REGISTERED CHARITY NUMBER: 1160215 Report of the Trustees and Unaudited Financial Stalements for the Year Ended 31 Mareb 2024 ror Wbeels 2 Work County Durham
Whee]$ 2 Work County Durham Conlents of the Finan¢Ral Statements for the Year Ended 31 March 2024 Page Ito3 Report of the Trustees IDdep¢nd¢nt Examinevs Report Statement of Financial Activities Balance Sheet Notes to the Financial Slat¢ments 7t012
Wheels 2 Work County Durham Report of the Trustee5 for the Year Ended 31 Mareh 2024 The trustees present their report with the fll)ancial stat¢ments of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). ORJECTIVES AND ACTIVITIES Objectives and aims The objects of the Charitable Incorporated Organisation (CIO) are the relief of unemployment for the benefjt ofresidents in County Durham or in such other geographical areas as trustees Tnay decide. through the provision of modes of transport and connected services such as training that will enable individuals lo take up new employment and skills. ACH[EVE1V NT AND PERFORMANCE Charitable activities This report of Wheels 2 Work County Durham covers the year ended 31 March 2024. The scheme provides non-electric pedal bicycl¢s and loans scooters to people with job offers who would be unable to take them up without private transporL This may be due to shift timin&TS or particular route issues that mean that public transport is not feasible. The first rider joined the scheme in Dember 2016 and by the end of the fwst flljancial year seventeen riders had benefited from Wheels 2 Work. DLwing 2017-18 41 riders participated in the scheme, with a fi]rther 45 people benefiting during 2018-19, another 73 during 2019-20 and a further 54, despite the irnpact of the Covid-19 pandemic and subsequent job losses, in 2020-21. A continuation of the effects of the Covid-19 pandcmic, and lOnger-te loans, resulted in 42 people usittg the service in 2021-22 taking the total number to 282. From 1st April 2022 to 3 1st March 2023, the number of people supported into employment through scooter hire was 51 and 52 by bicycle. From l at April 2023 to 31st April 2024, the number of people supported into employment through scooter hire was 43 and 82 by bicycle. This resulied in the overall number of people supported by bicycle or scooter into employment since comrnencement of the sche]ne being 510. Demand continues to grow annually. The trustees Collf that they hav¢ r¢f¢Tred to the guidance contained in the Charity Con]missions' general guidance on public benefit when reviewing the CIO'S aims and objectives and in planllitig future activities. FINANCIAL REVIEW Financial position The attached fmancial statements show the state of the fmances and related transactions during the past year, which the trusl¢es consider to be correct. The year 2023-24 has seen the Scheme return to more expected levels of incotne generation in the receding wake of the impact of the Covid pandemic. Incoming Resources have totalled £179,623 (2022-23 £211,398) whilst Resources Expended were £202,531 (2022-23 £139,284). That resulted in a deficit of £22,908 (2022-23 excess of £72.114). Closing Net Assets at 3 l March 2024 were £107.282 (2022-23 £130,190). Investment policy and objectives Funds are maintained in an instant access bank account giving 5¢curity and rapid acc¢ss. Reserves polficy The target of the reserving policy is to maintain a level of reserve5 which will enSUTe a continuation of operations for at least six months without income. Reserves are defmed as undesignated CULTent assets. At 31 March 2024 the level of reserves was £57,599. The 2024 level of free reserves equates to operating costs for a period of 5.6 months without income at current expenditure levels. Page I
Wheels 2 Work County Durham Report of the Trustees for the Year End 31 March 2024 Going concern The trnstees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The tsustees have made this assessment in respect to a period of one year from the date of approval of these fmancial statements. The trustees of the charity have concluded that there are no material uncertainties related to the events or conditions that may cast doubt on the ability of the charity to continue a5 a going concern. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The organisation is a charitable incoorated organisation (CIO) registered on 29 January 2015. The organisation was established under a constitution that established the objects powers and governance of the CIO. Recruitment and appointment of new trustees The charity trustees are members of the CIO. They are responsible for investing and expending funds of the charity in such a manner &8 they shall consider most beneficial for the achievements of the objectives. They enter into contracts on behalf of the charity. They are responsible for the proper management and administration of the CIO in accordance with the constitution. The trustees are subject to retirement after a maximum of 3 years unless they Tetire or are removed in accordance with the constitution. Retiring trn5tees may be Teappointed for a rther term. Appointmenls are made by members of the CIO at its Annual General Meeting or at other times by ordinary resolution. Trnstees are recruited for their ability to Enanage the charity in accordance with the provisions of the constitution and in furtherance of its objects. There must be a minimum of 3 trustees. The present trustees have a wiety of backgrounds and skills and the board seeks to n]aintain an appropriate range of skills to match the tasks undertaken by the board. Trnstees must be familiar with the activitie8 of the charity and in sympathy with them. Potential trustees id¢ntified by the existing trustees are, discussed with the other trustees then approached to check their availability. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and ernr. The tNstees have assessed the major risks to which the charity is exposed and where necessary have taken steps to minimise such risks. Page 2
Wbeels 2 Work County Durham Report of the Truslees for the Year Ended 31 March 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity nutnber: 1160215 Principal address: Bullion Hall, South Approach, Bullion Lane Chester-Le-Street, County Durham. DH2 2DW Bankers CAF Bank Ltd Trustees Members who acted as tnjstees were as follows: P J MacLellan J Arnistrong (resigned 3 Apr 2023} G Mitchinson A J Allsop L Roughley M Purvis (appointed 03 Apr 2023) Independent examiner Mr P. Harnby ACA ICAEW Mitchell Grievson Ltd Kensington House, 3 Kensington Bishop Auckland County Durham DL14 6HX Approved by order of th¢ board of trustees on 3 Jan 2025 and signed on its behalf by: P J MacLellan Trustee Page 3
Independent Examiner's Report to the Trnstees of Whee15 2 Work County Durham Independettl examiner's report to the truslees of Wheels 2 Work County Durham I report to the Charity trustees on my examination of the accounts of Wheels 2 Work County Durham for the year ended 31 March 2024. Responsibilities and basi5 of report As the charity trusices of the Trust you are resFM)nsible for the preparation of the accounts in accordance with tbe requirements of the Charities Act 2011 ('the Acl'}. I report in respect of my examination of the Tn]sVs accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent exvdminer'5 Statement I have Completed my examination. I confm that DO material matters have come to my attention in connection with the examination giving me rause to believe that in any malerial respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable Tequirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I confTh that there are no other matters to which your attention should be drawn to enable a prop¢r understanding of the accounts to be reached. Mr P. Harnby Mitchell Grievson Ltd Kensington House 3 Kensington Bishop Auckland County Durham DL14 6HX 30 January 2025 Page 4
Wheels 2 Work County Durham ststement of Financial Activities for the Year Ended 31 March 2024 Year Ended 31.03.24 Total fimds Year Ended 31.03.23 Total funiL5 (All Unrestricted) Restricted Unrestrictrd Notes INCOME AND EIWOWMENTS FROM Charltable aetivities Wieels 2 Work County Durham scheme 43,250 136,373 179.623 211,398 Total Ineome 43,250 136J73 179,623 211J98 EXPENDITURE ON Costs of Cenerating Funds Governance, application and monitoring of grants 1,137 1,137 1,787 Charitable aetivities Whe¢ls 2 Work County Dutham sch¢m¢ 38,036 163,358 201,394 137,497 Total Expenditure 38,036 164,495 202,531 139284 NET INCOME AND NET MOVEMENT lly FufsDS 5214 (28,122) (22,908) 72,114 RECONCILIATION OF FUNDS Funds brought forward 130,190 130,190 58,076 TOTAL FUNDS CARRIED FORWARD 5314 102,068 107,282 130,190 CONTINUING OPERATIONS All iocome and expenditure h&$ arisen from continuing activities. The notes forn] part of these financial statements Page 5
