SARISBURY PARISH
ST PAUL’S, SARISBURY
ANNUAL REPORT & FINANCIAL STATEMENTS OF THE PAROCHIAL CHURCH COUNCIL YEAR ENDED 31 DECEMBER 2021
INCUMBENT THE REVD SANDY MATHESON
BANK LLOYDS TSB SWANWICK BRANCH 1 MIDDLE ROAD PARK GATE SOUTHAMPTON SO31 7GH
INDEPENDENT EXAMINER MR DAVID CREAL PETERKIN HOUSE 76 BOTLEY ROAD PARK GATE, SOUTHAMPTON
Aim and purposes st. Paul's Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend Sandy Matheson, in promoting in the ecclesiastical parish, the whole mission of the Churchi pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of St Paul's Church building and its extension in Barnes Lane, Sarisbury Green. Objectives and Activities The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at st Paul's. The PCC maintsins an oveNiew of worship throughout the parish and make5 suggestions on how our services can involve the many groups that live within our parish. Our seNices and worship put faith into practice through prayer and scripture, music and sacrament. When planning our activities for the year, the incumbent and the PCC have considered the Commission's guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through: Worship and prayer Teaching and learning about the Gospel and developing their knowledge and trust in Jesus. Provision of pastoral care for people living in the parish. Missionary and outreach work. To facilitate this work, it is important that we maintain the fabric of St. Pauls Church and related buildings. A5 a principle the churth building is open daily for private prayer. Achievements and Perforniance Worship and Prayer There are two principal *rvi5. One at 10.30am every Sunday morning with an average attendance of around 50 and another which takes pla every second and fourth Sunday at 4pm specifically focused on families with younger children which attracts broadly similar numbers. These SeiCe$ are complemented by a service of Moming Prayer on Monday Wednesday and Friday and other services throughout the year to support festivals, especially at Christmas when Christingle Services and Crib services are held; these services attract more than 200 worshippers in totsl. There are also some small groups which meet regularly for Bible study and prayer; these are an important component of pastoral support within the church community.
In addition, other servIs, Baptism, Wedding and Funeral (in church and at local crematoria) are held as need arises. With the restrictions imkY)sed during the Covid-19 pandemic services have been significantly curtailed but with the growing experience of using livestreaming and Facebook we have maintsined regular Sunday services and prayer sessions a number of times a week. Deanery Synod Two members of the PCC sit on the deanery synod. This provides the PCC with an important link beeen the parish and the wider structures of the church. Bullding Maintenan Major work was carried out this year on the tower, and the clock was serviced and refurbished. Grants from Fareham Borough Council and Hampshire County Council assisted with the costs of the latter. Pastoral Care During the week the new extension is used for: There 15 a monthly bring-and-share lunch for those who a retlred which is normally attended by about 20 people. There is regular weekly cafe attended by 15 to 20 people on average. This is run by a team of volunteers and provides a valuable means of pastoral support. Once a month there is a group aimed at reaching Dads called 'Who let the Dads Out?, Coffee, bacon sandwiches, Scalextric and games for their children are available. Once a month the church also runs a slot racing club and 'pub nighv for men with the aim of developing links with the wider community and well as pastoral care. Some members of our parish are unable to attend church due to sickness or age. Regular visits take pla, to celebrate communion with them either at their homes or in hospital, or just to check they are okay. Again, due to the restrictions imposed during the pandemic this has been severely curtailed for a second year. Mission The PCC aims to support a number of other causes. These include the New Life School in Sarberia, West Bengal and the local foodbank. This year we also made a donation towards costs incurred by a member of the congregation who is training for work in the religious sector. Ecumenical Relationships St Paul's is part of the Western Wards Church Network which is an inter-denominational network of all churche5 in the Western Wards of Fareham.
