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2023-03-31-accounts

A Charitable Incorporated Organisation Charity Number 116034 Annual Report 2022-2023

From the Chair of Trustees, Alan Porter

Herne Bay's own Museum was established 90 years ago. There are good reasons behind its longevity. The town's museum holds the collected history of the town and its residents. I welcome that the Collection is ably managed by our Honorary Curator. My grateful thanks. Our varied Collection preserves the history of those who have made Herne Bay the great place it is today. Members of local families continue to entrust us with treasured items.

We exist in a rapidly changing world. There is the danger of losing Herne Bay's charm as more houses are built and the pressures of present day living increase. The presence of a museum shows who and what has contributed to the Town we love. We have a loyal band of volunteers who give freely of their time and enjoy giving service to the community.

Our financial situation is healthy. Our continuous temporary exhibitions are always well received. Our small shop is successful. We are proud of our work with schools. We continue to get better at what we do and what we offer every year. But we are under increasing pressure. We hope that the importance of small museums will be recognised more fully by those in power, in the near future as it was in the past.

Let me extend grateful thanks to our Board, Manager, Hon. Curator, Hon. Lithic's Curator, Volunteers, Visitors, Supporters and Canterbury City Council. Your loyal support is greatly appreciated.

By helping a small town museum, you are assisting to preserve and promote the past in a very important way. It is this personal touch that makes the Museum a focal presence in the Town and a substantial pointer to its unique history and future.

Annual Report 2022-2023

The Seaside Museum is a non-profit making venture run by the Herne Bay Museum Trust under a Management Agreement with Canterbury City Council, and staffed by a part-time Manager.

Governance and Staffing

Trustees

At the end of the year April 2022-March 2023 the board comprised of a membership of seven Alan Porter (Chair)

Eddie Baker Douglas Downing Kate Hopcraft Eileen Wellings (appointed July 2022)

Judy Saunders (appointed March 2023)

Victoria Mulford and Justin Burns resigned as Trustees in July 2022. In October 2022 David Kingham stood down as Treasurer.

Volunteers

43 volunteers were registered at the end of 2022-23.

Staff

Clare Goodwin is part-time Museum Manager. Her hours increased from 25 hours to 30 hours in June 2022.

Achievements 2022 to 2023

Regular client officer/mentor meetings were held with Craig Bowen from the Beaney Canterbury.

Regular contact was maintained with the Wheels of Time group. Front of house volunteers are encouraged to recommend Wheels of Time to visitors to the museum.

Participation with the Herne Bay Liaison Group meetings has continued.

Publication of a calendar for 2023. This followed a photographic competition and the chance for visitors to the museum to vote for their 12 favourite photographs.

Tea parties for volunteers were held during the year.

There was the continuation of a presence online through the website and social media outlets.

The cases of the ground floor have been updated by a group of volunteers led by Bill Phillips and in conjunction with Clare the museum manager. This work is ongoing and will continue throughout 2023.

Admissions

Admission total 8622: 5066 visitors to the galleries, 2554 to the shop, 633 school children, 369 to events and talks.

School and Group Visits

School visits have continued throughout the year and the number of schools taking part in these visits has increased during the year.

C hildren from Cuxton and Hampton, Northdown, St Benedicts schools visited the museum during the summer term.

There were regular visits from children from Herne Bay High School.

Other visits included 27 children from Brownies.

A group called Surrey Old Dogs also enjoyed a visit.

A student from Simon Langton Girls’ school came for a week’s work experience.

A student from UKC attended on a work placement.

We were pleased to welcome MP Roger Gale twice during the year, in August 2022 and again in March 2023 when he was joined by Deidre Wells from visit Kent.

Involve Kent visits also happened during the year.

During the exhibition of the Cynthia Abbott watercolour ‘Hold Back the Sea’ we were pleased to welcome the nieces and nephews of Cynthia Abbott for a private viewing.

