## **OXFORDSHIRE PLAY ASSOCIATION ANNUAL REPORT 2021** **For the Period 1[st] April 2020 to 31[st] March 2021 OPA is a Charitable Incorporated Organisation Registered Charity Number 1160320** OPA’s Vision is to improve lives through play OPA’s mission is to champion and to support the rights of all Children and Young People to have access to high quality, inclusive Play opportunities to improve their Physical, Mental and Spiritual Wellbeing ## **OPA ORGANISATIONAL DETAILS** ## **OPA TRUSTEES** Chair = Anda Fitzgerald O’Connor Treasurer = Meryl Smith Trustees = Anne Bissell and Megan Douthwaite ## **OPA STAFF** Manager = Martin Gillett Training Officer = Wendy Boone Finance Officer = Jade Jarvis Oxford Therapeutic Playwork Staff = Jane Gallagher Sessional Playworkers = Tracy Rampton and Sharon Derbe ## **BANKERS** CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ ## **ACCOUNTANTS / AUDITORS** SPX Oxford, Peace House, 19 Paradise Street, Oxford. OX1 1LD ## **– OPA FINANCE 2020/21** |Income|£54,256| |---|---| |Expenditure|£67,847| |Loss|£13,591| |Reserves|£37,209| These accounts reflect the full impact of the Coronavirus Pandemic on our projects and services (A full copy of our Independently Examined Accounts are available on request) ## **Trustees Annual Financial Report** As expected and planned for the full impact of the Coronavirus Pandemic and the devastating impact of various Coronavirus Lockdowns and Restrictions were fully felt during this last Financial Year. We were only able to deliver 75% of our Oxford Therapeutic Playwork Project, 25% of our Armed Forces Support Project and our entire season of Community Play & Activity Days were Postponed. We are very grateful to the Government’s Job Retention Scheme which meant that we were able to retain all our Staff on the Payroll during this period and they are now back at work in the new financial year. We are also extremely grateful to the Oxfordshire Community Foundation and the support we received from their COVID Community Resilience Funding during the last year which ensured that we were able to survive this turbulent year and continue operating. Thanks also to Storage King Oxford who offered us ‘rent free’ storage during the year to help with our core costs As expected our Income reduced hugely in the last Financial Year to only £54,248.54 and as a result of this we worked very hard to reduce our costs to an absolute minimum, this included; a) Moving to a smaller office to reduce our rent payments b) Cancelling our landline telephone and moving to a mobile service only c) Restructuring our printing contract to further reduce costs Overall this meant that we were able to reduce our Core Operating Costs (excluding Staff Costs) from £16,513 in Financial Year 2019/20 to £15,713 in this financial year Our various Funders have been extremely flexible during this period for which we are very grateful and as a result the vast majority of our approved funding, where we were not able to complete project delivery, has been deferred into Financial Year 2021/22 which puts us in a very strong position moving forward subject to the Government Roadmap out of Lockdown 3 meeting all of its targets and proceeding as planned The last year has massively highlighted that the Mental Health of our Children & Young People is just as important as their Physical Health and we will continue to help our Children with their Wellbeing in every project that we deliver I must pay tribute to the amazing OPA Staff for their loyalty, professionalism and their hard work over the past year – always putting the needs of our beneficiaries at the forefront of their work and to the OPA Trustees for steering the organisation through this most difficult of times Anda Fitzgerald-O’Connor (Chair) ## **OPA STATEMENT OF PUBLIC BENEFIT** OPA and its Trustees confirm that they have complied with the Statutory Duty in Section 17(5) of the 2011 Charities Act to have due regard to Public Benefit guidance published by the Charity Commission. We work on a fully inclusive basis across Oxfordshire taking into account all relevant legislation and guidelines. ## **Do you share our belief that PLAY is vital for the lives of Children and Young People?** **Help us to make Oxfordshire the most play-friendly county in England.** ## **‘ ’ – Become a Friend of OPA and support us to continue our** **----- Start of picture text -----**
work across
Oxfordshire.
