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← Fairfax Gospel Hall Trust

2024-04-05-accounts

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Charity Registration No: 1160257

Fairfax Gospel Hall Trust

Report of the trustees and unaudited financial statements Year ended 5 April 2024

T B Tax Services Bridge House Pattenden Lane Marden Kent TN12 9QJ

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Contents

Pages
Reference and administrative details 3
Report of the trustees 4-7
Independent examiner’s report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11-17

2

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Reference and Administrative Details For the year ended 5 April 2024

Charity name Fairfax Gospel Hall Trust
Registered charity number 1160257
Trustees Mr A. Woodcock (Chair)
Mr G. Parsons
Mr R. Webberley
Mr S. Woodcock
Mr M. Lucas
Treasurer Mr G. Parsons
Principal address Oak House
Chelmsford Road
Woodham Mortimer
Essex
CM9 6TH
Independent examiner Simon Bell
T B Tax Services
Accountants
Bridge House
Pattenden Lane
Marden
Kent
TN12 9QJ
Accountant T B Tax Services
Accountants
Bridge House
Pattenden Lane
Marden
Kent
TN12 9QJ

3

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Report of the Trustees For the year ended 5 April 2024

The Trustees present their report along with the financial statements of the Charity for the year ended 5 April 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 11 and comply with the Trust Deed and applicable law.

Structure, governance and management

Governing document

The charity is controlled by a deed of trust and constitutes an unincorporated charity.

The Charity is an unincorporated trust constituted by a Deed of Trust dated 6 May 1982, most recently amended by Deed of Variation dated 12 August 2014. The Trust was registered with the Charity Commission for England and Wales on 30 January 2015 under Charity Registration Number: 1160257.

Recruitment and appointment of new trustees

The names of the Trustees who served during the year and since the year end are set out on page 3. None of the Trustees, nor any person connected with them, received any remuneration or expenses from the Charity in the year ended 5 April 2024 (2023: £nil).

The Trust operates six Gospel Halls and Trustees are chosen from among the regular congregation of the halls. New Trustees are nominated by the existing Trustees or by the congregation and must be appointed by unanimous resolution of the congregation. They are selected according to their skills and experience and are expected to use both in furthering the objects of the Charity. Checks are made to ensure the Trustees’ eligibility to act and incoming Trustees are made aware of their responsibilities by the existing Trustees, who ensure that new Trustees read the Trust Deed and relevant Charity Commission guidance.

Wider network

The Trustees maintain informal links with similar charities with a view to pooling experience considered useful in pursuing the objects of the Charity. The Charity also maintains particular links with the Chelmsford Gospel Hall Trust, with whom it shares members of its congregation, and during the year the Chelmsford Gospel Hall Trust paid expenses on behalf the Trust, as shown in the donated services note.

Risk management

The Trustees have identified and reviewed the major risks to which the Charity is exposed and confirm that they have established systems or procedures to manage and mitigate those risks.

Objectives and activities

Objectives and aims

The charitable purposes of the Charity are the advancement of the Christian religion for the public benefit, including by the carrying on of the service of God in accordance with the Old and New Testaments of the Holy Bible as followed by those Christians forming part of the world-wide fellowship known as the Plymouth Brethren Christian Church (the “Brethren”) and any other charitable purposes connected with Brethren. The core doctrine of the Brethren and proper practices in furtherance of certain aspects of doctrine are summarised in two schedules to the Trust Deed.

4

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Report of the Trustees (Cont’d) For the year ended 5 April 2024

Public benefit

The Trustees confirm that they have complied with their duty under section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance to charities on public benefit.

Main activities and achievements

The Trust provides and maintains Gospel Halls where religious meetings are held by the local Brethren community. Details of the origins, teachings and way of life of the Brethren can be found on the website - www.plymouthbrethrenchristianchurch.org and in the schedules to the Trust Deed.

The Trust has continued to engage with the congregation and encouraging good works by them which benefit the wider community, as described below.

Plans for future periods

Despite the increased cost of energy, the trustees feel that these increased costs are not significantly impacting on the ability of the charity to continue as a going concern.

Meetings

Meetings held at the Gospel halls include the Lord's Supper (Communion), Gospel preachings, Bible readings and Bible addresses. There is a structured weekly schedule of meetings and, depending on the particular meeting, between 30 and 300 people normally attend these occasions.

The meetings are attended by the regular congregation and most are open to other properly disposed visitors. The notice board outside the Hall welcomes visitors and displays the times of Gospel preachings, along with a telephone number for those seeking further information or help. Gospel tracts, which are distributed by street preachers, also display this information.

