2021-12-31-accounts - Exeter City Centre Chaplaincy

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Exeter High Street

2021 ANNUAL REPORT AND ACCOUNTS

ECCC, c/o The Mint Methodist Church, Fore Street, Exeter, EX4 3AT ; email: exeterccchaplaincy@gmail.com Registered charity Number 1160294

INTRODUCTION TO THE ANNUAL REPORT

BY REV’D SHEILA SWARBRICK, Chair of Trustees.

Welcome to the seventh annual report of the Exeter City

Centre Chaplaincy covering the calendar year 2021. Though the roll out of covid vaccinations began the year there were continuing restrictions for a few months and indeed it was a strange year for retail and the ministry of the Exeter City Centre Chaplains. When shops were open and when chaplains had received vaccinations, a few resumed their active ministry. They found a changing situation with business that had closed, others changing opening hours or with rapid staff turnover or few staff around.

Norman Wallwork, who had been one of the Lead Chaplains from the beginning and had intended to retire in summer 2020, continued to support Paul Collings, until the Dedication and Farewell service in October 21. He was present at the one Trustee meeting held in early September and organised the service. Four other chaplains resigned along with him which left six active chaplains. Expenditure during the year was minimal and again donations from churches were returned. This situation will be reviewed again in 2023.

The ministry of prayer for the city centre and for the chaplains continued with prayers circulated to chaplains and trustees each week. As the year progressed the chaplains began to meet again in person for prayer and sharing at the Mint church.

Though now a small group the presence of the chaplains is valued by various businesses and pastoral encounters take place. Our strapline ‘reflecting God’s love in the city’ remains

as important as when the chaplaincy was forming in 2013 before our launch in January 2014.

The Exeter City Centre Chaplaincy came into being through the financial, prayerful and people support of different churches in the city. It will only flourish if we continue to work together affirming our shared calling in Christ to care for our city. We hope that you can commit to supporting this ministry through your prayers, your giving (in the future) and through encouraging someone to become a volunteer chaplain. If you need more information, please get in touch.

Finally, my thanks to the hardworking chaplains and for the support of the other trustees, without you there would be no city centre chaplaincy.

Chair of Trustees

BOARD OF TRUSTEES

Rev’d Sheila Swarbrick - Central Parish - Chair (Aug-Dec)
Rev’d Simon Taylor - South Street Baptist (Jan-Aug)
Rev’d Dr Alastair Logan - United Reformed Church
Rev’d Paul Collings - St Nicholas Methodist Church
Major Sue Camp-Richards (R) - Salvation Army Officer
David Smith - Church of England
Hon. Treasurer - Dr Sean Swarbrick

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CHAPLAINS

Lead Chaplains

Rev’d Prebendary Norman Wallwork - Methodist Church
Rev’d Paul Collings - Methodist Church

Volunteer Chaplains

Major Sue Camp-Richards (R) - Salvation Army
Josie James - Methodist
Barbara Pillidge - Methodist
David Smith - Church of England
Maureen Stoolman - Methodist
Mary Wannell - Salvation Army
Tim Gainsford - Vine Church
Pamela Howarth - Baptist Church

Aims and Purpose

Exeter City Centre Chaplaincy seeks to reflect the love of God through: Visiting stores and other places of business in the City Centre on a regular basis and caring for the business community within the City Centre, through listening and offering support as required.

Mission Statement

We seek to serve the people who work in business community within Exeter City Centre as a practical Christian presence, expressing the caring love of God.

We seek to minister to their needs and to contribute to the well-being of the City Centre through being alongside them in their everyday lives.

Aims

to contribute to a vibrant and harmonious City Centre;
to be a visible presence of the Christian faith in the City Centre;
to be a listening ear, offering pastoral care and support;
to support people of all faiths and none within their work environment;
to respond to those wanting to explore matters of life and faith;
to offer support to people in times of trouble, anxiety or crisis;
to interact with the City Centre institutions and businesses to contribute to the well-being of the business community;
to speak up for those in the City Centre business community whose voice is not heard;
to be aware of needs or problems in the City Centre affecting the business community and to work with statutory bodies and other agencies to help to alleviate them;
to build bridges of understanding, trust and co-operation between workplaces, businesses or agencies and the faith communities.

The Nature of the Chaplaincy

The City Centre Chaplaincy

is a team of trained volunteer chaplains working on behalf of the City Centre churches, governed by the Board of Trustees and managed by the Lead Chaplains.
is established by the Christian churches but with clear links and referral pathways to the other faith communities in the city;
provides a professional and confidential service, with confidentiality only compromised where a person is believed to be in danger;
is independent of businesses, unions or statutory agencies;
expresses care and concern for the City Centre business community, irrespective of people’s faith or beliefs, and without preaching or proselytising.

Structure and Governance

Exeter City Centre Chaplaincy is registered with the Charity Commissioner as a charitable incorporated organisation (CIO) number 1160294

The Charity is overseen by a Board of Trustees who oversee the developing work of the chaplaincy. The Board of Trustees is made up of representatives from Exeter churches, who provide governance for the life and work of the chaplaincy service. They provide a link between ECCC and the churches and community in central Exeter to promote and champion the work of the chaplaincy service.

This includes providing support to the ECCC Leadership Team and leading initiatives to ensure the successful delivery of the ECCC vision for the City of Exeter.