In January 2023 BBC South East came to the museum and spoke to Honorary Curator, Ian Tittley, about the anniversary of the Big Freeze of 1963, sharing postcards and press cuttings from the collection.

Activities and Events

Numerous activities were held this year.

Teach on the Beach during the Easter Holidays

Wildflower Walks for Spring, Summer and Winter

Seashore Walks at Reculver

1[st] May Litter Pick

Evening talk – The Railways of Herne Bay, A Journey Through Time

Several tours of Herne Bay Railway Station were arranged and led by Mark Jones.

There was a showing of the animation ‘She Told You So’ at the Kavanagh Cinema, made by Hampton School earlier in the year.

Display of Herne Bay’s Coronation celebrations in 1953 to celebrate the Queen’s Platinum Jubilee in a beach hut on the Pier.

The museum participated in Herne Bay’s Baytastic day at the end of July.

Popular Behind the Scenes tours were held during the year.

Comic Strip Cartoon Workshop.

A Flints and Fossil day allowed visitors to handle some of the flints and fossils.

Teach on the Beach continued during the summer holidays.

Seashore Safari at Reculver again took place during the summer holidays.

4 Scavenger Hunts took place on the beach.

At the museum there were other events enjoyed by visitors.

Create Your Own Roman Stamp

Seaweed pressing

Pirate Day

Christmas Wreath Decorating

New Year’s Day Litter Pick with Bay Beach Clean.

Railway Convalescent Evening Talk with Mark Jones to coincide with the Railway Convalescent Home Exhibition.

Exhibitions

The museum held a wide variety of exhibitions throughout the year which were popular with all of our visitors.

2 April to 14 May Herne Bay Through the Year – photographic exhibition

21 May to 23 July The Railways of Herne Bay, A Journey Through Time

30 July to 10 September From Bayeux to Now A History of Comic Strips – cartoon exhibition

17 September to 12 November Holding Back the Sea, A visual diary of the rebuilding of Herne Bay’s seafront after the storm of 1978 by artist Cynthia Abbott (1908-2007)

19 November to 21 January Herne Bay Entertains

28 January to 25 March The History of Herne Bay Railwaymen’s and Friendly Societies Convalescent Homes

Funding

Funding of £750 was received from Herne Bay Festival in August to provide free entry to the museum throughout August.

A Collections Care grant of £1,000 was received from South East Museums Development.

Collections

Report from Ian Tittley, Honorary Curator

Collection Care and Management

Considerable progress has been made this year in bringing the Seaside Museum’s collection to a standard acceptable for the next round of accreditation. Object storage has been reorganised according to physical nature and boxes re-shelved. Simultaneously, objects have been checked against the computer entry catalogue in order to identify missing items, and opportunity taken to improve the protection of glass, china and other delicate objects by wrapping in acid-free tissue paper.

Archaeology and palaeontology items have been also tissue wrapped and placed in finds bags. Photographs and archival paper items are now held in polyester pockets. Many framed pictures are now hung on the storeroom’s wire racking. The room has been tidied and cleaned.

An audit of objects on display in the galleries has been completed and location information added to the object entry catalogue.

In June 2022 a collections care audit, funded by Southeast Museum Development, was undertaken for the Museum by Spencer & Fry museum management consultants who made recommendations for improved storage and display. The Museum was awarded £1000 to implement the report’s recommendations and used to purchase a meter that measures relative humidity, light intensity and temperature, and also items for collections care and storage.

Effort has been made this year to put more of the Museum’s stored objects on display. In May 2022 the Museum celebrated International Museums Day by organising ‘behind the scenes’ public visits to the collection store and bringing out selected objects for closer inspection. In December archival and photographic items were brought out for the ‘Herne Bay Entertains’ special exhibition. The Museum’s silverware objects displayed in the secure exhibition case were exchanged for Roman objects held in the store.

Training and skill development continued during the year with IT attending Southeast Museum Development ‘Get Your House in Order’ workshops on:

In July 2022 a work-placement high school student spent a week at the Museum helping with aspects of collection care. In January 2023 a University of Kent work experience student spent several weeks assisting with collection care and management.

