REGISTERED CHARITY NUMBER: 1160272
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
MAINDEE UNLIMITED
Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
MAINDEE UNLIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | to | 7 |
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 23 |
| Detailed Statement of Financial Activities | 24 | to | 25 |
MAINDEE UNLIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity are the promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in Newport East) by all or any of the following means:
(a) the relief of financial hardship:
(b) the relief of unemployment:
(c) the advancement of education, training or retraining, particularly among unemployed people, and providing unemployed people with work experience:
(d) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help: (i) in setting up their own business, or (ii) to existing businesses:
(e) the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms:
(f) the maintenance, improvement or provision of public amenities:
(g) the preservation of buildings or sites of historic or architectural importance:
(h) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities:
(i) the protection or conservation of the environment:
(j) the provision of public health facilities and childcare:
(k) the promotion of public safety and prevention of crime:
(l) the maintenance, improvement or provision of public amenities in the vicinity of a landfill site:
(m) such other means as may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales.
Public benefit
The trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's guidance on public benefit. The aim of the charity is to maximise the following benefits to the community of Maindee and its environment within available resources:
-
Increase support for micro retail business
-
Increased support for cultural industries and creativity
-
More jobs and skills
-
Increase community spirit
-
Better identity and sense of place
-
More attractive streets and public spaces
Volunteers
Week to week management of the library is undertaken by our impressive team of volunteers. Their commitment and diverse skills keep our costs to a minimum without any loss of quality and the charity is most grateful to them for all their hard work.
Page 1
MAINDEE UNLIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity continues to function successfully. We stayed within the budget, set at the start of 2023/24. The Finance Committee continues to meets monthly and reports to the Management Board each month. The Management Board examines the charity's finances against the budget and also takes reports from all of the active projects. We have introduced a Sage accounting system to improve our financial management and the quality of reports prepared. We employ a part time Finance Officer to assist with this work. Our Treasurer has a number of years' experience as an auditor.
We have introduced a new website which is more user friendly particularly on mobile phones. This has been populated and we continue to make good use of social media. Good quality quarterly newsletters are distributed to over 5,000 homes in Maindee. This updates residents of the various projects, services and events that the charity provide.
The library has hosted the Maindee Pantry. The aim of this is to prevent food waste. As a result, excess food is collected from a number of sources, mostly supermarkets. In 2023/24 over a ton of food was saved from going to landfill, each month. In the current cost of living crisis, it has also provided a valuable resource for those struggling financially in the area. Anyone can take food without the need to be referred by a third-party agency. In addition, the library was opened as a 'warm hub' during the winter months. During the week a free cup of tea or coffee was provided. On Friday evenings the library was opened as a family space with food and children's activities provided by a youth worker. The library continued, in addition to normal library services, to be a community hub hosting a number of different groups.
Greening Maindee continues to maintain the various community gardens it has developed. It has developed new garden spaces on Maindee Triangle, Halstead Street, an allotment at Maindee Primary School and redeveloped the front of the library. A garden at Eveswell Community Centre has been developed and they are working with Toc H to further develop the site. The Breaking Barriers project continued with a further grant for Breaking Barriers 2, this is a Heritage lottery funded project, the engagement officer continued their employment. The aim is to work with people from ethnic minority communities to encourage them to get involved in nature/green space activities. Over 800 people have engaged with the project. 30 different events have been run, and the team have attended 10 community events, including 3 festivals. The funding finished at the end of March 2024 but an application for a grant has been successful. This grant for £60,000 will allow the project to continue until April 2024. A number of guided walks have been held and work with the Ramblers has developed nature walks in the area.
The Maindee Triangle Project has been completed. This was a challenging project with issues caused by the pandemic, difficulty for the builders in getting suitable sub-contractors and the increase in cost of materials. This caused an over run of the project. The Triangle was opened by the First Minister of Wales, in May 2023. It provides a café, public toilet, garden, public seating and a performance area. The café gave the opportunity for a local woman to open her first business. Unfortunately, due to difficult business conditions, she terminated her lease on the Café, in December 2023. This was challenging for the charity as it lost the rental income and had to pick up the costs for rates, water and electricity. Work started to develop the Café as a community space and also hiring out the space to local groups.
