SPUD ANNUAL REPORT 2021 spudWORKS, Sway, Hampshire, S0416BA www.spud.org.uk Charity No. 1160358 Ilill. *.t ABOUT us 11 SPUD is an arts and education charity (charity established in 20151 that creates opportunities for people to engage with art, architecture, design and the environment. World renowned for our award-winning projects including the Exbury Egg, Observatory and Handlebar Cafe. Our creative hub in Sway, New Forest provides gallery, workshop, desk rental and studio spaces amongst beautifully landscaped gardens. A vibrant and varied programme of community activities, events and exhibitions runs throughout the year. YEAR IN REVIEW Foreword by Chair of Trustees l am very pleased to introduce the 2021 Annual Report for a year that saw the continued financial and well-being challenges of the pandemic, as well as reopening and renewal. My thanks to the staff, Trustees. the SPUD creative community and spudYOUTH for meeting the challenges and keeping all at SPUD safe. Thanks also to our funders, sponsors and partners for their continuing support and enabling new projects to develop. From March the spudWORKS creative hub, gallery, studios and workshops gradually welcomed back artists, micro-businesses, spudYOUTH and the public. spudYOUTH began a yearlong architecture and design collaboration with Daikanyama Teens in Tokyo. Lymington High Street was the focus for a spudYOUTH led creative review with ideas and a report presented to local councils. Art Angels, a new creative collective based at SPUD started to offer arts and crafts workshops to the local community. The autumn saw the launch of a three year artists in residence programme in partnership with the New Forest National Park eXplOr￿n9 with communities, their responses to the Forest. We welcomed five new Trustees and reviewed and renewed SPUD'S purpose, strategic aims and difference we are seeking to make. With an ongoing view of the challenges and risks the year presented l am delighted that SPUD ends the year in a stable financial position. Looking ahead enabling the well-being of communities through collaboration in arts, architecture and education is at the heart of SPUD'S work for 2022 and beyond. Victoria Pirie Chair of Trustees Introduction by the Director 2021 was very much a year of reflection. reinvention and consolidation as we slowly began to reopen following the extended lockdowns resulting from the pandemic. As a team we moved quickly to bring our tenants safely back to working again at spudWORKS in March. followed by a full reopening to the public in May. We hit the ground running from day one with an exciting and varied exhibition and outreach programme. The refurbishment of various spaces at spudWORKS allowed new tenants to join the thriving community of creatives. SPUD is now supporting 12 micro-businesses on site, along with three creative industry graduates. Rental income derived from spudWORK tenancies and the Handlebar Cafe enabled the charityto move back towards a position of sustainabil ity relatively quickly. As a team, we were very aware of the impact the pandemic had on so many people - both financially and mentally. Our innate values of the importance of health and well-being became increasingly important. spudWORKS was a safe space for our community to come together again and undertake a range of creative activities. Working closely with our engaged team of Trustees enabled us to undertake further visioning work and set out the future direction of SPUD and respond to significant global events. Our business model and careful planning allowed us to emerge safely from the pandemic and rebuild to finish theyear in a strong and stable position. Mark Dru Director MEET OUR TEAM MARK DRURY TOM SOFIKITIS DIRECTOR OPERATIONS MANAGER HUGO OFFICE DOG TOM HALL ALEX HOARE AUDIENCE & ARTISTS CO- ORDINATOR (FREEL4NCE) DEVELOPMENT & ARTISTS CO-ORDINATOR (FREEL4NCEI KIRSTIE JENKINS BOOKKEEPING TRUSTEES VICTORIA PIRIE (CHAIR) ALISON WARD (TREASURER) PAUL CLEGG COLLErrE RAINE MADDISON COLLYMORE CHANNA VITHANA MIA DELVE MAThHEW LAWSON ELLIOT CAIN (YOUTH AMBASSADOR) OBJECTS & MISSION Objects To advance the education of the public in general, in particular by conceiving and delivering collaborative projects that develop skills and provide improved understanding of place, the arts, design, architecture and the environment and their inter-connection. Purpose Enabling the well-being of communities through collaboration in arts, architecture and education. STRUCTURE & GOVERNANCE SPUD welcomed five new Trustees and thanked three Trustees, who stepped down, for their time and contribution to the organisation. Our new Trustees bring a range of skills and knowledge including supporting the development of creative practice, creative education, working with young people and communities, partnership development, finance, business and organisation management. We reviewed our vision, purpose and strategi¢ aims in the context of SPUD'S charitable objectives and the events of the last two years and set out the future direction of SPUD for 2022-2024. Our renewed purpose, aims and the difference SPUD is seeking to make are guiding organisation and programme development and delivery. FINANCIAL REVIEW Despite the continued impact of Covid in the early part of 2021 the Trustees were pleased to end the year in a financially stable position with a net movement in total funds of £8,017 compared to the 2020 reduction in funds of £1.873. The key financial highlights are noted in the table and commentary below with further detail on income, expenditure and the Charity's balance sheet provided in the Accounts. 