Ian Tittley Hon. Curator

Report from Pete Knowles – PhD Paleolithic Archaeology at Durham University

Report on Curation.

The Seaside Museum – Herne Bay: Archaeological Collection

Pete Knowles 01/07/23

Work has centred on 3D-scanning the Dr Ince collection of Palaeolithic Handaxes from Sturry, these are on loan from Canterbury Museum.

Conservation of Palaeolithic artefacts: Work is in progress to update the database and repackage these artefacts. All artefacts are now being wrapped in tissue and placed in individual archaeological finds bags, the bag labels contain the item number and brief details. It is hoped that all artefacts will eventually be photographed to create a complete catalogue.

Quaternary Fossil Collection: In April 2022 a large collection of Quaternary fossils was acquired from a local collector. This collection contains some rare and unique specimens collected over many years at longrock Swalecliffe and on the foreshore near the pier. The collection has been accessioned but now requires condition checking and photographing.

Dr Helen Wickstead from Kingston University School of Art visited (15[th] July 2022), to research and photograph items for a publication on the History of Photography. Working title for paper Palaeoliths, Eoliths and Pareidolia: Photography and archaeological stone collecting from 1859 to the second world war.

HERNE BAY MUSEUM TRUST

Registered Charity No. 1160344

12 William Street, Herne Bay, Kent CT6 5EJ

STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31st March 2023

Incoming Resources
Management fee and Grants received
Charitable activities
Trading activities
Donations
Other Income
Resources Expended
Charitable activities
Grants expended
Trading activities
Other expenditure
Net Surplus (-Deficit) for period
BALANCE SHEET
FIXED ASSETS
Tangible Assets
CURRENT ASSETS
Stock
Debtors
Cash at bank and in hand
CREDITORS:
Less: Amounts falling due within one
year
Notes
1
2
3
4
5
6
7
8
9
2022/23
Unrestricted Restricted TOTAL
15000.00 1780.00 16780.00
5935.48 0.00 5935.48
13943.80 0.00 13943.80
3606.64 0.00 3606.64
1966.81 0.00 1966.81
40452.73 1780.00 42232.73
43837.52 0.00 43837.52
0.00 1913.01 1913.01
7267.87 0.00 7267.87
0.00 0.00 0.00
51105.39 1913.01 53018.40
10
11
12
13
-10652.64 -133.01 -10785.65
2022/23
Unrestricted Restricted TOTAL
0.00 0.00 0.00
2585.00 0.00 2585.00
0.00 0.00 0.00
60646.01 5502.34 66148.35
63231.01 5502.34 68733.35
-214.18 0.00 -214.18
NET CURRENT ASSETS
63016.83
5502.34
68519.17
NET TOTAL ASSETS before Provisions
63016.83
5502.34
68519.17
CREDITORS: falling due after one year
0.00
0.00
0.00
NET ASSETS
63016.83
5502.34
68519.17
Represented by:
RESTRICTED FUNDS
14
0.00
5502.34
5502.34
UNRESTRICTED FUNDS
15
63016.83
0.00
63016.83
63016.83
5502.34
68519.17
HERNE BAY MUSEUM TRUST
Notes to the Accounts for the period ended 31st March 2022
INCOME
2022/23
Unrestricted
Restricted
TOTAL
Note 1
Grants Received
Canterbury City Council - Management Fee
15000.00
0.00
15000.00
Restricted grants
0.00
1780.00
1780.00
15000.00
1780.00
16780.00
Note 2
Charitable activities
General admissions
5211.21
0.00
5211.21
Workshops and Lectures
495.50
0.00
495.50
Raffle Income
0.00
0.00
0.00
Rental Charge
0.00
0.00
0.00
Gift aid
228.77
0.00
228.77
5935.48
0.00
5935.48
Note 3
Trading activities
Retail Sales
13942.15
0.00
13942.15
Postage stamps
1.65
0.00
1.65
63016.83 5502.34 68519.17
63016.83 5502.34 68519.17
0.00 0.00
0.00
63016.83 5502.34 68519.17
0.00
63016.83
5502.34
5502.34
0.00
63016.83
63016.83 5502.34 68519.17
2022/23
Unrestricted Restricted TOTAL
15000.00
0.00
15000.00
0.00
1780.00
1780.00
15000.00 1780.00 16780.00
5211.21
0.00
5211.21