Maindee District Renewal Project has completed the first stage. This involved wide ranging consultation, including with secondary and primary schools, and a number of public events. This allowed our contractors to develop a plan to green the main business area, reduce the amount of vehicle flow by redesigning the road layout and improve the area for pedestrians. This again went out to public consultation. This work was in partnership with Newport City Council. The further development of the plan has been submitted to Newport City Council and an application made for further funding from stage two of the Levelling Up Fund. We continue to work with Newport City Council on this project.
Newport Circular Economy. Maindee Unlimited leads on a partnership with other local and Welsh charities. We employ two part time members of staff, on short term contracts, to initially set up the project and then to further develop links with groups in Newport. There are a number of deliverables set out in the project which they are currently working on.
Page 2
MAINDEE UNLIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
FINANCIAL REVIEW
Financial position
The accounts for this period of financial activity show total income of £216,856, of which £159,185 is restricted and total expenditure of £191,169 of which £118,297 is restricted. At 31st March 2024 the charity had total funds of £389,291 of which £36,074 are restricted compared to total funds of £363,604 at 31st March 2023, of which £13,750 were restricted.
The Finance Committee (quorum of 3 Trustees) meet monthly to discuss the charity's current financial status, any recommendations and or concerns are reported at the next board of trustees meeting.
Reserves policy
We have identified special reserves of £20,000, of which £10,000 is for capital expenditure and a library maintenance reserve of £5,000 to fund essential maintenance to the library building.
In line with our Reserves Policy, the charity will agree maximum and minimum levels for reserves at our Annual General Meeting. The Treasurer will be responsible for proposing levels, based on the income and expenditure levels of the charity at that time and other relevant factors.
The current target special reserve levels are £5,000 (min) and £25,000 (max). Any designated funds will only be used for legitimate purposes and not to artificially reduce reserve levels.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Maindee Unlimited is a Charitable Incorporated Organisation (CIO) inaugurated on 1st October 2014 and registered as a CIO with the Charities Commission on 2nd February 2015. The charity was formed under a constitution which established its objects and powers. Under the terms of the constitution the trustees have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
Recruitment and appointment of new trustees
At each annual general meeting of the members of the CIO, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire. The minimum number of trustees is three and the maximum number allowed is twelve. There are currently ten trustees so three shall retire from office at the 2024 AGM. Retiring trustees may stand for re-election.
Induction and training of new trustees
Five of our existing trustees are familiar with the work of the charity having been involved from the outset in setting up the charity.
New trustees are invited to attend a session to familiarise themselves with the charity and the context in which it operates. Each trustee is provided with the latest Charity Commission guidance on becoming and undertaking the trustee role.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees will develop a risk management strategy which will comprise:
-
an annual review of the risks the charity may face;
-
the establishment of systems and procedures to mitigate those risks identified in the plan;
-
the implementation of procedures designed to minimise any potential impact of risks.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1160272
Page 3
MAINDEE UNLIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
Principal address
Llyfrgell Maindee Library 79 Chepstow Road Newport NP19 8BY
Trustees
David Moses (Chairman) Angela Lorraine Lloyd (Vice Chair) Alison Starling Deb Davies (reappointed 15.5.23) John Stone Maggie Bain Rachel Claire Stubley Dipika Patel (resigned 30.9.23) Farzina Hussain Patricia Anne Johns (resigned 30.9.23) Ben Antoniou (resigned 15.5.23) Michelle Brown Ian John Davies (Treasurer) David Crowson (appointed 30.9.23)
Independent Examiner
Mahin Khawaja FCCA Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
The trustees are grateful to the following people for their contribution to the successful running of the charity during the year:
John Hallam (Programme Manager) Sheena Bennett (Project Administrator and Bookkeeper)
Approved by order of the board of trustees on 23 January 2025 and signed on its behalf by:
David Moses - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MAINDEE UNLIMITED
Independent examiner's report to the trustees of Maindee Unlimited
