**The Pensford, Publow and The Stantons Community Trust Trustees’ Annual Report and Financial Statements**
**For the year ended 31 January 2023**
1
## **The Pensford, Publow and The Stantons Community Trust**
Registered Charitable Incorporated organisation (“CIO”) No. 1160279 Principal Address: Birchwood House, Pensford, Bristol BS39 4NG
## **Trustees’ Annual Report for the year ended 31[st] January 2023**
## **Trustees and Advisers**
## **Trustees**
Andrew Hillman Chair Susan Osborne Secretary J. Anthony Heaford Janette Stephenson Derek Winstone Simon Whittle Treasurer Elizabeth Richardson Eilish Mcnickle (appointed 18-Oct-2022, to be ratified at next AGM)
## **Reviewing Accountant**
Mark Finn (ACA) Salter’s Brook Cottage, Stanton Wick, Pensford, BS39 4DA
## **Bankers**
NatWest Bank PO Box 3235, 290 Wells Road, Bristol, BS4 9GB
## **1. Structure, Governance and Management**
The Trust is registered with the Charity Commission as a Charitable Incorporated Organisation with voting members other than its charity trustees.
There shall be not more than eight Trustees. All Trustees must reside within one of the two administrative parishes of Stanton Drew and Publow with Pensford, and at least three must reside in each of the parishes. Trustees shall initially be elected for terms of three years, renewable a maximum of twice. One third of Trustees shall retire in rotation every year. The appointment or re-appointment of Trustees shall be approved by a simple majority of members voting in general meeting.
Membership of the Trust is by membership of the separately-controlled 100 Club or by direct application to the Trustees and payment of an annual subscription.
The Trustees may appoint a new Trustee between general meetings but such appointment shall automatically be subject to approval at the next general
2
meeting of members.
All Trustees give voluntarily of their time and the Trust has no employees.
## **2. Objectives and Activities**
The objects of the Trust are to further such purposes which may be charitable according to the law of England and Wales as the Trustees see fit by the making of grants for the benefit of the inhabitants of the parishes of Publow with Pensford and Stanton Drew.
The Trustees achieve the objects by publicising the availability of grants and by direct approaches to local organisations which may benefit from grants.
Trustees meet regularly four times a year and on other occasions when required, to consider grant applications and fundraising.
The Trustees raise funds principally from the 100 Club, which is a separately administered organisation not under the control of the Trustees; by seeking donations from individuals; and by other fundraising activities.
In all their activities the Trustees have regard to the guidance issued by the Charity Commission on public benefit.
The Trust’s policy on grant making is regularly reviewed and is published on the Trust’s website www.ppsct.org.uk.
## **3. Achievements and Performance**
Trustees are pleased to report on our eighth year since we were officially registered as a charity on 2[nd] February 2015.
For a second year the Covid-19 pandemic has had a huge impact on the communities that the Trust seeks to serve. Whilst Trustees are hopeful that the pandemic is finally coming under control there is no doubt that its effects will have changed many aspects of life in our communities. As reported last year, the challenges to social interactions will perhaps be the longest lasting and most damaging, particularly for older and vulnerable people and for the younger generation. Trustees are mindful of these matters and their focus in the coming years will be broadened to include those most affected, within the scope of the charity’s objects. Despite the restrictions imposed by government to control the pandemic, the Trustees have had a busy year and are delighted to have supported so many, and so varied, a group of initiatives.
## **4. Income**
The Trust benefitted from donations from the 100 Club of £12,5000, restricted fund donations of £7195, a subscription of £10 and Gift Aid recovered on donations added £1687.50. Total income was **£21,392.50.**
## **5. Operating Expenses**
3
Expenses are kept to a minimum and were a total £ **134.79** for advertising and website hosting.
## **6. Awards and Grants**
When the Trustees agree to make an Award, the amount is marked as “Designated Funds” until the money is paid out as a Grant. Restricted Donations and associated Gift Aid are held in Restricted Funds.