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**Did you realise that the biggest 4% of UK Charities receive 80% of all the donations whilst the remaining 96%, some 159,169 local organisations receive only 20%! What does OPA do? We:** - Help play providers to offer high quality play opportunities for all - Run user-friendly training on all kinds of play-related topics - Campaign for national and local play-friendly policies and decisions We are a Charitable Incorporated Organisation (Registered Charity Number 1160320) and have been working with, and for the Families and Communities of Oxfordshire since 1974. For just £1 per month you can ensure that this work continues into the future by becoming a friend of OPA. **Come and play with us! Contact us now to see how you can make a difference!** ||**PROJECT**||**OXFORD THERAPEUTIC PLAYWORK**| |---|---|---|---| ||FUNDED AND
SUPPORTED BY||| ||PROJECT
DETAILS||To support Children & Young People faced with challenges
to increase their resilience, develop a positive sense of self
and improve their self confidence
Developed in partnership with the late, Internationally
renowned Playwork Theorist Gordon Sturrock| OPA has received 3 year funding from BBC Children In Need to deliver this project across 3 schools in Oxfordshire, this was our 2[nd] year of delivery and took place at Thameside School in Abingdon following our Year 1 delivery at Rose Hill Primary School in Oxford, we were also able to secure funding from Comic Relief which meant that we could also deliver sessions at Windale School in Blackbird Leys in Oxford. All of these schools are situated in wards which suffer from issues when measured using the Indices of Multiple Deprivation Despite the Coronavirus lockdowns and restrictions we were able to deliver 75% of our planned sessions with 1 cohort being held over into the new financial year - We worked with 4 Cohorts of 6 x Children to deliver 10 x 1 hour Therapeutic Play sessions within School Hours, each over 1 Full term - 24 Children in total – 12 from each school - The Therapeutic Play sessions were delivered by 2 Therapeutic Playwork specialists from OPA with extensive experience of working in this environment - The Therapeutic Playwork sessions offered a safe and secure, Child led Play Environment with an empathetic approach to Play that centred around clear and consistent boundaries to enable Children to express and act out emotions in a safe way ## **KEY AIMS AND OBJECTIVES** - 1) Children and Young People are Emotionally Well – They can Play through and express their emotions in a safe, non-judgemental way - 2) Children and Young People are Empowered through Child Centred and Child Led activities / sessions - 3) Children & Young People enjoy Positive Relationships with their Peers and Adults **WHO** - We worked with Children with additional needs who currently fall below the Oxfordshire County Council ‘Threshold of Need’ (those at Level 2 / early Level 3 on the County Council ‘windscreen’) - The project was not designed for those Children with multiple / complex needs - Children suffering Lack of Confidence, Social Skills etc Following meetings with key staff at the school the Children were chosen and referred by the school The sessions were delivered on a Tuesday – ‘Tuesday Club’, Wednesday – ‘Wednesday Club’ and Thursday – ‘Thursday Club’ **----- Start of picture text -----**
PROJECT South Northamptonshire Youth Engagement (SNYE)
FUNDED
AND
SUPPORTED
BY
PROJECT Supporting Infrastructure, Projects and Services for Children
DETAILS & Young People across the District of South
Northamptonshire
**----- End of picture text -----**
Working with our partners at South Northants Council, Northamptonshire Association of Young People, Towcester Town Council, Brackley Town Council and other local Stakeholders we helped launch South Northants Youth Engagement (SNYE) which was officially registered with the Charity Commission in 2019 as Registered Charity Number 1181573. SNYE is the strategic lead for work across South Northants and has 7 Trustees. In addition to SNYE there are 2 working groups tasked with delivering projects and services across the District, Brackley Youth Engagement (BYE) and Towcester Youth Engagement (TYE). Numerous successful funding applications were submitted during 2020 to deliver on the core aims of the SNYE Business and Operational Plan which means that in the next financial year SNYE can start to deliver its work through staffed provision with Youth Co-Ordnators and Youth Workers in post. Following the successful creation of the Charity and the secured funding OPA withdrew from its support role to concentrate on its core work across Oxfordshire in 2021/22 **----- Start of picture text -----**
–
PROJECT Cherwell District Council Play Infrastructure