Volunteers We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it Is. In particular we want to mention our churchwarden Mr5 Dulledge for her efoorts on our behalf, Mr Dulledge who has helped us all to understand the church's accounts and its finanS, and all the other members of the PCC and the wider church membership for their valuable contribution to our ministry and for keeping the church running. Strurturei governance and management The method of appointment of PCC members is set OLrt in the Church Representstion Rules. At St. Pauls the membership of the PCC consists of the incumbent, churchwarden5, a retired minister with permission to officiate, the reader and members elected by those members of the congregation who are on the electoral roll of the church. Al those who attend our serviceslmembers of the congregation are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. The full PCC met three times in person and seven times using Zoom video conferencing during the year with an average level of attendan of 780/0. Administrative information St. Paul's Church is situated in Bames Lane, Sarisbury Green. It is part of the Diocese of Portsmouth within the Church of England. The correspondence address is St Paul's Church, Barnes Lane, Sarisbury Green, Hampshire S0317BG. The PCC is a body corkK)rate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity registered with the Charity Commission. PCC members who have seNed from 1st january 2021 until the date this report was approved are: Ex Officio members Incumbent: Churchwarden: Treasurer: Retired Minister.. The Rev Sandy Matheson Mrs Janet Dulledge Mr Chris Dulledge Mrs Lorraine Snape Chair (Also on Deanery Synod) (Honorary) Elected members: Mrs Jill Sharland Mr John Meridith Mr Tony Moore Mr David Hodgson Mr Paul Smith
Mr Rob Leslie Ms Julia Jones Mr Nigel Sutton Mrs Elaine Cordner (from April 2021) (from April 2021) (from April 2021) Deanery Synod Mr Phil Rutt Safeguarding Ststement At the first meeting following the delayed APCM the PCC re-adopted the Diocesan Safeguarding Policy. It was agreed that Janet Dulledge would continue as our Safeguarding Representative. There have b*n no matters of concern raised during 2021. Financial Review Total receipts on unrestricted funds were £79,320. There were no Re5trirted Funds donations. Planned giving through envelopes, bank transfers and the Parish Giving Scheme is essentially flat. As can be seen by the relatively low Collections figure we are extremely tax efficient and are able to claim Gift Aid on most of our giving. Although we continue to keep costs very low, the reduction in Size of our congregation over the last few years makes meeting the expected Parish Share is diffficult. We have paid in full this year, and cleared all previous year shortfalls, but the future is still likely to be challenging. Work on the clock and the tower was been largely financed by grants, an earlier donation from the St Barnabas Fund, and successful applications to the Listed PlaS of Worship Scheme for the VAT amount (this scheme has limited funds, so applications have no guarantee of SUC$5 even if accepted a5 meeting the requirements). The net result for the year was an excess of reIpts over payments of £13,382 on unrestricted funds. As a result, a payment was made in January 2021 to clear the shortfall of Parish Share which will be shown in the 2021 accounts. We cary reserves.. the restricted funds are as in the accounts, with building funds still required for work on the tower. Reserves policy It is PCC policy to maintain an uninvested balan on unrestricted funds, (if possible), which equates to at least two months unrestricted paymentsi equivalent to £12,000, to cover emergenLry Situations that may arise from time to time. The current account balance of £31,651 exeded this. There are no fixed policies for investments.
