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2021-01-31-accounts

The Pensford, Publow and The Stantons Community Trust

Annual Report and Financial Statements

For the year ended 31 January 2021

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The Pensford, Publow and The Stantons Community Trust

Registered Charitable Incorporated Organisation (“CIO”) No. 1160279 Principal Address: Birchwood House, Pensford, Bristol BS39 4NG

Trustees’ Annual Report for the year ended 31[st] January 2021

1. Trustees and Advisers

Trustees

Name Position
Andrew Hillman Chair
Susan Osborne Secretary
J. Anthony Heaford
Jeanette Stephenson
Derek Winstone
Simon Whittle Treasurer
Elizabeth Richardson

Reviewing Accountant

Mark Finn (ACA) Salters Brook Cottage, Stanton Wick, Pensford, BS39 4DA

Bankers

NatWest Bank PO Box 1398, 8 South Parade, Chew Magna, Bristol, BS99 5UT

2. Structure, Governance and Management

The Trust is registered with the Charity Commission as a Charitable Incorporated Organisation with voting members other than its charity trustees.

There shall be not more than eight Trustees. All Trustees must reside within one of the two administrative parishes of Stanton Drew and Pensford with Publow, and at least three must reside in each of the parishes.

Trustees shall initially be elected for terms of three years, renewable a maximum of twice. One third of Trustees shall retire in rotation every year. The appointment or re-appointment of Trustees shall be approved by a simple majority of members voting in general meeting.

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Membership of the Trust is by membership of the separately controlled 100 Club or by direct application to the Trustees and payment of an annual subscription.

The Trustees may appoint a new Trustee between general meetings but such appointment shall automatically be subject to approval at the next general meeting of members.

All Trustees give voluntarily of their time and the Trust has no employees.

3. Objectives and Activities

The objects of the Trust are to further such purposes which may be charitable according to the law of England and Wales as the Trustees see fit by the making of grants for the benefit of the inhabitants of the parishes of Publow with Pensford and Stanton Drew.

The Trustees achieve the objects by publicising the availability of grants and by direct approaches to local organisations which may benefit from grants.

Trustees meet regularly four times a year and on other occasions when required, to consider grant applications and fundraising.

The Trustees raise funds principally from the 100 Club, which is a separately administered organisation not under the control of the Trustees; by seeking donations from individuals; and by other fundraising activities.

In all their activities the Trustees have regard to the guidance issued by the Charity Commission on public benefit.

The Trust’s policy on grant making is regularly reviewed and is publicised on the Trust’s website www.ppsct.org.uk

4. Achievements and Performance

Trustees are pleased to report on our sixth year since we were officially registered as a charity on 2[nd] February 2015. The year has been for so many like no other with all that the Covid-19 pandemic has meant for the communities that the Trust seeks to serve.

Whilst Trustees are hopeful that the pandemic is finally coming under control there is no doubt that its effects will have changed many aspects of life in our communities. The challenges to social interactions will perhaps be the longest lasting and most damaging, particularly for older and vulnerable people and for the younger generation. Trustees are mindful of these matters and their focus in the coming years will be broadened to include those most affected, within the scope of the charity’s objects.

Despite the restrictions imposed by government to control the pandemic, the Trustees have had a busy year and are delighted to have supported so many, and so varied, a group of initiatives.

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Grants

Grants actually paid in the year from the Trust’s unrestricted and previously designated funds were as follows:

• Stanton Drew handbell ringers new bells £1,426
• Stanton Drew Parish Council defibrillator project £1,099
• Pensford Local History Group Robert Bailey archive £1,271
• Stanton Drew Sports Field All weather cricket pitch £3,000
• Stanton Drew Parish Council replacement War Memorial £3,500
• Pensford and Stanton Drew Parish Councils £ 144
Covid-19 information flyers
• Pensford and Stanton Drew pre-School £ 355

In addition, £6,250 of restricted donations were passed over to Stanton Drew Sports Field for the all-weather cricket pitch. This comprised a donation of £5,000 and collected Gift Aid of £1,250.

Many of the Trust’s members have made donations to the War Memorial Fund via our restricted funds. Donations total £3,250 overall enabling Gift Aid of £813 to be collected towards the project in due course. These funds will be released during this current year.

Designated funds remaining undrawn at the year-end were £1,250 towards the Pensford Finger posts restoration, Robert Bailey archiving £730 and £3,000 towards new play equipment for Pensford School together with £1,500 to the War memorial project and £100 donation to each of our parish magazines.