495.50
0.00
495.50
0.00
0.00
0.00
0.00
0.00
0.00
228.77
0.00
228.77
5935.48 0.00 5935.48
13942.15
0.00
13942.15
1.65
0.00
1.65
Note 4
Donations Received
Individuals
Corporate
Sponsorship
Note 5
Other Income
Interest Received on Deposit Account
Corporate refund
Other income
TOTAL INCOME
EXPENDITURE
Note 6
Charitable activities
Depreciation of Fixed Assets
Occupancy
Utilities
Office Costs
Insurance
Marketing - Publicity and Promotion
Exhibitions
Staffing/Management
Financial & Legal
Retail Materials
Collections Management
Education and Outreach
Note 7
Restricted Grants and Donations Expended
HLF - Pudding Pan Heritage Project
Co-op Community Fund Grant
QRA Geoconservation Award
13943.80 0.00 13943.80
3538.64
68.00
0.00
0.00
3538.64
0.00
68.00
0.00
0.00
3606.64 0.00 3606.64
48.91 0.00
48.91
1814.60
103.30
0.00
1814.60
0.00
103.30
1966.81 0.00 1966.81
40452.73 1780.00 42232.73
2022/23
Unrestricted Restricted TOTAL
0.00
0.00
0.00
1663.10
0.00
1663.10
9092.11
0.00
9092.11
2903.50
67.41
2970.91
406.20
0.00
406.20
1407.65
0.00
1407.65
519.08
104.06
623.14
24705.10
34.45
24739.55
800.00
0.00
800.00
1461.80
0.00
1461.80
583.50
1360.49
1943.99
295.48
346.60
642.08
43837.52 1913.01 45750.53
0.00
187.82
See Note
16
360.49
Note 8
Note 9
Note 10
Note 11
Note 12
Note 13
Herne Bay Festival Grant
Collections Care Grant
KCC Climate Change Exhibition Grant
Family Friendly Audits
Audience Champions Grant
HB Coastal Community Team Grant
Community Volunteering Grant
Purchases of Merchandise
Retail Stock
Sale or Return purchases
Other Expenditure
Stock on hand at cost
Debtors
Cash at bank and in hand
Bank balance - Current Account
Bank balance - Savings Account
Unbanked cash in hand
Unbanked credit card payments
Petty cash float
Cash in safe
Till float
Creditors falling due within one year
Cheques issued but not presented
Occupancy
Utilities
Office Costs
Insurance
Marketing - Publicity and Promotion
67.41
See Note
16
1000.00
104.06
158.78
0.00
0.00
34.45
1913.01
0.00
4358.01
0.00
2909.86
67.41
See Note
16
1000.00
104.06
158.78
0.00
0.00
34.45
1913.01
0.00
4358.01
0.00
2909.86
4358.01
2909.86
7267.87 0.00 7267.87
0.00 0.00 0.00
2585.00 0.00 2585.00
0.00 0.00 0.00
33819.00 5502.34
39321.34
26000.00 0.00
26000.00
478.32 478.32
202.15 0.00
202.15
50.00 0.00
50.00
46.54 0.00
46.54
50.00 0.00
50.00
60646.01 5502.34 66148.35
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Exhibitions
Staffing
Management
Financial & Legal
Retail Materials
Collections Management
Education and Outreach
Retail stock
Retail sale or return (Makers)
Note 14
Provisions in respect of unspent restricted funds
Disability Awareness Grant
HLF - Pudding Pan Heritage Project
Co-op Fund - Free School Visits
Family Friendly Audits
Audience Champions Grant
HB Coastal Community Team
Community Volunteering Grant
Herne Bay Festival
Note 15
Unrestricted Funds
Brought forward from previous year
Transfer to restricted funds_(See_note 14)
Surplus/(Deficit) for year
Carried forward
Note 16
Transfer between funds
Co-op Community Fund - school visits
Herne Bay Festival Fund - admissions
CASH FUNDS AT YEAR END
Cash funds at previous year end
Net surplus/deficit for current year
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
214.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
214.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
214.18
214.18 0.00 214.18
23.71
85.71
3773.16
91.22
50.00
300.00
465.55
712.99
5502.34
5502.34
71299.00 76934.00
0.00 -5502.34
-10652.64 -133.01 -10785.65
60646.36 -5635.35 66148.35
613.00
712.99
-613.00
0.00
-712.99
0.00
1325.99 -1325.99 0.00
2022/2023
Unrestricted Restricted TOTAL
71299 5635 76934
-10652.64 -133.01 -10785.65