I report to the charity trustees on my examination of the accounts of Maindee Unlimited (the Trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mahin Khawaja FCCA The Association of Chartered Certified Accountants
Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
23 January 2025
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MAINDEE UNLIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 1,006 Charitable activities 3 Llyfrgell Maindee Library 41,012 The Triangle - Greening Maindee - General 1,203 Maindee District Centre Renewal - Maindee Community Pantry - Community Fridge - Breaking Barriers - Greening Together - Warm Hub 1,950 The National Trust - Nature Neighbourhoods Project 12,500 The National Lottery - Maindee Heritage - The National Lottery Community Fund - SS - Maindee District Centre Renewal - Shared Prosperity Funds - Newport Circular Economy - Shared Prosperity Funds - Total 57,671 EXPENDITURE ON Charitable activities 4 Llyfrgell Maindee Library 67,613 Greening Maindee - Food For Life (Soil Association) - The Triangle - Greening Maindee - Boat Project - Greening Maindee - Halstead Street Pocket Park Project - Greening Maindee - Mural Project - Greening Maindee - General 1,541 Maindee District Centre Renewal - Maindee Community Pantry - Community Fridge - Breaking Barriers - Greening Together - Greening Maindee - Our Voice, Our Choice, Our Port 898 Warm Hub 709 The National Trust - Nature Neighbourhoods Project 948 The National Lottery - Maindee Heritage - The National Lottery Community Fund - SS - Maindee District Centre Renewal - Shared Prosperity Funds - Newport Circular Economy - Shared Prosperity Funds - Childrens Activities - Our Voice, Our Choice (266) Library Improvement Project 1,429 Total 72,872 |
Restricted funds £ - - - - - - - - - 60,380 55,843 18,408 24,554 159,185 - 869 3,184 - 4,500 1,550 - - 426 18 - - - 53,420 22,016 9,600 22,714 - - 118,297 |
2024 Total funds £ 1,006 41,012 - 1,203 - - - 1,950 12,500 60,380 55,843 18,408 24,554 216,856 67,613 869 3,184 - 4,500 1,550 1,541 - 426 18 898 709 948 53,420 22,016 9,600 22,714 (266) 1,429 191,169 |
2023 Total funds £ 4,886 51,711 34,007 - 118,957 5,222 39,271 - - - - - - |
|---|---|---|---|
| 254,054 | |||
| 55,849 181 2,719 11 1,861 - 3,042 141,114 197 36,775 1,234 1,680 - - - - - - - |
|||
| 244,663 |
The notes form part of these financial statements
Page 6
MAINDEE UNLIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted funds Notes £ NET INCOME/(EXPENDITURE) (15,201) Transfers between funds 12 18,564 Net movement in funds 3,363 RECONCILIATION OF FUNDS Total funds brought forward 349,854 TOTAL FUNDS CARRIED FORWARD 353,217 |
Restricted funds £ 40,888 (18,564) 22,324 13,750 36,074 |
2024 Total funds £ 25,687 - 25,687 363,604 389,291 |
2023 Total funds £ 9,391 - |
|---|---|---|---|
| 9,391 354,213 |
|||
| 363,604 |
The notes form part of these financial statements
Page 7
MAINDEE UNLIMITED
BALANCE SHEET 31 MARCH 2024
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 277,374 CURRENT ASSETS Debtors 10 48,014 Cash at bank and in hand 44,767 92,781 CREDITORS Amounts falling due within one year 11 (16,938) NET CURRENT ASSETS 75,843 TOTAL ASSETS LESS CURRENT LIABILITIES 353,217 NET ASSETS 353,217 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - 2,902 33,899 36,801 (727) 36,074 36,074 36,074 |
2024 Total funds £ 277,374 50,916 78,666 129,582 (17,665) 111,917 389,291 389,291 353,217 36,074 389,291 |
2023 Total funds £ 293,252 14,795 58,389 73,184 (2,832) 70,352 363,604 363,604 349,854 13,750 363,604 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 23 January 2025 and were signed on its behalf by:
David Moses - Trustee
The notes form part of these financial statements
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Going concern
The trustees have assessed the charity's ability to continue as a going concern. In making this assessment the trustees have considered several factors when forming their conclusions including a review of budgets and a consideration of key risks.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
The following specific policies apply to categories of income:
Donations and legacies
Donations and legacies income includes donations, gifts and grants that provide core funding or are of a general nature and is recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when the donor specifies it must be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement.
Income from charitable activities
Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions. This income is recognised as the related services are provided and there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Income is deferred when the amounts are received in advance of the performance of the service or event to which they relate.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants payable
Grants payable are payments made to third parties, in furtherance of the charitable objectives of the funds held on trust. Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.
