures Ltd
Trustee J Rafter is a director of Footsteps to Futures Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £2,492 (2023: £4,000). No payments were made to Footsteps to Futures Ltd in the year (2023: £1,215). Footsteps to Futures Ltd also contributed seconded staff time at nil cost to the charity. The cost of this staffing is estimated to be £12,000 (2023: £Nil)
Severn Property Ltd
Trustee A Cavell is a director of Severn Property Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £3,545 (2023: £0).
Magpie Security Ltd
Trustee J Bailey is a director of Magpie Security Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £2,200 (2023: £0).
Stepping Stones Ltd
Trustee T Holmes is a director of Stepping Stones Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £1,200 (2023: £0).
Trustee - J Rafter
Trustee J Rafter received £139 during the year as reimbursement for purchases made in respect of the Charity Ball (2023: £350).
Trustee - A Cavell
A Cavell, sister of trustee A Cavell, received no payment during the year for marketing services (2023: £559).
Other related party transactions
Trustees donated £750 to the charity on aggregate (2023: £50).
21 Annual report & financial statements 2023-24
info@theharleyjaetrust.org theharleyjaetrust.org
Registered Charity Number: 1160377
Draft Financial Statements at 16 December 2024 at 12:47:58
Charity registration number 1160377
THE HARLEY JAE TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | J Rafter |
|---|---|
| J Christian | |
| J Bailey | |
| A Cavell | |
| T Holmes | |
| Charity number | 1160377 |
| Registered office | Chesterfield House |
| 1 Station Road | |
| Nottinghamshire | |
| NG13 8AQ | |
| Independent examiner | UHY Hacker Young |
| 14 Park Row | |
| Nottingham | |
| NG1 6GR | |
| Bankers | Barclys Bank plc |
| 2 High Street | |
| Nottingham | |
| NG1 2EN |
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 |
| Independent examiner's report | 2 |
| Statement of financial activities | 3 |
| Balance sheet | 4 |
| Notes to the financial statements | 5 - 9 |
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their annual report and financial statements for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
Public benefit
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the trust should undertake.
Achievements and performance
Significant activities and achievements against objectives
Financial review
Structure, governance and management
The trust is a company limited by guarantee .... .
The trustees who served during the year and up to the date of signature of the financial statements were: J Rafter
J Christian J Bailey A Cavell T Holmes
Recruitment and appointment of trustees
[Details of method of recruitment and appointment of trustees.]
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Organisational structure
[Details of organisational structure.]
The trustees' report was approved by the Board of Trustees.
.............................. J Rafter Trustee
Date: .............................................
- 1 -
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE HARLEY JAE TRUST
I report to the trustees on my examination of the financial statements of The Harley Jae Trust (the trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
David Allum FCA For and on behalf of UHY Hacker Young Chartered Accountants 14 Park Row Nottingham NG1 6GR
Dated: .........................
- 2 -
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted Unrestricted Restricted funds funds funds 2024 2023 2023 Notes £ £ £ Income from: Donations and legacies 2 19,510 15,615 - Fundraising and events 3 28,308 7,627 - Total income 47,818 23,242 - Expenditure on: Fundraising and events costs 4 17,310 7,633 - Donations made 6 34,685 9,539 5,513 Merchandise 5 3,454 1,148 - Total expenditure 55,449 18,320 5,513 Net expenditure and movement in funds (7,631) 4,922 (5,513) Reconciliation of funds: Fund balances at start of period 25,984 21,062 5,513 Fund balances at end of period 18,353 25,984 - |
Total 2023 £ 15,615 7,627 23,242 7,633 15,052 1,148 23,833 (591) 26,575 25,984 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 3 -
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
BALANCE SHEET
AS AT 31 MARCH 2024
| Notes Current assets Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets The funds of the trust Unrestricted funds |
2024 £ 20,753 (2,400) |
£ 18,353 18,353 18,353 |
2023 £ 25,984 - |
£ 25,984 |
|---|---|---|---|---|
| 25,984 | ||||
| 25,984 |
The financial statements were approved by the trustees on .........................
.............................. J Rafter Trustee
- 4 -
Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
Charity information
The Harley Jae Trust is a charitable incorporated organisation incorporated in England and Wales. The registered office is Chesterfield House, 1 Station Street, Nottingham, NG13 8AQ.
1.1 Accounting convention
The financial statements have been prepared in accordance with the trust's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.
The trust has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
1.4 Income
Income is recognised at the point it can be reliably measured.