FUNDED AND
SUPPORTED BY
PROJECT DETAILS Supporting Play Infrastructure, Projects and Services
across the Cherwell District Council Area
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Within Cherwell District Council we co-Chair the Cherwell Young People, Play and Wellbeing Group and are also involved with the ‘Grimsbury Network’ working in the ‘Brighter Futures’ areas of Banbury. This work also includes attending Outreach events (such as Winter & New Year Wishes) which looks to consult with local residents as well as working with other partners in the District to plan and deliver large scale Community events. This work has also expanded to incorporate ‘All About YOUth’, the initiative designed to disrupt County Lines drug gangs and ‘OX5 Better Together’ which will introduce a ‘Healthy Town’ approach to the whole Community in Kidlington and surrounding areas. All of this work involves large numbers of local stakeholders and act as a focus point to co-ordinate service delivery, reduce duplication and share best practice as well as increasing delivery capacity across the whole district. As with much of our work in this financial year this was severely restricted by the pandemic and meant no ‘in person’ events could take place, the networks continued Online via Zoom and Teams Our work in these areas will link into the main themes of the Cherwell Play Strategy which include; Increased Participation / To Improve Play Spaces / Community Cohesion / Inclusivity / Develop Play in both Urban & Rural Areas / Promote Managed, Risky Play / To Introduce more Play into, and out of School ||**PROJECT**||**Armed Forces Support Project**| |---|---|---|---| ||FUNDED BY||| ||PROJECT
DETAILS||Deliver project work at both RAF Benson and Dalton
Barracks to include;
Weekly Stay & Play sessions at each location
Bi-weekly Saturdads sessions at each location
A Community Play and Activity Day event at each location| Oxfordshire County Council was the first local authority in England to sign up to the Community Covenant and through its network of Childrens Centres delivered Outreach services to all of the Armed Forces bases across Oxfordshire. However due to budget cuts Oxfordshire County Council has reduced many of its services across Oxfordshire and its Children & Young People directorate will now only work with Young People in the most need. All of the County Council run Childrens Centres were closed in April 2017. They no longer deliver any 'Universal Services'. This means that there were no outreach services being delivered by any 3rd party provider at either RAF Benson or Dalton Barracks. Following initial 2 year funding from HM Treasury we have secured 2 year continuation funding from the Armed Forces Covenant Trust to continue delivering this project which works with Armed Forces Children & their Families to not only provide Open Access, Play based sessions but to also provide guidance and services across the local area so that they are able to participate fully in local activities. The financial year 2020/21 should have seen us deliver a full year of project delivery but due to Coronavirus lockdowns and restrictions we were only able to deliver 3 months of sessions in September, October and December -iiii **----- Start of picture text -----**
PROJECT Covid Support
PROJECT We were extremely grateful to Storage King Oxford who
DETAILS supported us through the Pandemic by offering us free
rental of our storage locker during lockdown, this saved the
Charity well over £1,000 which enabled us to keep our core
operating costs to a minimum
We were also very grateful to the Oxfordshire Community
Foundation who funded us twice through their Covid
Resilience and Recovery Funds to a total of over £11,500
during our long periods of inactivity during the 3 National
lockdowns, if it was not for support like this in continuing to
pay our core operational costs then it is unlikely that the
Charity would have survived the consequences of the
pandemic
We are also grateful to the Government for the
introduction and support offered by the Job Retention Fund
which enable us to retain all our staff on the OPA Payroll
and who are now all back at work
