Charity number: 1160291 York Army Museum Tnistees, report 2nd financlal statements for the year ended 31 March 2025
York Arniy Museum Contents Page txgal and administrative inforniation Trustees report Independent eX0]nerS, report Statement of financial activities Balance sheet Notes to the financial sts*ments
York Army Museum Legal and administrative information Charity number 1160291 Busin addre&s 3 Tower Streel York YOI 9SB Trnstees D R E O'Kelly Graeme Gre¢n Stephen Padgett OBE Nicholas Millen OBE Nigel Rhodes Resign¢d 2022025 Chairmall Appointed 2024-2025 Accountants Sara-Louise Dicknnn 15 Newbiggin Richmond Norrh Yorkshire DLIO 4DR Page I
York Arrny Museum Report of the trustees for the year ended 31 March 2025 The trustees Present their r¢port 2nd the fjnancial statements for the year ended 31 IA8rch 2025. The trusiees who served during the year and up to the daze of this rcpoll are set out on page l. Structurey governance and m8nagement The charity is unincorpordlEd and is governed under a scheme dated 6 JaEwary 2015.Th¢ Trnst was register¢d with the Clwiiy Cornmission on 2 February 2015 Method of oppoinunent or eleclion of Trustees The numbcr of tnteeS Shall be not le5S than five and lloi more than nin¢ ¢omprising of two ex-officio rrnsiees and nol le55 than three knd not mor¢ than seven cOpIed trustecs. The ex-officio trllsiees shall b¢ Regimental Secrelary- The Royal Dra8oon Guards and Rcgsrnental Secretary- The Royal yorkshi Regiment Objectives and activities The objectives of the ¢h8rsty are to educate th¢ public and members of the r¢giments in the history and military accomplishm¢nts of the regiments and ¢ncourage recrnitment by public exhibiiion of the collection in a museum or museunLS or such other public places as ih¢ Irustees may fvom time to time decide, and fo add lo, conserve, restoff. repair, reconstNcl and PTeserve objects in the collection. and to promote military efficiency. In accordan¢¢ with these obje¢llve&. the Charity has maintained a muyeum in Tower Str¢rf York throughout the year. In setting the obje¢¢ives and plannill8 the activities, th¢ trustees have gAven careful eollsideraiion to (he Charity Comrnission's general guidan¢e on public benefit. Further details of how the activities of the charity have delivered public benefit is given in the Achievement$ and Perfornunce sectioll below. Achievements and perfonnance Ovenyiew The Museum has continued consolidate the success of the prev&ous repotting P10d, whil¢ conunuing to adapt rhe revssed operating model to meet the advantages the new model offers. The Museum ¢onunue5 10 receive some funding support froni the Ministry of Defence in the forni of Gra in Aid. Vistrors The Muscum continues to exceed 25.(XIO visitors in this reporfing period with the bulk of that audience being local150 mile Rddius) to York. We have seen a conlinued 2ncrease in EuTopean visitor5 and more reccnily those from the US and Canada and Auytralia. Visitors from the FaT East are now increa8ing but are siill nol at pre Covid levels. It is the local visitors and families that ¢ontinue to inforni the activities and ouireach prograrnJn¢5, and feedbark from our visitor surveys is also used to inform fvture exhibitions and planning. Volunteers Our volunteers continue to underpin our offer to the public. W¢ have a cadre of 45 Volunteers with 25 or so ID xegular weekly attendance. Th¢y cover the full spectrum of activities, incllldino front of house. collections and archives. We have established a new team of volunteers to support our enquiry service, which has been able to deal with the eveT increasing Rumber of research requcsts we receive. Our medal volunteers have completed a new guide to the medals on display in the museum, in response to Visitor feedback and requests. which will launch in the autumn. Our object handling volunteers are responsible for providing an exccllcnt welcome to our visitors and are frequently thanked for their ¢xpertise and enthusiasm both in person and vi2 onltne feedbk. Page 2
