## **Trustees' Annual Report for the period** 

Period start date Period end date **T** Day Month Year Day Month Year **From** 01 April 2021 **o** 31 March 2022 

## Section A                        Reference and administration details 

**Charity name** Jazz Promotion Network **Other names charity is known by** JPN **Registered charity number (if any)** 1160282 

**Charity's principal address** c/o Bristol Beacon Trenchard Street Bristol **Postcode** BS1 5AR 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1[Steve Mead ] Vice Chair Stepped down 19 Membership November 2021 Chair (from 19 Membership 2[Ros Rigby ] November 2021) Treasurer Membership 3[Barney ] Stevenson Membership 4[Penny King  ] Stepped down 19 Membership 5[Emily Jones ] November 2021 6 Roger Wilson Membership 

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|7|Orphy Robinson|Vice Chair (from<br>19 November||Membership|
|---|---|---|---|---|
|||2021)|||
|8|Paula McColl|||Membership|
|9|Kim Macari|Chair|Stepped down 9<br>September 2021|Membership|
|10|Mark Kass||From 19 November<br>2021|Membership|
|11|Nod Knowles|Secretary|From 19 November|Membership|
||||2021||
|12|Heather<br>Spencer||From 19 November<br>2021|Membership|
|13|Agnese Daviero||From 19 November<br>2021|Membership|
|14|Keith Michael||From 19 November<br>2021|Membership|
|15|Peter Slavid||From 19 November|Membership|



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

||||
|---|---|---|
||**Name**|**Dates acted if not for whole year**|
||N/A||
||||
||||



## **Names and addresses of advisers (Optional information)** 

|**Type of adviser**|**Name**|**Address**|**Address**|
|---|---|---|---|
|Secretary|Nod Knowles|Top Flat, 13 Southville Terrace, Bath BA2 4LZ||



**Name of chief executive or names of senior staff members (Optional information)** 

N/A 

## **Section B              Structure, governance and management** 

**Description of the charity’s trusts** 

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Type of governing document 

Constitution 

(eg. trust deed, constitution) 

How the charity is constituted 

Charitable Incorporated Organisation 

- (eg. trust, association, company) 

Elected by membership, co-opted by Trustees. Trustee selection methods 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

Those standing for election as Trustees are informed of the legal and managerial roles and responsibilities of trusteeship. On election Trustees are given a copy of the constitution, along with a Trustee Handbook. 

The organisation is a membership-led network - Trustees are elected for a 3-year term by the membership at AGM. 

Other network or sector support organisations can join as members and collaborate on projects if appropriate. 

Trustees meet regularly to set and examine plans for the organisation, which includes monitoring and controlling budgets and expenditure with the express purpose of assessing and avoiding risk. 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The objects of the JPN are to foster and promote public education in the arts through the maintenance, improvement and development of knowledge, understanding, appreciation of, and participation in, the arts, in particular in the arts of jazz and related forms of music, and in particular through mutual support and actions amongst organisations and individuals committed to the pursuit of this common purpose. 

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Annual conference for the sector to discuss and consider improvements in music promotion and education, supporting those who present jazz to the public. International projects designed to support more opportunities for audiences to hear and experience a wider range of music from other nations. 

International support for artists from JPN nations to extend their profile more widely abroad. 

Work on digital and social media communications to inform a wider **Summary of the main activities** public of the opportunities in jazz performance, participation and **undertaken for the public** education. **benefit in relation to these objects (include within this** Work to develop regional networks and support structures to enable a **section the statutory** wider and more diverse range of music to be made available to **declaration that trustees have** audiences in specific regions. **had regard to the guidance issued by the Charity** Projects to bring a wider range of young and newly emerging jazz **Commission on public benefit)** artists to public audiences around the JPN nations. 

Campaigns to bring jazz to greater public attention. 

In establishing JPN and registering as CIO, JPN Trustees followed advice and guidance from the Charity Commission on public benefit and will continue to revisit that advice to ensure compliance. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

The work of the two p/t paid staff is complemented by voluntary contributions of time from board members and members. JPN also acknowledges the essential part that volunteers play in its projects and the key role that unpaid volunteers play in live music promotion throughout the JPN nations. 

