2025-08-31-accounts

Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO ACCOUNTS

YEAR ENDED 31 AUGUST 2025

Registered Charity Number 1160221

Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

CONTENTS	PAGE
Trustees annual report	2
Independent Examiner’s Report	9
Receipts and payments accounts	10

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

LEGAL AND ADMINISTRATIVE INFORMATION

Legal Form

Charitable Incorporated Organisation (formed under the Charities Act 2011) registered charity number 1160221.

Principle Office

c/o Knowle Park Primary School Queenshill Road Bristol BS4 2XG

Trustees

Jennie Stapleford Chair Nicholas Long Treasurer Adam Evans Kate Ashton Resigned Sept 24 Penny Whittle Ulrike Hartmann-Cadey Lowri Clyesdale Appointed Sept 25 William Noel Harris Appointed Sept 24

Independent Examiners

Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

Lloyds Bank PLC 25 Gresham Street London EC2V 7HN

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

The Trustees present their report and accounts for the year ended 31[st] August 2025.

Structure, Governance and Management

Organisation

Knowle Park After School Care is a Charitable Incorporated Organisation (the CIO) governed according to its Constitution. The charity was established on 29[th] January 2015 to take forward the work of the unincorporated non-charitable organisation, Knowle Park After School Care.

Members and Trustees

The members of the CIO shall be its charity trustees for the time being. The only persons eligible to be members of the CIO are its charity trustees. Membership of the CIO cannot be transferred to anyone else.

Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

The affairs of the charity are managed on a day to day basis by the trustees, who may exercise all the powers of the CIO.

The trustees who served during the year are shown on page 2 of this report.

Appointment of Trustees

In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees that may be appointed to the CIO is eight.

Public benefit

In shaping the objectives for the year and planning activities, the trustees have considered the Charity commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

Objectives and activities

• A) To provide for the recreation and daily care of pupils at Knowle Park Primary School by making facilities and services available to them during out of school core hours.

• B) To provide enriching wrap around childcare for pupils at Knowle Park Primary School, for breakfast from 7:30 till school start and afterschool until 5:45pm

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

Summary of main achievements of the Charity during the year

KPASC has continued to provide high quality care for over 150 children in its 15th year of operation. Our continued partnership with Knowle Park Primary School has benefitted the school community and we continue to support and work with the school and community for the benefit of the children. Here are a few of my highlights for 24/25.

Key Highlights from the chair:

• Achieving The Bristol Standard for the Third year running

• We have been able to raise our salaries to match the real living wage for all employees

• • Providing support to our staff during some challenging situations

• Development of our deputy manager role

Key Objectives for the Year: 24/25

• Provide enriching and fun care for children using the club, meeting all obligations required.

• To meet the minimum Living Wage for all staff

• To ensure our hourly rate stays below the national hourly minimum wage rate. As we believe good childcare should not cost you more than you earn for that same hour.

• To ensure that we get maximum value from our spending

• To negotiate the usage agreement with the school to not increase costs into KPASC

• • KPASC have provided care for up to 60 children per session during breakfast and afterschool club on all term time school days.

Achievements and Impact

• Without KPASC there would be limited wrap-around care in the local area. We provide an affordable and practical solution for parents at Knowle Park Primary School. Our setting being inside the school not only reduces cost but it ensures children are not having to travel for care. Impacting not only their wellbeing and safety but environmentally.

• We have helped children celebrate their care givers with Mothers Day and Fathers day breakfasts encouraging care givers to sit down with their children and provided resources for the children to make gifts.

• We provide free spaces in breakfast club to KPPS for those needing support to attend school

• The Bristol standard was achieved for the Third year running. This standard outlines that KPASC provides quality play provision for the children that attend.

• We have seen one member of staff move on into their chosen career

• We progressed a member of staff to senior playworker.

• The kitchen maintained its a 5 star rating from the good hygiene awards

• We have completed all fire and lockdown drills successfully

• We have implemented training for managers and senior staff to meet obligations under the new sexual harassment legislation

• We are undergoing a full review of our policies, this will continue into the next year.

• We have been able to meet the Real Living Wage for all employees.

• Our fees per hour continue to be below the minimum wage ensuring that childcare does not cost more than you can earn.

