|||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**Trustees' Annual Report for the period**|||||||||
||**From**|Period|start date||**T**<br>**o**|Period end date||||
|||Day<br>01|Month<br>April|Year<br>2020||Day<br>31|Month<br>March|Year<br>2021||



## Section A Reference and administration details 

**Charity name** Jazz Promotion Network **Other names charity is known by** JPN **Registered charity number (if any)** 1160282 

## **Charity's principal address** c/o Bristol Music Trust, The Beacon 

Trenchard Street Bristol **Postcode** BS1 5AR 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** 1[Steve Mead ] Vice Chair Membership 2[Ros Rigby ] Membership 3[Barney ] Treasurer Membership Stevenson From 01 December Membership 4[Penny King ] 2020 5[Emily Jones ] Membership 6[Roger Wilson] From 01 December Membership 2020 From 01 December Membership 7[Orphy Robinson ] 2020 

1 



8[Paula McColl] From 01 December Membership 2020 9[Kim Macari ] Chair Membership 10[Claire Furling ] Stepped Down 01 Membership December 2020 Stepped Down 01 Membership 11[Kenneth Killeen] December 2020 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** N/A 

## **Names and addresses of advisers (Optional information)** 

|**Type of adviser**|**Name**|**Address**|**Address**|
|---|---|---|---|
|Secretary|Nod Knowles|Top Flat, 13 Southville Terrace, Bath BA2 4LZ||



**Name of chief executive or names of senior staff members (Optional information)** 

N/A 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by membership, co-opted by trustees. Trustee selection methods (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

2 



You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

Those standing for election as trustees are informed of the legal and managerial roles and responsibilities of trusteeship.  On election trustees are given a copy of the constitution. 

The organisation is a membership-led network - trustees are elected for a 3 year term by the membership at AGM. 

Other network or sector support organisations can join as members and collaborate on projects if appropriate. 

Trustees meet regularly to set and examine plans for the organisation, which process includes monitoring and controlling budgets and 

expenditure with the express purpose of assessing and avoiding risk. 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The objects of the JPN are to foster and promote public education in the arts through the maintenance, improvement and development of knowledge, understanding, appreciation of, and participation in, the arts, in particular in the arts of jazz and related forms of music, and in particular through mutual support and actions amongst organisations and individuals committed to the pursuit of this common purpose. 

3 



Annual conference for the sector to discuss and consider improvements in music promotion and education, supporting those who present jazz to the public. International projects designed to support more opportunities for audiences to hear and experience a wider range of music from other nations. International support for artists from JPN nations to extend their profile more widely abroad. **Summary of the main activities** Work on digital and social media communications to inform a wider **undertaken for the public** public of the opportunities in jazz performance, participation and **benefit in relation to these** education. **objects (include within this section the statutory** Work to develop regional networks and support structures to enable a **declaration that trustees have** wider and more diverse range of music to be made available to **had regard to the guidance** audiences in specific regions. **issued by the Charity Commission on public benefit)** Projects to bring a wider range of young and newly emerging jazz artists to public audiences around the JPN nations. Campaigns to bring jazz to greater public attention. In establishing JPN and registering as CIO, JPN trustees followed advice and guidance from the Charity Commission on public benefit and will continue to revisit that advice to ensure compliance. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

• policy on grantmaking; 

- policy programme related investment; 

The work of the two p/t paid staff is complemented by voluntary contributions of time from board members and members. JPN also acknowledges the essential part that volunteers play in its projects and the key role that unpaid volunteers play in live music promotion throughout the JPN nations. 

- contribution made by volunteers. 

## Section D                      Achievementsand erformance p 

4 



## Section D                      Achievementsand erformance p 

**Summary of the main achievements of the charity during the year** 

The 2020-21 year began in the throes of the Covid-19 pandemic, with national lockdowns impacting the lives and work of the cultural sector across the UK and RoI. Most of these restrictions were still in force 12 months later, which caused all JPN’s proposed activities in this reporting year to be either cancelled, modified or moved online where possible. However, despite these circumstances, JPN delivered a range of activities and partnerships for the jazz sector throughout the year, providing support for an industry that had suffered wholesale loss of nearly all its trading income. We renegotiated the proposed activity plan for our ACE-funded _Developing the Jazz Sector Workforce_ accordingly, which was approved by our funders. These revised plans took account of the ongoing changing situation, to which we responded with a programme of online support resources and sessions that continued to meet the purpose of the original grant. These included: 