A constructive obligation arises when:
-
the charity has communicated its intention to award a grant to a recipient who then has a reasonable expectation that they will receive a grant; or
-
the charity has made a public announcement about a commitment which is specific enough for the recipient to have a reasonable expectation that they will receive a grant; or
-
there is an established pattern of practice which indicates to the recipient that the charity will honour its commitment.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES - continued
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Allocation and apportionment of costs
Support costs are those costs which do not relate directly to a single activity and do not themselves produce or constitute the output of the charitable activity. This includes governance costs which are those associated with meeting the constitutional and statutory requirements of the charity. These costs include the fees of the independent examiner, bank charges and administration salaries which have been apportioned to charitable activities on an appropriate basis.
Tangible fixed assets
Tangible assets under the cost model are stated at historical cost less accumulated depreciation and any accumulated impairment losses. Historical cost includes expenditure that is directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by the Trustees.
The charity adds to the carrying amount of an item of fixed assets the cost of replacing part of such an item when that cost is incurred, if the replacement part is expected to provide incremental future benefits to the charity. The carrying amount of the replaced part is derecognised. Repairs and maintenance are charged to the Statement of Financial Activities during the period in which they are incurred.
Depreciation is charged so as to allocate the cost of the assets less their residual value over their estimated useful lives.
Depreciation is provided on the following basis: Leasehold improvements - between 5 and 10 years Plant and machinery - between 2 and 5 years Fixtures and fittings - between 3 and 5 years
The assets' residual values, useful lives and depreciation methods are reviewed and adjusted prospectively if appropriate, or if there is an indication of a significant change since the last reporting date.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes in the future.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at the present value of future cash flows (amortised cost). Financial assets held at amortised cost comprise cash at bank and in hand and the charity’s debtors, excluding prepayments. Financial liabilities held at amortised cost comprise the charity’s short term creditors excluding deferred income and taxation payable. No discounting has been applied to these financial instruments on the basis that the periods over which amounts will be settled are such that any discounting would be immaterial.
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Donations | 1,006 | 4,886 |
3. INCOME FROM CHARITABLE ACTIVITIES
| The National Trust - Llyfrgell Greening Nature Maindee Maindee - Neighbourhoods Library General Warm Hub Project £ £ £ £ Rental income 23,567 - - - Café income 794 - - - Printer income 2,096 - - - Other income 617 - - - Grants 8,000 - 1,950 12,500 Fundraising income 10 - - - The Triangle rental income 3,350 - - - Event income 2,578 - - - Greening Maindee cook book sales and other income - 1,203 - - 41,012 1,203 1,950 12,500 2024 Maindee District Newport The Centre Circular National Renewal - Economy - Lottery Shared Shared Community Prosperity Prosperity Total Fund - SS Funds Funds activities £ £ £ £ Rental income - - - 23,567 Café income - - - 794 Printer income - - - 2,096 Other income - - - 617 Grants 55,843 18,408 24,554 181,635 Fundraising income - - - 10 The Triangle rental income - - - 3,350 Event income - - - 2,578 Greening Maindee cook book sales and other income - - - 1,203 55,843 18,408 24,554 215,850 Grants received, included in the above, are as follows: 2024 £ NLCF - Sustainable Steps Grant 54,342 Newport City Council UK Community Renewal Fund - Carried forward 54,342 |
The National Lottery - Maindee Heritage £ - - - - 60,380 - - - - 60,380 2023 Total activities £ 21,310 1,284 2,479 876 219,457 762 3,000 - - 249,168 2023 £ 22,683 118,957 141,640 |
|---|---|
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
3. INCOME FROM CHARITABLE ACTIVITIES - continued
| INCOME FROM CHARITABLE ACTIVITIES - continued | ||
|---|---|---|