Bibles and an extensive range of other Christian reading material are on display at the hall and visitors are free to help themselves.

Spreading the Gospel message and the life of a Christian

The Gospel Halls are a base from which the regular congregation and others who attend the meetings are encouraged to spread the Christian Gospel, in word and deed.

Members of the congregation participate in a programme of street preaching and Gospel tracts are provided free of charge by the Charity to such preachers to be handed out to interested members of the public.

The Trust also works alongside the Rapid Relief Team (a separate charity) and provides trained volunteers for the great work that they do.

5

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Report of the Trustees (Cont’d) For the year ended 5 April 2024

In carrying out this work, the congregation considers itself to be living out its faith in practice, as particularly exemplified in the following extract from the schedule to the Trust Deed on living a Christian life:

Spreading the Gospel message and the life of a Christian

Funding

Funding is sought through gifts from the congregation and Gift Aid is claimed on eligible donations. Funding is sometimes received from other charitable trusts with complementary objectives.

Financial review

Financial position

The Trust’s finances are controlled by a related Trust, the Chelmsford Gospel Hall Trust, and during the year it paid expenses on behalf of the Trust and during the year had donated services income of £123,384 (2023: £71,336). There was also a grant received from the Chelmsford Gospel Hall Trust of £6,240 (2023: £5,787).

Total voluntary income received this year was £129,624 (2023: £77,123).

All funds held were unrestricted funds.

6

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Report of the Trustees (Cont’d) For the year ended 5 April 2024

Reserves policy

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs, based on its size and the level of its financial commitments. The Trust has no employees and its regular outgoings are minimal. Accordingly, the Trustees have decided to adopt a policy of maintaining no significant reserves.

The congregation is kept regularly informed as to particular needs for funds, and other relevant matters and the Trustees aim to ensure that the Charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure, by raising a funds appeal to the congregation.

Free reserves at the year-end were £Nil (2023: £Nil).

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed require the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period. In preparing those financial statements, the Trustees are required to

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. All transactions are reviewed and approved by two Trustees.

On behalf of the Board:

………………………………………….. Alister Woodcock ………………………………………….. | a …………………………………………. Lo wis6F60B930B586466... by: ChaFD7828329140480... LeEE4682BC3180479... by: Mr A. Woodcock Mr R. Webberley Mr M. Lucas Trustee Trustee Trustee 11/4/2024 11/16/2024 10/31/2024 Date: .................................... Date: .................................... Date: ....................................

Date: ....................................

7

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust Independent Examiner’s report to the Trustees For the year ended 5 April 2024

I report to the trustees on my examination of the accounts of Fairfax Gospel Hall Trust for the year ending 5 April 2024.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

BASIS OF THE INDEPENDENT EXAMINERS REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; Or

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

[Bull] |[Simon] DocuSigned by:

Simon Bell T B Tax Services 10/31/2024

T B Tax Services Bridge House Pattenden Lane Marden TN12 9QJ

8

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Statement of Financial Activities For the year ended 5 April 2024


Notes
Income and endowments from:
Donations and legacies:
Collections
Contributions from the congregation
Gift Aid donations
Income tax refunds
Donated services
4
Payroll giving
Grants from other Trusts
Investments
Bank interest
Other -
Total
Expenditure on:
Charitable activities
Running meeting rooms
Other charitable activities
Cost of donated services
Total
5
Net income/(expenditure)
Gains/(losses) on sale of fixed assets
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
Total
funds
2024
Total
funds
2023
£
£
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
123,384
0
123,384
71,336
0
0
0
0
6,240
0
6,240
5,787
0
0
0
0
0
0
0
129,624
0
129,624
77,123
41,675
0
41,675
87,809
1,920
0
1,920
18,176
0
0
0
0
43,595
0
43,595
105,985
86,029
0
86,029
(28,862)
0
0
0
296,302
86,029
0
86,029
267,440
1,877,122
0 1,877,122 1,609,682
1,963,151
0 1,963,151 1,877,122

The notes on pages 11 to 17 form part of these financial statements. All of the above activities are classed as continuing and there are no gains and losses other than those included above.

