3 7 S P R I N G B A N K C R E S C E N T | W I N S F O R D | C H E S H I R E | C W 7 1 H R
i n f o @ h i v i t a l i t y . o r g . u .k | 0 3 3 0 0 4 3 3 6 9 6
31[st] January 2025
HiVitality is charity, registered with the Charity Commission in England and Wales, Registration Number 1160307.
Our registered address is:
- 37 Springbank Crescent* Winsford, Cheshire CW7 1HR
this will change in the course of 2025 to_ _45 Springbank Crescent*
Our Trustees are:
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Christopher McFarlane Baxter – Chair chair@hivitality.org.uk
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Emma Aciro – Secretary secretary@hivitality.org.uk
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Kevin Bazeley – Treasurer treasurer@hivitality.org.uk
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Angela MacLagan – Trustee newsletter@hivitality.org.uk
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Nick Maxwell – Trustee volunteers@hivitality.org.uk
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Ian Finch – Trustee media@hivitality.org.uk
HiVitality is the National Community for Adults Living with HIV (formerly the National HIV Long-Term Survivors’ Group). We are a peer-support group, primarily running wellbeing retreats across the UK for adults of all backgrounds diagnosed with HIV.
Our secondary mission is to engage with organisations in the public and private sectors to educate and inform about the reality of living with HIV in 21[st] Century Britain, as well as current medicines and treatments, and thus break down stigma surrounding the subject.
Through our primary and secondary functions of providing support; promoting wellbeing; and addressing stigma, we are compliant with the legislation regarding the requirements for benefitting the public, or a portion of it.
Our organisation is run by the Trustees, all volunteers; we have a pro-active, operational Board. At the time we hold retreats, we also rely on additional volunteers, some of whom act as facilitators in group therapy sessions; while others are qualified professionals providing therapeutic treatments.
Recruitment of Trustees has traditionally been from within the HIV community and related healthcare sector; though we are taking steps to broaden our professional base.
HiVitality is unique in its purpose; no other HIV-AIDS-related charity in the UK works exclusively for the wellbeing of its members through peer-support. Currently, 100% of our funds go directly to our residential wellbeing retreats.
Originally founded in 1992, the charity had grown organically over a number of years. I, Christopher McFarlane Baxter, as an independent business professional, was invited to assume the position of Chair early in 2024, with the mission of professionalising the organisation and renewing the Board.
This process has involved a complete redesign of the brand and website, to bring a fresher, more corporate image to the charity, while maintaining the openness of a diverse peer-support group.
While our income has been modest, and the organisation has traditionally held four residential wellbeing retreats per year, we are currently in the process of drafting an ambitious five-year business plan, in which we will aim to run one retreat-per-month, and ramp up our fundraising activity with a view to purchasing our own hotel / retreat centre / conference facility at the end of the five years.
achieve this:
We have secured the generous patronage of the Janek Latosinski Charitable Trust, and are in the process of negotiating the extent to which they can contribute towards our fundraising target.
We also in talks with our o�icial Patron, Lord Smith of Finsbury, to renegotiate the support he is able to o�er; as well as capitalising on our corporate connections; and ramping up our grant funding application activity with the assistance of independent, external professionals.
Treasurers Report, HiVitality, Fiscal year ending 31 March 2024
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The accounts of HiVitality for 2023/24 have been prepared on an accruals basis in line with accounting practice adopted in 2022/23
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At 31 March 2024 HiVitality bank balance was £28,136.08 an inflow of £13,198.22 on the prior year end. The bank balance was held across 2 accounts, £12,792.07 in our current account and £15,344.01 in our 32-day access, interest bearing account.
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On a like for like basis income was £45,466 for the year, an increase of £12,847 on the prior year. Income was divided into £35.4k from grants, £6.5k from retreat fees, £2.3k from donations, £1.0k of other income, and £0.4k from interest received. Of the grant income £7.5k relates to the ViiV23 grant which was incorrectly missed from 2023 revenues.
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Expenditure decreased by £1,039 from the prior year to a total of £37,151. Expenditure was broken down as £29.7k for accommodation, £1.0k for facilitator & therapy, £5k for members & trustees travel and just over £1.4k of other expenses. These other expenses included £0.8k for the website redesign.
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This led to an operating profit for the year of £8,315, largely driven by the recognition of ViiV23 grant income missed from 22/23 accounts.
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The balance sheet assets beyond the bank total include prepayments of deposits to Shallowford House for retreats through 2024 & 2025 totalling £3,375 see Note 2 to the accounts
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Balance sheet liabilities include Deferred Income of £4,750 being the balance of Post Code Lottery grant (Total £25k received April 23) which is for the June 2024 Shallowford retreat, see Note 3 to the accounts
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Cashflow forecast for the following 12 months shows receipt of JLCT grant of £7,500 to pay for the Scottish Retreat in August plus standard Shallowford retreat incomes based on £80/head. Expenditure forecast includes retreats for March, June, August, December & March 25. Cash remains positive throughout with a balance of just under £2.6k forecast at end of the fiscal year 2024/25.