| Brought forward Hubbub Foundation UK Community Fridge Grant Fund Newport City Council Participatory Budgeting Programme GAVO/Newport City Council Community Warm Spaces Grant Welsh Government Culture Sector Cost of Living Grant National Lottery Heritage Fund Newport City Council - The Triangle Awning grant GAVO/Newport City Council Community Food Revenue Grant GAVO/Newport City Council Sustainable Food Grant The National Trust - Nature Neighbourhoods Project The National Lottery Community Fund - SS Newport City Council - Maindee District Centre Renewal - Shared Prosperity Funds Newport City Council - Newport Circular Economy - Shared Prosperity Funds |
2024 £ 54,342 - - 1,950 8,000 6,038 - - - 12,500 55,843 18,408 24,554 181,635 |
2023 £ 141,640 1,000 10,000 2,000 10,000 39,271 11,324 3,504 718 - - - - |
| 219,457 |
4. CHARITABLE ACTIVITIES COSTS
| Llyfrgell Maindee Library Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Greening Maindee - General Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub The National Trust - Nature Neighbourhoods Project The National Lottery - Maindee Heritage The National Lottery Community Fund - SS Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds Childrens Activities - Our Voice, Our Choice Library Improvement Project |
Direct Costs £ 50,171 869 3,184 4,500 1,550 1,541 426 18 898 709 948 53,420 22,016 9,600 22,714 (266) 1,429 173,727 |
Support costs (see note 6) £ 17,442 - - - - - - - - - - - - - - - - 17,442 |
Totals £ 67,613 869 3,184 4,500 1,550 1,541 426 18 898 709 948 53,420 22,016 9,600 22,714 (266) 1,429 |
|---|---|---|---|
| 191,169 |
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
5. GRANTS PAYABLE
| Llyfrgell Maindee Library The total grants paid to institutions during the year was as follows: Maindee Festival Association |
2024 £ - 2024 £ - |
2023 £ 10,000 2023 £ 10,000 |
|---|---|---|
6. SUPPORT COSTS
| Management £ Llyfrgell Maindee Library 12,983 Support costs, included in the above, are as follows: Admin salary Sage fees Bank charges Accountancy and independent examiner's fees |
Governance Finance costs Totals £ £ £ 2,539 1,920 17,442 2024 2023 Llyfrgell Maindee Total Library activities £ £ 12,983 11,747 2,390 1,886 149 133 1,920 3,192 17,442 16,958 |
|---|---|
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,627 Charitable activities Llyfrgell Maindee Library 51,711 The Triangle - Maindee District Centre Renewal - Maindee Community Pantry - Community Fridge - Breaking Barriers - Greening Together - Total 56,338 |
Restricted funds £ 259 - 34,007 118,957 5,222 39,271 197,716 |
Total funds £ 4,886 51,711 34,007 118,957 5,222 39,271 |
|---|---|---|
| 254,054 |
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted funds funds £ £ EXPENDITURE ON Charitable activities Llyfrgell Maindee Library 55,849 - Greening Maindee - Food For Life (Soil Association) - 181 The Triangle - 2,719 Greening Maindee - Boat Project - 11 Greening Maindee - Halstead Street Pocket Park Project - 1,861 Greening Maindee - General 3,042 - Maindee District Centre Renewal - 141,114 Maindee Community Pantry - Community Fridge - 197 Breaking Barriers - Greening Together - 36,775 Greening Maindee - Our Voice, Our Choice, Our Port 1,234 - Warm Hub 1,680 - Total 61,805 182,858 NET INCOME/(EXPENDITURE) (5,467) 14,858 Transfers between funds 126,544 (126,544) Net movement in funds 121,077 (111,686) RECONCILIATION OF FUNDS Total funds brought forward 228,777 125,436 TOTAL FUNDS CARRIED FORWARD 349,854 13,750 |
Total funds £ |
|---|---|
| 55,849 181 2,719 11 1,861 3,042 141,114 197 36,775 1,234 1,680 |
|
| 244,663 | |
| 9,391 - |
|
| 9,391 354,213 |
|
| 363,604 |
continued...
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MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
9. TANGIBLE FIXED ASSETS
| Short leasehold Other improvements equipment £ £ COST At 1 April 2023 298,307 1,002 Additions - 6,926 At 31 March 2024 298,307 7,928 DEPRECIATION At 1 April 2023 7,284 252 Charge for year 21,852 738 At 31 March 2024 29,136 990 NET BOOK VALUE At 31 March 2024 269,171 6,938 At 31 March 2023 291,023 750 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors Accruals and deferred income |
Library equipment £ 1,904 - 1,904 425 214 639 1,265 1,479 2024 £ 50,916 2024 £ 971 1,013 15,681 17,665 |
Totals £ 301,213 6,926 |
Totals £ 301,213 6,926 |
|---|---|---|---|
| 308,139 | |||
| 7,961 22,804 |
|||
| 30,765 | |||
| 277,374 | |||
| 293,252 | |||
| 2023 £ 14,795 |
|||
| 2023 £ 104 - 2,728 |
|||
| 2,832 |
continued...
