A Charitable Incorporated Organisation Charity Number 116034 Annual Report 2021-2022
From the Chair of Trustees, Alan Porter
The year 2021-2022 was very much a period of trying to return to normal hours and work at the Museum. This proved to be quite an undertaking. Covid was still a threat but the lockdowns were over and normal business could slowly return. It proved to be a recovery year that provided a good platform for us to approach the following year. We were pleased to see our volunteers return and were able to gradually increase our hours with a new influx of recruits. We were proud that our opening hours in the pre-Covid years were more than most other similar museums in the South East, so it was encouraging to see our visitors also begin to return. We had survived the lockdowns in a good position due to Government aid and the help and assistance of Canterbury City Council. Also, our Manager Clare kept things ticking over during the lockdowns and as the menace of Covid reduced this meant that we were able to get underway smoothly and efficiently. I extend my grateful thanks to all involved in the effort.
Proof of our progress during the year is shown below. We were particularly pleased that not only to see the return of our faithful volunteers, but their numbers increased. We held tea and cake mornings and virtual meetings, regular updates and newsletters.
We have also had the pleasure of welcoming a new Trustee. I feel our Board needs a steady number of at least seven. I thank the Trustees for their helpful contributions during long discussions on attempting to secure the future of the Museum.
The items below and the number of activities we managed to develop. is proof that even in a difficult year, we are capable of performing well and laying a good working foundation to develop increasingly in the future.
Alan
Annual Report 2021-2022
The Seaside Museum is a non-profit making venture run by the Herne Bay Museum Trust under a Management Agreement with Canterbury City Council, and staffed by a part-time Manager.
Governance and Staffing
Trustees
At the end of the year April 2021-March 2022 the board comprised of a membership of seven Alan Porter (Chair) David Kingham (Treasurer) Eddie Baker Victoria Mulford Justin Burns Douglas Downing Kate Hopcraft (appointed March 2022)
In April 2021 Ian Tittley stood down as Chair and Alan Porter was appointed acting Chair, taking on the responsibility of Chair in May 2021.
Volunteers
41 volunteers were registered at the end of 2021-22.
Staff
Clare Goodwin, part-time Museum Manager, hours increased from 20 hours to 25 hours in September 2021.
Achievements 2021 to 2022
The museum was closed to the public until Saturday 22 May due to the nationwide lockdown. The museum reopened gradually, starting with 2 days a week 3 hours each day to 5 days a week 4 hours each day.
A new Trustee was appointed.
Exhibition room and office windows fitted with UV filters and blackout blinds
During the lockdown online fortnightly meetings with volunteers were held, these continued until the end of June.
Regular client officer/mentor meetings held
Regular contact was maintained with the Wheels of Time group
Participation with Buy in the Bay, Visit Canterbury and Herne Bay Liaison Group continued online and in person.
Publication of a calendar for 2022
Repainting the exterior of the museum front and back with repairs made to woodwork.
Investigation into flooding of the boiler room after heavy rainfall in the summer.
New CCTV system installed
Held 2 tea parties at the start and end of the summer at the Sailing Club for the volunteers.
Continuation of presence online through the website and social media outlets.
Admissions
Admission total 3926: 2534 visitors to the galleries, 1077 to the shop, 185 school children, 104 to events and 26 to talks.
School and Group Visits
November saw the return of school visits with 3 groups from Herne Bay Infants
In January a small group of year 6 students from Hampton Primary School came to work on an animation about Climate Change with artist Karen Simpson, storyteller Gary Studley and animator Nicholas Godsell. This project was funded by Kent County Council through
councillor Dan Watkins.
March - Year 6 from Hampton Primary School visited for 4 consecutive weeks to learn about World War II and Amy Johnson. 85 Children and 25 adults from Herne School visited at the end of the month.