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**Friends of OPA are now able to support the Charity via 3 of the local Council Lotteries in South Oxfordshire, Cherwell and Oxford City**  07436 270267  www.oxonplay.org.uk  enquiries@oxonplay.org.uk  Facebook = Oxfordshire Play Association – OPA  Twitter = @oxonplay ________________________________________ Oxfordshire Play Association Suite 7-03, Unit 7-8, Area C Radley Road Industrial Estate Radley Road, Abingdon Oxon. OX14 3RY OXFORDSHIRE PLAY ASSOCIATION CIO UNAUDITED FINANCIAL STATEMENTS AND TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 Charity Registration Number: 1160320 OXFORDSHIRE PLAY ASSOCIATION CIO TRUSTEES, ANNUAL REPORT AND UNAUDITED FNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 CONTENTS PAGES Charity Information Trustees, Annual Report Statement of Trustees, responsibilities Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the accounts OXFORDSHIRE PLAY ASSOCIATION CIO CHARITY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 TRUSTEE COMMirrEE MEMBERS Anda Fitzgerald-o'connor Meryl Smith Anne Bissell Megan Douthwaite REGISTERED OFFICE Suite 7-03, Area C, Unit 7-8 Radley Road Industrial Estate Radley Road Abingdon Oxfordshire OX14 3RY CHARITY REFERENCE NUMBER 1160320 ACCOUNTANTS SPX Oxford Ltd Peace House 19 Paradise Street Oxford OXI ILD BANKERS CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ OXFORDSHIRE PLAY ASSOCIATION CIO TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 As expected and planned for the full impact of the Coronavirus Pandemic and the devastating impact of various Coronavirus Lockdowns and Restrictions were fully felt during this last Financial Year. We were only able to deliver 750/0 of our Oxford Therapeutic Playwork Project, 25Yo of our Armed Forces Support Project and our entire season of Community Play & Activity Days were Postponed. We are very grateful to the Government's Job Retention Scheme which meant that we were able to retain all our Staff on the Payroll during this period and they are now back at work in the new financial year. We are also extremely grateful to the Oxfordshire Community Foundation and the support we received from their COVID Community Resilience Funding during the last year which ensured that we were able to survive this turbulent year and continue operating. Thanks also to Storage King Oxford who offered us 'rent free, storage during the year to help with our core costs As expected our Income reduced hugely in the last Financial Year to only £54,248.54 and as a result of this we worked very hard to reduce our costs to an absolute minimum, this included. Moving to a smaller office to reduce our rent payments b) Cancelling our landline telephone and moving to a mobile service only Restructuring our printing contract to further reduce costs Overall this meant that we were able to reduce our Core Operating Costs (excluding Staff Costs) from £16,513 in Financial Year 2019/20 to £15,713 in this financial year Our various Funders have been extremely flexible during this period for which we are very grateful and as a result the vast majority of our approved funding, where we were not able to complete project delivery, has been deferred into Financial Year 2021/22 which puts us in a very strong position moving forward subject to the Government Roadmap out of Lockdown 3 meeting all of its targets and proceeding as planned The last year has massively highlighted that the Mental Health of our Children & Young People is just as important as their Physical Health and we will continue to help our Children with their Wellbeing in every project that we deliver I must pay tribute to the amazing OPA Staff for their loyalty, professionalism and their hard work over the past year- always putting the needs of our beneficiaries at the forefront of their work and to the OPA Trustees for steering the organisation through this most difficult of times Anda Fitzgerald-o'connor (Chair) OXFORDSHIRE PLAY ASSOCIATION CIO STATEMENT OF THE TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2021 The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The trustees are responsible for keeping proper accounting records whtch disclose, with reasonable accuracy, the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. OXFORDSHIRE PLAY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OXFORDSHIRE PLAY ASSOCIATION I report on the accounts of the Trust for the period ended 31 March 2021, which are set out on pages 7 to 15. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Charities Act to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Sheila Parry FCCA Relevant professional qualification or body: ACCA (i 2021 Address: Peace House 19 Paradise Street Oxford OXI ILD Date: OXFORDSHIRE PLAY ASSOCIATION CIO STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Unrestricted funds Restricted funds Total funds Unrestricted funds Restricted funds Total funds Income and endowments from: Donations Charitable activities Investments Total Note 15,639 15,639 38,575 42 2,003 38,575 2,003 128,099 133 42 128,099 133 15,681 38,575 54,256 2,136 128,099 130,235 Expenditure on: Charitable attivities Total 67,847 67,847 121,859 121,859 121,859 121,859 67,847 67,847 Net income / expenditure Transfers between funds Net movement in funds 15,681 - 29,272 - 13,591 - 29,272 