- policy programme related investment; 

- contribution made by volunteers. 

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Section D                      Achievements and erformance p 

**Summary of the main achievements of the charity during the year** 

The hope across the cultural sector that the effects of the pandemic would lessen during 2021 proved sadly not to be the case. A further agreement was therefore made with Arts Council England to extend the ‘Developing the Jazz Sector Workforce’ programme up to December 2021, with most activities taking place again on-line, including the following: ● 8 digital member meet ups during the financial year, helping to grow the community and keep the network connected through the further isolation and disruption due to the pandemic. ● 4 training events on different topics ● 3 training sessions in partnership with Attitude is Everything A planned physical presence at the international Jazz Expo, _jazzhead_ in Bremen, in April 2021 was not possible as the whole event was staged on-line; JPN”s presence was therefore adapted to on-line only. Having had to cancel our planned 2020 Conference (to be held in Belfast) it was felt important to go ahead with a hybrid version in November 2021, in collaboration with the London based music producers Serious, and linked to the 2021 EFG London Jazz Festival. This consisted of an on-line conference on the first day attended by delegates nationwide followed by an in-person event at the Royal Festival Hall on the second day which also included the opportunity for delegates to attend two showcase events featuring artists from Serious’s Talent Development Scheme ‘Take Five’. The opportunity to meet in person was very much welcomed by those able to attend. As there were sufficient reserves to extend some activities and staff engagement into 2022, a further agreement was made in October 2021 with Arts Council England to extend the funded programme of work to April 2022. This period focussed heavily on an in-depth consultation exercise with the sector, via an extensive survey in preparation for seven Regional Round Tables held online for participants across the UK/Ireland, and a Board Strategic Away Day held at Birmingham City University. These proved very useful in identifying long term ambitions for the organisation, including a strong focus on supporting the next generation of artists, promoters and industry professionals, and on further diversifying the sector as a whole. Staffing developments during the year included appointment of Joe Roberts as Communication Manager in August 2021, replacing Daniel Garel who moved on to develop his work at the Vortex in London and with Edition Records, and of Eleanor Ward as Network Development Director in November 2021, building on the work done by Lucy Woolley as Network Manager but with a more strategic and fund-raising focused brief. 

Board changes included the resignation of Kim Macari as Chair in September 2021, and the appointment of Steve Mead as Acting Chair from September up to the AGM in November, succeeded by Ros Rigby as Chair, who had just been re-elected to the Board for a second term. The Trustees having gained the agreement of the membership to enlarge 

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## Section D                      Achievements and erformance p 

the size of the Board to 12 to enable broader representation, Peter Slavid, Keith Michael, Mark Kass, Nod Knowles, Heather Spencer and Agnese Daverio were also elected as Trustees. Steve Mead and Emily Jones stepped down having reached the ends of their respective terms. 

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## **Section E                    Financial review** 

Reserves are needed to cover shortfalls and gaps in funding. **Brief statement of the charity’s** The trustees consider that the level of free cash reserves should be **policy on reserves** between £10,000 and £20,000. 

Free cash reserves at 31 March 2022 were £18,080. 

**Details of any funds materially** None **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Barney Stevenson **Full name(s)** Ros Rigby **Position (eg Secretary,** Chair Treasurer **Chair, etc)** 


**----- Start of picture text -----**<br>
Date<br>**----- End of picture text -----**<br>


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## **Independent Examiner’s Report** 

## **TO THE TRUSTEES AND MEMBERS OF THE JAZZ PROMOTION NETWORK** 

I report on the accounts for the charity for the year ended 31st March 2021 which are set out on pages 8 to 9. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedure laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view ’and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In the course of my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Paul Cowham FCA DChA Green Fish Resource Centre 46 - 50 Oldham St Manchester M4 1LE 

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## **Jazz Promotion Network** 