Activities and Events
Participated in Herne Bay Festival during August and also received some funding to run those events. All events were held outside
2 takeaway craft activities were available during the festival, Make a Dragonfly and Make a Plane
Craft activities and annual passes were donated to the Food Bank at ChristChurch for the summer holidays
4 Scavenger Hunts, 2 Seashore Safaris and 1 Teach on the Beach
In October our monthly Autism/Quiet hours started, held on the second Saturday of the month.
Flints and fossils workshop in October to kick off half term.
Seashore Walk for Happy Here group and tour of Extreme Weather for the group.
2 Climate change walks and 2 opportunities to meet the curator to accompany the Extreme Weather exhibition.
New Years day litter pick with Herne Bay Beach Clean
Jane Priston gave an evening talk about Amy Johnson to accompany the exhibition
Free entry to celebrate the International Day of Happiness.
Exhibitions
22 May to 3 July My Favourite Place in Herne Bay – photographic exhibition
10 July to 7 August The Giles Family Holiday at Home – cartoon exhibition
14 August to 16 October Jazz in Herne Bay
23 October to 22 January Herne Bay’s Extreme Weather A Climate Warning?
29 January to 26 March Amy Johnson A Life in Pictures
Funding
Funding was received from Herne Bay Festival in August to provide activities on the seashore and some takeaway craft activities.
An extension fund of the Herne Bay Festival grant was available in the winter and the museum was awarded money to fund free entry for November and December.
Kent County Council awarded funding a climate change animation She Told You So made by Hampton Primary School. The funding helped pay for the expertise of the artist, storyteller and animator.
South East Museums awarded funds for the payment for archival materials to
assist collection care.
Collections
Report from Ian Titley, Honorary Curator
This year the main aim of work with the Museum's collection has been to clear the backlog of objects that have accumulated since before the Trust took over Museum management; this was achieved by the end of 2021 with all objects numbered and recorded on the Museum's object-entry database. Work then turned to the archaeological and palaeontological collection gifted by the Herne Bay Historical Records Society in 2019; objects were checked, re-packed, and registered on the Museum's object-entry database. A small
component of lithic objects held in storage drawers remains to be checked. A problem with the museum's collection is that objects of differing materials are stored together; work has now commenced on going through all storage boxes and moving objects to separate boxes according to material; this involves not only the physical movement of objects but checking and recording their new locations in the object-entry database. This exercise enables the database to be updated and corrected and serves as an audit of the collection and will identify missing objects, also object locations in the galleries. A start was also made on going through past exhibitions stored in a backyard container, reducing these in size, and placing demounted photographs in storage boxes; this task remains to be completed. A succeessful grant application from Southeast Museum Development enabled the purchase of materials needed for tackling collections tasks.
Acquisitions and purchases
Objects of note acquired by the Museum during the year include a Sidney Cooper watercolur painting gifted by the National Art Fund; four early nineteenth century aquatint prints of Herne Bay horse races purchased by grants from the Arts Fund and Victoria & Albert Museum; a collection of birds eggs gifted by Mrs S. Hogben made in the 1930s by her father; the purchase of four early 20[th] century Herne Bay Angling Society medals; the purchase of a collection of Pleistocene fossils from the Swalecliff-Tankerton coast; purchase of a collection of fossils from the Herne Bay area made by Phillip Hadland.
Training
The Hon. Curator attended Southeast Museum Development training workshops on:
-
Care and conservation of collections
-
Collection policies and plans
-
Ownership of collections
-
Documentation histories
Regular meetings with the Museum's mentor Craig Bowen (Collections Manager for Canterbury City Council Museums) were held throughout the year.
Use of Collections
A particular effort has been made to use as much of the collection as possible for display with archival objects used extensively in the "Herne Bay's Extreme Weather" exhibition; there were temporary displays of medals and insignia, Herne Bay Badminton Club silver cups and shields, and lithics and prehistoric objects, at various locations in the Museum. The emphasis will continue on future exhibitions using objects from the collection as much as possible.