29,272 13,591 2,136 6,240 6,240 - 6,240 8,376 - 13,591 8,376 8,376 Reconciliation of funds: Total funds brought forward Total funds carried forward 50,800 37,209 50,800 37,209 42,424 50,800 42,424 50,800 All recognised gains and losses are included in the Statement of Financial Activities. OXFORDSHIRE PLAY ASSOCIATION CIO BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Notes FIXED ASSETS Tangible Assets CURRENT ASSErs Debtors Cash at bank and in hand 8,200 101,455 109,655 72,629 72,629 CREDITORS: Amounts falling due within one year 72,446 21,829 NET CURRENT ASSETS 37,209 50,800 NET ASSETS 37,209 50,800 INCOME FUNDS General funds Restricted funds TOTAL FUNDS 12 12 37,209 50,800 37,209 50,800 These accounts were approved by the board of trustees on ...... by:_ and signed on their behalf i)A r Trustee Trustee OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 I. STATEMENT OF ACCOUNTING POLICIES Accounting convention These accounts have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 2015 (SORP 2015), 'Accounting and Reporting by Charities,, issued by the Charities Commission and the Charities Act 2011, together with applicable standards. Going Concern The trustees consider that there is no material uncertainty affecting the organisation's ability to continue as a going concern for the next twelve months. Income Income represents income receivable from room hire, rental income, fundraising, donations, gifts and interest received. Donations and legacies are reported in the Statement of Financial Activities if they are received or due in the financial year. Any income received relating to a forward period has been deferred. Grants receivable are included in the year in which the offer is conveyed by the charity except in those cases where the offer has conditions, such grants being recognised as income when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are not included in the financial statements. Expenditure All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered. Grants payable are chai.ged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure. Resources are expended in the furtherance of the charity's objectives. Depreciation Depreciation is provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. A full year's depreciation is Drovided in tho year of acquisition. Computer equipment- straight line basis at 33.3Q/o per annum. Items included in fixed assets are capitalised where there is an identifiable asset and / or when the purchase cost exceeds £300. Fund accounting Funds held by the charity are either:_ OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Designated funds- these funds represent monies set aside for specific purposes at the discretion of the trustees rather than the donors. Restricted funds- funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds and is used in subsequent years in line with the restrictions placed by the donor. Taxation The organisation, being a charity, is not liable to taxation on its income. OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 2. INCOME FROM DONATIONS 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Other donations 15,639 15,639 15,639 15,639 2,003 2,003 3. INCOME FROM CHARITABLE ACTIVITIES 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Public sector grants Cherwell District Council Armed Forces Covenant Fund 3,000 16,699 3,000 16,699 5,800 41,160 Other grants Training The Play Way Other courses Infrastructure Playboxes Outreach Play Projects Playday Therapeutic Play Street Play Armed Forces Playday Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 500 500 450 40 40 1,297 685 2,000 12,146 3,000 2,000 12,146 3,000 48,876 7,773 15,694 2,500 3,864 57 111 57 111 1,022 1,022 38,575 38,575 128,099 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 4. EXPENDITURE ON CHARITABLE AcfiviTIES 2021 Support costs 2020 Total funds Direct costs Total funds Tralning The Play Way Other courses Infrastructure Playboxes Play Rangers Outreach Play Projects Armed Forces Covenant Fund Playday Play Infrastructure Armed Forces Playday Street Play Therapeutic play Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 503 193 696 452 42 15 57 1,751 806 12,267 3,089 370 415 3,034 7,805 194 197 15,076 2,211 4,037 27,343 5,300 4,407 415 6,206 19,686 216 240 32,362 47,697 7,100 16,560 3,172 11,881 22 43 8,742 2,716 3,673 2,023 1,258 3,281 29,939 37,908 67,847 121,859 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 5. EXPENDITURE ON SUPPORT COSTS 2021 Support Costs 2020 Support Costs Management salaries Finance and admin salaries Employer's pension contributions Staff travel Rent and storage General office costs IT costs Insurance Professional fees Independent Examiner's fee 22,195 2,047 847 48 5,720 1,950 850 1,531 2,486 234 11,793 2,340 854 80 8,066 2,090 360 2,489 234 37,908 28,306 6. DEBTORS 2021 2020 Trade debtors Prepayments 7,540 660 8,200 7. CREDITORS: amounts falling due within one year 2021 2020 Trade creditors Payroll taxes Deferred income Other creditors Accruals 170 1,007 19,764 138 750 607 70,940 149 750 72,446 21,829 U5TEE REMUNERATION, TRUSTEE EXPENSES AND RELATED PARTY TRANSAcfioNS No members of the management committee received any remuneration during the period. No committee costs were reimbursed to trustees during the period. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period. 1.2 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 9. INDEPENDENT EXAMINATION AND OTHER FINANCIAL SERVICE FEES 2021 2020 Independent Examiner's fees Other financial services from SPX 234 234 516 516 750 750 10. STAFF COSTS AND EMPLOYEE BENEFITS 2021 2020 Wages and salaries Employer's pension contributions Employer's National Insurance 47,393 820 54,070 854 710 48,213 55,634 Average head count: 4.5 (2020: 5.8) including sessional workers No employees received employee benefits of more than £60,000. 11. REMUNERATION AND BENEFITS RECEIVED BY KEY MANAGEMENT PERSONNEL The key management personnel of the charity are the voluntary trustees. There are therefore no remuneration or benefits of the key management personnel to disclose. OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 12. MOVEMENTS IN FUNDS Asatl Apr 2020 Asat31 March 2021 Income Expenditure Transfers Unrestricted funds: General funds 50,800 15,681 - 29,272 37,209 Restricted funds: Training The Play Way Other courses Infrastructure Playboxes Play Rangers Outreach Play Projects Armed Forces Covenant Fund Playday Play Infrastructure Armed Forces Playday Therapeutic Play Street Play Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 500 -696 196 40 -57 17 16,699 2,000 3,000 - 27,343 - 5,300 - 4,407 -415 19,686 - 6,206 -216 10,644 3,300 1,407 415 7,540 3,206 159 12,146 3,000 57 111 -240 129 1,022 - 3,281 2,259 50,800 54,256 - 67,847 37,209 Transfer between reserves have been made to mop up overspends on projects 13. ANALYSIS OF NET ASSETS BETWEEN FUNDS General funds Restricted funds Total Tangible fixed assets Cash at bank and in hand Debtors Current liabilities 30,515 8.200 1,506 37,209 70,940 101,455 8,200 - 72,446 37,209 70,940 15 OXFORDSHIRE PLAY ASSOCIATION CIO UNAUDITED FINANCIAL STATEMENTS AND TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 Charity Registration Number: 1160320 OXFORDSHIRE PLAY ASSOCIATION CIO TRUSTEES, ANNUAL REPORT AND UNAUDITED FNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 CONTENTS PAGES Charity Information Trustees, Annual Report Statement of Trustees, responsibilities Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the accounts OXFORDSHIRE PLAY ASSOCIATION CIO CHARITY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021 TRUSTEE COMMirrEE MEMBERS Anda Fitzgerald-o'connor Meryl Smith Anne Bissell Megan Douthwaite REGISTERED OFFICE Suite 7-03, Area C, Unit 7-8 Radley Road Industrial Estate Radley Road Abingdon Oxfordshire OX14 3RY CHARITY REFERENCE NUMBER 1160320 ACCOUNTANTS SPX Oxford Ltd Peace House 19 Paradise Street Oxford OXI ILD BANKERS CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ OXFORDSHIRE PLAY ASSOCIATION CIO TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 As expected and planned for the full impact of the Coronavirus Pandemic and the devastating impact of various Coronavirus Lockdowns and Restrictions were fully felt during this last Financial Year. We were only able to deliver 750/0 of our Oxford Therapeutic Playwork Project, 25Yo of our Armed Forces Support Project and our entire season of Community Play & Activity Days were Postponed. We are very grateful to the Government's Job Retention Scheme which meant that we were able to retain all our Staff on the Payroll during this period and they are now back at work in the new financial year. We are also extremely grateful to the Oxfordshire Community Foundation and the support we received from their COVID Community Resilience Funding during the last year which ensured that we were able to survive this turbulent year and continue operating. Thanks also to Storage King Oxford who offered us 'rent free, storage during the year to help with our core costs As expected our Income reduced hugely in the last Financial Year to only £54,248.54 and as a result of this we worked very hard to reduce our costs to an absolute minimum, this included. Moving to a smaller office to reduce our rent payments b) Cancelling our landline telephone and moving to a mobile service only Restructuring our printing contract to further reduce costs Overall this meant that we were able to reduce our Core Operating Costs (excluding Staff Costs) from £16,513 in Financial