The task of the Board of Trustees is to.

Promote the integration of pastoral/spiritual care into the running and delivery of ECCC.
Establish and maintain relationships that will enhance ECCC.
Articulate an understanding of chaplaincy culture and systems.
Support, promote and encourage ethical decision-making and care.
Foster a collaborative relationship with Christian and other faith relationship communities.
Lead initiatives to seek and secure funding to support ECCC activities and service year on year.

RESERVES POLICY 2021 – 2022

We submit our annual report in accordance with the requirements of the Exeter City Centre Chaplaincy aims and objectives and those of Charities SORP (Statement of Recommended Practice).

The trustees have established their mission aims taking into account all of the resources available in terms of people and money

Mission initiatives/projects have been costed or estimates made of projected future costs which take into account the needs identified by the Lead Chaplains and Trustees

We have agreed a Reserves Policy which is set out below and is recorded in the trustees’ minutes and our Annual Report

We recognise the need to be accountable as charity trustees for all the money which comes into our hands and will provide further information as required.

The Chaplaincy Reserves Policy deals with Our General Fund: This as at 31 December 20201 stands at £4578.70

General Funds Reserve

These funds are on deposit at the Cooperative Bank.

We aim, ideally, to hold in reserve sufficient money in these reserves to cover six months expenditure – approx. £2.5k under normal circumstances. The chaplaincy needs this money in reserve as working capital to cover normal running costs, peaks in expenditure, and a contingency for developing our service to the city centre.

In particular we intend to

[Develop our training programme for newly recruited ] volunteer chaplains
[Extend the scope of our outreach to include shops ] and businesses currently not covered by our volunteer chaplains
[Continue to develop our current chaplains’ skills ] more readily to support the people we serve.

This Reserves Policy is reviewed and updated on an annual basis.

A LEAD CHAPLAIN’S REVIEW OF THE YEAR’S HIGHLIGHTS

ANNUAL REPORT for January to December 2021

From the Lead Chaplain – The Revd Paul Collings

The general work of the Chaplaincy as listed below * continued to be disrupted through 2021 Covid-19 lockdown

*shop and store visits

*immediate written reporting back

*the noting to Lead Chaplains of hellos , conversations and on significant conversations

*Tuesday and Friday Prayers

*Chaplains’ gathering

*Trustees’ meetings

Regular meetings, visits, a planned Quiet Day, meetings of chaplains with lead chaplains, the Annual Dedication and Commissioning Service, carol events - were all deferred for planning to September 2022.

Similarly, the Trustees person to person took place as Government Restrictions allow with oversight of the chaplaincy governance carried out through electronic communication.
For a second fiscal year of the pandemic the chaplaincy suspended subscription dues from local churches as due to curtailed activities, expenditure was at a minimum.
Some Greeting Cards were posted during Easter and Christmas seasons in 2021. A few chaplains held conversations at the door of shops during the slightly relaxed periods during the lock-downs. The lead chaplain made regular tours of the city centre and monitored temporary and permanent changes in the retail scene. As of September a gradual return to our normal pattern of visits took place
A few chaplain and lead chaplain one to one conversations in person took place in October 2021.
From November 2020 three of the chaplains took it in turn to provide on-line Prayers, Reflections, Devotions and City-Centre up-dates each Tuesday and these have continued into the autumn of 2021. These were well received by the chaplains and the trustees.
Following the lock-downs, five of the twelve members of the team stepped down from their chaplaincy ministry.

Recruitment of new chaplains

Plans were put in place towards the end or 2021 to recruit additional chaplains to fill vacancies left by the retirement of 5 chaplains. This recruitment will take place in 2022 followed by introduction and training those wishing to become chaplaims.

The Chaplains Training Programme Includes:

Pre-training observation and investigation

Self-directed independent exploratory study on visible presence
Module 1: Exploring visible presence together in a taught module
Module 2: Chaplaincy skills – taught session and exploration
Shadowing experience – a taster experience guided by a lead or volunteer chaplain
Module 3: The chaplaincy community – learning how the volunteer fits and relates within the chaplaincy team
Module 4: The chaplaincy toolkit – different models of practice, policy and expectations
Preparation assessment for commissioning
In between some modules all new volunteer chaplains are expected to undertake some ‘homework’ as preparation for the next one. Lead Chaplains provide mentoring and coaching support throughout the whole process.

Chaplaincy Prayer

Loving God, we give you thanks for those

who work in the businesses and shops

at the heart of Exeter.

Pour out your Spirit on the City Centre Chaplaincy which serves them.

Day by day may we celebrate your presence in our life together; through Jesus Christ our Lord. Amen

Exeter City Centre Chaplaincy Financial Statement

Due to sponsoring churches inability to meet and the curtailing of the Chaplaincy activities resulting in less demands upon funds, trustees did not seek sponsorship from Exeter partner Churches for the fiscal year ending December 2021.

Summaryfor 2021	Summaryfor 2021

In hand on	5702.50

Income		Expenditure


Quakers	20.00	Publicity
		Lead Chaplains' expenses	16.80
		Volunteer chaplains' expenses
		Chaplains' initial costs
		Conference travel
		Administration Inc. Insurance	1127.00
		Room hire
		Training

Total income	20.00	Total expenditure	1143.80

		In hand on	4578.70
		includes £2500 in reserves