Reorganisation of the Collection
The Seaside Museum has limited space for expansion of its collection. To this end the current task of reorganising the collection also aims at identifying objects of low or no value to the Museum, duplication, notably of archival objects, with a view to either removal to the handling collection or to de-accessioning. It is planned to move reference books in boxes (i.e. those not considered to be museum objects) in the collection store to a bookcase located in the Museum office. The overall aim is to free-up as much space in
the collection store as possible. For 2022-23 work will continue on re-organising the collection and to start planning object digitising to make images and data widely available. With re-accreditation in mind, possibly 2024, while backlog has been dealt with and the collection audit and re-organisation well on the way to completion, the production of a tamper-proof hard-copy object-entry register will be a priority task to be completed as required for re-accreditation.
Mrs Barbara Delaney, museum volunteer, is thanked for her help and support with checking and entering data into the object-entry database.
Doctoral Research Paleolithic Collection
Report from Pete Knowles – PhD Paleolithic Archaeology at Durham University
3D Photogrammetry of the museum’s collection of Palaeolithic handaxes from Fordwich and Reculver, has now been completed, and c.50 digital models have been created. Creating 3D digital models eliminate the need to use Vernier callipers to make morphological measurements of the artefacts. Future researchers will be able to use the model files instead of having to handle the artefacts. The model files could also be used to 3D print replicas. Model files will be available for the museum when the research is completed.
Research Visits and Outreach
Katherine Price - PhD researcher at Reading visited in August 2021, to view Palaeolithic collection.
George Morris - Archaeology undergraduate at Christchurch University, visited in March to study a sample of the Paleolithic handaxes, for an undergraduate project; George is now
volunteering to help with the People and Beasts of the Ice Ages events.
Palaeolithic flint tools from the Seaside Museum were displayed at the Trust for Thanet Archaeology - Prehistoric Weekend (September 2021), and Kent Archaeological societies annual conference (November 2021). The display showed how the different Palaeolithic handaxe technologies may represent some of the earliest evidence for culture in early hominin groups form the period 600 000 to 250 000 years ago. Pete gave a talk to Fordwich Community group on the Fordwich handaxes, a selection of the Museum's handaxes were displayed at this event, which was very well received.
Other News
Preliminary dating of the Paleolithic deposits at Fordwich has found them to be c.600 000 years old. The Palaeolithic handaxes from Fordwich are now recognised as the oldest handaxes in Britain. Virtually all of the known collection from Fordwich was made by Dr Tom Bowes (co founder of Herne Bay Museum, 1932), the first handaxe found in 1923 (One hundred anniversary next year), most of this collection was transferred from Herne Bay to the British museum in 1971, but some fine examples (maybe the best) were kept in the Herne Bay museum.
HERNE BAY MUSEUM TRUST
Registered Charity No. 1160344
12 William Street, Herne Bay, Kent CT6 5EJ
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31st March 2022