2021 2020 Total Income Unrestricted Income Restricted Income 174,384 115,942 58,442 130,519 103,063 27,456 Total Expendlture 166,367 132,392 Total Reserves/Funds Unrestricted Restricted Endowment 749,155 31,965 435,190 282,000 741,138 19,265 433,873 288,000 Despite the impact of Covid in the early part of 2021 our Unrestricted Income increased from last year. The main components were from the successful renting of creative spaces at spudWorks1£39,3921 and from our tenants in the Handle8ar Café 1£17,3901, our investment property in Winchester. In addition, we received Covid related support of £44,519 in the form of HMRC Furlough payments1£18,4621 and New Forest District Council support1£26,0571. FINANCIAL REVIEW CONTINUED Key Changes impacting the Accounts in 2021 The trustees have undertaken a review of the investment property Handlebar Café with the support of a newly appointed accountant. In reviewing the lease arrangements in further detail, changes were made, and these are detailed our Accounts. The main changes were to depreciate the bui Id ing over the life of the lease125 years) and to establish a provision to support the potential obligations at the end of the lease. These changes are reflected in the SOFA and Balance Sheet and explained in the Notes to the Accounts. Reserves Policy and end of year position The trustees, policy is that the balance of reserves held by SPUD should be equal to three months of the charity's running costs. The reserve amount is reviewed annually by the trustees. The trustees believe this level of reserves will provide short term funding stability and allow time to secure alternative sources of income, in the event of a significant drop in income. In 2021 running costs before project expenditure and depreciation were on average £6,720 per month and the balance in unrestricted reserves at the end of 2021 was £31,965. PROGRAMME 3SWIM-_'_ xrn Alexandra Martin Imogen Lewis Sam Lewl$ ptem Jrd. h20* Exhibitions As we once more opened to the public in May 2021 we were able to relaunch our postponed exhibition programme. Seven exhibitions were held in the spudWORKS Gallery covering a breadth of media and subjects and supporting numerous local artists. Our headline exhibition was the Imaginarium by Simon Ryder, which created an interactive, reimagined digital world of the New Forest that visitors could navigate their way around. 2021 also welcomed back Hampshire Open Studios with Artful Collective, which attracted almost 1000 visitors over one week. The Imaginarium The Imag inariu m was a n interactive installation consisting of five digital dioramas, set within a gaming environment and created by artist Simon Ryder. Visitors could fly through these imaginative landscapes using simple hand gestures, travelling from one diorama to the next via portals. The landscape of each diorama was a montage of LIDAR scans of the Forest. designed to create unexpected juxtapositions and alliances between different aspects of the Forest. Visitors to the Imaginarium added their own thoughts, recollections, memories about the importance of the Forest to them through audio inserts placed at a chosen locaiion within one of the dioramas. pecially composed soundtrack is audible. In the exhibition the Imaginarium was accompanied by an introductory video, a map of its layout showing the various portals and where they lead, framed prints of selected views, and a small piece of found wood in the form of a flying dragon. A key aspect of the Imaginarium is its aesthetic. This is designed to be beautiful, engaging, something of wonder, and unlike the popular image of computer game visuals. www.spud.org.uklnew-forest-imaginarium •J The Living Room The Living Room is envisaged as a workshop space, purpose designed and equipped to offer vulnerable people and artists a safe space to work in collaboratively. Our aim is to create a dedicated space to enable artists to engage in creative collaborations with vulnerable members of the community struggling with mental health problems, including those living with dementia and their families. Planning has been secured for the building and SPUD is now fundraising for construction. Dementia Work As part of our ACE funded People and Engagement Programme we appointed artist Kati Saqui to develop an outreach programme with individuals and their families living with a dementia diagnosis. Kati is working with local care homes, Lymington Dementia Group, Social Prescriber5 and our community of artists to develop new opportunities for engagement as well as sharing her direct knowledge of working with people living with dementia. Kati hopes to give people new skills and confidence to support their loved ones as they move into the next stages of a dementia. Future High Streets As the country re-opens from lockdown our high streets, shops and businesses have 811 been affected. Lymington High Street has been impacted too. But what do young people think? How will the town look post-covid? What opportunities do these changes present? spudYOUTH ran an exciting summer workshop to allow young people to share their ideas, and learn new skills. The young people had some very thoughtful and articulate ideas, which they explored through drawings and model-making. The over-riding theme that came through very strongly was to have a 'green' High Street- literally greening the street up with planting and trees, but also a more sustainable and eco friendly High Street. The workshop resulted in a report and exhibition which is causing ripples amongst local councils and leading to further engagement work with young people, i ncluding the realisation of a piece of public art identified by the participants. spudYOUTH Tokyo Co-Lab The award-winning spudYOUTH programme has teamed up with Daikanyama Teens in Tokyo to deliver an exciting architecture and design project. spudYOUTH participants are able to develop new design skills, try out architectural model-making and learn more about Japanese culture. Some of the participants will also get the opportunity to go to