York Army Museum Report of the truste for the year ended 31 March 2025 ColleclEOIIS Both colle¢tions held by the mus¢um ¢ontinue to ¢xpand WAth new artef ¥nd archives being made available weekly. Sadly. many fall outside the Temit of thc CollelOn Policy. equally these policies help to ensure the very best of mateiiel that is offered is brought into the collections and made available to support the museums aims. Notable amongst rec¢nt dditions include personal 8Tchive& including aIbUn and diaries from the Boer War, WW2 and accompanying medal groups. The museum continue5 to invest in the conservation of its artefacts and ar¢hives. Many of these additions caTne to the coll¢ctioos through our Open Days, where members of the publi¢ gre invited to bring in their military memorabilia for identification. The Tnts5eum continues to review those items of the ¢ollectton that can be disposed of following nationally agreed processes. This yearfs M¢rnrabilia Day was on¢ of th¢ best attended to date and shows the benefir of this frce &dvice and inforniatioD setvlce to a range of Ial commuwÉies. Educ'ation Th¢ museum has continued to develop outreach Sessio and workshops for primaty, 5ec-ond2ry and sixth forni students wluch support key curriculum topics. Our work with universi-ties has increased and this year siaff and sthdents from. York St John University collaborated with our fram to c(Kurate a temporary exhibition for the 75th ajjniversary of the siart of the Korean War. Students from York Universkty have fiklfilled research placennts with us contributing 10 the partnership exhibition with the British Museum, ar to audii our uniform collections. Educational visit numbers have continued to increase and are now only $light]y below our pre-covid levels. We shall be welcoming the return of visits from AFC Harrogate in the coming autumn an in¢re8s¢d series of visits from primary. secondary, Sixth form and higher educlOn are planned to engag¢ in workshops or tour% relaied io the exhibition In parni¢rship with the Briiish Museum. Our informal learning figures are now bk at preCovid l¢Y¢ls with a range of events for families, adults and specific community groups held all year round. Di8ltol Wbile the f¢fall visitor figures have plateaued at around 27.0(Xl. Our Digiial visiwr'footfall, continues to increase. This increase has thiven ¢bange in our digital outyuL and conten4 as we coniinue to test and develop products to suil the dtgttsl spectrwn. Of note this year we have Continued to digilise our art with a view developing an onlitte Gallery. As well as building an online Quartemwtexs Store where visitors can tske an in-depth look at our unifoms thai ar¢ not on publi¢ display. Our virtual tour has had over 50,IKM) visitors, YouTube 200,000, x (fWitr) 60.000+. Other smaller areas includ¢, Podb¢an, Sketchfab and Enst&gram. The museum ha5 launched a digiral guide on BIO0Tnbg Connect5 which enable onsite and remoie visitors to view the museum collections for fr¢¢ via the arts and culture app which will allow us io r&wh an evcn wider audience. Looking ahead we hope to develop an Al Programme that can svpport both Collection and Content Managem¢nL The Mllseum was once again a finalist in the Visit York Tourism Awards for the best Museum or Attraction with under 75,000 visitors. The award attrncts applicanTS from acro NoTth Yorkshite and the continucd ptesence since 2015 as a finalisi continues to dernonsttate the Museum5 competitiveness in and contiibution to, the wider heritsge and tourism sector. Ternporary thibition T¢mporaty exhibitiolls over this pOrting peTiod included D Day, that commernorated DDay 80. Tltroughout the summer we ran a special 'Military Comics and Art, in partnership with Rebellion Comics. Who OWD the publication5 such as 'Battle' and the 'Comrnando'. Through ihe Autun]n and Winr we reinstalled D-Day 80 to support education COmFllitFI]ents with sd]ools. Firing range Th¢ interactive firing range conllnues to be a great success. We have recently added the A3 Rifle to complirrieni the Pisrol. And instslled new software offering a wider range of Shooting oppottsnities for the visitor. Page 3
York Army Museum Report of the truste&s for the year ended 31 March 2025 Fuft4re plans tx)oking ahead to 2025126 we have held a VE Day Exhibition and a Korea 75 Exhibition. From Autumn 25 ihe YAM will open its 'Object Journey's, exi]ibition supported through our Grant from the Weslon Loan PrograTnmed in partnership with the British Musuem. Looking fonvanI to next year we Sook to instsll an exhibition on Medals followed in the summer by one about computers and technology in the mi]it. Flnancial review The iJ¢reased visitor llumbers h&ve provided the bulk of th¢ iTrcon]e generated this year, whilst tlwe ha& also been limited shop profits and donations. Going concern After making appropriate enquiries. the truste&$ have a reasonable expectation that the charity has adequate r¢sour¢es to continuc cbp¢rations for the forseeable futlfe. UnreslrEcled]t4rtds This year there have been incoming