Page 15
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS
| Unrestricted funds Lyfrgell Maindee Library Special reserve Fixed asset reserve Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Library Maintenance Reserve Childrens Activities - Our Voice, Our Choice Library Improvement Project The National Trust - Nature Neighbourhoods Project Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Boat Project Donate IT Wales Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Greening Maindee - Maindee Gateway Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together The National Lottery - Maindee Heritage Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds The National Lottery Community Fund - SS TOTAL FUNDS |
At 1.4.23 £ 30,003 20,000 293,252 209 1,390 - 5,000 - - - 349,854 1,496 4,349 303 1 4,017 1,890 464 1,230 - - - - - 13,750 363,604 |
Net movement in funds £ (25,771) - - (162) (898) 1,241 - 266 (1,429) 11,552 (15,201) (869) (3,184) - - (4,500) (1,550) - (427) (18) 6,961 8,809 1,840 33,826 40,888 25,687 |
Transfers between funds £ 27,330 - (15,878) 3,324 (492) (720) - - 5,000 - 18,564 (627) 1,821 (303) (1) 483 (340) (464) (750) 18 (3,305) (8,389) (1,840) (4,867) (18,564) - |
At 31.3.24 £ 31,562 20,000 277,374 3,371 - 521 5,000 266 3,571 11,552 |
|---|---|---|---|---|
| 353,217 - 2,986 - - - - - 53 - 3,656 420 - 28,959 |
||||
| 36,074 | ||||
| 389,291 |
continued...
Page 16
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds Lyfrgell Maindee Library Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Childrens Activities - Our Voice, Our Choice Library Improvement Project The National Trust - Nature Neighbourhoods Project Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together The National Lottery - Maindee Heritage Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds The National Lottery Community Fund - SS TOTAL FUNDS |
Incoming resources £ 41,842 1,379 - 1,950 - - 12,500 57,671 - - - - (1) - 60,381 18,409 24,554 55,842 159,185 216,856 |
Resources Movement expended in funds £ £ (67,613) (25,771) (1,541) (162) (898) (898) (709) 1,241 266 266 (1,429) (1,429) (948) 11,552 (72,872) (15,201) (869) (869) (3,184) (3,184) (4,500) (4,500) (1,550) (1,550) (426) (427) (18) (18) (53,420) 6,961 (9,600) 8,809 (22,714) 1,840 (22,016) 33,826 (118,297) 40,888 (191,169) 25,687 |
|---|---|---|
continued...
Page 17
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds Lyfrgell Maindee Library Special reserve Fixed asset reserve Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Library Maintenance Reserve Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Eveswell Community Centre Project Greening Maindee - Boat Project Donate IT Wales Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Greening Maindee - Maindee Gateway Maindee District Centre Renewal Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together Greening Maindee - Maindee Green Explorer Trail TOTAL FUNDS |
At 1.4.22 £ 16,382 20,000 186,402 3,237 2,756 - - 228,777 1,830 86,451 (14) 314 1 5,878 1,890 464 28,153 634 (26) (139) 125,436 354,213 |
Net movement in funds £ 475 - - (3,028) (1,234) (1,680) - (5,467) (181) 31,288 - (11) - (1,861) - - (22,157) 5,176 2,604 - 14,858 9,391 |
Transfers between funds £ 13,146 - 106,850 - (132) 1,680 5,000 126,544 (153) (113,390) 14 - - - - - (5,996) (4,580) (2,578) 139 (126,544) - |
At 31.3.23 £ 30,003 20,000 293,252 209 1,390 - 5,000 |
|---|---|---|---|---|
| 349,854 1,496 4,349 - 303 1 4,017 1,890 464 - 1,230 - - |
||||
| 13,750 | ||||
| 363,604 |
continued...
Page 18
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds Lyfrgell Maindee Library Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Boat Project Greening Maindee - Halstead Street Pocket Park Project Maindee District Centre Renewal Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together TOTAL FUNDS |
Incoming resources £ 56,324 14 - - 56,338 - 34,007 - - 118,957 5,373 39,379 197,716 254,054 |
Resources Movement expended in funds £ £ (55,849) 475 (3,042) (3,028) (1,234) (1,234) (1,680) (1,680) (61,805) (5,467) (181) (181) (2,719) 31,288 (11) (11) (1,861) (1,861) (141,114) (22,157) (197) 5,176 (36,775) 2,604 (182,858) 14,858 (244,663) 9,391 |
|---|---|---|
continued...