Year 2019/20 to £15,713 in this financial year Our various Funders have been extremely flexible during this period for which we are very grateful and as a result the vast majority of our approved funding, where we were not able to complete project delivery, has been deferred into Financial Year 2021/22 which puts us in a very strong position moving forward subject to the Government Roadmap out of Lockdown 3 meeting all of its targets and proceeding as planned The last year has massively highlighted that the Mental Health of our Children & Young People is just as important as their Physical Health and we will continue to help our Children with their Wellbeing in every project that we deliver I must pay tribute to the amazing OPA Staff for their loyalty, professionalism and their hard work over the past year- always putting the needs of our beneficiaries at the forefront of their work and to the OPA Trustees for steering the organisation through this most difficult of times Anda Fitzgerald-o'connor (Chair) OXFORDSHIRE PLAY ASSOCIATION CIO STATEMENT OF THE TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2021 The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The trustees are responsible for keeping proper accounting records whtch disclose, with reasonable accuracy, the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. OXFORDSHIRE PLAY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OXFORDSHIRE PLAY ASSOCIATION I report on the accounts of the Trust for the period ended 31 March 2021, which are set out on pages 7 to 15. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Charities Act to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Sheila Parry FCCA Relevant professional qualification or body: ACCA (i 2021 Address: Peace House 19 Paradise Street Oxford OXI ILD Date: OXFORDSHIRE PLAY ASSOCIATION CIO STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Unrestricted funds Restricted funds Total funds Unrestricted funds Restricted funds Total funds Income and endowments from: Donations Charitable activities Investments Total Note 15,639 15,639 38,575 42 2,003 38,575 2,003 128,099 133 42 128,099 133 15,681 38,575 54,256 2,136 128,099 130,235 Expenditure on: Charitable attivities Total 67,847 67,847 121,859 121,859 121,859 121,859 67,847 67,847 Net income / expenditure Transfers between funds Net movement in funds 15,681 - 29,272 - 13,591 - 29,272 29,272 13,591 2,136 6,240 6,240 - 6,240 8,376 - 13,591 8,376 8,376 Reconciliation of funds: Total funds brought forward Total funds carried forward 50,800 37,209 50,800 37,209 42,424 50,800 42,424 50,800 All recognised gains and losses are included in the Statement of Financial Activities. OXFORDSHIRE PLAY ASSOCIATION CIO BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Notes FIXED ASSETS Tangible Assets CURRENT ASSErs Debtors Cash at bank and in hand 8,200 101,455 109,655 72,629 72,629 CREDITORS: Amounts falling due within one year 72,446 21,829 NET CURRENT ASSETS 37,209 50,800 NET ASSETS 37,209 50,800 INCOME FUNDS General funds Restricted funds TOTAL FUNDS 12 12 37,209 50,800 37,209 50,800 These accounts were approved by the board of trustees on ...... by:_ and signed on their behalf i)A r Trustee Trustee OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 I. STATEMENT OF ACCOUNTING POLICIES Accounting convention These accounts have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 2015 (SORP 2015), 'Accounting and Reporting by Charities,, issued by the Charities Commission and the Charities Act 2011, together with applicable standards. Going Concern The trustees consider that there is no material uncertainty affecting the organisation's ability to continue as a going concern for the next twelve months. Income Income represents income receivable from room hire, rental income, fundraising, donations, gifts and interest received. Donations and legacies are reported in the Statement of Financial Activities if they are received or due in the financial year. Any income received relating to a forward period has been deferred. Grants receivable are included in the year in which the offer is conveyed by the charity except in those cases where the offer has conditions, such grants being recognised as income when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are not included in the financial statements. Expenditure All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered. Grants payable are chai.ged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure. Resources are expended in the furtherance of the charity's objectives. Depreciation Depreciation is provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. A full year's depreciation is Drovided in tho year of acquisition. Computer equipment- straight line basis at 33.3Q/o