Tokyo next during 2022. The project will culminatewith exhibitions in both countires in summer2022. Workshops are running from late May 2021 until February 2022 and are including Zoom callswith the team in Tokyo. The programme has been kindly supported by the Daiwa Foundation and the GB Sasakawa Foundation. New Foi£ . arkAtffsl ional esidence ARTIST N EW FOREST NATIONAL IJARK New Forest Artist in Residence October 2021 saw the launch of the New Forest National Park Artist in Residence. Artists from across the UK will be invited to undertake a one month residency at spudWORKS, followed by an exhibition 6 months later. Artists from any media are able to apply and demonstate how they would respond to the special nature of the New Forest and its communities. spudWORKS Residencies Following the extended period of Covid lockdown we have seen a renewed interest in our residency space, with many artists wanting to spend time in the New Forest. spudWORKS provides a wonderful space for artists to decompress, reflect and become part of our creative community for their stay and hopefully beyond. Art Angels It's been fantastic to welcome the Art Angels to spudWORKS. This group of artists have taken over a workshop space to offer regular arts and crafts activities for the loca I commun ity includi ng jewellery, printma king, ceramics, painting and weaving. Art Angels is creating an important opportunity for our community of artists to supplemetn their incomes as small businesses. Observatories Our touring Observatories have now found a permanent home at spudWOFIKS and have been refurbished and connected to the power supply to provide two new studio spaces for artists. This also supplements SPUD'S rental income and adds to our long term sustainability. LOOKING AHEAD EXHIBI AR Tisr #,ilA,';LR %iuD WORKSHOP8 CREAI'IVE DUSIIIISV bPtiGE EVENTS Iin Despite the challenges posed by the pandemic SPUD has emerged with a renewed energy and sense of direction. New faces havejoined our community at spudWORKS and bring with them fresh ideas and opportunities for collaboration. Our gallery and workshop programme will focus much more on quality engagement and opportunities for experimentation and exploration allowing emerging artists and new organisations to develop their work and processes. Community remains at the heart of what we do and there will be an increased focus on collaborative projects reaching out to more people - in particular LGBTQ+ and those living with dementia and other mental health concerns. The health and well-being of our communitywill underpin our work and values as we move into 2022. Charity registration number: **1160358** ## **Spud** (A Charitable Incorporated Organisation) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS Principal Address: spudWORKS Station Road Lymington Hampshire SO41 6BA ## Contents ||Page| |---|---| |Reference and Administrative details|1| |Trustee Report|2-4| |Accountants Report|5| |Independent Examiners Report|6| |Statement of Financial Activities|7| |Balance Sheet|8| |Notes to the Financial Statements|9-18| ## **Reference and Administrative Details** Charity Name: **Spud** Charity No: **1160358** Charity's Principal Address: spudWORKS Station Road Lymington Hampshire SO41 6BA **Current Trustees:** _Dates acted if not full Trustee Name Office year_ Victoria Pirie Chair Alison Ward Treasurer Appointed 11.02.21 David Stevenson Resigned Feb 2021 Patrick Andrews Resigned Feb 2021 Joanne Bushnell Resigned July 2021 (Resigned Tom Greenwood Feb 2022) Collette Raine Paul Clegg Maddison Collymore Appointed 25/01/2021 Matthew Lawson Appointed 25/01/2021 Channa Vithana Appointed 27/09/2021 Mia Delve Appointed 06/12/2021 **Structure Governance and Management** Governing Document: Constitution Constitution of the Charity: Charitable Incorporated Organisation Trustee Selection Methods: Every Trustee must be appointed for a term of three years by a resolution passed at a properly In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Accountant: Eleve11 Consulting Ltd T/A On The Spot Independent Examiner: Tee accounts Ltd T/A On The Spot Page 1 ## **Trustees' Annual Report for the period** 01/01/2021-31/12/2021 ## **Objectives and activities** ## **Summary of the objects of the Charity as set out in its governing document** To advance the education of the public in general, in particular by: (i) the encouragement of contemporary arts and of organising and promoting educational and community projects for the advancement of the understanding and appreciation of such arts; and (ii) conceiving and delivering collaborative projects that develop skills and provide improved understanding of place, the arts, design, architecture and the environment and their interconnection; and (iii) the provision of facilities for recreation or other leisure time occupations, particularly facilities for the promotion, creation, and exhibition of contemporary art with the object of giving the widest possible access to the arts by all members of the public. ## **Summary of the main activities undertaken for the public benefit in relation to these objects** The development and delivery of creative projects and programmes with young people and the wider community focused on place, art, design and architecture, the environment, skills development and wellbeing such as spudYOUTH, The Living Room, Future High Streets and New Forest Artist in Residence. The development and delivery of a public exhibition programme in the gallery at spudWORKS that supports local artists, showcases projects and programme work, and artist residencies such as The Imaginarium and Hampshire Open Studios. The provision of a creative hub in Sway, New Forest providing a gallery, workshop, desk rental and studio spaces for artists and creative businesses. This supports project and programme delivery including Art Angels and spudWORKS Residencies. The Handlebar Café in Winchester based in a building designed and delivered as a spudYOUTH project in 2019 provides income that supports Spud’s development and delivery. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. Spud’s public benefit is manifested principally in communities in Hampshire and Dorset. Page 2 ## **Achievements and performance** ## **Summary of the main achievements of the charity during the year** 2021 was a year of reflection, reinvention and consolidation as SPUD began to reopen following the lockdown and continuing impact of the COVID pandemic. In March tenants were able to move back and work from spudWORKS with a full reopening to the public in May. The refurbishment of spaces at spudWORKS enabled new tenants to join the community of creatives and there are now 12 microbusinesses on site and three creative industry graduates supported through the Graduate Launch Pad space. Three Trustees stepped down and five new Trustees joined SPUD bringing a range of skills and knowledge from supporting the development of creative practice, creative education, working with young people and communities, partnership development, finance, business and organisation management. SPUD’s purpose, mission and strategic aims were reviewed and revised setting out SPUD’s direction for 2022-2024. In May the exhibition programme was relaunched, and seven exhibitions were held in the spudWORKS gallery. The headline exhibition The Imaginarium was an interactive installation of imagined New Forest landscapes. Visitors could add their own thoughts and memories about the importance of the Forest to them. Hampshire Open Studios at SPUD brought in almost 1,000 visitors over the open studio week. Work with individuals and families living with Dementia, part of SPUD’s Arts Council England funded People and Engagement Programme supported the further development of The Living Room. This is planned as an artist and community collaborative space, in particular for vulnerable members of the community. With planning secured Spud is fundraising for construction. Working online spudYOUTH started their collaborative architecture and design project with Daikanyama Teens in Tokyo. This will continue to 2022. The programme is supported by the Daiwa Foundation and GB Sasakawa Foundation. In partnership with the New Forest National Park a three-year Artist in Residence programme was launched in October. With two residencies a year focused on how artists, working with local communities, respond to the special nature of the New Forest and its communities. SPUD welcomed Art Angels a new collective including artists based at spudWORKS who will offer regular arts and crafts activities for the local community in one of spudWORKS refurbished workshop spaces Page 3 ## **Financial review** The trustees’ policy is that the balance of reserves held by SPUD should be equal to three months of the charity’s running costs. The reserve amount is to be reviewed annually by the trustees. The trustees believe this level of reserves will provide short term funding stability and allow time to secure alternative sources of income, in the event of a significant drop in income. In 2021 running costs before project expenditure and depreciation were on average £6,720 per month and the balance in unrestricted reserves at the end of 2021 was £31,965. There are no funds in deficit During 2021 the primary sources of funding (£108,126) are from Government bodies in the form of Arts Council of England Grants and Covid related support. Other income was received mainly in the form of rental and investment income. This was through the renting of space within SPUD’s main building (spudWORKS) (£39,392). Various spaces and tenancy arrangements are supporting a thriving community of creatives from micro businesses to graduates. Income of £17,390 was received from the Handlebar Café, tenants operating from our investment ## **Annual Activity Report** The Activity Report is attached in a separate document. The trustees declare that they have approved the trustee’s report above. Signed on behalf of the charity’s trustees: Signature Signature Victoria Pirie Victoria Pirie (Sep 28, 2022 10:08 GMT+1) Alison Ward (Sep 28, 2022 10:19 GMT+1) Date Chair Date Treasurer Sep 28, 2022 Sep 28, 2022 Page 4 **CHARTERED CERTIFIED ACCOUNTANTS' REPORT TO THE BOARD OF DIRECTORS** ON THE PREPARATION OF THE UNAUDITED STATUTORY ACCOUNTS OF SPUD FOR THE YEAR ENDED 31 December 2021 In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of SPUD for the year ended 31 December 2021 as set out on pages 7- 18 from the charities accounting records and from information and explanations you have given us. As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at https://www.accaglobal.co/uk/en/about- This report is made solely to the charity trustees of SPUD, as a body, in accordance with the terms of our engagement letter dated 23rd June 2022. Our work has been undertaken solely to prepare for your approval the accounts of Spud as a body in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at: http://www.accaglobal.com/content/dam/ACCA_Global/Technical/fact/technical-factsheet-163.pdf To the fullest extent permitted by law, we do not accept or resume responsibility to anyone other that Spud and its Board of Trustees as a body for our work for this report. It is your duty to ensure that Spud has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position of SPUD. You consider that Spud is exempt from the statutory audit requirement for year. We have not been instructed to carry out an audit or review of the accounts of Spud. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. Janice Willis FCCA On The Spot Trading name of Eleve11 Consulting Ltd 27.08.22 Palamos House 66-67 High St Lymington SO41 9AL Page 5 ## **Independent examiner’s report to the trustees of SPUD (“the Trust”)** I report to the charity trustees on my examination of the accounts for the Company for the year ended 31 December 2021. ## **Responsibilities and basis of report** As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of your charity’s accounts as carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** Since the charity’s gross income did not exceed £250,000 your examiner does not need to be a member of a body listed in section 145 of the 2011 Act, however, I confirm that I am qualified to undertake the examination and am also a member of ICAEW (FCA), which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 1. The accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts did not accord with the accounting records; or 3. the accounts did not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008, other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities, in accordance with the FRS 102. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Teresa Rogers BFP FCA Director Sep-22 Tee Accounts Limited T/A On The Spot Rosehill House PL26 7BA Page 6 ## **Statement of financial activities year ending 31st December 2021** |**Incoming resources (Note 3 & 4)**
Donations and gifts
Charitable activities
Rental Income
Investment income
**_Total_**
**Resources expended (Note 5)**
Project Expenditure
Building Maintenance and Management
Depreciation
Salaries
Administration
Interest on Loan
Finance charge (provision for decommissioning cost)
**_Total_**
**Net income**
**Transfers between funds (note14)**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Prior Year**
**2020**| |---|---|---|---|---|---| ||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total Funds **
**£**
**£**
**£**
**£**||||**Total Funds**
**£**| ||||||| ||2,634|6,840|-|9,474|13,233| ||56,526|51,600|-|108,126|76,492| ||39,392|-|-|39,392|40,733| ||17,390|2|-|17,392|61| ||**115,942**|**58,442**|**-**|**174,384**|**130,519**| ||||||| ||1,500|15,480||16,980|27,395| ||19,287|-||19,287|18,266| ||5,097|33,901|6,000|44,998|14,259| ||61,005|9,360||70,365|64,296| ||12,965|||12,965|7,712| ||435|||435|465| ||-|1,337||1,337|| ||**100,289**|**60,078**|**6,000**|**166,367**|**132,392**| ||||||| ||£15,653|(£1,636)|(£6,000)|£8,017|(£1,873)| ||(£2,953)|£2,953||£0|| ||£12,700|£1,317|(£6,000)|£8,017|(£1,873)| ||||||| ||19,265|433,873|288,000|741,138|743,011| ||**31,965**|**435,190**|**282,000**|**749,155**|**741,138**| Page 7 www.spudgroup.org.uk ## **Balance sheet at 31st December 2021** |**Fixed assets**
**Intangible assets**
(Notes 8 and 9)
**Tangible assets - equipment**
**Tangible assets - buildings**
**Investment assets - Handlebar Café**
**_Total fixed assets_**
**Current assets**
**Stocks**
**Debtors**
**Cash at bank and in hand (Note 7)**
**_Total current assets_**
**Provisions for liabilities (note**
**13)**
**_Net current assets_**
**_Total assets less current_**
**_liabilities_**
**_Total net assets_**
**Funds of the Charity**
(Note 14)
**Endowment funds**
**Restricted income funds**
**Unrestricted funds**
**Revaluation reserve**
**_Total funds_ **
**Creditors: amounts falling due within one year (Note**
**Creditors: amounts falling due after one year (Note**
**10)**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|~~**Prior Year**~~
**2020**| |---|---|---|---|---|---| ||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**||||**Total Funds**
**£**| ||-|-|-|-|-| ||8,099|||8,099|11,976| ||-|80,397|282,000|362,397|371,957| ||16,342|290,438||306,780|319,162| ||24,441|370,835|282,000|677,276|703,095| ||||||| ||-|-|-|-|-| ||8,301|-|-|8,301|1,250| ||79,062|30,756||109,818|62,478| ||87,363|30,756|-|118,119|63,728| ||||||| ||7,349|-|-|7,349|3,069| ||19,296|-|-|19,296|-| ||60,718|30,756|-|91,474|60,659| ||||||| ||
85,159|401,591|282,000|768,750|763,753| ||||||| ||19,595|-|-|19,595|22,615| ||||||| ||**65,564**|**401,591**|**282,000**|**749,155**|**741,138**| ||||||| ||**Current Year 2021**||||**Prior Year**
**2020**| ||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**£**
**£**||||**Total Funds**
**£**| ||||||| ||-||282,000|282,000|288,000| |||435,190||435,190|433,873| ||31,965|-|-|31,965|19,265| ||-|-|-|-|-| ||**31,965**|**435,190**|**282,000**|**749,155**|**741,138**| Signed on Behalf of the Trustees Victoria Pirie Victoria Pirie (Sep 28, 2022 10:08 GMT+1) Date of Name approval dd/mm/yyyy Victoria Pirie 26.9.2022 Page 8 www.spudgroup.org.uk ## **Notes to the accounts for the year ending 31st December 2021** ## **Note 1 Basis of Preparation** ## **Basis of Accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14 - the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) - and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). The charity has opted to prepare the accounts under the FRSSE and so a Statement of Cash Flows is not required. The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2 ## **Note 2 Accounting Policies** ## **2.1 Income** **Recognition of income** Income is included in the Statement of Financial Activities (SoFA) when: (i) the charity becomes entitled to the resources; (ii)it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability. **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses. **Grants and donations** Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP). In the case of Contractual income and performance related grants, income is only recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). **Tax reclaims on donations** Gift Aid receivable is included in income when there is a valid declaration from the **and gifts** donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Page 9 **2.2 Expenditure and Liabilities** www.spud.org.uk **Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. **Provisions for liabilities** A Liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. **Deferred