Since 31[st] January your Trustees have approved a grant of £5,000 towards a new clubhouse at Pensford Tennis Club and £750 towards the Pensford climate change group.

Trustees are very pleased to be able to support some very successful local organisations, most recently:

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Looking slightly further ahead, the year 2022 marks the platinum (70[th] ) anniversary of the accession to the throne of Her Majesty the Queen, while 2023 marks two very notable occasions. It will be 150 years since the opening of Pensford viaduct and therefore the local train service; and 300 years since William Stukeley visited Stanton Drew and subsequently brought the stone circles to wide attention. These must all be occasions for commemoration and should engender great interest in the villages and further afield.

None of this would be possible without the funding provided by the 100 Club and the great support of its members. The 100[th] monthly draw recently took place. It is amazing to consider that the Club continues to have a full complement of members and we thank them most sincerely. It is hoped that soon their monthly social get-togethers may be resumed in person – from these occasions so many ideas spring. However efficient “Zoom” meetings may be, they seldom engender many sparks of initiative.

5. Financial Review

The funding provided by the 100 Club continues to mean that we have a healthy Balance Sheet. At 31[st] January the Trust had unrestricted and undesignated cash of over £19,000. Trustees regard this as adequate but not excessive, given the projects already funded since the year end and our policy of keeping a reserve of £7,500 for unexpected calls.

The Trust has no running costs and has no long-term commitments, with all grants approved covered by funds in hand. Trustees therefore are confident that the Trust is a going concern.

6. Trustees

Your Trustees have continued to meet, for many months remotely but in person more recently now pandemic restrictions have begun to ease.

I am very grateful to all of them but most particularly Sue Osborne, who keeps us properly organised and with very detailed records; Simon Whittle, who has very capably picked up the reins as Treasurer; and Liz Richardson for holding the Treasurer’s post and for her expert contributions based on her local government experience. Finally, we are indebted to our Independent Examiner, Mark Finn, who beyond his main function of checking that our

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finances are properly conducted, also keeps us up to date with regulatory reporting requirements of the Charity Commission.

My final thanks of course are to you, our members, whose support and enthusiasm are a constant source of energy.

Andrew Hillman

August 2021

Declarations

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity’s trustees

Signature

Full Name Position Date

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Charity Name No (if any)
The Pensford Publow and the Stantons Community Trust 1160279
Receipts andpayments accounts CC16a
For the period
from		 Period start date
01/02/2020		 To Period end date
31/01/2021
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Designated
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
CT 100 Club 20,000 - 20,000 881
Fund Raising Events - - - -
Donations 100 8,150 - 8,250 -
Subscriptions 10 - 10 30
HMRC gift aid 1,250 - 1,250 -
Repayments - - 1,212
- - -
- - -
- - -
- - -
- - -
Sub total(Gross income for
AR) 20,110 - 9,400 - 29,510 2,123
A2 Asset and investment sales,
(see table).
- - - - -
- - - - - -
Sub total - - - - - -
Total receipts 20,110 - 9,400 - 29,510 2,123
A3 Payments
A3 Payments
Distributed Grants 9,369 1,426 6,250 - 17,045 12,302
Expenses 20 - - - 20 50
Advertising - - - - 100
- - - - -
- - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - - -
- - - - - -
Sub total 9,389 1,426 6,250 - 17,065 12,452
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total - - - - - -
Total payments 9,389 1,426 6,250 - 17,065 12,452
Net of receipts/(payments) 10,721 - 1,426 3,150 - 12,445 - 10,329
A5 Transfers between funds - 5,256 5,256 - - -
A6 Cash funds last year end 14,429 2,850 - - 17,279 27,608
Cash funds this year end 19,894 6,680 3,150 - 29,724 17,279

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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Details
Details
Details
(agree balances with receipts and payments account(s))
Details
Gift Aid due
Nat West bank account (20093500) balance
Total cash funds
Details		 Unrestricted &
designated
funds
Restricted
funds
to nearest £
to nearest £
26,574
3,150
-
-
-
-
26,574
3,150
Agreement Error
OK
Unrestricted &
designated
Restricted
funds
to nearest £
to nearest £
813
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

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Independent examiner's report on the accounts

Section A
Independent Examiner’s Report		 Section A
Independent Examiner’s Report
Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
The Pensford, Publow and the Stantons Community Trust
31 January 2021
Charity no
(if any)
1160279
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended31/01/2021.
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I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
Mark Finn
ACA
Salters Brook Cottage,
Stanton Wick
Bristol, BS39 4DA
Section B
Disclosure

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