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

Financial Review 24/25 Financial year

• Meet the Real Living Wage for all staff in our annual wage review

• Prices reflect the national minimum wage, fees to staff under that threshold so childcare does not cost more than you can earn in that same hour

• Keep costs within our budget constraints by successfully negotiating usage costs with KPPS, reviewing consumable costs, Using BAND free training where possible, utilising all resources available to us as a charity

Total Income - £143,545 Total expenditure - £141,204

• Salary expenditure - £104,126

• Tax & NI contributions - £9,086

• Pensions contributions - £3,645

Overall we ran at a profit of £2,340 over the year.

Governance and Management

KPASC continues to be managed and run by a group of volunteer trustees who are parents from Knowle Park Primary School.

Trustees :

• Chair of Trustees - Jennie Stapleford

• Treasurer - Nick Long

• Safeguarding Lead/ Policies and governance Officer - Will Harris

• Secretary - Lowri Clyesdale (appointed Sept 25)

• Communications - Penny Whittle

• Committee Member - Ulrike Hartmann- Cadey - Stepping down for next school year

• • Committee Member - Adam Evans - Stepping down for next school year

Staff:

We have facilitated two flexible working requests for two playworkers reducing working hours within the last academic year.

We have increased working hours for Deputy Manager

We continue to have three bank workers on zero hours contracts

We are seeing one member of staff move onto an apprenticeship in their chosen field. We wish them luck and hope we have given them the stepping stone they need into employment.

Governance Structure:

• KPASC is governed by its committee of trustees chaired by Jennie Stapleford, who also takes the line management of the management team. This includes the Club Manager and Administration manager. The deputy Manager and senior Play workers report to the Club Manager. Junior play workers report to Deputy Manager.

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

• KPASC reports to OFSTED and the charity commission and is supported in its mission by BAND (Bristol Association for Neighbourhood Daycare Ltd).

Trustee Recruitment and Training:

• We are in the process of welcoming a new trustee to the committee, we also have all resources available on the charity commissions website for our trustees to avail of.

• • We are in need of a new/ Treasurer to start the 26/27 school year, and we will be looking for a new chair for the 28/29 school year. Without these roles the club will be unable to run and therefore will close.

Risk Management:

• Transfer to google drives - We still are in the process of transferring information into the new drive format. Risks at the moment are due to the duplication of information and work is ongoing to ensure that we are not holding out of date information and all details are held in a central place and format.

• Moving from a paper based recording systems to a digital format has also been a struggle and all paper has been securely destroyed however we how need to store and file these electronically in logical order.

• We are losing two committee members at the end of this school year. This puts in a very stretched position and could cause the closure of KPASC if it continues without back fill into these positions.

Plans for the Future

Strategic Goals:

• To continue to provide high quality and enriching care for the 26/27 school year

• To recruit more trustees to help in the running of the charity including a treasurer for 26/27 school year to allow the current treasurer to step down, and a replacement chair in place for the 28/29 school year when the current chair's 5 year term ends.

• To ensure KPASC meets all its obligations as a childcare provider, and employer and a CIO

• To continue to implement a robust and suitable digital systems to support the operational needs of KPASC

Challenges and Opportunities:

• More trustees, I ask all parents here if you or your relatives have a few hours a week to spare to volunteer and help with the running of the club. Please get in touch. Committee members will leave as their children age out of the primary school so to keep the club running past this we need new trustees.

Acknowledgements and Thanks

Staff:

• A big thank you to our amazing team of play workers who do a fantastic job keeping our children safe and engaged. They provide care that is inclusive of activities and needs and we dedicate our time to supporting them do this role. We are committed to

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

ensuring they have the resources, training and knowledge they need to complete their role.

Volunteers:

• A big thank you also needs to go out to our trustees, without them the club would not function, and many parents would find themselves without affordable childcare.

Treasurers Report

For the year 24-25, we looked to balance the books with a view that a small profit would be ideal, but that the deficit budgets of previous years had done what was needed.

We were able to do this by moving our pay rise period to align better with the changes to the real living wage date. While we are not able to easily change the cost of sessions mid-year due to limitations with the current systems and processes, applying the pay rises early negatively affects the forecasted figures. This coupled with the decision to keep full session prices below the real living wage figure to benefit our customers, allowed us to make a small profit on the year. This was also aided by an increase in attendance to breakfast club sessions and historically quiet Monday and Friday afternoon sessions.

Over the two-year period of September 23 to August 25, we still have a small deficit, but we will look to balance this by August 26.

Attendance figures for 24-25

Breakfast club bookings total - 5875 ASC bookings - 8691

A price rise for the 26/27 school year will be needed to cover wage costs.