st Pauls Sarisbury Statemenl of Financial Activitie5 For the period from 01 January 2021 to 31 December 2021 Unr•$irl¢t•d Ae•lrfci•d lynds Endownwffll Toi01 fund• Prfory PL3nned glf) CDIleCbDn$a0lh0llMg 0th8rtrading activitie$ Oihervoluntary rttOp)ts Nid r8cav8r8d Inl¢Thts OthBrieceipts R8C8IPlsfr¢Jffl church a¢tlVlDg5 35.999 550 893 35.999 550 893 36,132 20, 31,188 13.5 T4tBI rnclptg 78.320 79.320 103.830 PJyments Mbwnary affldQhdritablGlvlfflg F£nsh Share 18rgyand Slatfing oosis Chuf¢h Running Expenses Hall Cosls Chur¢h Rewrs 8 19ndre? Hall RBpai(s& Maintenanr8 Ngw 8uilding WO 5.704 44.676 5.704 44.676 9.762 9.762 10,882 19.395 T4tAI pAymeM9 74.592 74.592 102.581 Ngt Incomg I l•xyndlturel re8wr¢ bolore tron6r 4,728 4.728 TrJnsfers Gross Iiansf8rs b8NY88n lundB. In 2,579 GI0S5 Iianslen% beNveen lunds-o Olherrownlwdgoln$/losse$ Gainson rovalatIon. fix8das58ts. chariws own u88 Ngt Movemem In lund6 4,728 4.n8 ReconcillatlLVJ olfvnds Total lunds bioughl lor4wrd ,923 7,641 45,683 Total funds lorwvd 7,641 50,411 There m•ybemlnordls¢rep8n¢le$ln lh$ 10181$ lllh•pon¢egro notbelng $hown 03 February 2022 Page 1
St P•ul$ S•rl$bury Analysls ol income and expendllure Sglgdgd p&rlod.. 01 January 2021 to 31 Dècèmbgr 2021 T81 Unrrtrd Do8lgwed RWrtffjed Endowmw¢ Tr18yeJi L•8ty••r R¢¢elpts Plannedglvlng 0101 Gift Aid. 8afik 0110- Gifl Aid- Envtlopes 0201 Qhey planned giving 35.999 35.999 35,982 150 Plonnedglvlng Tolal$ 35,999 35.999 36,132 Colle¢iion$ and Oiherglvlno 0301 LDDse plaie collection$ 0401 Regular girt days 0501 Gitt Aid gifts 550 20,(1 Collections and olherglving Totsls 550 20. Other voluntary re¢elpl$ 0410- Giving through churGh XeS 0510- Gifls ol Qu¢d Sècurities 0550- Don&iions aKveal$ e 0701 Legacie5 0801 Recumng grants 08A1 - Non-r8¢urriw ¢n6-off granis 0910- Rummage salgs et¢ 1220- Bookstall Ses- fund rasing 124D- ChuiGh hall l£tbng5 fund raising 1250. Magazine income. advertising 1260- Parish magazine sales 19.269 19.289 27.Y2 12.120 12.120 893 3.612 931 10 Olher voluntary reeelpis Total$ 32,301 32.301 32,129 GiftAld recovered 0601 Tax recoverable on Gift Aid 1001 - DwKlen(55 6.544 13.590 102D- Bank and building soety interest 1030- R8ntfr¢m lands or buihjings GIftA recovered Tolals 8,551 6.551 13.618 Olher receipts 0901 Oth6rlund$ genwaiad 213 213 *5 1320- SuWus- sales ol fixed assets Other recelpts Totals 213 213 225 Re¢elpt$ from ¢hurcha¢llvltte$ 1101 Fees lor weddin95 and fUnerS 121D- Bookstall sales to prDmole objgctives 1230- ChurGh hall letbng5 objectives 1,487 1,487 220 75 Recelpts from church8cllvlrfes Totsis 1,707 1.707 760 Tljere fflaybemlnordlscrepanclesln Ihe l018ls Iflhepence are notbelng 03 FebTuary 2022 Pape 1
T81 Unrosirktsd Dealgnaied RMrfthed Endownwfii Th1$1 Llatyeor Receipts Gr•nd tot•l$ 79.320 79.320 103,830 Payments Missionaryand Charitable Giving 85 1,715 85 1830- Giving- reliel and devdoprnenl agencies 1850- Home mission 1870- secularcharleS 500 3.904 Allsslon8ryand Charllable Glvlng Tota15 5,704 5,704 1,2 Porlsh Share 1901 Stipends 1910- Ministry parish Share etc 44.678 44.676 P8lsh Share Totals 44.676 44.676 48,lY Clergy amy Stalllnll ¢o$ts 2001 Assislanl staff costs 2050- Salary Df parish administrator 2101 - Workin0 exp8nses ol incumbent 2120- Council lax 3,744 4,620 1,206 3.744 4.620 1.206 3,744 S,020 1.317 2130- Parsonage house expBnse5 2140- Water rales- vicarage 2145- Parsonage- waigl 2150- Vicarfs telephone 237D- Visiting 5peakersl IUMS 180 468 558 