income** No material item of deferred income has been included in the accounts. **2.3 Assets Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. **Tangible fixed assets** Fixed assets are valued at cost. Computers are depreciated over 3 years on a The Spudworks building is depreciated over 50 years and the studios are **Investments** Previously, fixed asset investments were valued at initially at cost. **2.4 Change to accounting policy** Investment property is no longer measured at fair value valuation, but is depreciated over the length of the lease, and expected life span of the asset, **Investment property** which is 25 years. Page 10 www.spud.org.uk ## **Note 3 Analysis of incoming resources** |**Donations and**
**Other trading**
**activities:**
**TOTAL INCOME**
**Charitable**
**activities:**
**Capital Projects**
**Income from**
**investments:**|**Analysis**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Current Year 2021**|**Prior Year**
**2020**| |---|---|---|---|---|---|---|---| |||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**Funds**
**Less**
**Deferred**
**Income**
**Total funds**
**£**
**£**
**£**
**£**
**£**|||||**Total funds**
**£**| ||Donations and gifts|2,634|6,840||-|9,474|13,233| ||**Total**|2,634|6,840||-|9,474|13,233| ||||||||| ||General grants provided by
government/other charities|6,554|51,600||-|58,154|32,837| ||Covid Related Government
support|44,519|||-|44,519|43,656| ||SpudYouth and Workshops|5,453|||-|5,453|43,656| ||**Total**|56,526|51,600||-|108,126|76,492| ||||||||| ||Rental income|39,392|||-|39,392|40,733| ||**Total**|39,392|-||-|39,392|40,733| ||||||||| ||Bank Interest||2||-|2|61| ||Handlebar Café rental income|17,390|-||-|17,390|| ||**Total**|17,390|2|-|-|17,392|61| ||||||||| ||Separate material item of
~~income - Studios~~|||||-|-| ||
Separate material item of
income-Handlebar Café|-|-|-|-|-|-| ||**Total**|-|-|-|-|-|-| ||||||||| |||**115,942**|**58,442**|**-**|
**`**|**174,384**|**130,519**| ## **Note 4** |**Subtotal**
Rural Payments Agencey
**Total Govt Grants**
**Other Non Govt Grant**
**Total Charitable Activities unrestricted**
HMRC Job Retention Scheme Grant
New Forest District Council Covid support
Kickstart Apprenticeship Scheme|**Current Year 2021**|**Prior Year 2020**| |---|---|---| ||18,462|16,656| ||26,057|27,000| ||**44,519**|| ||6,554|-| ||-|
9,656| ||**51,073**|**53,312**| |||6,785| ||**51,073**|**60,097**| Page 11 www.spud.org.uk ## **Note 5 Analysis of Resources Expended** |**Note 5**|**Analysis of Resources Expended**|**Analysis of Resources Expended**|**Analysis of Resources Expended**|**Analysis of Resources Expended**|**Analysis of Resources Expended**|**Analysis of Resources Expended**| |---|---|---|---|---|---|---| |**Expenditure on**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**2021**
**Prior year**
**2020**
**£**
**£**
**£**
**£**
**£**
**Analysis**|||||| ||1803 Burrard Neale Delivery|-||-|-|3,441| ||1808 SPUD Works Refurb|-||-|-|5,286| ||1904 Spud Youth St Thomas Church|-||-|-|2,610| ||1906 LivingRoom||6,840||6,840|3,753| ||2002 Spud Youth 2020||||-|219| ||2004 ACE EmergencyFunding|1,500|-||1,500|8,985| ||2005 Nest||||-|3,100| ||2101 ACE- People and Engagement||15,000||15,000|| ||2001 Hampshire & IOW||3,000||3,000|| ||Salaries|61,005|-||61,005|64,296| ||Spudworks BuildingMaintenance|16,059|-|-|16,059|16,571| ||Handlebar Café Rent, Maintainence, Depn, provision.|3,228|31,678||34,906|1,695| ||Depreciation|5,097|3,560|6,000|14,657|14,259| ||Administration|10,229|-|-|10,229|5,856| ||Accountancy|2,736|||2,736|1,856| ||Interest on Loan|435|||435|465| ||**Total expenditure on charitable activities**|**100,289**|**60,078**|**6,000**|**166,367**|**132,392**| Page 12 www.spud.org.uk ## **Note 6** ## **Fees for examination of the accounts** **Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Accountancy & Bookkeeping** |**2021**
**£**|**2020**
**£**| |---|---| |540|-| |-|-| |-|-| |3,576|1,856| ## **Note 7** ## **Cash at bank and in hand** **Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Other Total** |**2021**
**£**|**2020**
**£**| |---|---| |-|-| |-|-| |109,818|62,478| |-|-| |**109,818**|**62,478**| ## **Note 8 Fixed Assets Tangible fixed assets** Cost or Valuation at 01/01/2021 Additions Revaluations At 31/12/2021 |**Investment**
**Property:**
**Handlebar**
**Café**
**£**|**Freehold**
**land &**
**buildings:**
**spudWORK**
**S and**
**studios**
**£**|**Office and**
**Computer**
**Equipment**
**£**|

**Total**
**£**| |---|---|---|---| |319,162|389,000|19,083|727,245| |17,959|-|1,221|19,180| |-|-|-|-| |**337,121**|**389,000**|**20,304**|**746,425**| **8.2 Depreciation and impairments** At 01/01/2021 Depreciation for the Year At 31/12/2021 **8.3 Net book value** Net book value at 01/01/2021 Net book value at 31/12/21 Depreciation Policies **Tangible fixed assets** ## **Investment Property** - 17,043 7,108 24,151 30,341 9,560 5,097 44,998 **30,341 26,603 12,205 69,149** 319,162 371,957 11,975 703,094 **306,780 362,397 8,099 677,276** Fixed assets are valued at cost. Computers are depreciated over The spudWORKS building is depreciated over 50 years and the studios are depreciated over 25 years. Fixed asset investments are valued at initially at cost and depreciated over the life of the 25 year life of the lease. A Page 13 www.spud.org.uk ## **Note 9 Fixed Asset Investments** |**9.1**
Carrying (fair) value at 01/01/20 (Handlebar
Café)
**Add:**additions to investments during period
**Less:**disposals at carrying value
**Less: impairments**
**Add: Reversal of impairments**
**Add/(deduct):**transfer in/(out) in the period
**Add/(deduct):**net gain/(loss) on
revaluation
Carrying (fair) value 31/12/21