Treasurers report prepared by
Kevin Bazeley ACMA CGMA treasurer@hivitality.org.uk
Signed: Dated: 18 Aug 2024
Income Statements
For the years 2018/2019 to 2023/2024
Current Yr 2023/2024 2022/2023 2021/2022 2020/2021 2019/2020 2018/2019 £ £ £ £ £ £
Income
| Grants | 1 | 35,420 | 16,328 | 10,800 | 500 | 10,725 | 9,960 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Retreat Fees | 2 | 6,450 | 7,175 | 6,211 | 300 | 1,032 | ||||||
| Donations | 2,288 | 6,768 | 9,155 | 81 | 8,531 | 7,468 | ||||||
| Karadoo | 6 | 305 | 942 | 425 | 197 | 183 | 505 | |||||
| Amazon Smile | 6 | 67 | 99 | 84 | 49 | 30 | 37 | |||||
| Interest Received | 4 | 367 | - | - | - | - | ||||||
| Other Income | 7 | 570 | 1,307 | 549 | 30 | 145 | 165 | |||||
| Total income | 45,466 | 32,619 | 27,224 | 1,157 | 19,614 | 19,167 | ||||||
| Expenditure | ||||||||||||
| 12 | ||||||||||||
| Accommodation | (29,713) | (30,769) | (19,935) | - | (13,848) | (14,938) | ||||||
| Facilitators & Therapists Expenses | (982) | (2,333) | (2,288) | - | (1,476) | (2,297) | ||||||
| Members' Travel | (3,042) | (4,123) | (2,733) | - | (1,411) | (1,996) | ||||||
| Trustee costs | (2,030) | (209) | - | (60) | (40) | (150) | ||||||
| website | (840) | - | (132) | (72) | (144) | (27) | ||||||
| Admin | - | (64) | (136) | (55) | (76) | |||||||
| Phone | (24) | (60) | (55) | (69) | ||||||||
| Subscriptions | (364) | - | - | - | (304) | (109) | ||||||
| Fund Raising Materials | - | (180) | - | (35) | ||||||||
| Professional Fees | (120) | - | - | - | (64) | (443) | ||||||
| Sundry | (36) | (452) | (291) | - | (169) | (40) | ||||||
| Total Expenses | (37,151) | (38,190) | (25,570) | (291) | (17,456) | (20,077) | ||||||
| Surplus / (Deficit) | 8,315 | (5,571) | 1,654 | 865 | 2,158 | (910) |
Balance Sheet 2023/2024
| Note | 2023/2024 2022/2023 2021/2022 2020/2021 2019/2020 |
2018/2019 | |
|---|---|---|---|
| Cash at bank Assets |
28,136 14,938 28,547 23,241 13,575 11,418 ~~ee~~ |
||
| Prepayments | 2 | 3,375 3,125 3,375 500 0 ~~—~~ |
0 |
| Total Assets Deferred Income |
3 | 31,511 18,063 31,922 23,741 13,575 (4,750) (7,540) (15,828) (9,300) - ~~—~~ |
11,418 - |
| Creditors | (7,923) - - - - ~~—~~ |
- | |
| Total Liabilities Net Asets / (Liabilities) |
(12,673) (7,540) (15,828) (9,300) - 18,838 10,523 16,094 14,441 13,575 ~~—~~ |
- 11,418 |
|
| Reserves | ~~ | ~~ | |
| Yr End Balance Prior Year General fund surplus for the year |
10,523 16,094 14,441 13,575 11,418 8,315 (5,571) 1,654 865 2,158 ~~a~~ |
12,328 -910 |
|
| Closing Balance | 18,838 10,523 16,094 14,441 13,575 |
11,418 | |
| - - - - - |
- |
Cashflow Forecast
for next 12
| for next 12 | Hivitglity | Hivitglity | Hivitglity | Hivitglity | Hivitglity | Hivitglity | Hivitglity | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 03/2024 | 04/2024 | 05/2024 | 06/2024 | 07/2024 | 08/2024 | 09/2024 | 10/2024 | 11/2024 | 12/2024 | 01/2025 | 02/2025 | 03/2025 | |||||||||||||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | |||||||||||||
| Cash In | |||||||||||||||||||||||||
| Grants | 7,500 | # | |||||||||||||||||||||||
| Retreat Fees | 2,000 | 2,000 | 2,000 | 2,000 | |||||||||||||||||||||
| Donations | |||||||||||||||||||||||||
| Karadoo | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | |||||||||||||
| Amazon Smile | |||||||||||||||||||||||||
| Interest Received | 50 | 50 | 40 | 40 | 40 | 30 | 30 | 30 | 20 | 20 | 20 | 20 | |||||||||||||
| Other Income | |||||||||||||||||||||||||
| Total Cash In | - | 100 | 2,100 | 90 | 90 | 9,590 | 80 | 80 | 2,080 | 70 | 70 | 2,070 | 70 | ||||||||||||
| Cash Out | |||||||||||||||||||||||||
| Accommodation | (7,083) | # | # | # | (7,000) | # | # | (7,500) | # | (7,000) | # | # | # | (7,000) | # | # | |||||||||
| Facilitators & Therapists Expenses | # | # | (500) | # | # | (500) | # | # | # | (500) | # | # | # | (500) | |||||||||||
| Members' Travel | # | # | (750) | # | # | (750) | # | # | # | (750) | # | # | # | (750) | |||||||||||
| Trustee costs | # | # | # | # | # | # | # | # | # | # | |||||||||||||||
| website | # | (840) | # | # | # | # | # | # | # | # | # | ||||||||||||||
| Admin | |||||||||||||||||||||||||