Page 19
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds Lyfrgell Maindee Library Special reserve Fixed asset reserve Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Library Maintenance Reserve Childrens Activities - Our Voice, Our Choice Library Improvement Project The National Trust - Nature Neighbourhoods Project Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Eveswell Community Centre Project Greening Maindee - Boat Project Donate IT Wales Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Greening Maindee - Maindee Gateway Maindee District Centre Renewal Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together Greening Maindee - Maindee Green Explorer Trail The National Lottery - Maindee Heritage Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds The National Lottery Community Fund - SS TOTAL FUNDS |
At 1.4.22 £ 16,382 20,000 186,402 3,237 2,756 - - - - - 228,777 1,830 86,451 (14) 314 1 5,878 1,890 464 28,153 634 (26) (139) - - - - 125,436 354,213 |
Net movement in funds £ (25,296) - - (3,190) (2,132) (439) - 266 (1,429) 11,552 (20,668) (1,050) 28,104 - (11) - (6,361) (1,550) - (22,157) 4,749 2,586 - 6,961 8,809 1,840 33,826 55,746 35,078 |
Transfers between funds £ 40,476 - 90,972 3,324 (624) 960 5,000 - 5,000 - 145,108 (780) (111,569) 14 (303) (1) 483 (340) (464) (5,996) (5,330) (2,560) 139 (3,305) (8,389) (1,840) (4,867) (145,108) - |
At 31.3.24 £ 31,562 20,000 277,374 3,371 - 521 5,000 266 3,571 11,552 |
|---|---|---|---|---|
| 353,217 - 2,986 - - - - - - - 53 - - 3,656 420 - 28,959 |
||||
| 36,074 | ||||
| 389,291 |
continued...
Page 20
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds Lyfrgell Maindee Library Greening Maindee - General Greening Maindee - Our Voice, Our Choice, Our Port Warm Hub Childrens Activities - Our Voice, Our Choice Library Improvement Project The National Trust - Nature Neighbourhoods Project Restricted funds Greening Maindee - Food For Life (Soil Association) The Triangle Greening Maindee - Boat Project Greening Maindee - Halstead Street Pocket Park Project Greening Maindee - Mural Project Maindee District Centre Renewal Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together The National Lottery - Maindee Heritage Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds The National Lottery Community Fund - SS TOTAL FUNDS |
Incoming resources £ 98,166 1,393 - 1,950 - - 12,500 114,009 - 34,007 - - - 118,957 5,372 39,379 60,381 18,409 24,554 55,842 356,901 470,910 |
Resources Movement expended in funds £ £ (123,462) (25,296) (4,583) (3,190) (2,132) (2,132) (2,389) (439) 266 266 (1,429) (1,429) (948) 11,552 (134,677) (20,668) (1,050) (1,050) (5,903) 28,104 (11) (11) (6,361) (6,361) (1,550) (1,550) (141,114) (22,157) (623) 4,749 (36,793) 2,586 (53,420) 6,961 (9,600) 8,809 (22,714) 1,840 (22,016) 33,826 (301,155) 55,746 (435,832) 35,078 |
|---|---|---|
Unrestricted funds
The Special reserve is an unrestricted fund to be used for general charity purposes as a contingency fund.
The fixed asset reserve is an unrestricted fund used to depreciate the charities fixed assets.
The Greening Maindee - General fund is an unrestricted fund used for general greening Maindee activities.
The Greening Maindee - Our Voice, Our Choice, Our Port fund is an unrestricted fund for general use for Greening Maindee activities.
The Warm Hub fund is an unrestricted fund for providing a warm space and community activities.
continued...
Page 21
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
12. MOVEMENT IN FUNDS - continued
The Library Maintenance Reserve is an unrestricted fund to be used for maintenance of the library, outside the daily running costs.
The Childrens Activities - Our Voice, Our Choice fund is an unrestricted fund to be used to fund family play sessions on the Triangle.
The Library Improvement Project is an unrestricted fund used to plan, resource and complete improvements to the Library.
The National Trust - Nature Neighbourhoods Project fund is an unrestricted fund used for creating people-powered plans for nature in their local neighbourhoods.
Restricted funds
The Greening Maindee restricted funds are restricted to various projects that are greening and improving areas of Maindee, particularly those areas that are neglected.
The Donate IT Wales fund was restricted to a project that is developing a solution around online access issues for primary age children, their families and teachers.
