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2021-03-31-accounts

HERNE BAY MUSEUM TRUST A Charitable Incorporated Organisation Charity number 116034

Annual Report 2020-21

The Seaside Museum Herne Bay is a non-profitmaking venture run by the Herne Bay Museum Trust under a Management Agreement with Canterbury City Council, and staffed by volunteers and a part time administrator.

Governance and Staffing

Trustees

At the end of the year April 2020- March 2021 the Board comprised a full membership of nine:

Mr Ian Tittley (Chair) Mr David Kingham (Treasurer) Mrs Audrey Parkes Ms Helen Marsh Mr Eddie Baker Mr Alan Porter Mr Justin Burns (appointed March 2021) Mr Douglas Downing (appointed March 2021) Ms Victoria Mulford (appointed March 2021)

Trustees

The Trust advertised for new Trustees, recruited three (see above) and welcomed them to the Board.

Volunteers

Fewer (25) volunteers were registered at the end of 2020-21 compared with 40 at the end of the previous year; people stood down due to the Covid-19 pandemic. However, a successful South East Museum Development (SEMD) grant linked to a ‘Growing Volunteers’ workshop has provided towards recruitment, training and some travel expenses.

Staff

Mrs Clare Cordeaux, Museum Administrator (part time 20 hours per week): furloughed from April to June 2020, and flexi-furloughed (10 hours per week) from January to April 2021.

Achievements 2020-2021

Despite closure to the public from 17[th] March to 7[th] August 2020, from 30[th] September to 18[th] October, and from 7[th] November until the end of March 2021, projects were completed at the museum and included, in summary:

The Forward Plan for 2020-21 was cancelled and revised for 2021-22.

Covid-19 pandemic

During the periods of closure the museum was checked, usually twice per week, for security, water leakage, appropriate temperature and humidity and for telephone calls and post. An internet link was maintained remotely.

In preparation for temporary summer and autumn opening the museum was deep cleaned, sanitizing stations installed, the children’s area cleared and activity equipment put in store; other touchable objects in the museum were also cleared. A risk-assessment for re-opening was prepared and new working arrangements implemented, notably the acquisition and use of PPE, all of which involved staff/volunteer training.

Audience Review

Exhibitions, events and activities

None this year due to Covid-19 and first floor closure due to poor air flow; because of the latter entrance fees were temporarily withdrawn.

Galleries

Long-term gallery redevelopment was deferred until re-opening in 2021.

During museum closure when access to the building was allowed, a small team of volunteers continued with the refurbishment of the downstairs display cases. Membership of the group led by Bill Phillips was open to any of the museum’s volunteers. Last year the first three cases dealing with the Pier, the Red Rover, and Herne Bay’s Beaches were completed. One of the innovations was the introduction of an additional handbook to expand upon the exhibits in the pier case. It is intended to continue this when Covid restrictions allow. This year attention turned to the large fragment of the Upkeep trial bomb which has been stored outside the museum since its rediscovery in 2018 near Reculver. The plan was to house the existing Highball and the Upkeep bombs in the same case at the western end of the Museum. In the event, it was found that two cases were required for best effect. A new de-humidifier was fitted by the team but outside contractors were required for the heavy lifting of the two bombs. The new arrangement allowed us to include the video within the case which could be extended to other cases. In addition; the WWII case showing the effect of the war on Herne Bay was also completed. The case where the bomb was before the move is currently a temporary exhibition of ships that might have been seen passing Herne Bay through the ages and the last case is a temporary seaside exhibit.

Education and outreach

Activities were cancelled this year apart from on-line activity packs put together by the museum’s Education and Outreach team. Preliminary plans were made for the ‘Herne Bay Festival’ in August 2021.

A Coastal Community Fund grant for 2020-21 for Karen Simpson to run an Arts Award workshop was deferred to 2021-22.