9

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Balance Sheet For the year ended 5 April 2024

2024 2023
Notes £ £
Fixed assets
Investments 0 0 0
Intangible fixed assets 0 0 0
Tangible fixed assets 6 2,513,817 817 2,433,903
2,513,817 2,433,903
Current assets
Debtors:
Loans 0 0 0
Prepayments and accrued income Prepayments and accrued income 0 0 0
Cash at bank and in hand 6,374 374 139
6,374 6,374 139
Current liabilities
Creditors: amounts falling due within one year: Creditors: amounts falling due within one year:
Other creditors 0 0 0
Accruals and deferred income 2,040 2,040 1,920
Loans 7 555,000 000 555,000
Net current assets (550,666) (556,781)
Total assets less current liabilities Total assets less current liabilities 1,963,151 1,877,122 1,877,122
Creditors: amounts falling due after more than one
year:
Loans - Chelmsford Gospel Hall Trust 0 0
Net assets 1,963,151 1 1,877,122
Funds
Unrestricted income fund 1,963,151 1,877,122 1,877,122
Designated funds 0 0
Total unrestricted and charity funds 8 1,963,151 1 1,877,122
The unaudited financial statements were approved and authorised for issue by the Trustees of Fairfax The unaudited financial statements were approved and authorised for issue by the Trustees of Fairfax
Gospel Hall Trust on and signed on their behalf by Gospel Hall Trust on and signed on their behalf by
…………………………………………..
tise by:
Rlister Woodcock
6F60B930B586466...		 …………………………………………..
(Zia
ST
FD7828329140480...		 ………………………………………….
Leby:
Li
EE4682BC3180479...
Mr A. Woodcock Mr R. Webberley Mr M. Lucas
Trustee Trustee Trustee Trustee
11/4/2024 11/16/2024 10/31/2024 10/31/2024

10/31/2024

The notes on pages 11 to 17 form part of these financial statements

10

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

1. Accounting policies

1.1 Basis of financial statements

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and incorporating update bulletins 1 and 2, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and UK Generally Accepted Accounting Practice.

The functional currency of the charity is sterling (£).

The Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2 Income

Donations are recognised in the year in which there is entitlement and probability of receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year. Gift aid is added to the value of the donation to which it relates.

Donated services are recognised as income and expenditure in the financial statements when organisations or individuals offer their services and support pro bono. The value of these donated services to Fairfax Gospel Hall Trust is considered to be equal to market value which would be paid were the service formally procured. This includes services paid for by other trusts. Investment income is accounted for on a receivable basis.

1.3 Expenditure

Expenditure is included on an accruals basis. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Charitable activities comprise those costs directly attributable to the fulfilment of the charitable objects.

1.4 Governance and support costs

Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and costs related to statutory requirements. Governance and support costs are allocated to charitable activities on the basis of capacity used.

1.5 Tangible fixed assets and depreciation

Tangible fixed assets (costing more than £1000) are stated at cost less depreciation. Freehold land is not depreciated. Depreciation is provided at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life as follows:

Fixtures and Fittings 25% reducing balance Buildings Not depreciated as the Trustees consider the residual value of the buildings to be no less than the cost at which the residential buildings are held

11

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

1.6 Taxation

The Trust is a registered charity and is not liable to United Kingdom income or corporation tax on charitable activities, provided income falls within the charitable exemptions and is spent on charitable purposes.

1.7 Funds

The general unrestricted fund is free for the Trustees to use for any purposes in furtherance of the trust’s charitable objects.

Restricted funds arise from donations to the trust, which are made for a specific purpose. Restricted funds can only be used for the purpose for which funds were given.

1.8 Preparation of consolidated financial statements

The Charity does not have a trading subsidiary and there is no requirement to prepare consolidated accounts

The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

2. Trustees’ remuneration and expenses

No Trustees received any remuneration or other benefits from an employment with the charity and no Trustees were reimbursed for expenses (2023: None).

3. Wages and salaries

There are no employees (2023: none).

4. Donated Services

.
Donated Services
Chelmsford Gospel Hall Trust 2024
£
123,384
123,384		 2023
£
71,336
71,336

12

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

5. Resources expended

Current Year
Direct costs:
Insurance
Repairs & Maintenance
Rates
Utilities
Donations
Activity costs
Bank charges
Legal fees
Depreciation
Governance costs

Prior Year
Direct costs:
Insurance
Repairs & Maintenance
Rates
Utilities
Donations
Activity costs
Bank charges
Legal fees
Depreciation
Governance costs
 Meeting
rooms
£
3,712
14,529
1,100
8,590
0
0
5
13,464
275
0

41,675
Meeting
rooms
£
3,098
28,474
2,913
5,192
0
0
0
47,765
367
0

87,809		 Other
charitable
activities
£
0
0
0
0
0
0
0
0
0
1,920
1,920
Other
charitable
activities
£
0
0
0
0
15,896
0
0
0
0
2,280
18,176		 2024
£
3,712
14,529
1,100
8,590
0
0
5
13,464
275
1,920
43,595
2023
£
3,098
28,474
2,913
5,192
15,896
0
0
47,765
367
2,280
105,985

Governance costs include £1,920 (2023: £1,680) in respect of independent examiner’s fees.