38 Clergy 8nd St8ffing costs Totals 10.257 10.257 11,484 Clwrch Runnlng Expenses 1701 Fees paKJ lo lund raisers 1710- CDsts ol applying lor grants 1720- Costs ol $ie4vardship CampaTh 1730- Costs ol fetes & other eventg 174D- InveslTtbenl management Gos15 2170- Education 2201 Parish Ir&ninp and mission 2301 Chuich running- Insurance 231D- ChurGh office- lelephDne 2320- Organ I piano tuning 2330- ChJi¢h maiNenan¢e 2331 Cleaning 2340- Upkeep ol seNKe5 2350- Upkeep ol Ghurchyard 2360- Adminisiraiion 2401 Chuych running electric 241D- Church running gas 2420- ChuFch running waiar 2430- Church running oil 2440- Church running- healing and 55 55 160 2,OS4 356 2.064 356 590 1,321 972 799 2,780 2.760 984 1.343 3.008 1,343 81 1,555 2501 Maga2ine exp$n8es 2510- Bookstall costs 2601 - GoveTnance costs exarninalionlaudil lee Church Runnlng Expense$ Totals 9,762 9,762 10,8B2 There fflaybemlnordlscrepanclesln Ihe l018ls Iflhepence are notbelng 03 FebTuary 2022 Pape 2
T81 Unrosirktsd Dealgnaied RMrtthed EndowThni Th1$1 Llatyeor Hall Runnlng Co$ls 2530- Hall Tunning- 818clritity 2YD- Hall iunning gas 2550- Hall running- InSUrae 256D- Hall Funning- maintenan( 2570- Hall Tunning- telephD 2580- Hall iunning water 2590- Hall Funnino- healin9 and lighknng Hall Runnlng Cos1$ fotols Church Repalrs & MaltrTrten8iice 2701 Church major repairs- strucre 2710- Church majoT repairs- inslalL4tion 2720- ChuFch inleTV)r and exterior decorating 250 4,193 4.193 10,162 chh Repa1¥ & Malntenance Totsls 4,193 4.193 10,412 H911 Rep8irs & Ilalntenan¢e 2801 Hall * majDr repairs- struciure 2820- Hall + major repairs- InslalL4lion 2830- Hall + inleTV)r and exterior decorating 2840- (Xher PCC pr<wly upkeep Hall Repalrs & M81nlen8nce Totals NewBulldlng work 2901 New buikling parsonage house 2910- New lkying house lorcurats 2920- Now lUIng ChuT 2930- New tr1&Y1ng Hall 19.395 NewBulldlno work ToiJls 19,395 Payments Grand totals 74,592 74.592 102,5B1 There fflaybemlnordlscrepanclesln Ihe l018ls Iflhepence are notbelng 03 FebTuary 2022 Page 3
St Pauls Sarisbury Balance Sheet detalled Asat 3111212021 Asal 3111W2020 Currènt assèts 6501.. Lloyds Grnt A¢¢ouni 6502.. Deposit Sweep Account 6505." 8ank dep05it aGGount 6508.. Treasurer Account IBuilding wothl 6510." GGLA IGBFI deposit accovnt 6512.. Cambridge & Counties 6514.- Julian Hodge Bank 6516.. United Trust Bank 4,732.57 37,507.20 16,543.36 ¥2,4.21 5,393.35 5.393.35 2,638.00 2,638.00 6518." Manchesier BS Total Current a$sei$ 50.271.12 47.078.92 Llabllltles 6601.. Loans received 6699.. Agency collections Z04.. Accounts Payable 1140.001 1.396.00 Total Llabllblles 1140.001 1.396ffj0 Net Asset $urplu$ Ideft¢ltl 50.411.12 45.682.92 Reserves Exc8ss I Ideficii) to dale Zol.. Starting balances Z03.. Gainslllossesl on inv8simeni as881s 4,728.20 45.682.92 45.682.92 Total Reserves 50.411.12 45.682.92 Represented by Fund¥ Unre51ricled 31.651 44 11.118.45 7,641.23 26,923.24 11.118.45 7,641.23 Dewgnaled R8slrictad Eowment Tolal 50,411.12 45,6B2.92 03 February 2022 Page 1
St Pauls Sarisbury ststement of Assets and Liabilitie5 (by fund) As at: 31 December 2021 Previous balance Balance Cash at bank and in hand 6501: Lloyds Current Account Famili8s Worker Fatnilies Worker New Build Vicart DÈSIClionaty Gen8ral fund Comrnunily Outreach Church Fabric Bishop Francis Appe K Gooper Ghildren's Fund Aesloralion Fund BU11n0S Development Vicarage Maintenance Agency collection Sl Bamabas Money Chrislingle Plant SJ8 Designated Restricted Restricted DÈsignaiÈd Unr8slrict8d Restricted Restricted Restricted Resiri¢ted 330 4,176 100 330 100 Restricted Designated 5,000 9,450 Restricted Restricted Resiri¢ted Restricted R8slrict8d 