| Notes Incoming Resources Management fee and Grants received 1 Charitable activities 2 Trading activities 3 Donations 4 Other Income 5 Resources Expended Charitable activities 6 Grants expended 7 Trading activities 8 Other expenditure 9 Net Surplus (-Deficit) for period BALANCE SHEET FIXED ASSETS Tangible Assets CURRENT ASSETS Stock 10 Debtors 11 Cash at bank and in hand 12 CREDITORS: |
2021/22 | 2021/22 | ||
|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | ||
| 21018.40 2956.02 8535.90 673.52 77.34 |
4261.00 25279.40 0.00 2956.02 0.00 8535.90 80.00 753.52 0.00 77.34 |
|||
| 33261.18 | 4341.00 | 37602.18 | ||
| 30496.73 0.00 3342.28 0.00 |
0.00 30496.73 4847.12 4847.12 0.00 3342.28 0.00 0.00 |
|||
| 33839.01 | 4847.12 | 38686.13 | ||
| -577.83 | -506.12 | -1083.95 | ||
| 2021/22 | ||||
| Unrestricted | Restricted | TOTAL | ||
| 0.00 | 0.00 | 0.00 | ||
| 3152.00 0.00 3152.00 0.00 0.00 0.00 70066.00 6867.78 76933.78 |
||||
| 73218.00 | 6867.78 | 80085.78 | ||
| Less: Amounts falling due within one year 13 NET CURRENT ASSETS NET TOTAL ASSETS before Provisions CREDITORS: falling due after one year NET ASSETS Represented by: RESTRICTED FUNDS 14 UNRESTRICTED FUNDS 15 |
-2632.41 | 0.00 | -2632.41 |
|---|---|---|---|
| 70585.59 | 6867.78 | 77453.37 | |
| 70585.59 | 6867.78 | 77453.37 | |
| 0.00 0.00 0.00 |
|||
| 70585.59 | 6867.78 | 77453.37 | |
| 0.00 6867.78 6867.78 70585.59 0.00 70585.59 |
|||
| 70585.59 | 6867.78 | 77453.37 |
HERNE BAY MUSEUM TRUST Notes to the Accounts for the period ended 31st March 2022
| INCOME Note 1 Note 2 |
Grants Received Canterbury City Council - Management Fee Covid support grants Furlough Restricted grants Charitable activities General admissions Workshops and Lectures Raffle Income Rental Charge Gift aid |
2021/22 | 2021/22 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | |||
| 15000.00 0.00 15000.00 2667.00 0.00 2667.00 3351.40 0.00 3351.40 0.00 4261.00 4261.00 |
|||||
| 21018.40 | 4261.00 | 25279.40 | |||
| 2795.02 0.00 2795.02 161.00 0.00 161.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
| Note 3 Trading activities Retail Sales Postage stamps Note 4 Donations Received Individuals Corporate Sponsorship Note 5 Other Income Interest Received on Deposit Account Corporate refund Other income TOTAL INCOME EXPENDITURE Note 6 Charitable activities Depreciation of Fixed Assets Occupancy Utilities Office Costs Insurance Marketing - Publicity and Promotion Exhibitions Staffing Management Financial & Legal Retail Materials Collections Management Education and Outreach |
2956.02 | 0.00 | 2956.02 | |
|---|---|---|---|---|
| 8522.37 13.53 |
0.00 8522.37 0.00 13.53 |
|||
| 8535.90 | 0.00 | 8535.90 | ||
| 673.52 0.00 0.00 |
80.00 753.52 0.00 0.00 0.00 0.00 |
|||
| 673.52 | 80.00 | 753.52 | ||
| 6.85 70.49 0.00 |
0.00 6.85 0.00 70.49 0.00 0.00 |
|||
| 77.34 | 0.00 | 77.34 | ||
| 33261.18 | 4341.00 | 37602.18 | ||
| 2021/22 | ||||
| Unrestricted | Restricted | TOTAL | ||
| 0.00 0.00 0.00 2657.33 0.00 2657.33 5607.60 0.00 5607.60 2324.58 1072.50 3397.08 583.92 0.00 583.92 2041.86 0.00 2041.86 35.80 1048.55 1084.35 450.00 0.00 450.00 15524.90 0.00 15524.90 837.40 0.00 837.40 80.08 0.00 80.08 341.27 1967.42 2308.69 12.00 582.36 594.36 |
30496.74 4670.83 35167.57
| Restricted Grants and Donations Expended HLF - Pudding Pan Heritage Project Co-op Community Fund Grant QRA Geoconservation Award Art Fund - Purchase of aquatints VandA Fund - Purchase of aquatints Donation - Purchase of aquatints Herne Bay Festival Grant Herne Bay Festival Fund Collections Care Grant KCC Climate Change Exhibition Grant Family Friendly Audits Audience Champions Grant HB Coastal Community Team Grant SE Museums Recovery Grant Community Volunteering Grant Purchases of Merchandise Retail Stock Sale or Return purchases Other Expenditure Stock on hand at cost Debtors Cash at bank and in hand Bank balance - Current Account Bank balance - Savings Account Unbanked cash in hand |
