## **Thornbury Area Youth Music**
Charity Number 1160302
Report of the trustees for the year ending 31 August 2021
## **Our Aims**
Our charity was established in February 2015 and is now a Charitable Incorporated Organisation. Our Charitable Objects are :
_To advance education in and the art of music amongst children and young people in Thornbury and the surrounding areas, in particular but not exclusively by:_
_1. Maintaining and enhancing the provision of collective youth music making;_
_2. Promoting and encouraging the achievement of excellence in youth music making;_
_3. Broadening the range of vocal and instrumental music, genres; and_
_4. Networking with music provisions in other regions to provide the widest possible range of musical experiences for students._
## **Review of Activities and Achievements**
In 2020-21 we delivered activities against all of our charitable objects.
Every Saturday morning during term time we run a music centre, with about children aged from 4 to 18, delivering :
- Early years and foundation music classes
- Group instrument lessons on trombone, cornet, clarinet, cello, saxophone and violin through our Let’s Play scheme
- Junior training groups for strings and wind
- Senior training groups for strings and wind
- Junior and senior orchestras
- Choir
- Composing and Improvising
- Music theory support and tuition
We have concerts at the end of each term to demonstrate and celebrate the students’ achievements. These typically have an attendance of several hundred parents and relatives.
Our activities this year were constrained by restrictions related to the COVID pandemic. Having delivered musical activities online after the onset of the pandemic we returned to a limited in-person provision, which grew as the year progressed.
## **Impact of our Work**
About 120 children, aged from 4 to 18, have had the opportunity to enjoy collective music making which otherwise would not be available in our immediate area.
Through our Let’s Play scheme we have delivered elementary instrumental tuition. The scheme is designed to take away the barriers to learning an instrument and gives children with no musical background a fun and rewarding grounding in playing their first “real” instrument. The groups also encourage self-confidence and esteem in the children, supporting their general social development and education.
This year we introduced instrumental tuition. This is a direct response to the decline in funding and emphasis on musical education activities in local primary schools It has been popular with parents and successful for the children – this year children who began learning with our Let’s Play scheme passed their Grade 4 exams
We have worked in partnership with other local music education providers to provide broader experiences for our students, for example with the outreach musicians from the Rockhampton Folk Festival.
Our charity and its activities are as inclusive as possible. We believe strongly that music can have a positive impact on all children, whatever their academic or social background. We also offer financial support so that money is not a barrier to participation in music.
## **Future Plans**
In 2021-22 we plan to gradually restore in-person delivery of the full range of activities at our music centre following the pandemic.
We will look to increase the numbers of students in the centre through active marketing, open mornings and publicity. We will particularly target younger primary school children to join our Let’s Play and Early Years activities, they will become the junior and senior musicians in our centre in the years to come.
## **Our Finances**
Our activities are funded through a combination of fees paid by students, grants, fundraising and donations.
Trustees set an annual budget which aims to keep student fees as low as possible.
Our costs are mainly fixed, related to tutor fees and hire of facilities. In contrast our income depends heavily on student fees, making it very sensitive to changes in student numbers. This requires Trustees to make prudent budget assumptions to ensure that the centre remains financially sustainable.
We have been successful this year in obtaining grants from local charitable organisations and businesses. We have used these for specific purposes, for example to purchase instruments to rent to our students on the Let’s Play scheme.
We claim Gift Aid on eligible income.
Trustees regularly review the finances, budgets and spend against a budget cost model. We have invested in new instruments for our Let’s Play scheme and will repay this through rental fees from students.
Trustees recognise the need to maintain a cash reserve to ensure the future financial sustainability of the charity and provide a safety net in case student numbers or grant income does not meet our budget.
## **Structure, Governance and Management**
At the conclusion of this year there were six trustees. The Trustees met approximately twice per academic term.
All Trustees give of their time freely and no remuneration or expenses were paid for their activities as Trustees in the year.
Management of the Saturday music centre is delegated to the Head of Centre. She is responsible for the delivery of the programme of music activities agreed by the Trustees, management of the team of tutors and ensuring the safety and safeguarding of the children at the centre.
Trustees regularly review the risks faced by the charity.
Trustees have developed and regularly review policies for example related to Child Protection and Safeguarding and Anti Bullying. These policies are implemented through operating procedures that are agreed by the Trustees. Appropriate DBS checks are carried out on all Tutors and Trustees.