The Triangle fund is restricted to a project that is developing Maindee Triangle, a rare green space and community facility in the heart of the Maindee community.
The Maindee Community Pantry - Community Fridge fund is restricted for the provision of Maindee Food Pantry, a community fridge providing a simple solution to food waste by sharing good quality surplus food in the community.
The Breaking Barriers - Greening Together fund is restricted to community engagement and learning around nature and climate change aimed to engage with diverse communities that are difficult to reach.
The National Lottery - Maindee Heritage fund is restricted to community engagement and learning around Nature and Greening.
The Maindee District Centre Renewal - Shared Prosperity Funds are restricted to improve the Maindee District Centre with tactical interventions to improve infrastructure, business footfall and future growth in the community.
The Newport Circular Economy - Shared Prosperity Funds are restricted to explore the future of sustainability in Newport, focusing on local challenges and opportunities surrounding repair, reuse, and zero waste.
The National Lottery Community Fund - SS is restricted to a three year project to develop the circular economy network in Newport, a 'Library of Things' service and sustainable living workshops in Maindee.
continued...
Page 22
MAINDEE UNLIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
13. RELATED PARTY DISCLOSURES
During the year ended 31 March 2023, John Stone, trustee, provided the charity with external landscaping and refurbishment works for which he received remuneration amounting to £5,361.The deadline for completion of the works was nearing and as John Stone was familiar with the project and had carried out similar work elsewhere, the trustees agreed that it was in the charity's best interests to award the contract to him.
Page 23
MAINDEE UNLIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| INCOME AND ENDOWMENTS Donations and legacies Donations Charitable activities Rental income Café income Printer income Other income Grants Fundraising income The Triangle rental income Event income Greening Maindee cook book sales and other income Total incoming resources EXPENDITURE Charitable activities Water and sewerage Insurance Electricity Telephone, internet and postage Gas Printer costs Stationery and consumables Business rates Repairs, cleaning supplies and miscellaneous IT subscriptions and software Website maintenance Events Furniture and equipment Licences Professional fees Outside space signage Fundraising and promotion The Triangle Greening Maindee - General Food For Life - project costs Greening Maindee - Boat Project Greening Maindee - Halstead Street Pocket Park Project Bad debts Our Voice, Our Choice, Our Port Carried forward |
2024 £ 1,006 23,567 794 2,096 617 181,635 10 3,350 2,578 1,203 215,850 216,856 (117) 2,774 4,996 1,034 1,983 1,589 991 1,972 5,000 218 162 3,385 289 339 643 - 3,595 1,360 1,629 869 - 4,500 100 898 38,209 |
2023 £ 4,886 21,310 1,284 2,479 876 219,457 762 3,000 - - |
|---|---|---|
| 249,168 | ||
| 254,054 310 2,421 3,063 551 2,220 1,785 1,392 2,258 4,177 120 162 1,492 693 339 440 828 2,260 1,225 3,598 - 11 1,861 352 640 32,198 |
This page does not form part of the statutory financial statements
Page 24
MAINDEE UNLIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Charitable activities Brought forward Maindee District Centre Renewal Maindee Community Pantry - Community Fridge Breaking Barriers - Greening Together Food for Life Project Warm Hub Greening Maindee - Mural Project Children's library Children's activities - Our Voice, Our Choice Maindee Heritage The National Lottery Community Fund - SS Maindee District Centre Renewal - Shared Prosperity Funds Newport Circular Economy - Shared Prosperity Funds The National Trust - Nature Neighbourhoods Project Library improvement project Depreciation of leasehold improvements Depreciation of library equipment Depreciation of other equipment Grants to institutions Support costs Management Admin salary Finance Sage fees Bank charges Governance costs Accountancy and independent examiner's fees Total resources expended Net income |
2024 £ 38,209 - 444 - - 709 1,550 150 (266) 53,420 22,016 9,600 22,714 948 1,429 21,852 214 738 - 173,727 12,983 2,390 149 2,539 1,920 191,169 25,687 |
2023 £ 32,198 138,714 196 36,775 181 1,680 - - - - - - - - - 7,284 425 252 10,000 |
|---|---|---|
| 227,705 11,747 1,886 133 |
||
| 2,019 3,192 |
||
| 244,663 | ||
| 9,391 |
This page does not form part of the statutory financial statements
Page 25