13531 1.183 4733 16,543 6502: Dep051t Sweep Acc¢wnt Fatnilies Worker Families Worter New build Vicart Oesicretionary General fund Resloralion Fund BU11n9$ Development Vicarag8 Maintenance Sl Barnabas Money Chrislingle Designated RÈsirided Restricted Designated Unrestricted Restricted Designated 250 20.312 5.000 10,$38 250 19.759 1,088 Restricted Restricted Restricted 1,407 1,407 37.507 22.504 6505= Bank depo$li a¢¢ouni New Build General fund Resiri¢ted Unr8slricted 6508- Treasurer Account (Building workl New Build Reslricled General fund UnreslriGted A8sloralion Fund Resiricted BU119S Designated Development 5,393 5,393 5,393 5,393 03 February 2022 Page 1
Previous balance Balance 6510: CCLA ICBFI deposlt account Genefal fund Unrestricted Community Outreach Restric18d Church Fabric Restricted K Cooper Children's Resiric18d Fund 1.771 867 1.771 2,638 2,638 Cash at bank and in hand 50,271 47.079 Investments 6512= Cambrldge & Countles General lun Unrestricted Designated D8vekpm8nt 6514: Jullan Hodge Bank General fund Unre5tricled Designated DevebptnerTrt 6516: Unlted Trust Bank General fund Unrestricted DesHJnat8d Devebpment 6518.. Manch¢$ter BS Families Worker Familie5 Worker General fund Sl Barnabas Money Designatad Restricted Unresiricled Restricted Investments Agency accounts 6699.. Agency coll8Ctlons Agency collection Restricted 1.396 11401 1,396 Ag¥n¢y •¢¢ount$ 11401 1.396 Creditors.. Amounts falling due in one year 6601: Loans recelved General fund Sl Barnabas Money Unre5tricied Restricted Z04.. Accounts Payable Familie5 Worker Genefal fund Designateoj Unreslricled Creditors.. Amounts falling due in one year Grand Total 50,411 45.683 03 F8bruary 2022 Paoe 2
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Respective responsibilities of the PCC and Independent Examiner As members of the PCC you are responsible for the prcparation of the accounts. You consider tliat an audit• is not required for this J'ear under section 144(2) of ihe Charilies Act 2011 (the 2011 Act) or the Church Accoiinting Regulations 2006 (the Regulations) and tliat an independent examination is needed. It is my responsibility to examine the accouiits under section 145 of the 2011 Act. follo, the procedures laid down in the General directions Lliven by the Charity Commissioners section 145(5) (b) of the 2011 Act; and state whether particular matters have Come to my attention. Ilasis of Independcnt Examiner's Statement My examination was Larried out in accordance with ihe General Direclions given by the Charity Commission and the Cliurch Guidance 2006 edition. An examination includes a review of the accounting records kept by tlie PCC and a comparison of the accounts presented '1th those records. It also includes considcration of any unusual items or disclosures in the accounts, and seeking explanations from the management conimittee concemiiiTr any such matters. The procedures undertakcii do not provide all the evidence tliat would be required in a full audit, and consequentl}I no opinioii is gFjN'cn as to whelher the accounts present 'a true and fair view" and the report is limited to those iiiatters set out in the stateinent below. Independent examiner's statemL'nt In connection with my examination, iio matters have come to my atteiition: (l ) wliich gyives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance w'ith section 130 of the 2011 to prepare accouiits, which accord with these accounting records have not been met; or (2) to which, in my opinion, attcntioii should bc dra'n in order to enable a proper uiiderstanding of the accounts to be reached. DACRf.ALFCA Peterkin l-louse 76 Botley Road Swanwick S0317BA