|•<br>A pan-national survey to assess immediate Covid-impact on the jazz sector, to inform|
|---|
|our short-term delivery plans|
|•<br>Open Space events in association with The Hub UK|
|•<br>A panel discussion in collaboration with the InJazz conference in Rotterdam, NL|
|•<br>Action Learning sets delivered in partnership with Jazz South|
|•<br>Training sessions on access awareness, delivered in association with Attitude is|
|Everything|
|•<br>Regular drop-in sessions for artists and promoters across the sector|
|•<br>Regular newsletters sent to members and non-members|
|The annual JPN Conference was also delivered online in September, and enabled the sector|
|to come together, exchange updates, and attend the AGM.|
|A separate EGM was held in December 2020, at which four new board members were elected:|
|Penny King, Paula McColl, Orphy Robinson and Roger Wilson. Kenneth Killeen,  John Blandford,|
|Harkirit Boparai and Claire Furlong stood down.|
|Live events with which we had planned engagement were unfortunately cancelled, including our|
|proposed presence at the_jazzahead!_conference in Germany.|
|The new staff (Network Manager and Communications Manager), recruited in the previous year,|
|officially began their work on 1stMay. Thanks to the ACE grant, JPN was able to retain these staff|
|in the roles at their original levels of pay and hours throughout lockdown.|
|It was the presence of these paid staff that enabled delivery of the above workplan, which also|
|included a number of much-needed internal developments:|
|•<br>the development of a Communications Strategy to give a structured approach to|
|disseminating our plans and achievements|
|•<br>the introduction of a new CRM system to improve efficiency|
|•<br>the updating and digitisation of the member renewal and onboarding process|
|In light of the financial difficulties being encountered by the industry, the board approved the|
|waiving of JPN membership fees for new members up until April 2021.|
|As the reporting year came to a close in March, we looked forward to the gradual re-opening of|
|the live events sector, which eventually began to take form in July 2021. As this evolved, the JPN|
|board conducted ongoing internal discussions to establish how best to actively engage the wider|
|sector in determining our plans going forward.|



5 



## **Section E                    Financial review** 

Reserves are needed to cover shortfalls and gaps in funding. **Brief statement of the charity’s** The trustees consider that the level of free cash reserves should be **policy on reserves** between £10,000 and £20,000. 

Free cash reserves at 31 March 2021 were £14,419. 

**Details of any funds materially** None **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|||||
|---|---|---|---|
|**Signature(s)**||||
|||||
|**Full name(s)**|Steve Mead|Barney Stevenson||
|||||
|**Position (eg Secretary,**<br>**Chair, etc)**|Chair|Treasurer||
|**Date**||||
||<br>19.11.2021|||



6 



## **Independent Examiner’s Report** 

## **TO THE TRUSTEES AND MEMBERS OF THE JAZZ PROMOTION NETWORK** 

I report on the accounts for the charity for the year ended 31st March 2021 which are set out on pages 8 to 9. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedure laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view ’and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In the course of my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Paul Cowham FCA DChA Green Fish Resource Centre 46 - 50 Oldham St Manchester M4 1LE 