**Prepared on behalf of the Trustees by Chris White-Horne. 31 May 2022**
Independent Examiner’s Report to the Trustees of
Thornbury Area Youth Music
## **Independent examiner’s report to the trustees of Thornbury Area Youth Music**
I report to the charity trustees on my examination of the accounts of the Thornbury Area Youth Music (the Trust) for the year ended 31 August 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Ken Mitchell ACA (ICAEW)
19 Davids Close,
Alveston
Bristol
BS16 7FS
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## Thornbury Area Youth Music
Statement of Financial Activities
For year ending 31[st] August 2021
## **Income and Endowments**
**----- Start of picture text -----**
Year ending: 31-08-21 31-08-20
Grants and Donations 455.00 1,518.52
- Treasurer (current) account 455.00
Other trading activites 13,488.09 20,928.19
-
Membership Fees 13,232.09
- Payment received in error [1] 256.00
Investment Income 0.76 4.12
- Deposit account interest 0.35
- Grants account interest 0.41
Total 13,943.85 22,450.83
**----- End of picture text -----**
## **Expenditure**
**----- Start of picture text -----**
Management costs 1,413.66 3,000
-
Administrative expenses 1,413.66
Service Provision 10,070.39 15,181.44
-
Music Tutor expenses 10,070.39
Other 1,209.86 4,257.11
- Website 112.36
- Musical Instruments [2] 106.90
- Business Costs [3] 334.60
- Deposit Return 400.00
- Return of payment received 256.00
in error [1]
Total 12,693.91 22,438.55
**----- End of picture text -----**
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**----- Start of picture text -----**
NET INCOME 1,249.94 12.28
Receipts minus Expenditure
RECONCILIATION OF FUNDS 24,713.13 24,700.85
Total Funds brought forward
TOTAL FUNDS CARRIED FORWARD 25,963.07 24,713.13
**----- End of picture text -----**
1Payment received into bank account in error, refunded.
2Musical Instruments includes instrument hire and repairs.
3Business Costs include insurance and vacancy advertising costs
Thornbury Area Youth Music
Balance Sheet At end of 31[st] August 2021
|At end of 31stAugust 2021||
|---|---|
|**Current assets4**|**Total Funds**|
|Cash at Bank||
|Operating Account (XX360)|18,549.74|
|Deposit Account (XX568)|3,238.99|
|Grant Account (XX968)|4,174.34|
|**Net current assets**|**25,963.07**|
4TAYM holds musical instruments for use by the students with an estimated cost of £13,379.00
These are written off in the accounts at the time of acquisition.
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Supporting Information: Thornbury Area Music Trust
Receipts and Payments Account for Treasurers Account (XX360) For the year ending 31[st] August 2021
_Excludes Internal Transfers_
|**Receipts**|**Unrestricted**|**Restricted**|**Total**|
|---|---|---|---|
|Grants and Donations|455.00|||
|455.00||||
|Membership Fees|13,232.09||13,232.09|
|Payment received in error 256.00|||256.00|
|**Total Receipts**|**13,943.09**|||
|**13,943.09**||||
|**Payments**||||
|Administrative expenses|1,413.66||1,413.66|
|Music Tutor expenses|10,070.39|||
|10,070.39||||
|Website|122.36||122.36|
|Musical Instruments|106.90|||
|106.90||||
|Business Costs|334.60|||
|334.60||||
|Deposit Return|400.00|||
|400.00||||
|Return of payment|256.00||256.00|
|received in error||||
|**Total Payments**|**12,693.91**|||
|**12,693.91**||||
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Supporting Information: Thornbury Area Music Trust Receipts and Payments Account for Grant Account (XX968) For the year ending 31[st] August 2021
_Excludes Internal Transfers_
|**Receipts**|**Unrestricted**|**Restricted**|**Total**|
|---|---|---|---|
|Interest|0.41|||
|0.41||||
|**Payments**||||
There were no external payments
Receipts and Payments Account for Deposit Account (XX568) For the year ending 31[st] August 2021
_Excludes Internal Transfers_
|**Receipts**|**Unrestricted**|**Restricted**|**Total**|
|---|---|---|---|
|Interest|0.38|||
|0.38||||
## **Payments**
There were no external payments
## Opening and Closing Balances
**----- Start of picture text -----**
Account Opening Balance £ Closing Balance £
Treasurers Account 16,900.56 18,549.74
XX360
Grant Account XX968 4,173.93 4,174.34
Deposit Account XX568 3,638.64 3,238.99
Total 24,713.13 25,963.07
**----- End of picture text -----**
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