**Analysis of investments**
**Cash or cash equivalents**
**Investment property: Handlebar Café**
**Listed investments**
**Social investments**
**Other investments**
**Total**|**Cash & cash**
**equivalents**
**£**|
**Listed**
**investments**
**£**|**Investment**
**properties**
**£**|**Social**
**investments**
**£**|**Other**
**£**|**Total**
**£**| |---|---|---|---|---|---|---| ||
-|-|319,162|-|-|319,162| ||-|-|17,959|-|-|17,959| ||-|-|-|-|-|-| ||-|-|- 30,341|-|-|- 30,341| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|306,780|-|-|306,780| |||||||| ||||**Fair value at year end**
**£**||**Cost less impairment**
**£**|| ||||-||-|| ||||-||-|| ||||-||319,162|| ||||-||-|| ||||-||-|| ||||-||319,162|| ## **9.2 If your charity holds investment properties, please complete the following note:** |**(i) Explain the methods and significant**
**assumptions in determining the fair value of**
**investment property held by the charity**
**(ii) Name or independent valuer, if applicable, and**
**relevant qualifications**
**(iii) Provide details of any restrictions on the**
**ability to realise investment property or on the**
**remittance of income or disposal proceeds**
**(iv) Explain any contractual obligations for the**
**purchase, construction or development of**
**investment property or for repairs, maintenance**
**or enhancements**|The Handlebar Café is currently valued in the accounts at the
building cost, plus discounted de-commissioning cost, less
depreciation.| |---|---| ||As the building structure is expected to last in line with the lease
(25 years), this method has been selected rather than costly
annual revaluation.| ||
N/A| ||The Handlebar Café is built on land owed by Winchester City
Council, whose permission as head land lord would be required
for any change of use.| ||To the extent that any repair works needed to the Property are
not a consequence of any latent defect or insured risk the sub-
tennant shall keep the property in a state of tenantable repair and
good working order.| ||The council may request the site to be returned in a levelled state
upon the exit or end of the lease.| Page 14 www.spud.org.uk ## **Note 10 Creditors and accruals** |**Creditors**
**Accruals**
**Deferred Income - 2022 ACE fund**
**Loan - Handlebar Café**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due**
**after more than one year**|**Amounts falling due**
**after more than one year**| |---|---|---|---|---| ||**2021**
**£**|**2020**
**£**|**2021**
**£**|**2020**
**£**| ||5,513|3,069|-|-| ||1,836|||| ||-|||| ||-||19,595|22,615| ||**7,349**|**3,069**|**19,595**|**22,615**| The Handlebar Café loan was used to fund building construction. The initial £25,000 loan received in March 2019 is being repaid over 15 years at an interest rate of 2%. It is due to be repaid in March 2034. It is not secured. ## **Note 11 Transactions with related parties** ## Trustee remuneration and benefits During the period, none of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity ## Trustees' expenses No trustee expenses have been incurred during the period ## Transactions with related parties Maddison Collymore provided consultancy services to the charity for £2,142. All transactions were at market rate and arms length. ## **Note 12 Paid employees** ## **12.1 Staff Costs** |**12.1 Staff Costs**||| |---|---|---| |**Salaries and wages including NI**
**Pension costs (defined contribution pension**
**Other employee benefits**
**Total staff costs**|**Year**
**ending 31st**
**Dec 2021**
**£**|
**Year**
**ending 31st**
**Dec 2020**
**£**| ||67,835|60,716| ||2,530|3,580| ||-|-| ||**70,365**|**64,296**| ## **No employees received employee benefits (excluding employer** |**Project Management**
**Building Management**
**Total**
**12.2 Average head count in the year**|**Year**
**ending 31st**
**Dec 2021**|
**Year**
**ending 31st**
**Dec 2020**| |---|---|---| ||1|1| ||1|1| ||**2**|**2**| Page 15 www.spud.org.uk ## **Notes to the accounts (cont.)** ## **Note 13 Provisions for liabilities and charges** _**Please complete this note if you have included in charity expenditure any provisions. A provision is made when the charity has a liability of uncertain timing or amount.**_ ## **13.1 Movements in recognised provisions and funding commitment during the period** **Balance at the start of the reporting period Amounts added in current period Amounts charged against the provision in the current period Unused amounts reversed during the period Balance at the end of the reporting period** |**g theperiod**|| |---|---| |**This year**
**£**|**Last year**
**£**| |-|-| |19,296|-| |-|-| |-|-| |19,296|-| **13.2 Please provide: - a brief description of any obligations on the balance sheet and the expected amount and timing of resulting payments;** |**Lastyear**
**Thisyear**|**Lastyear**
**Thisyear**| |---|---| |**_The Handlebar Café_**
**_investment property has_**
**_a provision for_**
**_decommission costs as_**
**_the lease states that the_**
**_landlord may require the_**
**_site to be levelled when_**
**_the tenant exits the lease._**|**_This is a change of_**
**_accounting policy from_**
**_the previous year._**| |**_The date and amount_**
**_remain uncertain as it_**
**_depends if the lease is_**
**_broken at year 10 or_**
**_twenty five and the_**
**_landlord may not enforce_**
**_the clause if the building_**
**_is still in good working_**
**_order._**|| |
**_The estimated expense is_**
**_£20,000 in today's prices._**
**_This has then be_**
**_extrapolated to take into_**
**_account inflation over 25_**
**_years, at an estimated 2%_**
**_PA and then discounted_**
**_at 2.44% to give a present_**
**_value of £17,959. An_**
**_annual finance charge of_**
**_£594 is taken to the_**
**_SOFA annually, to build_**
**_the provision up over the_**
**_life of the asset._**|| **- an indication of the uncertainties about the amount or timing of those outflows; and** **- the amount of any expected reimbursement, stating the amount of any asset that has been recognised for that expected reimbursement.