**Grants** paid out in the year, including Restricted Donations and Gift Aid were as follows:
|Feofees of Pensford Church Lands Charity (Church Rooms
repair)
Pensford Lawn Tennis Club (Clubhouse)
Pensford Local History Group (Robert Bailey Archive)
Publow with Pensford Parish Council (Fingerposts
St Mary's Church Stanton Drew (Audio mixer)
Stanton Drew Community Choir (Scarves & entertainment for
Jubilee)
Stanton Drew Parish Council (War Memorial)
Stanton Wick Village Green (rewilding project)
**TOTAL:**|£
5,426.00
£
13,812.50
£
92.37
£
1,431.00
£
90.89
£
240.00
£
2,481.03
£
179.38|
|---|---|
||**£**
**23,753.17**|
**Outstanding awards** : some awards, made in previous financial years, have still not been drawn down as Grants. A proposal will be submitted to the next AGM to require applicants to submit revised applications for funds if they have not been drawn down after one year.
**Designated funds** and **Restricted funds** at the year-end were:
|Pensford Local History Group (Robert Bailey Archive)
Publow with Pensford Parish Council (Climate WG study)
Publow with Pensford Parish Council (Climate WG study restricted
donations)
Stanton Wick Village Green (Rewilding)
Pensford School (playground)
**TOTAL:**|£
314.08
£
750.00
£
240.00
£
600.00
£
3,437.00|
|---|---|
||**£**
**5,341.08**|
The Trustees anticipate that all of the above awards will be drawn-down in the next Financial Year.
4
## **7. Financial Review**
The funding provided by the 100 Club continues to mean that we have a healthy Balance Sheet. At 31[st] January the Trust had a bank balance of £30,883 and unrestricted and undesignated cash of £25,782. Trustees regard this as adequate but not excessive, given our policy of keeping a reserve of £7,500 for unexpected calls.
The Trust has minimal running costs, typically relating to the website maintenance and the cost of the Annual General Meeting. There are no long-term commitments and all grants approved are covered by funds in hand. Trustees therefore are confident that the Trust is a going concern.
5
## **8. Trustees**
Your Trustees have continued to meet, for many months remotely but in person since the autumn of 2021 now that pandemic restrictions have been lifted.
Eilish Mcnickle was appointed as a Trustee in October 2022 bringing the total number of Trustees to the maximum of 8.
I am very grateful to all of them but most particularly Sue Osborne, who keeps us properly organised and with very detailed records; Simon Whittle, who has very capably picked up the reins as Treasurer. Finally, we are indebted to our Independent Examiner, Mark Finn, who beyond his main function of checking that our finances are properly conducted, also keeps us up to date with regulatory reporting requirements of the Charity Commission.
My final thanks of course are to you, our members, whose support and enthusiasm are a constant source of energy.
Andrew Hillman (Chair) May-2023
6
**----- Start of picture text -----**
Charity Name No (if any)
The Pensford Publow and the Stantons Community Trust 1160279
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/02/2021 31/01/2022
**----- End of picture text -----**
## **9. Section A Receipts and payments**
|**Unrestricted**
**funds**
**Designated**
**funds**
**A1 Receipts**
to the nearest
£
the nearest £
to
CT 100 Club
**10,000**
Donations
**-**
Subscriptions
**10**
HMRC gift aid
**-**
**_Sub total_**_(Gross income for AR)_
**10,010**
**-**
**-**
**-**
**-**
**-**|**Unrestricted**
**funds**
**Designated**
**funds**
**A1 Receipts**
to the nearest
£
the nearest £
to
CT 100 Club
**10,000**
Donations
**-**
Subscriptions
**10**
HMRC gift aid
**-**
**_Sub total_**_(Gross income for AR)_
**10,010**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
to the nearest £
to the nearest £
to
the nearest £
to the nearest £