Year ending 31 March 2022 

## **Receipts and Payments Accounts** 

|||2022|||_2021_||
|---|---|---|---|---|---|---|
||Unrestricte<br>d funds|Restricte<br>d funds|Total funds|_Unrestricte_<br>_d funds_|_Restricted_<br>_funds_|_Total funds_|
|**Receipts**|£|£|£|_£_|_£_|_£_|
|Arts Council England grant|-||-|_-_|_89,997_|_89,997_|
|Membership fees|2,533|3,994|6,527|_-_|_-_|_-_|
|Going Dutch project||-|-|_11,262_|_-_|_11,262_|
|Sponsorship|250|-|250|_-_|_-_|_-_|
|Conference fees|878|-|878|_-_|_-_|_-_|
|Total receipts|3,661|3,994|7,655|_11,262_|_89,997_|_101,259_|
|**Payments**|||||||
|Accountancy|-|400|400|_-_|_460_|_460_|
|Advertising/Promotional|_-_|50|50|_-_|_395_|_395_|
|Artist fees|_-_|300|300|_-_|_150_|_150_|
|Consultancy|-|9,662|9,662|_1,000_|_11,550_|_12,550_|
|Catering|-|1,976|1,976|_-_|_-_|_-_|
|Filming & photography|-|-|-|_1,500_|_-_|_1,500_|
|Insurance|-|584|584|_-_|_465_|_465_|
|Jazzahead|-|-|-|_-_|_-_|_-_|
|Marketing & PR|-|3,834|3,834|_2,500_|_-_|_2,500_|
|Office costs|-|1,244|1,244|_36_|_1,577_|_1,613_|
|Membership fees|-|1,702|1,702|_-_|_907_|_907_|
|Website & software|-|158|158|_34_|_96_|_130_|
|Speaker fee|-|1,733|1,733|_-_|_-_|_-_|
|Staff costs|-|25,622|25,622|_800_|_20,263_|_21,063_|
|Staff travel|-|1,524|1,524|_238_|_-_|_238_|
|Tickets re conference|-|912|912|_-_|_-_|_-_|
|Travel and accommodation|-|1,304|1,304|_186_|_106_|_292_|
|Venue hire|-|216|216|_-_|_-_|_-_|
|Exchange loss|-|-|-|_358_|_-_|_358_|
|Bank charges|-|183|183|_72_|_-_|_72_|
|Total payments|-|51,404|51,404|_6,724_|_35,969_|_42,693_|
|Net of receipts/(payments)|3,661|(47,410)|(43,749)|_4,538_|_54,028_|_58,566_|
|Transfers|-|-|-|_(829)_|_829_|_-_|
|Cash funds last year end|14,419|59,357|73,776|_10,710_|_4,500_|_15,210_|
|Cash funds this year end|18,080|11,947|30,027|_14,419_|_59,357_|_73,776_|



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## **Jazz Promotion Network** 

Year ending 31 March 2022 

## **Statement of assets and liabilities at the end of the year** 

||||2022|||_2021_||
|---|---|---|---|---|---|---|---|
||Notes|Unrestricte<br>d funds|Restricte<br>d funds|Total funds|Unrestricted<br>funds|Restricted<br>funds|Prior period|
|||£|£|£|£|£|£|
|Cash funds|1|18,080|11,947|30,027|14,419|59,357|73,776|
|Other assets||||||||
|Monies owed to the||||||||
|charity at 31 March 2022||-|-|-|-|-|-|
|Liabilities||||||||
|Items paid after 31 March||||||||
|22 relating to the period||400|-|400|340|-|340|
|||18,080|11,947|30,027|14,079|59,357|73,436|



Signed on behalf of the trustees: 

|_Name_<br>_Name_<br>Date|_Signed_<br>_Signed_|
|---|---|



|Notes<br>1 **Analysis of cash reserves**<br>Going Dutch project (designated fund)<br>Arts Council Northern Ireland - JPN conference<br>Free reserves<br>Arts Council England, developing the Jazz Sector Workforce|2022<br>2021<br>£<br>£<br>-<br>-<br>4,500<br>4,500<br>7,447<br>54,857<br>18,080<br>14,410|
|---|---|
||30,027<br>73,767|



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