** Page 16 www.spud.org.uk **Notes to the accounts (cont)** ## **Note 14 Charity funds** ## **14.1 Details of material funds held and movements during the CURRENT reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ |**_funds_**||||||||| |---|---|---|---|---|---|---|---|---| |**Fund names**|**Type PE, EE**
**R or UR ***|**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |Artsway Endowment- Building
Fund|PE|Building|288,000|-|(£6,000)|£0|-|282,000| |ArtswayEndowment|EE||30,754|2|£0|£0|-|30,756| |SpudworkStudios|R|Building|83,957|-|(£3,560)|£0|-|80,397| |HandleBarCafé|R|Investment building|319,162|17,959|(£49,637)|£2,953|-|290,437| |2007-SpudYouth Tokyo|R|Youth visit toTokyo|-|4,000|£0|£0|-|4,000| |2109- New ForestResidency|R|Artistsresidency program|-|3,000|£0|£0|-|3,000| |2001- Hampshire &IOW|R|Artistsresidency program|-|6,600|(£3,000)|£0|-|3,600| |Launchpad|R|Livingroomspace||6,840|(£6,840)|||-| |2101- ACE- People and
Engagement|R|People and Engagement for future
resilience.|-|38,000|(£15,000)|£0|-|23,000| |Unrestricted-General|UR||19,265|115,942|(£100,289)|(£2,953)|-|31,965| |**_Other funds (balancing_**
**_figure)_**|**N/a**|**N/a**|-|-|£0|
£0|-|-| |**Total Funds as per balance sheet**|||741,138|192,343|(£184,326)|£0|-|749,155| |**Fund balances carried forward include assets and liabilities denominated in a foreign currenc**|||**y**|Yes*
No*

||||| |**_If yes, please state the basis on which the assets and/or liabilities have been translated into_**
**_sterling (or the currency in which the accounts are drawn up)._**||||||||| Page 17 www.spud.org.uk **Notes to the accounts (cont)** ## **Note 14 Charity funds** ## **14.2 Details of material funds held and movements during the PREVIOUS reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ |**Fund names**|**Type PE, EE**
**R or UR ***|**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---|---|---| |ArtswayEndowment- Building|PE|Building andfreeholdland|294,000|-|(£6,000)|-|-|288,000| |ArtswayEndowment|R||30,693|61|£0|-|-|30,754| |Handlebar Café|R|Construction on leased land|319,162|-|£0|-|-|319,162| |Spudworks Studios|R|Building on freeholdland|87,517|-|(£3,560)|-|-|83,957| |ArtswayEndwomentFund|R||-|-|£0|-|-|-| ||||-|-|£0|-|-|-| |Unrestrictedfunds|U|Unrestrictedfundsforgeneraluse|11,639|7,626|£0|-|-|19,265| ||||-|-|£0|-|-|-| ||||-|-|£0|-|-|-| ||||-|-|£0|-|-|-| ||||-|-|£0|-|-|-| |**_Other funds (balancing_**
**_figure)_**|**N/a**|**N/a**|-|-|£0|-|-|-| |**Total Funds as per balance sheet**|||743,011|7,687|(£9,560)|-|-|741,138| |**Fund balances carried forward include assets and liabilities denominated in a foreign currenc**|||**y**|Yes*
No*

||||| |||||||||| Page 18 www.spud.org.uk ## SPUD Charities Commission accounts 2021 FINAL for sigv2 ## Final Audit Report 2022-09-28 Created: 2022-09-27 By: Janice Willis (jan@onthespottax.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA__ltXUnlPmqOAyKyj09IXz_andHhJvGu ## "SPUD Charities Commission accounts 2021 FINAL for sigv2" H istory Document created by Janice Willis (jan@onthespottax.co.uk) 2022-09-27 - 7:34:00 AM GMT- IP address: 85.255.235.95 Document emailed to victoria.pirie@btinternet.com for signature 2022-09-27 - 7:38:14 AM GMT Email viewed by victoria.pirie@btinternet.com 2022-09-28 - 9:06:04 AM GMT- IP address: 86.146.184.126 Signer victoria.pirie@btinternet.com entered name at signing as Victoria Pirie 2022-09-28 - 9:08:53 AM GMT- IP address: 86.146.184.126 Document e-signed by Victoria Pirie (victoria.pirie@btinternet.com) Signature Date: 2022-09-28 - 9:08:55 AM GMT - Time Source: server- IP address: 86.146.184.126 ## Document emailed to alison_s_ward@icloud.com for signature 2022-09-28 - 9:08:57 AM GMT Email viewed by alison_s_ward@icloud.com 2022-09-28 - 9:17:05 AM GMT- IP address: 172.224.226.12 Signer alison_s_ward@icloud.com entered name at signing as Alison Ward 2022-09-28 - 9:19:16 AM GMT- IP address: 92.25.13.19 ## Document e-signed by Alison Ward (alison_s_ward@icloud.com) Signature Date: 2022-09-28 - 9:19:18 AM GMT - Time Source: server- IP address: 92.25.13.19 Agreement completed. 2022-09-28 - 9:19:18 AM GMT Independent examiner's report to the trustee5 of SPUD I'the Trust") I report lo the charity ttustees on my examination of the accounts for the Company for the year ended 31 December 2021. Responsibilities and basis of report As the charty's trustees. you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities A¢1 2011 I'the 2011 A¢l'l. I rewrt in respect of my examination of your charity's a¢￿Unts as Carried out under section 145 of the 2011 Act and in carrying out rlly examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examinerfs statement Since the charity's gross intt>me did not exceed £250,000 your examiner dc)ès not need to be a member of a bDdy listed in section 145 of the 2011 Act, however, I confirm that l am qualified to undertake the examinab'on and am also a member of ICAEW IFCAI. which Is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection Mqth the examination whi¢h gives me Cause lo believe that in, any material respect.. 1. The accounting records were not kept in accordance with section 130 of the 2011 Act,. or 2. the accounts did not accord with the accounting records", or 3. the accounts did not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Rerx)rtsl Regulations 2008. other than any requirement that the accounts give a 'Irue and fair view which is not a maller Considered as part of an independent examination,. or the a¢¢ounts have not been prepared in accordance with the methods and prinryples of the Statement of Recommended Practice for accounting and reporting by charities, in accordance with the FRS 102. I have no cOn￿mS and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Teresa Rogers BFP FCA Director Sep-22 Tee Aecounts Limited TIA On Th& Spot Rosehill House PL26 7BA Page 6