**-**
**-**
**10,000**
**20,000**
**2,590**
**-**
**2,590**
**8,250**
**-**
**-**
**10**
**10**
**881**
**-**
**881**
**1,250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,471**
**-**
**13,481**
**29,510**|**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
to the nearest £
to the nearest £
to
the nearest £
to the nearest £
**-**
**-**
**10,000**
**20,000**
**2,590**
**-**
**2,590**
**8,250**
**-**
**-**
**10**
**10**
**881**
**-**
**881**
**1,250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,471**
**-**
**13,481**
**29,510**|**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
to the nearest £
to the nearest £
to
the nearest £
to the nearest £
**-**
**-**
**10,000**
**20,000**
**2,590**
**-**
**2,590**
**8,250**
**-**
**-**
**10**
**10**
**881**
**-**
**881**
**1,250**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,471**
**-**
**13,481**
**29,510**|
|---|---|---|---|---|
|CT 100 Club|**10,000**|**-**|**-**||
|Donations|**-**|**2,590**|**-**||
|Subscriptions|**10**|**-**|**-**||
|HMRC gift aid|**-**|**881**|**-**||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|**_Sub total_**_(Gross income for AR)_|**10,010**|**3,471**|**-**||
||**-**|**-**|**-**|**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|
|---|---|---|---|---|---|---|---|
|||||||**-**||
|||||||**-**||
|**-**||||**-**||**-**||
## _**Total receipts**_
7
**3,471**
**13,481 29,510**
**10,010**
**-**
**----- Start of picture text -----**
-
**----- End of picture text -----**
|Distributed Grants
**441**
Expenses
**123**
**-**
**-**
**_Sub total_**
**564**
**A4 Asset and investment**
**purchases, (see table)**
**_Sub total_**
**-**
**A3 Payments**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds A6**
**Cash funds last year end**
**_Cash funds this year end_**
**564**
**9,446**
**(9,695)**
**19,894**
**19,645**|**3,523**
**-**
**3,523**
**-**
**3,523**
**(3,523)**
**9,695**
**6,680**
**12,853**|||||
|---|---|---|---|---|---|
|||**5,500**|**-**|**9,464**|**17,045**|
|||**-**|**-**|**123**|**20**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||**5,500**|**-**|**9,587**|**17,065**|
|||||||
|||||**-**|**-**|
|||||**-**|**-**|
|||**-**|**-**|**-**|**-**|
|||||||
|||**5,500**|**-**|**9,587**|**17,065**|
|||||||
|||**(2,029)**|**-**|**3,894**|**12,445**|
|||**0**|**-**|**-**|**-**|
|||**3,150**|**-**|**29,724**|**17,279**|
|||**1,121**|**-**|**33,618**|**29,724**|
|||||||
8
## **Section B Statement of assets and liabilities at the end of the period**
||||||||**Unrestricted**|||**Restricted**|||**Endowment**|**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||**and Designated**|||**funds**||||**funds**||
||||||||**funds**|||||||||
|||**Categories**||**Details**||||||||||||
||||||to nearest £|||||to nearest £||||||
|**B1**|**Cash**|**funds**|||||to nearest £|||||||||
|||||Nat West bank account (20093500) balance||||||||||||
|||||||||||||||||
||||||||**32,498**|||**1,121**||||**-**||
|||||**_Total cash funds_**|||**-**|||**-**||||**-**||
||||||||**-**|||**-**||||**-**||
||||||||**32,498**|||**1,121**||||**-**||
|||||(agree balances with receipts and payments account(s))|||Agreement Error||OK||||OK|||
||||||||**Unrestricted**|||**Restricte**|||**Endowment**|||
||||||||**funds**|||**d funds**||||**funds**||
||||||||~~to~~|||~~to~~||~~to~~||~~nearest~~||
||||**Details**||||~~nearest~~|||~~neares~~||~~£~~||||
||||||||~~£~~|||~~t £~~||||||
|**B2**|**Other**|**monetary assets**||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
~~Fund to~~ **B3 Investment assets Details** which Fund to which asset ~~asset~~ belongs ~~belongs~~
**B4 Assets retained for the charity’s own use**
**----- Start of picture text -----**
Details
**----- End of picture text -----**
~~9~~
Cost (optional) Current value (optional)
Cost (optional) Current value ~~(optional)~~
|**B5 Liabilities**
**Details**|Fund to
which|Amoun
t due|When
due|
|---|---|---|---|
||
~~liabilit~~|