| Phone | |||||||||||||||||||||||||
| Subscriptions | |||||||||||||||||||||||||
| Fund Raising Materials | |||||||||||||||||||||||||
| Professional Fees | |||||||||||||||||||||||||
| Sundry | (50) | (50) | (50) | (50) | (50) | (50) | (50) | (50) | (50) | (50) | (50) | (50) | |||||||||||||
| Total Cash Out | - | (7,133) | (890) | (1,300) | (7,050) | (50) | (8,800) | (7,050) | (50) | (1,300) | (7,050) | (50) | (1,300) | ||||||||||||
| Net Cash Movement | - | (7,033) | 1,210 | (1,210) | (6,960) | 9,540 | (8,720) | (6,970) | 2,030 | (1,230) | (6,980) | 2,020 | (1,230) | ||||||||||||
| Cash Balance | 28,136 | 21,103 | 22,313 | 21,103 | 14,143 | 23,683 | 14,963 | 7,993 | 10,023 | 8,793 | 1,813 | 3,833 | 2,603 |
Category (Multiple Items)
| Row Labels | Sum of Total Income Sum of Total Expenditure | Sum of Total Income Sum of Total Expenditure | Sum of Net cost |
|---|---|---|---|
| JUL23 SCOTLAND | £7,630.00 | (£6,393.02) | £1,236.98 |
| Shallowford Aug 23 | £7,790.00 | (£7,420.42) | £369.58 |
| Shallowford Dec 23 | £6,360.00 | (£6,493.65) | (£133.65) |
| Shallowford Dec 24 | £0.00 | £0.00 | £0.00 |
| Shallowford Dec 25 | £0.00 | £0.00 | £0.00 |
| Shallowford Jun 24 | £0.00 | £0.00 | £0.00 |
| Shallowford Mar 24 | £6,460.00 | (£9,008.60) | (£2,548.60) |
| Shallowford Mar 25 | £0.00 | £0.00 | £0.00 |
| Shallowford May 23 | £6,090.00 | (£5,979.25) | £110.75 |
| Shallowford May 25 | £0.00 | £0.00 | £0.00 |
| Shallowford Sep 24 | £0.00 | £0.00 | £0.00 |
| ViiV23 | £7,540.00 | £0.00 | £7,540.00 |
| Grand Total | £41,870.00 | (£35,294.94) | £6,575.06 |
Prepayment or deferred income (All)
| Row Labels | Sum of Prepayment | Sum of Prepayment |
|---|---|---|
| (blank) | £ | - |
| Shallowford May 23 | £ | - |
| Shallowford Mar 24 | £ | - |
| Shallowford Jun 24 | £ | 625.00 |
| Shallowford Sep 24 | £ | 625.00 |
| Shallowford Dec 24 | £ | 625.00 |
| ViiV23 | £ | - |
| Shallowford Aug 23 | £ | - |
| Shallowford Dec 23 | £ | - |
| JUL23 SCOTLAND | £ | - |
| Shallowford Mar 25 | £ | 500.00 |
| Shallowford May 25 | £ | 500.00 |
| Shallowford Dec 25 | £ | 500.00 |
| Total | £ | 3,375.00 |
Prepayment or deferred income Deferred Income
| Row Labels | Sum of Deferred Income |
|---|---|
| Shallowford Jun 24 | -4,750.00 |
| Grand Total | -4,750.00 |
Independent Examiner’s Report on the Accounts
Report to the Trustees of HiVitality
Registered Charity 1160307
On the Accounts for the Year ending 31[st] March 2024
Respective Responsibilities of Trustees and examiner
The charity-s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an Independent Examiner is needed.
It is my responsibility to:
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Examine the accounts (under section 43(3)(a) of the Act)
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Follow the procedure laid down in the general Directions given by the Charities
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Commission (under section 43(7)(b) of the Act); and
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State whether particular matters have come to my attention.
Basis for Independent Examiner’s statement
I carried out the examination of the accounts with General Directions given by the Charities Commissioners, including a review of the accounting records kept by the charity and comparing them with those records, including a consideration of any unusual items or disclosures in the said accounts and seeking explanation from the trustees on such matters. Those procedures do not provide all the evidence that would be required in an audit and in consequence I do not declare an audit opinion on the said accounts.
Independent Examiner’s Statement
Regarding my examination, nothing has come to my attention which:
- Gives reasonable cause to believe that there in any material respect the requirements:
a. To keep accounting records in accordance with section 41 of the 1993 Act; and
b. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
- To which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Hywel Anthony Sept 2024 Darling Farm High Street Mickleton Chipping Campden Gloucestershire GL55 6RJ