FELIXSTOWE OLD PEOPLES WELFARE ASSOCIATION
A Charitable Incorporated (Foundation model) Organisation Registration no. 1,160,222 14, Princes Gardens, Felixstowe, Suffolk IP11 7RH
Email - richolland1@btinternet.com Website - www.fopwa.onesuffolk.net
Trustees Annual Report in respect of year ended 31[st] December 2023
This is the ninth annual report after C.I.O. Charity Registration was awarded on 29[th] January 2015. The Trustees from March 2023 are (in alphabetical order) Anthea Cooper, Peter Finbow,(Vice-Chairman) Jan Garfield, Jon Garfield, Roy Gray, Jenny Holland (Secretary) Richard Holland (Chairman) Tony Horrocks, Fatima Howard and Chris Strang (Treasurer). Two more Trustees could be appointed to reach the maximum number permitted of twelve.
The method to be adopted for the recruitment and appointment of new Trustees is not formalised, but will continue to be based on personal recommendation of existing Trustees and local knowledge of any potential new Trustee. Appointment is entirely within the remit of the remaining Trustees with no other person or body external to the charity entitled to appoint a Trustee.
Management of the Association is achieved by occasional Trustee committee meetings, and much day to day liaison between individual Trustees, in accordance with our Constitution, Policies and Rules with the objective(s) of the Association for “the relief of the elderly being those aged 60 or over ……. by providing facilities which meet their needs and improve their wellbeing …. regardless of their personal background, faith, gender, race or personal circumstances”. In January 2020 Rule 1 relating to frequency and purpose of Trustee meetings was changed to read -
a) There shall be one Trustee meeting per annum in January or February - to include approval / adoption of the Accounts for the preceding year, approval / adoption of Trustees Annual Report to the Charity Commission, election / re-election of Trustees, and election / re-election of Officers.
while retaining Constitution Clause 15 (1) (a) that allows any Charity Trustee to call a meeting of the charity trustees.
The Association’s financial year runs 1[st] January to 31[st] December with ad hoc financial reports to Trustees. Our reserves Policy is that adequate reserves are maintained to cover costs of a) replacing the roof, b) repairing other major structural defects as they occur, and c) annual maintenance of the building called “the Hut” and other contingencies while not increasing prices unnecessarily. The Association does not hold funds as custodian trustee on behalf of others. Apart from a small donation to the Jubilee Club, no other donations / grants were given in 2023 as no other organisation had requested assistance.
The main activities of the Association are -
Broadway House (senior citizens centre) is operated under a June 2019 Lease with Felixstowe Town Council in force until 11[th] June 2024, open every weekday morning and afternoon and Saturday mornings, and is used by a number of local social clubs in the evenings. We provide a warm haven for the elderly but have kept outside and independent from any local authority “Warm places” schemes. Thanks to the team of volunteers manning the tea-bar.
“the Hut” beach-front facility is operated under a Lease with East Suffolk Council until 31[st] December 2023, at a nominal rent. Normally open for about 200 days each summer for groups of elderly visitors from Care, Nursing and Residential homes, elderly people’s groups and the like. Demand continues to exceed the number of days available. In accordance with the terms of our Lease, we continue to use our best endeavours to repair and improve the state and condition of the building.
