
**----- Start of picture text -----**<br>
Trustees' Annual Report for the period<br>Period start date Period end date<br>T<br>Day  Month  Year  Day  Month  Year<br>From 01 April 2022 o  31 March 2023<br>Section A                        Reference and administration details<br>Charity name  Jazz Promotion Network<br>Other names charity is known by JPN<br>Registered charity number (if any)   1160282<br>Charity's principal address  c/o Bristol Music Trust, Bristol Beacon<br>Trenchard Street<br>Bristol<br>Postcode BS1 5AR<br>**----- End of picture text -----**<br>


## **Names of the charity trustees who manage the charity** 

**Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1[Ros Rigby ] Chair Membership 2[Orphy Robinson  ] Vice Chair Membership Company Membership 3[Nod (Robert) ] Knowles Secretary Membership 4[Roger Wilson ] 5[Agnese Daverio ] Membership Membership 6[Heather ] Spencer Membership 7[Keith Michael  ] 

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8[Mark Kass] 9[Peter Slavid  ] 

Membership 

Membership 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

N/A 

## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity���������** 

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by membership, co-opted by trustees. Trustee selection methods (eg. appointed by, elected by) 

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## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity������������������ structure and any wider network with which the charity works; 

- relationship with any related parties; 

Those standing for election as trustees are informed of the legal and managerial roles and responsibilities of trusteeship.  On election trustees are given a copy of the constitution. 

The organisation is a membership-led network - trustees are elected for a 3 year term by the membership at AGM. 

Other network or sector support organisations can join as members and collaborate on projects if appropriate. 

Trustees meet regularly to set and examine plans for the organisation, which process includes monitoring and controlling budgets and 

expenditure with the express purpose of assessing and avoiding risk. 

- trustees������������������� major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The objects of the JPN are to foster and promote public education in the arts through the maintenance, improvement and development of knowledge, understanding, appreciation of, and participation in, the arts, in particular in the arts of jazz and related forms of music, and in particular through mutual support and actions amongst organisations and individuals committed to the pursuit of this common purpose. 

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Annual conference for the sector to discuss and consider improvements in music promotion and education, supporting those who present jazz to the public. International projects designed to support more opportunities for audiences to hear and experience a wider range of music from other nations. International support for artists from JPN nations to extend their profile more widely abroad. **Summary of the main activities** Work on digital and social media communications to inform a wider **undertaken for the public** public of the opportunities in jazz performance, participation and **benefit in relation to these** education. **objects (include within this section the statutory** Work to develop regional networks and support structures to enable a **declaration that trustees have** wider and more diverse range of music to be made available to **had regard to the guidance** audiences in specific regions. **issued by the Charity Commission on public benefit)** Projects to bring a wider range of young and newly emerging jazz artists to public audiences around the JPN nations. 

Campaigns to bring jazz to greater public attention. 

In establishing JPN and registering as CIO, JPN trustees followed advice and guidance from the Charity Commission on public benefit and will continue to revisit that advice to ensure compliance. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

The work of any p/t paid staff is complemented by voluntary contributions of time from board members and members. JPN also acknowledges the essential part that volunteers play in its projects and the key role that unpaid volunteers play in live music promotion throughout the JPN nations. 

- policy programme related investment; 

- contribution made by volunteers. 

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Section D                      Achievements and performance 

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## Section D                      Achievements and performance 