2055.77 1286.51 |
0.00 23.88See Note 16 208.20 622.00 700.00 78.00 379.92 331.17See Note 16 359.22 895.94 0.00 0.00 0.00 1072.50 0.00 4670.83 176.29 2232.06 0.00 1286.51 |
0.00 23.88See Note 16 208.20 622.00 700.00 78.00 379.92 331.17See Note 16 359.22 895.94 0.00 0.00 0.00 1072.50 0.00 4670.83 176.29 2232.06 0.00 1286.51 |
|---|---|---|---|
| 3342.28 | 176.29 | 3518.57 | |
| 0.00 | 0.00 | 0.00 | |
| 3028.80 | 122.80 | 3151.60 | |
| 0.00 | 0.00 | 0.00 | |
| 44002.83 25363.63 505.43 |
6867.78 50870.61 0.00 25363.63 0.00 505.43 |
| Note 13 Note 14 |
Unbanked credit card payments Petty cash float Cash in safe Till float Creditors falling due within one year Cheques issued but not presented Occupancy Utilities Office Costs Insurance Marketing - Publicity and Promotion Exhibitions Staffing Management Financial & Legal Retail Materials Collections Management Education and Outreach Retail stock Retail sale or return (Makers) Provisions in respect of unspent restricted funds Disability Awareness Grant HLF - Pudding Pan Heritage Project Co-op Fund - Free School Visits QRA Geoconservation Award Family Friendly Audits Audience Champions Grant HB Coastal Community Team Community Volunteering Grant KCC Climate Change Grant Restricted donation Herne Bay Festival Fund |
47.57 50.00 46.54 50.00 |
0.00 47.57 0.00 50.00 0.00 46.54 0.00 50.00 |
0.00 47.57 0.00 50.00 0.00 46.54 0.00 50.00 |
|---|---|---|---|---|
| 70066.00 | 6867.78 | 76933.78 | ||
| 0.00 0.00 18.60 0.00 0.00 0.00 0.00 1229.04 0.00 12.16 500.00 0.00 57.88 814.73 |
0.00 0.00 0.00 0.00 0.00 18.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1229.04 0.00 0.00 0.00 12.16 0.00 500.00 0.00 0.00 0.00 57.88 0.00 814.73 |
|||
| 2271.92 | 0.00 | 2632.41 | ||
| 23.71 85.71 4322.98 360.49 250.00 50.00 300.00 500.00 104.06 2.00 868.83 6867.78 |
||||
| 6867.78 |
| Note | 15 | Unrestricted Funds | |||
|---|---|---|---|---|---|
| Brought forward from previous year | 10098.35 | 0.00 | 10098.35 | ||
| Transfer to restricted funds_(See_note 14) | 0.00 | -6867.78 | -6867.78 | ||
| Surplus/(Deficit) for year | -577.83 | -506.12 | -1083.95 | ||
| Carried forward | 9520.52 | -7373.90 | 2146.62 | ||
| Note | 16 | Transfer between funds | |||
| Co-op Community Fund - school visits | 362.00 | -362.00 | 0.00 | ||
| Herne Bay Festival Fund - admissions | 868.83 | -868.83 | 0.00 | ||
| Balance of donation for aquatints | 2.00 | -2.00 | 0.00 | ||
| 1232.83 | -1232.83 | 0.00 | |||
| CASH | FUNDS AT YEAR END | 2021/22 | |||
| Unrestricted | Restricted | TOTAL | |||
| Cash funds at previous year end | 70644 | 7374 | 78018 | ||
| Net surplus/deficit for current year | -578 |
-506 | -1084 | ||
| Estimated Cash funds at current year end | 70066 |
6868 | 76934 | ||
| Cash in hand (_See_Note 12) | 70066 | 6868 | 76934 | ||
| Transfer between funds (_See_Note 16) | 1233 | -1233 | |||
| CASH FUNDS AT YEAR END | 71299 | 5635 | 76934 |
Charity Name 1160344 HERNE BAY MUSEUM TRUST
Receipts and payments accounts
For the period Period start date Period end date To from 4/1/2021 3/31/2022
Section A Receipts and payments
----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Management fee and Grants received 21,018 4,261 - 25,279
Charitable activities 2,956 - - 2,956
Trading activities 8,536 - - 8,536
Donations 674 80 - 754
Other income 77 - - 77
Adjustment to 2019/20 accounts - - - -
- - - -
- - - -
33,261 4,341 - 37,602