13

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

6. Fixed assets

Cost
B/f at 06/04/2023
Additions
Disposals
At 5 April 2024
Depreciation
B/f at 06/04/2023
Charge for the year
Disposals
At 5 April 2024
Net book value
At 5 April 2024
At 5 April 2023
Property details:
Bicknacre
Cock Clarks
Holybread Lane
Howe Green
Hatfield Peverel
Maldon		 Holybread
Lane
426,200
67,999
0
494,199
0
0
0
0
494,199
426,200
Cost
£ 500,545
£ 145,000
£ 426,200
£ 245,081
£ 353,500
£ 555,000		 Bicknacre
Cock
Clarks/
Maldon
559,819
848,203
0
12,190
0
0
559,819
860,393
0
0
0
0
0
0
0
0
559,819
860,393
559,819
848,203
Title
EX623023/EX654585
EX610681
EX789712
EX373452
EX854090
EX714018		 Howe
Green /
Hatfield
598,581
0
0
598,581
0
0
0
0
598,581
598,581		 Equipment
13,832

0
0
13,832

12,732
275
0
13,007
825

1,100
 Total
2,446,635
80,189
0
2,526,824
12,732
275
0
13,007
2,513,817
2,433,903

7. Loans received

Central Gospel Hall Trust
TOTAL		 2024
£
555,000
555,000		 2023
£
555,000
555,000

14

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

8. Analysis of net assets between funds

8.1
Current year
Fixed assets
Current assets
Current liabilities
Long term liabilities
Total funds
8.2
Prior year
Fixed assets
Current assets
Current liabilities
Long term liabilities
Total funds		 Unrestricted
funds
£
2,513,817
6,374
(557,040)
0
1,963,151
Unrestricted
funds
£
2,433,903
139
(556,920)
0
1,877,122		 Designated
funds
£
0
0
0
0
0
Restricted
funds
£
0
0
0
0
0		 Total
£
2,513,817
6,374
(557,040)
0
1,963,151
Total
£
2,433,903
139
(556,920)
0
1,877,122
9. Movement in funds
9.1 Current year
Designated funds
Unrestricted funds
Total funds		 Balance
at 6 April
2023
£
0
1,877,122
1,877,122		 Incoming
resources
£
0
129,624
129,624		 Resources
expended
£
0
(43,595)
(43,595)		 Realised/
unrealised
gains and
losses
£
0
0
0		 Balance
at 5 April
2024
£
0
1,963,151
1,963,151

15

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

9.2 Prior year

Designated funds
Unrestricted funds
Total funds		 Balance
at 6 April
2022
£
0
1,609,682
1,609,682		 Incoming
resources
£
0
77,123
77,123		 Resources
expended
£
0
(105,985)
(105,985)		 Realised/
unrealised
gains and
losses
£
0
296,302
296,302		 Balance
at 5 April
2023
£
0
1,877,122
1,877,122

10. Transactions with related parties

There were no disclosable transactions in the period.

11. Volunteers

Fairfax Gospel Hall Trust relies entirely on volunteers to carry out the management, administration and general maintenance work. The Trust has no paid staff or paid Trustees.

16

Docusign Envelope ID: A3A621B6-C3FF-459A-890F-0C95335289BB

Fairfax Gospel Hall Trust

Notes to the Financial Statements For the year ended 5 April 2024

12. Comparative Statement of Financial Activities

Notes
Income and endowments from:
Donations and legacies:
Collections
Contributions from the congregation
Gift Aid donations
Income tax refunds
Donated services
4
Payroll giving
Grants from other Trusts
Investments
Bank interest
Other -
Total
Expenditure on:
Charitable activities
Running meeting rooms
Other charitable activities
Cost of donated services
Total
5
Net income/(expenditure)
Gains/(losses) on sale of fixed assets
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
Total funds
2023
£
£
£
0
0
0
0
0
0
0
0
0
0
0
0
71336
0
71336
0
0
0
5787
0
5787
0
0
0
0
0
77123
0
77123
87809
0
87809
18176
0
18176
0
0
0
105985
0
105985
(28862)
0
(28862)
296302
0
296302
267440
0
267440
1609682
0
1609682
1877122
0
1877122

17