Overall Spend for 24-25

Income Total	£143,544.64
Staff Costs(Payroll, wages, Pension etc)	£116,856.57
Business costs(licencing, subscription, insurances etc)	£9,537.25
Food and Drink	£9,375.11
Supplies	£4,052.10
Enrichment	£185.00
Refunds/Cancellations	£1,198.31
Expenditure Total	£141,204.34
Balance for theyear	£2340.30

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

TRUSTEES REPORT

YEAR ENDED 31 AUGUST 2025

Key points from the budget:

• We are not able to increase capacity of the ASC without a drastic change, e.g. location.

• Changes to the timing of pay rises allows for less wage shock on the budget.

• Our commitment to pay no less than the living wage impacts our budget.

• Staffing cost increases were mitigated by increase in numbers on quiet sessions.

Reserves Policy and Risk Management

The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves will be periodically reviewed.

The trustees have now examined the major risks to which the charity is exposed and systems will continue to be established to mitigate those risks.

Going concern

The trustees have reviewed the circumstances of the charity and consider that adequate resources continue to be available to fund the activities of the organisation for the foreseeable future. The trustees are therefore of the view that the charity is a going concern.

Trustees’ responsibilities in relation to the financial statements

The trustees declare that they have approved the trustees’ report above.

Approved by the trustees and signed on their behalf by:

……………………………………………. Jennie Stapleford

29/6/2026

Date………………………………………

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 AUGUST 2025

I report to the trustees on my examination of the accounts of Knowle Park After School Care CIO for the year ended 31 August 2025.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charities accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

• 2) the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…………………………………………………….

Geoff Archer Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol BS4 1DQ

29/6/2026

Date ..............................................

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

RECEIPTS & PAYMENTS ACCOUNT

YEAR ENDED 31 AUGUST 2025

Receipts Fees Payments Salaries and agency Pension Food and drink Play equipment Enrichment Telephone Fees & insurance Training Miscellaneous Net of receipts/(payments) Brought forward 1 September 2024 Total Funds Carried Forward	Unrestricted Fund 2025 £ 143,545 143,545 113,212 3,645 9,375 4,052 185 62 6,547 589 3,537 141,204 2,341 37,020 39,361	Restricted Funds 2025 £ - - - - - - - - - - - - - - -	TOTAL FUNDS 2025 £ 143,545	Total Funds 2024 £ 114,470
			143,545 113,212 3,645 9,375 4,052 185 62 6,547 589 3,537	114,470 99,898 3,884 9,638 3,893 231 99 5,672 19 1,198
			141,204 2,341 37,020	124,532 (10,062) 47,082
			39,361	37,020

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

STATEMENT OF ASSETS AND LIABILITIES

YEAR ENDED 31 AUGUST 2025

Cash Funds Business Banking Extra Account Liabilities Independent Examination Pension	Unrestricted Fund 2025 £ 39,361 39,361 Unrestricted Fund 2025 £ 899 783 1,682	Restricted Funds 2025 £ - - Restricted Funds 2025 £ - - -	TOTAL FUNDS 2025 £ 39,361	Total Funds 2024 £ 37,020
			39,361	37,020
			TOTAL FUNDS 2025 £ 899 783	Total Funds 2024 £ 815 384
			1,682	1,199

The trustees declare they have approved the accounts above. Signed on behalf of the charity's trustees:

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………………………………. ………………………………. Jennie Stapleford Nicholas Long 29/6/2026 29/6/2026 Date………………… Date…………………

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Docusign Envelope ID: A58B98B4-6576-82B2-811A-AD5871570052

KNOWLE PARK AFTER SCHOOL CARE CIO

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

1 Accounting policies

• a) The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non-company charities with gross income of £250,000 or less.

• b) The Charitable Incorporated Organisation (CIO)1160221 was registered on 29 January 2015, to take forward the work of the Unincorporated organisation, Knowle Park After School Care. Assets, liabilities and funds of the two organisations are combined. This is further explained in the introduction to the Trustees Annual Report.

• c) Income and expenditure has been analysed in the accounts using natural classification.

• d) The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise form general donations, grants of a general nature, fees for service provision and payment for service delivery contracts.

Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific reasons.

• e) The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

2 Trustee benefits, payments and expenses

No trustee received any remuneration or other financial benefits during the period.

A total of £939.34 was reimbursed to 2 trustees during the year for valid out-of-pocket operational expenses incurred on behalf of the charity. The breakdown of these expenses is as follows:

Staff Welfare / Gift Cards: £922.50

Travel & Transport (Taxi): £16.84

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