Collections

No major collection management projects were undertaken this year although the Museum did continue to accept objects for incorporation into the collection (owned by Canterbury City Council) as required by the Management Services Agreement

The main activity during 2020-21 was research and curation of the archaeological collection by Peter Knowles. A large amount of this research has involved and is dependent on archives held by the Herne Bay Historical Records Society. Some of the archival material

used for research is on a five-year loan to Peter Knowles care of the museum. The archaeological collection requires specialist curation and cataloguing enabling the collection to be brought to a standard from which new displays and narratives can be developed. Luke Dale, a PhD student at Durham University visited the museum in September 2020, to make a study of the Paleolithic handaxes from Reculver. As most of the Reculver handaxes in the museum collection are currently displayed in the first floor gallery, these were removed for a few days to the office for study. PK commenced a Durham University doctoral research project in October 2020, a direct outcome of the SMART project. Using the museum’s collection, one of the country’s most important collections, it seeks to answer long held questions surrounding the antiquity of the Palaeolithic flint implements from the east Kent river Stour; large quantities of flint implements were found in the gravel pits on the valley’s edge and on the foreshore at Reculver by the museum founder Dr Tom Armstrong Bowes. Plans are also being developed for the museum to engage with a long term community archaeology project around the Palaeolithic flint implements from the Reculver cliffs which would link with the history of the Palaeolithic artefacts in the museum and locality. Two pieces of partially fossilized skull were leant to the University of Kent for carbon14 dating at Oxford University which established that the skull fragments were from the early Iron Age c500 BC. The Seaside Museum contributed to The African Foundation for Development workshop that discussed how Freedom of Information requests can be deployed to help identify where African artefacts and human remains are in heritage collections; some items in the museum's collection are of an African origin. The Society for Museum Archaeology Resource and Training project mentee summary by PK provided information on the history of the Seaside Museum and its collections.

Estate

An environmental health audit recommended improved air-flow in the building and suggested re-opening the windows in the temporary exhibition room. A grant from the SEMDP enabled air-flow and exchange tests to be undertaken; this recommended reopening the windows in the temporary exhibition room, and a maximum carrying capacity of 50 visitors (25 on each floor) when the air flow/conditioning was set at maximum; when set at a low level the first floor capacity would be 15 visitors. Another grant from SEMDP paid for the re-opening of the windows in the special exhibition room, their renovation, installation of UV filters and blinds, and for the museum to be re-painted throughout.

The window in the office was also replaced and UV filters installed as part of CCC maintenance. Refurbishment and repair to the museum exterior was identified as an issue of concern and agreed to by CCC for 2021-22.

Financial Review

HERNE BAY MUSEUM TRUST

HERNE BAY MUSEUM TRUST HERNE BAY MUSEUM TRUST HERNE BAY MUSEUM TRUST HERNE BAY MUSEUM TRUST HERNE BAY MUSEUM TRUST
Registered Charity No. 1160344
12 William Street, Herne Bay, Kent CT6 5EJ
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31st March
2021
INCOME AND EXPENDITURE
2021
Unrestricted
Restricted
TOTAL
INCOME
Management fee and Grants received
41,539.92
6,442.39
47,982.31
Charitable activities
0.00
0.00
0.00
Trading activities
2,405.44
0.00
2,405.44
Donations
293.00
0.00
293.00
Other Income
914.95
0.00
914.95
45,153.31
6,442.39
51,595.70
EXPENDITURE
Charitable activities
34,106.89
0.00
34,106.89
Grants expended
0.00
4,284.69
4,284.69
Trading activities
2,190.16
0.00
2,190.16
Other expenditure
0.00
0.00
0.00
36,297.05
4,284.69
40,581.74
2021
Unrestricted Restricted TOTAL
41,539.92
0.00
2,405.44
293.00
914.95		 6,442.39
0.00
0.00
0.00
0.00		 47,982.31
0.00
2,405.44
293.00
914.95
45,153.31 6,442.39 51,595.70
34,106.89
0.00
2,190.16
0.00		 0.00
4,284.69
0.00
0.00		 34,106.89
4,284.69
2,190.16
0.00
36,297.05 4,284.69 40,581.74
NET SURPLUS(-DEFICIT) BEFORE PROVISIONS 8,856.26 2,157.70 11,013.96
PROVISIONS
Creditors falling due within one year
Unspent restricted funds		 1,448.78
0.00		 0.00
8,794.03		 1,448.78
8,794.03
1,448.78 8,794.03 10,242.81
NET SURPLUS(-DEFICIT) AFTER PROVISIONS 7,407.48 -6,636.33 771.15
BALANCE SHEET
FIXED ASSETS
Tangible Assets
CURRENT ASSETS
Stock
Debtors
Cash at bank and in hand
TOTAL ASSETS
LIABILITIES AND RETAINED EARNINGS
Creditors falling due within one year		 2021
Unrestricted
Funds		 Restricted
Funds		 TOTAL
0.00 0.00 0.00
3,979.75
0.00
69,204.13		 0.00
0.00
8,794.03		 3,979.75
0.00
77,998.16
73,183.88 8,794.03 81,977.91
1,448.78 0.00 1,448.78
Ceditors falling due after one year
Unspent restricted funds
Retained earnings		 0.00
0.00
71,735.10		 0.00
8,794.03
0.00		 0.00
8,794.03
71,735.10
TOTAL LIABILITIES AND RETAINED EARNINGS 73,183.88 8,794.03 81,977.91