resources for the unr¢stri¢t¢d thnds of £148,806, whilm r¢sourc¢$ expended amounted to £138,775. there was a decrease in value of the portfolio wilh Black Rock of £1,706. Thc svna12 remainder of CIN need funding of £60 has also been trallbfced into unrestricted funds. This results in unrestrici¢d fvnds Carried forward of £84.199. as at 3 1 March 2025. Resrrictedfvnds Restricted funds saw a sU1S this y¢ar of £16.014, arÉsing from a Weston Art Fund grant r¢latlDg to the Asante project. This results in restricted funds ¢arried fonvard of £16J99. at 31 March 2025. Conc'lusion Between both the restricted and llnrestricted fjjnd there was a surplus thi5 year of £24,399, with unTestricted fi3nds carried forward wilh a balance of £83,004 and Restricted funds catTied fonyard hAd a balance of £16,659. S Padge Ch Page 4
York Arniy mseum Independent examiner's report to the trustees on the unaudited finandal statements of York Arn)y Museum. I report to the trustees on the financial staten]ents of York Amy Museum for the ycar ended 31 March 2025 set oui on paw32 to 13. Responsibilties and basis of report As the Cl]lty'S trustees you are responsible for the pr¢paTation of the fin8ll¢ial statements in accordalhce with the requirements of the Charities Act 2011 ( the Ath"). l pOrt in respect of My examinaiion of the charity's financial statements carried our urtd¢r section 145 of the 2011 A¢t and in carrying out my examination I have followed all the applicable directions given by th¢ Charity COnnISsion w]der section 145 (5)(b) of the Act. Independent examiner's statement I have completed my examination. I confim) rto terIal matters have come to my attention in connection with ihe examination giving me cause to believe that in any material resrrtt: accounting record5 were not kept in respect of the charity as requiTed by section 130 of the Act: or the financia] statements do not accord with those records: or the financial statements do not comply with the applicable reqlrernents concerning the fornj and content of th accounts set out in the Charities {Accoun15 aT¥J Rep)rts) Regulaiions 2008 other thaD any requirement ihat the accounis giv¢ a true and fair, view which is not a nDtter considered as part of an independent examination. hive no concerns and have come across no oiher matiers in conU0 with the examination to which attention should be drawn in this report in order to enable a proper und¢rstandiThg of the accoun(S to be reached. Independent examiner Sara.Loutse Dicknwi Chanered Accountant 15 Newbiggkn Richmond Norih Yorkshire DLID 4t)R Page 5
York Army Museum Statement of finAnclal activities For the year ended 31 March 2025 Unrestrlcted Res¢rlcted funds 2025 Totsl 2024 Total Notes Incoming resourees Incoming resources from gen¢Tating furtds: VLilun¢ary illcome Activiues for generating fjjnds Investment in¢ome 52538 94,667 1.601 17.271 69.809 94,667 1,601 53,512 72,235 1.491 Total incoming resources 148,806 17,271 166,077 127.238 Resources expended Costs of generating fi]nds- Cost of generating voluntary income Governance costs 137,731 1,044 1.197 138.928 136,506 696 Total resoureos expended 138,775 .197 139.972 137,202 Net incominW(outgoinO resources before transfers 10,031 16.074 26.105 (9,964). Transfer b¢tweeTh funds GainsllLosses) of investmeT]t assets (60) (1,706) (1.706) 693 Net Incomingl{outgolng) resourc¢8 before other recogDised gains and losses 10.091 16.014 26.105 19,964) Net movement in funds 8.385 16.014 24,399 (9,271) Total funds brought forward 75,814 585 76,399 85,670 Totsl funds carrled forward 84,199 16.599 l(X).798 76.399 The notss on page$ 8 to 13 forni an integral part ofthese finaneial st*tements. Page 6
York Army Museum Balance sheet as at 31 March 2025 2025 20 Not Fixed assets Tansible assets Investrllents 3.481 36,837 4.525 38,543 12 40.318 43.068 Current gs8ets Siocks D¢bt Cash at bank in hand 6.762 818 54282 6,465 815 27,411 13 61,862 34,691 Credltors: amounts falllng due within one year 14 (1,382) {1.360) Net rrent 8ssets 60,480 33,331 Net assets 100,798 76.399 Funds Resirict¢d illcome fvnds Urn'esErict¢d income funds 15 16,599 84,199 585 75,814 Total funds 100.798 76.399 The financial Siatements were approved by the trustees on I I Septrmber 2025 and signed on its behalf by gett rm The Mtes on pago$ 8 to 13 forni an integral part of these finan¢lal statenlts. Page 7