1.5 Expenditure
Expenditure is recognised at the point it can be reliably measured.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand and deposits held at call with banks.
1.7 Financial instruments
The trust has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the trust's balance sheet when the trust becomes party to the contractual provisions of the instrument.
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Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
(Continued)
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.
2 Income from donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Donations and gifts | 19,510 | 15,615 |
| Donations and gifts | ||
| Monthly | 4,523 | 6,302 |
| One off | 2,987 | 9,313 |
| Seconded staff | 12,000 | - |
| 19,510 | 15,615 |
3 Income from fundraising and events
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Golf days | 6,299 | - |
| Other | 1,758 | 231 |
| Charity ball | 18,241 | 7,360 |
| Kimberley film festival | 2,010 | - |
| Present dash | - | 36 |
| 28,308 | 7,627 |
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Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
4 Expenditure on raising funds
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Fundraising and publicity | ||
| HJT events | 14,914 | 6,342 |
| Advertising | 2,396 | 1,291 |
| 17,310 | 7,633 |
5 Merchandise
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Sportswear | 340 | - |
| Leisurewear | 1,538 | 52 |
| Accessories | 1,576 | 1,096 |
| 3,454 | 1,148 |
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Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
6 Expenditure on charitable activities
| Charitable | Charitable | ||
|---|---|---|---|
| expenditure | expenditure | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Direct costs | |||
| Seconded staff cost | 12,000 | - | |
| Ward | 18,711 | 7,537 | |
| Community support | - | 5,149 | |
| 30,711 | 12,686 | ||
| Share of support and governance costs (see note 7) | |||
| Support | 3,974 | 2,366 | |
| 34,685 | 15,052 | ||
| Analysis by fund | |||
| Unrestricted funds | 34,685 | 9,539 | |
| Restricted funds | - | 5,513 | |
| 34,685 | 15,052 | ||
| 7 | Support costs allocated to activities | ||
| 2024 | 2023 | ||
| £ | £ | ||
| General overheads | 1,574 | 2,366 | |
| Independent examination fee | 2,400 | - | |
| 3,974 | 2,366 | ||
| Analysed between: | |||
| Accountancy | 638 | 1,008 | |
| Office costs | - | 3 | |
| Subscriptions | 152 | 188 | |
| IT Software | - | 402 | |
| Giving Platform Charges | - | 60 | |
| Insurance | 784 | 705 | |
| Independent examination fee | 2,400 | - | |
| 3,974 | 2,366 |
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Draft Financial Statements at 16 December 2024 at 12:47:58 THE HARLEY JAE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.
9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
10 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Accruals and deferred income | 2,400 | - |
11 Related party transactions
Footsteps to Futures Ltd
Trustee J Rafter is a director of Footsteps to Futures Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £2,492 (2023: £4,000). No payments were made to Footsteps to Futures Ltd in the year (2023: £1,215). Footsteps to Futures Ltd also contributed seconded staff time at nil cost to the charity. The cost of this staffing is estimated to be £12,000 (2023: £Nil)
Severn Property Ltd
Trustee A Cavell is a director of Severn Property Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £3,545 (2023: £0).
Magpie Security Ltd
Trustee J Bailey is a director of Magpie Security Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £2,200 (2023: £0).
Stepping Stones Ltd
Trustee T Holmes is a director of Stepping Stones Ltd. During the year, donations and fundraising events income was received from Footsteps to Futures of £1,200 (2023: £0).
Trustee - J Rafter
Trustee J Rafter received £139 during the year as reimbursement for purchases made in respect of the Charity Ball (2023: £350).
Trustee - A Cavell
A Cavell, sister of trustee A Cavell, received no payment during the year for marketing services (2023: £559).
Other related party transactions
Trustees donated £750 to the charity on aggregate (2023: £50).
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UHY Hacker Young 14 Park Row Nottingham Nottinghamshire NG1 6GR
Dear Sirs,
Representations in respect of the financial statements for the year ended 31 March 2024
We acknowledge as trustees, and confirm that we have fulfilled, our responsibility for the preparation of financial statements for the year ended 31 March 2024 that show a true and fair view and are in accordance with United Kingdom generally accepted accounting practice and the Companies Act 2006 and the Charities SORP 2015
We also acknowledge as trustees our responsibility for the design and implementation of internal control to prevent and detect both error and fraud.
We confirm to the best of our knowledge and belief, and having made appropriate enquiries of other trustees and officials of the company, the following representations given to you in connection with your assurance review of the company's financial statements for the year ended 31 March 2024.