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 33,261 4,341 - 37,602
A3 Payments
Charitable activities 30,497 - 30,497
Grants expended - 4,848 - 4,848
Trading activities 3,342 - - 3,342
Other expenditure - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 33,839 ] 4,848 - 38,687
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 33,839 4,848 - 38,687
Net of receipts/(payments) - 578 - 506 - - 1,084
A5 Transfers between funds 1,233 - 1,233 - -
A6 Cash funds last year end 70,644 7,374 - 78,018
Cash funds this year end 71,299 5,635 - 76,934
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||
|---|---|---|---|
| Categories | Details | funds | funds |
| B1 Cash funds | Bank balance - current account Bank balance - savings account Unbanked cash in hand Unbanked credit card payments Petty cash foat Cash in safe Till foat |
to nearest £ 45,236 25,364 505 48 50 47 50 71,299 |
to nearest £ 5,635 - - - 5,635 |
| - (agree balances with receipts and payments account(s)) |
- 0 | ||
| Unrestricted | Restricted | ||
| funds | funds | ||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
| B4 Assets retained for the | Details Retail stock |
Unrestricted Fund to which asset belongs |
Cost (optional) 3,152 |
| charity’s own use | - - - - - - - - |
||
| Fund to which | Amount due | ||
| B5 Liabilities | Details Creditors due within one year |
Unrestricted liability relates |
2,632 - - - - (optional) |
Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
----- Start of picture text -----
CC16a
----- End of picture text -----
Last year
to the nearest £
----- Start of picture text -----
47,982
-
2,405
293
915
300
-
-
51,895
----- End of picture text -----
51,895
33,897 4,495 2,190 - - - - - - 40,582
40,582 11,313 - - 11,313
Endowment funds to nearest £ 50,871 25,364 505 48 50 47 50 76,934
- 0
Endowment funds
to nearest £
-
Current value (optional) - - - - -
Current value (optional)
-
When due (optional)
Date of approval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl membèrs of Heme Bay Museum Trust On accounts for the year ended 31st March 2022 Charity no (If any) 1160344 Set out on pagès I report to the trustees on my examination of the accounts of the above charrty (Ihe Trusf) for the year ended 3110312022 Responsibilities and basls of report As the chantys trustees. you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Act 2011 (Yhe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of thè 2011 Act and in carying out my examination, I have followed all the applicable Direth'ons given by the Charity Commission under sethon 145(5)(b} of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attenb.on in connection with the examination {other than that disclosed below") which gives m8 cause to believe that in. any material respect: the accounting records Vre not kept in accordan with section 130 of the Charities Aca" or the accounts did not accord wlth the accounting records., or the accounts dtd not comply with the applicable requirements conrning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter onsidered as part of an independent examination. I have no Gonm$ and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Ple8se delete the words in the brackets rfthey do not apply. Signed: Date: 141h October 2022 Name: David Stephen Mann Relevarrt professlonal qualificatton(s) or body (if any): Address". Oast Ifiew. The Drove. Chesffi8ld, imirtstable, Kont. CT5 3NY IER Oct 2022
Section B Disclosure Only complete ifthe examiner needs lo highlight material matters of Conr (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to dlsclose. IER Oct 2022