HERNE BAY MUSEUM TRUST 1160344 Receipts and payments accounts CC16a For the period Period start date Period end date To ~~——~~ from 01/04/19 31/03/20 Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Management fee and Grants received [ 15,000 ] 5,116 - 20,116 26,562 Charitable activities 6,228 - - 6,228 8,152 Trading activities 9,771 - - 9,771 11,089 Donations 1,150 - - 1,150 1,707 Other Income 183 - - 183 191 - - - - - - - - - - - - - - - Sub total (Gross income for AR) 32,332 5,116 - 37,448 47,701 ~~aon~~ A2 Asset and investment sales, (see table). - - - - - - - - - ~~eo~~ Sub total - Total receipts [ 32,332 ] 5,116 - 37,448 47,701 ~~——=———~~ A3 Payments Charitable activities 31,252 - - 31,252 20,653 Raising funds - Grants expended 22,082 - 22,082 17,874 Trading activities 5,301 - - 5,301 6,002 Other expenditure - Sub total 36,553 22,082 - 58,635 44,529 ~~=~~ A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - ~~=~~ Total payments 36,553 22,082 - 58,635 44,529 ~~—~~ Net of receipts/(payments) - 4,221 - 16,966 - - 21,187 3,172 A5 Transfers between funds - - - - - A6 Cash funds last year end 65,148 23,344 - 88,492 85,320 Cash funds this year end 60,927 6,378 - 67,305 88,492 Section B Statement of assets and liabilities at the end of the period ~~===~~ Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Current Account 34,898 6,676 Deposit Account 25,336 Float and Cash 95 Cheque put Through Till but not Banked 300 - - - - - Total cash funds 60,629 6,676 - ~~—===~~ CCXX R1 accounts (SS) 1 03/11/20

(agree balances with receipts and payments (agree balances with receipts and payments (agree balances with receipts and payments
account(s)) (298) 298 OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the Retail Stock Unrestricted - 3,630
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Creditors due within one year 4,922
-
-
-
-
Signed by one or two trustees on behalf
of all the trustees		 Signature Print Name Date of approval

CCXX R2 accounts (SS)

03/11/20

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sae; CHARITY COMMISSION | Independent examiner's report on th
| FOR ENGLAND AND WALES accounts
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Section A Independent Examiner’s Report
Report to the trustees/ me
members of Herne Bay Museum Trust
On accounts for the year | 31° March 2021
ended - | Charity no | 1160344
ypfay
Set out on pages 182
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/03/2021
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commiss under section 145(5)(b) of the Act.

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| have no concerns and have come across no other matters in connec
. with the examination to which attention should be drawn in this report |
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: i . SE Oe Date: | 20" October 202
Name: | David Stephen Mann 7 a
Relevant professional eee
qualification(s) or body
(if any):
Address: | Oast View, The Drove, Chestfield, Whitstable, Kent. CT5 3NY a
pe ; iia Pisin . oS ee
Lo _ _ ee
IER 1 Oct 2021
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Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Giveherebriefdetailsof| =sess any items that the | examiner wishes to | disclose.

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| | a Fe i

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IER

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Oct 2021