~~(otion~~|
~~(otiona~~|
||~~y~~
|~~p~~
|~~p~~
|
||~~relates~~|~~al)~~|~~)~~|
|||||
|||||
|Signed by one or two trustees on
behalf of all the trustees
Signature
Print Name|Date of
approval|
|---|---|
|||
|||
1
**Independent examiner's report on the accounts**
**Section A**
## **Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Pensford, Publow and the Stantons Community Trust **On accounts for the year** 31 January 2022 **Charity no** 1160279 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/01/2021** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|5 April 2022|
|---|---|---|
||||
||Mark Finn||
||||
||ACA||
||||
||Salters Brook Cottage,||
||Stanton Wick||
||Bristol, BS39 4DA||
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
||**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**Charity Name**
**The Pensford Publow and the Stantons Community Trust**
|**No (if any)**
**1160279**
Period end date
**31/01/2023**|**CC16a**|
|---|---|---|---|---|---|---|---|---|
||**Receipts andpayments accounts**||||||||
||**For the period**
**from**||||Period start date
**01/02/2022**|**To**
|||
||||||||||
|**Section A Receipts and payments**|||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**12,500**
**10**
**12,510**
**-**
**12,510**
**111**
**35**
**100**
**246**
**-**
**-**
**246**||**Designated**
**funds**
**to the nearest £**
**-**
**-**
**-**
**13,778**
**13,778**
**13,778**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|CT 100 Club|**12,500**||||**7,195**
**1,688**
**8,883**||**12,500**
**-**
**7,195**
**10**
**1,688**
**-**
**-**
**-**
**-**
**-**
**-**
**21,393**|**10,000**|
|Fund Raising Events|||||||||
|Donations||||||||**2,590**|
|Subscriptions|**10**|||||||**10**|
|HMRC gift aid||||||||**881**|
|Repayments|||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
|_AR)_|**12,510**|||||**-**||**13,481**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||||||**-**||**-**
**-**
**-**||
||||||||||
|~~**_Sub total_**~~|**-**|||||**-**||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||||
||||||**8,883**|**-**|**21,393**|**13,481**|
||||||||||
|Distributed Grants|**111**||||**9,864**
**9,864**||**23,753**
**35**
**100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**23,888**|**9,464**|
|Expenses|**35**|||||||**123**|
|Advertising|**100**||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
|**_Sub total_ **|**246**|||||**-**||**9,587**|
||||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||||
||**-**||||**-**
**-**|**-**|**-**
**-**||
||**-**|||||**-**|||
|**_Sub total_**|||||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||
||||||**9,864**||**23,888**|**9,587**|
||||||||||
||**12,264**||**(13,778)**||**(981)**||**(2,495)**|**3,894**|
||**(6,127)**||**6,027**||**100**
~~**1,121**~~||~~**33,618**~~||
||~~**19,645**~~||~~**12,852**~~|||||~~**29,724**~~|
||**25,782**||**5,101**||**240**||**31,123**|**33,618**|
Page 1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B5 Liabilities**|Nat West bank account (20093500) balance
**Details**
(agree balances with receipts and payments account(s))
**Details**
**_Total cash funds_**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**and Designated**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**240**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**30,883**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**30,883**|**240**|**-**|
|||OK
**Unrestricted**
**funds**
**to nearest £**||OK|
|||||**Endowment**
**funds**
**to nearest £**|
||||||
||||||
||||||
||||||
||||||
||||||
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
||||||
||||||
||||||
||||||
||||||
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|||||**-**|
|||**Fund to which**
**liability relates**||**When due**
**(optional)**|
||||||
||||||
||||||
||||||
||||||
||||||
|||||Date of
approval|
|||||May 11, 2023|
Page 2