Estimated Cash funds at current year end Cash in hand ( See Note 12) Transfer between funds ( See Note 16)

CASH FUNDS AT YEAR END

60646 5502 66148
60646 5502 66148
1325 -1325 0
61971 4177 66148
Charity Name No (if any)
HERNE BAY MUSEUM TRUST
Receipts and payments accounts CC16a
Period start date
For the period
from
01/04/2022
Period end date
To
31/03/2023
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
15,000
5,935
13,944
3,607
1,967
-
-
-
40,453
-
-
-
40,453
43,838
- #
7,268
-
-
-
-
-
-
51,105
-
-
-
51,105
- 10,653
1,325
71,299
61,971
Restricted
funds
to the nearest £
1,780
-
-
-
-
-
-
-
1,780
-
-
-
1,780
-
1,913
-
-
-
-
-
-
-
1,913
-
-
-
1,913
- 133
- 1,325
5,635
4,177
Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total funds
to the nearest £
16,780
5,935
13,944
3,607
1,967
-
-
-
42,233
-
-
-
42,233
43,838
1,913
7,268
-
-
-
-
-
-
53,018
-
-
-
53,018
- 10,786#
Last year
to the nearest £
Management fee andgrants received 15,000 25,279
Charitable Activities 5,935 2,956
TradingActivities 13,944 8,536
Donations 3,607 754
Other Income 1,967 77
- -
- -
- -
Sub total(Gross income for
AR)
40,453 37,602
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
37,602

Charitable activities
43,838 30,467
Grants expended - 4,848
TradingActivities 7,268 3,342
Other expenditure - -
- -
- -
- -
- -
- -
**Sub total ** 51,105 38,657
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
38,657
- 10,653 - 133 - - 10,786 - 1,055
1,325 - 1,325 - -
71,299 5,635 - 76,934 -
61,971 4,177 - 66,148 - 1,055

CCXX R1 accounts (SS)

14/12/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
CCXX R2 accounts (SS)
Unbanked cash in
~~hand~~
Unbanked credit
~~card payments~~
Petty cash
cash in safe
till float
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank balance - current account
Bank Balance - savings account
Details
Details
Details
Signature
2
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
35,144
4,177
26,000
-
478
202
50
47
50
-
-
61,971
4,177
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Endowment
funds
to nearest £
39,321
26,000
478
202
50
47
50
-
66,148
Agreement Error
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
2 14/12/2023

Signed by one or two trustees on behalf of all the trustees

Address: Qa A4)borty Section B Disclosure Only cornp4ele rf the exarniner needs to h￿h1￿h1 rnalerial mallers of conctrn (see CC32. Independent examination of charity accounts: directions and guidanGe for examiners). Glve here brlef dotall8 of any items that the examiner wi8he8 to dl8cIo8•. IER Oct 2023