7 



## **Jazz Promotion Network** 

Year ending 31 March 2021 

## **Receipts and Payments Accounts** 

|||2021|||_2020_||
|---|---|---|---|---|---|---|
||Unrestricte<br>d funds|Restricte<br>d funds|Total funds|_Unrestricte_<br>_d funds_|_Restricted_<br>_funds_|_Total funds_|
|**Receipts**|£|£|£|_£_|_£_|_£_|
|Artists fees income|-|-|-|_3,825_|_-_|_3,825_|
|Arts Council England grant|-|89,997|89,997|_-_|_1,174_|_1,174_|
|Arts Council Northern|||||||
|Ireland grant|-|-|-|_-_|_4,500_|_4,500_|
|Membership fees|-|-|-|_9,222_|_-_|_9,222_|
|Services|-|-|-|_1,325_|_-_|_1,325_|
|Going Dutch project|11,262|-|11,262|_-_|_2,639_|_2,639_|
|Sponsorship|-|-|-|_1,125_|_-_|_1,125_|
|Conference fees|-|-|-|_1,130_|_-_|_1,130_|
|Total receipts|11,262|89,997|101,259|_16,627_|_8,313_|_24,940_|
|**Payments**|||||||
|Accountancy|-|460|460|_300_|_-_|_300_|
|Advertising/Promotional|_-_|395|395|_-_|_-_|_-_|
|Artist fees|_-_|150|150|_-_|_-_|_-_|
|Consultancy|1,000|11,550|12,550|_1,925_|_-_|_1,925_|
|Conference & AGM|-|-|-|_6,829_|_1,174_|_8,003_|
|Filming & photography|1,500|-|1,500|_-_|_-_|_-_|
|Going Dutch project|-|-|-|_36,110_|_2,639_|_38,749_|
|Insurance|-|465|465|_193_|_-_|_193_|
|Jazzahead|-|-|-|_9,958_|_-_|_9,958_|
|Marketing & PR|2,500|-|2,500|_1,380_|_-_|_1,380_|
|Office costs|36|1,577|1,613|_-_|_-_|_-_|
|Membership fees|-|907|907|_872_|_-_|_872_|
|Website & software|34|96|130|_1,102_|_-_|_1,102_|
|Staff costs|800|20,263|21,063|_-_|_-_|_-_|
|Staff travel|238|-|238|_293_|_-_|_293_|
|Sundry costs|-|-|-|_41_|_-_|_41_|
|Travel and accommodation|186|106|292|_179_|_-_|_179_|
|Exchange loss|358|-|358|_-_|_-_|_-_|
|Bank charges|72|-|72|_74_|_-_|_74_|
|Total payments|6,724|35,969|42,693|_59,256_|_3,813_|_63,069_|
|Net of receipts/(payments)|4,538|54,028|58,566|_(42,629)_|_4,500_|_(38,129)_|
|Transfers|(829)|829|-|_(3,335)_|_3,335_|_-_|
|Cash funds last year end|10,710|4,500|15,210|_56,674_|_(3,335)_|_53,339_|
|Cash funds this year end|14,419|59,357|73,776|_10,710_|_4,500_|_15,210_|



8 



## **Jazz Promotion Network** 

Year ending 31 March 2021 

## **Statement of assets and liabilities at the end of the year** 

|Notes<br>Unrestricte<br>d funds<br>Restricte<br>d funds<br>Total funds <br>£<br>£<br>£<br>Cash funds<br>1<br>14,419<br>59,357<br>73,776<br>Other assets<br>-<br>-<br>-<br>Liabilities<br>340<br>-<br>340<br>14,419<br>59,357<br>73,776<br>Signed on behalf of the trustees:<br>_Name_<br>_Signed_<br>_Name_<br>_Signed_<br>Date<br>Notes<br>1 **Analysis of cash reserves**<br>Going Dutch project (designated fund)<br>Arts Council Northern Ireland - JPN conference<br>Free reserves<br>2021<br>Arts Council England, developing the Jazz Sector Workforce<br>Items paid after 31 March<br>21 relating to the period<br>Monies owed to the<br>charity at 31 March 2021<br>Steve Mead (Chair)<br>Barney Stevenson (Treasurer)<br>19.11.2021|Notes<br>Unrestricte<br>d funds<br>Restricte<br>d funds<br>Total funds <br>£<br>£<br>£<br>Cash funds<br>1<br>14,419<br>59,357<br>73,776<br>Other assets<br>-<br>-<br>-<br>Liabilities<br>340<br>-<br>340<br>14,419<br>59,357<br>73,776<br>Signed on behalf of the trustees:<br>_Name_<br>_Signed_<br>_Name_<br>_Signed_<br>Date<br>Notes<br>1 **Analysis of cash reserves**<br>Going Dutch project (designated fund)<br>Arts Council Northern Ireland - JPN conference<br>Free reserves<br>2021<br>Arts Council England, developing the Jazz Sector Workforce<br>Items paid after 31 March<br>21 relating to the period<br>Monies owed to the<br>charity at 31 March 2021<br>Steve Mead (Chair)<br>Barney Stevenson (Treasurer)<br>19.11.2021|Restricte<br>d funds<br>Total funds <br>£<br>£<br>59,357<br>73,776<br>2021|Unrestricted<br>funds<br>Restricted<br>funds<br>Prior period<br>£<br>£<br>£<br>10,710<br>4,500<br>15,210<br>_2020_|
|---|---|---|---|
||-<br>340|-<br>-<br>-<br>340|3,030<br>-<br>3,030<br>300<br>-<br>300|
||14,419|59,357<br>73,776|13,440<br>4,500<br>17,940|
||||2021<br>2020<br>£<br>£<br>-<br>581<br>4,500<br>4,500<br>54,857<br>-<br>14,419<br>10,219<br>73,776<br>15,300|



9