1. Completeness of information,
We have provided you with:
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Access to all information of which we are aware that is relevant to the preparation of the financial statements such as records, documentation and other matters;
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Additional information that you have requested from us for the purpose of the assurance review; and
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Unrestricted access to persons within the entity from whom you determined it necessary to obtain assurance evidence.
Specifically we confirm that
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All accounting records have been made available to you for the purpose of your assurance review.
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All other records and related information, including minutes of all shareholders' and board meetings in the period 1 April 2024 to date have been made available to you.
2. Completeness of accounting records and financial statements,
All the transactions undertaken by the company have been properly reflected and recorded in the accounting records, and in the financial statements.
3. Significant assumptions, judgments and intentions
In preparing the financial statements the board has made the following significant judgments relating to amounts included in or disclosed in the financial statements:
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We confirm that intercompany debtors are accurately stated and correctly classified as recoverable.
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The carrying values of fixed assets and property are accurate and assets are free from impairment.
We confirm that the above representations are our judgments on these matters and that we consider them reasonable.
4. Compliance with statutory or regulatory obligations
We are not aware of any significant instances of actual or possible non-compliance with these obligations.
5. Significant agreements
We have disclosed to you all the agreements and commitments (and any related side letters) that the company has entered into that could have a material impact on the amounts or disclosures included in the financial statements, or are relevant to an assessment of whether the company remains a going concern.
We are not aware of any instances of non-compliance with our contractual obligations which could have a material effect on the financial statements.
6. Going Concern
In our opinion the company will have sufficient resources to meet its liabilities as they fall due for the reasonably foreseeable future, and is therefore a going concern. In forming this conclusion we have expressly considered the period from the date of approval of the financial statements. In addition, we are not aware of any likely events, conditions or business risks beyond this period that may cast significant doubt on the company’s ability to continue as a going concern.
7. Contingent liabilities (including litigation or claims against the company) and events arising subsequent to the balance sheet date
All material contingencies (including all known, actual or potential litigation or claims against the company) that are more likely than not to result in a loss to the company have been provided for in the financial statements.
Except for matters for which there is only a remote possibility of occurrence, the company is not affected by any such contingency which existed at the balance sheet date and which could possibly result in material loss to the company.
There have been no events since the balance sheet date which necessitate revision of the figures included in the financial statements or inclusion of a note thereto. Should any such events occur, we will advise you accordingly.
8. Transactions with and interests of the trustees
We acknowledge that the Company's financial statements are required by the Companies Act 2006 and the applicable accounting standard to include specified disclosure of the nature, extent and amount of its transactions that are with, or for the benefit of, any of its trustees (or, in certain circumstances, members of their families and trusts, partnerships and other companies in which they have an interest).
We have identified and discussed with you all the transactions of the Company with its trustees and their connected persons. Consequent upon these procedures, we are able to make the following representation.
The company has at no time during the year granted any advances or credits to, nor entered into any guarantees of any kind on behalf of, its trustees or persons connected with them.
Apart from remuneration arrangements, the Company has had at no time during the year entered into any other transactions with its trustees or persons connected with them except for transactions that are immaterial to both the trustees (and any relevant connected person) and the Company’s financial statements.
9. Related parties other than the trustees
We acknowledge that, subject to certain specific exemptions, the company's financial statements are required to disclose comprehensive details of transactions and relationships with its "related parties" in order to give a true and fair view. Accordingly we confirm that
a) We have disclosed to you the identity of the entity's related parties and all the related party relationships and transactions of which we are aware; and
b) We have properly accounted for and disclosed all such relationships and transactions in the financial statements.
In making that confirmation we acknowledge:
a) The following broad definition of related partier, being: those individuals, companies and other entities connected or liked with the company or its trustees in such a way as to make feasible the negotiation of mutual contracts on a non-arm’s length basis; and
- b) The formal definitions of “related parties” given in the applicable standard.
10. Control of the company
So far as we are aware, the Company is not under the control of any other party..
11. Risks, occurrences and allegations of fraud
We are not aware of any fraud (or suspected fraud) affecting the company involving:
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the trustees; or
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senior management and other employees that have significant roles in internal control; or
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others where the fraud (or suspected fraud) could have a material effect on the financial statements.
We are not aware of any allegations of fraud (or suspected fraud) affecting the company’s financial statements communicated by employees, former employees, regulators or others.
Yours faithfully,
(Signed on behalf of the board of trustees)