## West Hill Vill Hall 


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CHARITY REGISTRATION NUMBER: 1160370 

## Financial Statement 

## Year Ending 31 March 2021 

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## WEST HILL VILLAGE HALL: Accounts for the Year Ended 31 March 2021 

## 1. Receipts and Payments Account (General Purposes Fund) 

: 


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||||||||
|---|---|---|---|---|---|---|
|INCOME RECEIPTS|2020/21|2019/20|
|£|£|
|Trading Activities|
|Hiring|Chargés|for|Hall|use|13,268|38,021|
|Hiring|charges|for|Marquee|340|450|
|Fund|raising|event|proceeds|0|1,889|
|Alcohol|licence|fees|20|180|
|Donations &|Grants|17,398|550|
|Refund|of Corona VAT overpayment|(One-off)|0|947|
|Sundry|Income|0|28|
|31,026|42,065|
|Bank|Interest|0|180|
|TOTAL RECEIPTS|31,026|42,245|
|DIRECT|CHARITABLE|EXPENDITURE|
|Repairs/Maintenance ofthe|Hall|5,139|13,708|
|Maintenance|of grounds|5,644|1,800|
|Purchase|of|Furniture/Equipment|0|716|
|Electricity|costs|1,184|1,662|
|Gas|costs|1,866|1,730|
|Water|charges|2,178|2,196|
|Cleaning|5,532|7,513|
|Laundry|0|128|
|Hall|Managers Allowance|2,750|3,146|
|Booking|Secretary's|Allowance|2,750|3,042|
|Telephone|&|Broadband|665|1,070|
|Insurance|1,872|1,852|
|Bank|Charges|0|10|
|Postage,|printing,|stationary|0|40|
|Publicity|105|105|
|Subscriptions|50|981|
|Licensing|Alcohol|180|180|
|Other|Direct|Expenses/Donations/Sundries|300|1,761|
|TOTAL EXPENDITURE|30,215|41,640|

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|||||||||
|---|---|---|---|---|---|---|---|
|2020/21|2019/20|
|£|£|
|Net|Income|/|(Expenditure)|for the year|811|605|
|2.|Statement|of Assets and|Liabilities|at Year|End|
|MONETARY ASSETS|£|£|
|Lloyds|Current|Bank and|Cash|Balances|55,526|53,939|
|Lloyds|Fixed|Term|Deposit|0|0|
|55,526|53,939|
|Debtors|and|Prepayments|(603)|173|
|Total|Assets|54,923|54,112|
|Less|Liabilities|0|0|
|NET ASSETS|54,923|54,112|
|CAPITAL ACCOUNT|£|£|
|Balance|at the|beginning|of year|$4,112|53,357|
|Surplus|of Income|over|Expenditure|for the|year|811|605|
|Creditor|written|back|0|150|
|Total Assets|54,923|54,112|

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## PERMANENT ENDOWMENT 

Thé proprietor of the Land and Buildings is West Hill Village Hall CIO Rég NO 1160370 

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## Notes accompanying the Accounts year ended 31 March 2021 

|1. Total Letting Hours||||
|---|---|---|---|
||2020/21|2019/20|2018/19|
||2,199|5,358|4,991|
|2. Principal Customers Letting Hours||||
|West Hill Primary School|399|795|879|
|West Hill Preschool|1,291|1,705|1,701|
|3. Fund Raising Activity (Net Profit)||||
||E£|£|£|
|Pantomime|0|758|381|
|Pantomime not held in 2020/21||||
|4.Donations&Grants||||



2020/21 includes £17,335 Government grants received as a result of the Village Hall being required to close and/or financially impacted during Coronavirus national and local restrictions 

|5. Provisions||||
|---|---|---|---|
||lmproverierts|Emergency|Total|
||£|£|£|
|Balance ofProvisions at 1 April 2020|3,911|5,000|8,911|
|Expenditure|3,911|0|3,911|
|Balance ofProvisions at 1 April 2021|3,300|5,000|8,300|
|BankAccount balance at31 March 2021|||55,526|
|Less Provisions|||8,300|
|Working/OperatingFundsat1April2021|||47,226|



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## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF 

## WEST HILL VILLAGE HALL (the Charity) 

| report on the accounts of West Hill Village Hall for the year ended 31 March 2021 

## Respective responsibilities of Trustees and Examiner 

As the Charity’s trustées you are responsible for the preparation of the accounts. You consider that the audit requirement of section 144(2) of the Charities Act 2011 (the act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(1)(a) of the act, whether particular matters have come to my attention. 

## Basis of Independent Examiner’s Report 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includés a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the view given by the accounts. 

## independent Examiner’s Statement 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements 

(a) to keep accounting records in accordance with section 130 of the act, and 

(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the act have not been met, or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

DJ Kirkness Au a, Ss MTD Accountancy Ltd 21 Silver Street Ottery St May Devon 

## Date:Sa eo 

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## WEST HILL VILLAGE HALL 

## LEGAL AND ADMINISTRATIVE INFORMATION - YEAR ENDED 31 MARCH 2021 

## CONSTITUTION 

## ADDRESS 

West Hill Village Hall is a Charitable Incorporated Organisation registered by the Charity Commission on 6 February 2015 

West Hill Village Hall 

Beech Park 

: West Hill, Ottery St Mary EX111UQ 

## CHARITY REGISTRATION NUMBER 1160370 

| 

OBJECTS To promote for the benefit of the inhabitants of West Hill, Ottery St Mary and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating with the said inhabitants and the local Authorities, voluntary and other organisations in a common effort the advancement of education and the provision of facilities in the interests of social welfare for recreation and other leisure time occupations with the object of improving the conditions of life of the said inhabitants by managing and maintaining a village hall facility. TRUSTEES The following Trustees served during the year: Mr | Heard (Chairman) Mr C M Veale Mr R | George (to 31 July 2020) Mrs M Highnam MF M Harris Mrs E M Géorgé (t6 31 July 2020) Mrs P Fryer Mrs C Boulton Mr A Fryer Mrs T Ratcliff Mr P Bennett Mr CRJ Hall Mr M Dick 

The Trustees hold office for the period commencing at the end of the annual general meeting at which they are elected until the end of the annual general meeting in the following year. 

BANKERS Lloyds Bank, 82 High St., Honiton. EX14 1)J 

## INDEPENDENT EXAMINER DJ Kirkness 

MTD Accountancy Ltd 21 Silver Street Ottery St May Devon 

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WEST HILL VILLAGE HALL 

## TRUSTEES’ REPORT ON THE ACCOUNTS 

## FOR THE YEAR ENDING 31 MARCH 2021 

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity at that time and enable the Trustees to ensure that the financial statements comply with the Charity’s ClO Constitution and the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

Approved by the Trustees and signed on their behalf by 


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