York Arnry Museum Notes to funCIal statements for the year ended 31 March 2025 General information The charity is a public benefit entity and a registred ¢haEity in England and Wales and is unincorporated. The address of the principle office is 3 Tower Street, YorK Nonh Yorkshire, YOI 9SB Stat¢nJent of compliance Thes¢ financial statements have been pr¢pared in compliance wkth FRS102, The Financial Reporting Standard applicable in lh¢ UK and the Republic of Ireland,, the Staiement of Recomended Practice applicabl¢ to charities preparing their accounts in accordance with Ehe Financial Repoarting Standard applicable in hte UK al Republic of Ireland (FRSIC12)(ChyJiti¢s CORP (FRS102)) and the Chrities Act 2011. Accountlng policies The principal accounting policies are summarlsed below. The aceouniing policie8 have been applied consistendy throughout the year and the preceding year. 3.1. Basis of aceounting The financial statements are prepared under the histwieal cost convention and in accordance with ibe Starement of Recotnmended Practi¢¢ 'Accounting and Reporting by Clwities, issued in Mar¢h 2005 (SORP 2(K)5J and the Charities Act 1993. 31 Ineoming resource5 All incoming yesources are included in the stalement of fjnancial activitie5 when the chartty is entitled to the income and the amouDI can be quoniified with reasonable accurncy. The following specific policies are applied to particul&r categories of income: Voluntary income is rec¢ived by way of grants, donations and gifts and is included in full in the statemetrt of financial activities when receivable. Grants where entiilemenl is not conditional on the delivery of a specific perfomiance by the charity, ate Teco¢Fnised when the charity bCrnns unconditlOll8lly entided to the grant. Donated scrvices and facilitics are included at the value to the clwity where this can be qllRntified. The Ylle of service5 provided by volunteeTS has not been tneluded. Gifts donated for resale are included as inCOlg resouwes within acliviti¢s for generating funds when they are sold. Grants. including granis for the purchase of fixed assets, are rceognised in 11 in the statement of financial activities in the year in whtch they are receivable, Income from the charity shop is An¢luded in the year in wbich it is receivable. Encome from investments is in¢lud¢d in the year in wl)ich it is receivabk. Page 8
York Arniy Museum Notes to fmancial statements for the year ended 31 March 2025 3.3. Resources expended Expcnditi)r¢ is recognised on an acctijal basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is repor*d as part of the expenditur¢ to which it relate5. Cosis of generating fvnds comprise the costs associated with attracting voluntary incorne and the costs of irading for fundraising purposes including the chariws shop. Charitable expenditure comprises those costs in¢uffed by the charity in the delivery of Ais aciivities and services for it5 b¢n¢fi¢i8ries. It includes both cos(s that can be allocated directly to such activities and ihose costs of an indirect nature necessary io support them. 3.4. R&seareh and development Research expeThditure T$ Writn off to the profil and loss account in the year in which it is incUed. 33. Tanglble red assets and depreciation Tangible fixed assets are siaied at cost less aecumuiated depreciation. Deprecia(ion is proYAded ai rates calCulad to write off th¢ ¢ost less residual value of each asset over its expected useful life. as follows.. .Plani and machinery Fixtures, fittings and equipment 20% straight line 3.6. Investments Investtn¢nts held as fixed assets are revalued at Tnid-markei value at th¢ balance sheet date and the gain or loss taken to the statemeni of financial activil&¢s. 3.7. Stock Stock is valued at ihe lower of cost and net realisabl¢ value. 3.8. Defined contrlbution pension stheme8 The pension Costs charged in the financial statements represeni the contribution payable by the charity during the Voluntary Income 2025 Total 2024 Total AMOT donations Donations Gifi aid Grants Teceivable 49.456 1,0 1,905 17,361 47.326 1.713 1,513 2,960 69,809 53,512 Page g
York Army Museum Note8 to tknancial sttenllts for the year ended 31 March 2025 Act5vlti&s for generating funds 2025 Tots] 2024 Total Sbop sale& Museum eniry fees Shooting range 18.477 73,663 2,527 15,934 53.589 2,712 94.667 72,235 InVtMent income 2025 Total 2024 Totsl Income from UK lisÉcd inves¢ments Bank interest receivable 1,570 31 1,491 1.601 1,491 Cost of generating volllnlary ijKome 2025 Total 2024 Grdnts Museum 1,197 137,731 136506 138,928 136,506 Governance costs 2025 Total 202A TLltal DeplatiOn & impairnient 696 696 Pllge 10