per annum. Items included in fixed assets are capitalised where there is an identifiable asset and / or when the purchase cost exceeds £300. Fund accounting Funds held by the charity are either:_ OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Designated funds- these funds represent monies set aside for specific purposes at the discretion of the trustees rather than the donors. Restricted funds- funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds and is used in subsequent years in line with the restrictions placed by the donor. Taxation The organisation, being a charity, is not liable to taxation on its income. OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 2. INCOME FROM DONATIONS 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Other donations 15,639 15,639 15,639 15,639 2,003 2,003 3. INCOME FROM CHARITABLE ACTIVITIES 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Public sector grants Cherwell District Council Armed Forces Covenant Fund 3,000 16,699 3,000 16,699 5,800 41,160 Other grants Training The Play Way Other courses Infrastructure Playboxes Outreach Play Projects Playday Therapeutic Play Street Play Armed Forces Playday Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 500 500 450 40 40 1,297 685 2,000 12,146 3,000 2,000 12,146 3,000 48,876 7,773 15,694 2,500 3,864 57 111 57 111 1,022 1,022 38,575 38,575 128,099 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 4. EXPENDITURE ON CHARITABLE AcfiviTIES 2021 Support costs 2020 Total funds Direct costs Total funds Tralning The Play Way Other courses Infrastructure Playboxes Play Rangers Outreach Play Projects Armed Forces Covenant Fund Playday Play Infrastructure Armed Forces Playday Street Play Therapeutic play Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 503 193 696 452 42 15 57 1,751 806 12,267 3,089 370 415 3,034 7,805 194 197 15,076 2,211 4,037 27,343 5,300 4,407 415 6,206 19,686 216 240 32,362 47,697 7,100 16,560 3,172 11,881 22 43 8,742 2,716 3,673 2,023 1,258 3,281 29,939 37,908 67,847 121,859 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 5. EXPENDITURE ON SUPPORT COSTS 2021 Support Costs 2020 Support Costs Management salaries Finance and admin salaries Employer's pension contributions Staff travel Rent and storage General office costs IT costs Insurance Professional fees Independent Examiner's fee 22,195 2,047 847 48 5,720 1,950 850 1,531 2,486 234 11,793 2,340 854 80 8,066 2,090 360 2,489 234 37,908 28,306 6. DEBTORS 2021 2020 Trade debtors Prepayments 7,540 660 8,200 7. CREDITORS: amounts falling due within one year 2021 2020 Trade creditors Payroll taxes Deferred income Other creditors Accruals 170 1,007 19,764 138 750 607 70,940 149 750 72,446 21,829 U5TEE REMUNERATION, TRUSTEE EXPENSES AND RELATED PARTY TRANSAcfioNS No members of the management committee received any remuneration during the period. No committee costs were reimbursed to trustees during the period. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period. 1.2 OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 9. INDEPENDENT EXAMINATION AND OTHER FINANCIAL SERVICE FEES 2021 2020 Independent Examiner's fees Other financial services from SPX 234 234 516 516 750 750 10. STAFF COSTS AND EMPLOYEE BENEFITS 2021 2020 Wages and salaries Employer's pension contributions Employer's National Insurance 47,393 820 54,070 854 710 48,213 55,634 Average head count: 4.5 (2020: 5.8) including sessional workers No employees received employee benefits of more than £60,000. 11. REMUNERATION AND BENEFITS RECEIVED BY KEY MANAGEMENT PERSONNEL The key management personnel of the charity are the voluntary trustees. There are therefore no remuneration or benefits of the key management personnel to disclose. OXFORDSHIRE PLAY ASSOCIATION CIO NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 12. MOVEMENTS IN FUNDS Asatl Apr 2020 Asat31 March 2021 Income Expenditure Transfers Unrestricted funds: General funds 50,800 15,681 - 29,272 37,209 Restricted funds: Training The Play Way Other courses Infrastructure Playboxes Play Rangers Outreach Play Projects Armed Forces Covenant Fund Playday Play Infrastructure Armed Forces Playday Therapeutic Play Street Play Brackley Youth Engagement Towcester Youth Engagement South Northants Youth Engagement 500 -696 196 40 -57 17 16,699 2,000 3,000 - 27,343 - 5,300 - 4,407 -415 19,686 - 6,206 -216 10,644 3,300 1,407 415 7,540 3,206 159 12,146 3,000 57 111 -240 129 1,022 - 3,281 2,259 50,800 54,256 - 67,847 37,209 Transfer between reserves have been made to mop up overspends on projects 13. ANALYSIS OF NET ASSETS BETWEEN FUNDS General funds Restricted funds Total Tangible fixed assets Cash at bank and in hand Debtors Current liabilities 30,515 8.200 1,506 37,209 70,940 101,455 8,200 - 72,446 37,209 70,940 15