Signed on behalf of the Trustees
Richard Holland (Chairman)
FELIXSTOWE OLD PEOPLES WELFARE ASSOCIATION
Reg. Charity no. 1160222
FINANCIAL STATEMENT 2023
BROADWAY HOUSE 2022 INCOME 2023 £6,680.85 Cafe takings cash £7,271.00 Cafe takings Square £61.56 £1,464.50 Bookings £1,582.00 £128.12 Donations £200.00 Donation - Will £3,000.00 £62.66 Bank interest £68.27 Refund Daisy £2,667.00 East Suffolk Council Raffles £56.00 Virgin Savings £2,000.00 Adjustments £148.26 Debt to be paid to Hut £848.89 £11,071.40 TOTAL £14,318.82
BROADWAY HOUSE
| 2022 | EXPENDITURE | 2023 |
|---|---|---|
| £3,540.96 | Cafe costs | £6,850.17 |
| £409.28 | Phone | £562.68 |
| £695.48 | Electricity | £907.04 |
| £1,591.81 | Gas | £1,354.50 |
| £533.70 | Water | £619.65 |
| £326.65 | Insurance | £355.61 |
| £95.82 | Maintenance | £80.57 |
| £60.00 | Window cleaning | |
| £130.79 | Equipment | £57.98 |
| £650.00 | Donations | |
| £170.09 | Admin (Tony) | £20.00 |
| £2,392.56 | Licence Fee | £2,400.08 |
| £174.00 | Refunds / adjustments | £148.26 |
| Square | £1.21 | |
| Misc (R & J costs) | £570.89 | |
| Web Page | £42.00 | |
| £10,771.14 | TOTAL |
£13,970.64 |
| Overall gain | £348.18 |
THE HUT 2022 INCOME 2023 £4,765.00 Booking fee £10,508.00 £60.00 Donations / £535.40 Fundraising £102.29 Bank Interest £2,667.00 East Suffolk Council
| £7,594.29 | TOTAL |
£11,043.40 |
|---|---|---|
| THE HUT | ||
| 2022 | EXPENDITURE | 2023 |
| £9,580.60 | Maintenance | £1,347.05 |
| £2,715.00 | Cleaning charges | £3,620.00 |
| £8,798.40 | Equipment | £1,544.37 |
| £392.76 | Electricity | £418.30 |
| £81.13 | Phone | £62.49 |
| £594.58 | Water | £437.50 |
| £720.00 | Refunds | £420.00 |
| £160.43 | Miscellaneous | £177.55 |
| £561.29 | Admin. | £60.00 |
| Misc refund | £60.00 |
Credit from Broadway House £848.89 £23,604.19 TOTAL £8,996.15 Overall gain £2,047.25
Bank / Building Societies BROADWAY HOUSE
| BROADWAY HOUSE | |||
|---|---|---|---|
| 2022 2023 £3,226.71 TSB Current A/c £3,573.42 £22,049.21 Virgin Money £20,049.21 £25,275.92 TOTAL £23,622.63 THE HUT 2022 2023 £1,854.19 TSB Current A/c £3,901.44 £24,212.28 Nationwide £24,618.51 £26,066.47 TOTAL £28,519.95 |
Difference £346.71 -£2,000.00 -£1,653.29 Difference £2,047.25 £406.23 £2,453.48 |
||
TOTAL FUNDS 2022 2023 £51,342.39 £52,142.00 |
Difference £800.19 |
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Broadway House made a small gain on paper, however this figure is disguised by £3,000 donation the £2,000 Virgin Money credit and the debt of £848.89 for incorrect Electricity direct debit Total losses are three figures together = £5,500.71
INDEPENDENT EXAMINER - Certified correct according to records presented to me by the Treasurer Original signed by Brian Davies Independent Examiner 16th April 2024
FELIXSTOWE OLD PEOPLES WELFARE ASSOCIATION Regtstered Ch81ity No. 1.160.222 Inde ndent EXamineS Re ort to the Trustees in res ear ènded 31 December 2023 Res ctive res onsbilities of Trustees and Examner As the charity's TTUStees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply It is my responsibility to state, on the basis of produreS specrfwj in Ihe General Directtons gwen by the Charity Commissioners under sedion 43(7)(b) of the Act, thether particular matter5 have come to my attention. Basis of m My examination was carried out in accordan wth the General Dirtrons gNen by the Charity Commissioners. An examinatKJn indudes a review of Ihe aUnting records kept by the charity and a comparison of the accounts presented with those records. It also iludeS consideration of any unusual items or disdosures in the accounts, and seeking explanations from you as Trustees conceming any such matters. The ProdureS undertaken do not provide all the evidence that would be required in an audit, and consequenlty I do not express an audil opinion on the view given by the accnunls. Inde ndent Examinerfs statement In connection wth my examinats"on. no matter has come to my altention :_ (1) which gives me reasonable cause to believe that in any material respecl the requirements a) to keep accounting records in acLordance with section 41 of the Act,. and b) to prepare accounts whith accord with the actounting records and to compty with the accountr'ro requirements of the Act have not been met,. or (2) to in my opinion, attenlion shoukl be dralhn in order to enable a proper understandirKJ of the accounts to be reached. Brian Davies Independent Examiner No 5, Cautley House Undercliff Road East Felixslowe IP117SF 16" April 2024