York Army Museum Notes to fjnancial statements for the year ended 31 March 2025 Employees Employment costs 2025 2024 Wages and Salaries Sociol curity costs Pension costs Other costs 92,267 828 2,140 82,143 1,819 6,006 96,901 89,968 No employee received ¢moluments of mor¢ than £60,000 (21f24 . None). Number of employees The average monthly numbers of employees (including the trustees) during the year, calculated OD the basis of full time equivalents. was as follows.. 2025 Number 2024 Number io. Pensfioj) costs The chariry operates a pension scheme in respect of the ¢mployees. The scheme and its &ssets aTe h¢ld by independent managers. The pension ch8rge represents conttibuuons due from lh¢ chari(y and was as follows: 2025 2024 Pension charge 1,819 Page 11
York Arniy Museum Notes to fknancial statements for the year ended 31 March 2025 Ixtures. Plant and flttings and machinery equipment ii. Tangible fixed assets Totsl Cost At L Awil 2024 and At 31 March 2025 5,220 14,398 19.618 Depreciation At l April 2024 che for Lhe year 696 14,397 15.iY93 At 31 March 2025 1,740 14,397 16,137 Net book values At 31 Mar¢h 2025 3,480 3.481 At 31 Match 2024 4,524 4.525 Fixed a&qet investments Listed investments Total Valuation At l April 2024 Revaluations 38,543 (1,706) 38,543 {1,706) At 31 March 2025 36,837 36,837 Historical cost as at 31 March 2025 35,0 35,000 All fixed asset investments a held within the Ut)ited Kingdom. 13. Debtors 2025 2024 OtheT debtQT5 818 815 Page 12
York Army Museum Notes to financial statements for the year ended 31 March 2025 14. Crediton: amounts falling due wlthln one year 2025 2024 Othtt creditors Accrnals and deferred income 452 930 460 1.382 1,360 15. Analysis of net assets between ndS Untricted Restrl¢ted funds funds Totsl funds Fund balances at 31 March 2025 as repsented by.. Tangible fixed 58t$ Inv¢siment assets Current assets Current liabilities 3,481 36,837 45,263 11,3821 3.481 36,837 61,862 {1.382) 16.599 84.199 16,599 100.798 16. Unrestrlcted funds At l Aprll In¢oming Outgoing 2024 re50ur¢es r4wurw Transfers At Galns and losses 31 March 2025 Unrestric*d Fvnds 75,814 148,806 (138.775) (1,706) 84.199 17. Restricted funds Af l April Incoming Oulgokng 2024 resources Yesource5 TrthL4ers At 31 March 2025 Children irk need grant Weston An Fund - Ashanti Project 585 (525) (672) (60) 17.271 16599 585 17.271 (1.197) (60) 16.599 Purposes of r&stricted funds This proje¢t will deliver arts award activities lo children in deprived areas of York and children with learning disabilities. They will d¢v¢lop creative skills. have increased self-confidence and improved emotional resilience. Tbis Is a joini proj1 with th¢ Briush Museum to plac¢ in the following financial year. Page 13
York Arniy Museum The following pages do not fom part of the sLqtutory accounts.
York Arniy Museum Detailed statement of financial activities For the year ended 31 March 2025 2025 2024 Charitable activities Governance eosts Acriviries undertaktrt directty Depieciation & impairment 696 1.044 696 Total governance costs 696 Net incomingl(outgoing) resources for the year 26,105 (9,964) Page 17
York Arniy Museum Detsiled statement of flnancial activitles For the year ended 31 March 2025 2025 2024 Incoming resources Incoming resource5 from generating funds: Voluntary income AMOT donations Donations Gift aid Grants receivable 49,456 1,087 1,905 17.361 47.326 .1,713 1,513 2.960 69,809 53,512 AclEvtsiesfor generalingfvrtds Shop sajes Museum entry fees Shooting rang¢ 18.477 73.663 2,527 15,934 53,589 2,712 94.667 72.235 Investmenl incoine Incon]¢ frosn UK listed inYe5tsnents Bank int¢rest r¢¢¢iv8ble 1,570 31 1,491, 1,601 1,491 Total ineoming resources from generating funds 166,077 127.238 Total incoming rosources .166,077 127,238 Resources expended Costs of genernting funds: Gronis Grants- Purchases 1,197 1,197 Page IS
York Arniy Mseum Detailed statement of financial aetivlties For the year ended 31 March 2025 Museum Shop purchases Muswm co%t4 Shooting range costs Wages and SaIleS Employer's NIC Pension costs Siaff travel Stsff training Repairs and mainienan¢¢ Insurance A¢wuntancy fees Computer and website Telephone Printin& posiage and stationery Advertising Sub5CriPtions Miscellaneous expenses Bank charges 9.152 15.906 1,123 92.267 828 2,140 346 1,320 8,662 19,753 1.209 82.143 1.819 6,006 1.170 5,825 1,747 486 5,791 1,794 935 1.408 365 1.349 256 887 3.823 .179 2.748 ,955 137.731 136.506 Total cost of generating Vontary income Fundraising trading: cost of goods sold and other costs Total costs of generating funds 138,928 136.506 138.928 136J06 Page 16