|||
|---|---|
|**Summary of the main**<br>**achievements of the charity**<br>**during the year**|Due to inevitable changes and delays during the Covid period,<br>agreements were made with Arts Council England to extend the<br>programme that they had funded through to November 2022.<br>An in-depth UK/Ireland sector-wide consultation comprising seven<br>Regional Round Tables, which had begun at the end of 2021, was<br>concluded in April 2022 identifying longer term ambitions for the<br>sector.  In summary the outcomes of the consultation indicated<br>practical policy directions of support for the next generation of jazz<br>activists, work in research leading to audience development,<br>showcasing talent from across the UK and Ireland, a further focus<br>on diversity and the continuation of networking and advocacy.<br>The board held a Strategy Day in April 2022 taking into account the<br>results of the consultation and reaffirming the organisation��<br>purpose with the statement that JPN is��������������������������<br>enables the diverse UK and Irish Jazz sector to innovate, inspire<br>and thrive��<br>In the course of the year the board worked with the support of<br>board member Roger Wilson of�Black Lives in Music�to formulate<br>an Equality, Diversity and Inclusion (EDI) policy, leading to an EDI<br>strategic plan.<br>The focal point of the year came in November 2022 with the annual<br>conference in Belfast.  The programme of presentations and panels<br>featured speakers from across the five nations of the Jazz<br>Promotion Network, with the subject matter for this first in-person<br>conference for over two years (due to the interruption of the<br>pandemic) focussing on crucial issues facing the current jazz<br>scene. Funding for the event had been secured, or, in some cases,<br>carried forward after postponement during the Covid period, from<br>Arts Council Wales, Arts Council Northern Ireland, Creative<br>Scotland, Arts Council England and Belfast City Council.  Funding<br>also allowed for a scheme of bursaries for first-time attendees.<br>Conference attendees�a total of 120 people - were from a wide<br>mixture of backgrounds with a range of different interests, including<br>promoters ranging from the small-scale volunteer grassroots<br>organisers of local gigs to larger regularly funded organisations.<br>The conference featured showcase performances from a range of<br>Irish and Ireland-based musicians.<br>In early 2023 JPN said farewell to its Communications Director and<br>to its Network Director, the latter having prepared the ground for<br>funding applications to be made in 2023/24. It was the board��<br>decision not to reappoint to those part time posts until future<br>funding was secured.<br>Preparations and negotiations for a 2023 conference were initiated<br>by the Chair with the Birmingham institutions which had indicated<br>an interest in hosting the event.  The Chair and another board<br>member also began work on a potential������������������������|



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## Section D                      Achievements and performance 

development scheme, one of the needs identified via the consultation process, which was to be featured in the 2023 conference programme. 

**Section E                    Financial review** 

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Reserves are needed to cover shortfalls and gaps in funding. **Brief statement of the charity���** The trustees consider that the level of free cash reserves should be **policy on reserves** between ��������������������� 

Free cash reserves at 31 March 2022 were ������������������������The company's aim is to restore free cash reserves at a minimum of ��������� subject to the outcome of  fundraising in the coming period. 

**Details of any funds materially** None **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity������������� sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees����������������** 

**Signed on behalf of the charity�����������** 

**Signature(s)** Nod Knowles **Full name(s)** Ros Rigby **Position (eg Secretary,** Chair Company Secretary/Acting **Chair, etc)** Treasurer **Date** 29 Jan 24 

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## **Independent Examiner���������** 

## **TO THE TRUSTEES AND MEMBERS OF THE JAZZ PROMOTION NETWORK** 

I report on the accounts for the charity for the year ended 31st March 2023 which are set out on pages 10 and 11. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedure laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a �true and fair view�� and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In the course of my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that in any material respect the requirements: 

   - to keep accounting records in accordance with section 130 of the 2011 Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


Paul Cowham FCA DChA Green Fish Resource Centre 46 - 50 Oldham St Manchester M4 1LE 

30 Jan 24 

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Jazz Promotion Network signed accounts 2023 Title J03 accounts draft 4 2023.pdf File name Document ID 8071d48f68014e0f4fc0cd988797c54280f8aa9f Audit trail date format MM / DD / YYYY Status Signed 







**01 / 30 / 2024** Sent for signature to Ros Rigby 12:44:02 UTC (ros@jazzpromotionnetwork.org.uk), Nod Knowles (nod@nodknowles.com) and Paul Cowham (contact@pcowhamaccounts.com) from paul.cowham@gmail.com IP: 3.8.152.231 **01 / 30 / 2024** Viewed by Ros Rigby (ros@jazzpromotionnetwork.org.uk) 12:46:36 UTC IP: 217.155.28.45 **01 / 30 / 2024** Signed by Ros Rigby (ros@jazzpromotionnetwork.org.uk) 12:50:04 UTC IP: 217.155.28.45 **01 / 30 / 2024** Viewed by Nod Knowles (nod@nodknowles.com) 12:50:21 UTC IP: 81.151.157.31 **01 / 30 / 2024** Signed by Nod Knowles (nod@nodknowles.com) 12:51:21 UTC IP: 81.151.157.31 

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**01 / 30 / 2024** Viewed by Paul Cowham (contact@pcowhamaccounts.com) 13:11:34 UTC IP: 18.170.30.54 **01 / 30 / 2024** Signed by Paul Cowham (contact@pcowhamaccounts.com) 13:11:55 UTC IP: 18.170.30.54 **01 / 30 / 2024** The document has been completed. 13:11:55 UTC 

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