Wheeb 2 Work County Durham Balance Sheet At 31 March 2024 2024 Total funds 2023 Total funds (All Unrestricted) Restricted Unrestricted Notes FIXED ASSETS Tangible &8sets 48,124 48,124 53,564 CURRENf ASSETS Debtors Cash at bank and in hand 27,129 37,370 64,499 27,129 42,584 69,713 8,444 93,153 101,598 5,214 5,214 CREDITORS Amounts falling due within one ye 10,555 10,555 24,972 NET CURRENT ASSETS 5214 53,944 59,158 76,626 TOTAL ASSETS LESS CURRENT LIABILITIES 5,214 102,068 107,282 130,190 NET ASSETS 5,214 102,068 107,282 130,190 io& FUNDS Designated funds Unrestricted general funds 20,000 102,068 5,214 110,190 Restricted funds TOTAL FUNDS 107,282 130,190 The financial siatm¢nts were approved by the Board of Trust¢es on 3 Jan 2025 and were siglled on its b¢half by: Peter J MacLellan Trustee Page 6
Wheels 2 Work County Durham Notes to the Ffinancial Statemellts for the Year Ended 31 Mareh 2024 ACCOUNTING POLICIES Basis of preparing the flnancial statements Th¢ fmancial statements of the Charitable Incorporitted Organisation (the registered office of which can be found at Page 2), which is a public benefit entity under FRS 102, have been pr¢pared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recorntnended Practice applicable to charities preparing their aLcount5 in accordance with the fiinancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The fmancial statements have been prepared UT)deT the historical cost convention. The presentation currency of the fmancial statements is the Pound Sterling (£). These financial statements have been prepared on the going concem basis. In using this basis the trustees have taken account of the reserves of the charity at 31 March 2023 aud its prospects foT subsequent periods. Tallgible Fixed Assets Tangible f¢d assets are included at cost less depreciation and impairnent. All assets Costing more than £500 are capitalised. Depreciation is calculated to write down the cost of tangible fixed assets to their estimated residual value over their expected useful lives (a full year's charge is entered in the year of acquisition; no cbarge is entered in the year of disposal) as follows: Motor Scooters and Bikes Plant & Equipment Computer Equipment - over 3 years - over 3 years - over 3 years Financial Instruments Basic fmancial instruments are recognised at amortised cost. Income lrtcome (including grants) is recognised in the period in which the charity has entitlementto the income, the amount of income can be reliably measured and it is probable that the income will be Teceived. Any rental incom¢ r¢ceived in advance of the rental period is deferred until that period. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive oblig¢ition committing the chaTity to that expenditure, it 15 probable that a transfer of economic benefits will be Tequired in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accTuals basis and has been classified under headings that aggregate all cosl related to the category. Where costs cannot be directly attributed to partiLular headings they have been allocated to activities on a b&sis consistent with the use of resources. Taxation Th¢ charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restiictions arise when specified by the donor or when funds are raised for particular restricted purposes. Designated fi)nds are unrestiicted funds that have been earniarked for a particular pu05¢ by the trustees. They do not forni part of the charities free reserves. Further explanation of the nature and pU0$e of each fund is included in the notes to the financial statements. The notes forni part of these financial staternents Page 7
Wheels 2 Work County Durham Notes to the Finanelal Statements for the Year Ended 31 Mareh 2024 YCOME FROM CHARITABLE ACTIVITIES Year Ended 31.03.24 Ended 31.03.23 Activity Scheme income Wheels 2 Work County Dutham Scherne Unrestricted Grant funding Ivheels 2 Work County Durham Scheme Restricted Grant funding Wheels 2 Work County Durham Scheme 46,753 89,620 43,250 179,623 43,143 168,255 211.398 Thc charity acknowledge5 alld is grateful for th¢ following grants received during the period.. 2024 2024 Capital Funding element 2023 2023 Capitsl Fundillg element Total Total C Durharn Community Foundation Durham County Council (DCC) DCC Sustainable Transport Fund DCC Climate Fund Karbon Homes James Knott Trust Postcode Lottery Believe Housing Bernicta Foundation Arnold Clark Garfield Weston Foundation Livin Amazon Coalfields Regeneration TTUSt The National Lottery Community Fund Tesco Tot21 Grant Funding 56,350 io,000 50,000 10,000 25,000 950 6,482 22,823 36,000 10,000 1,000 10,000 10,000 10,000 25,000 32,000 8,000 15,000 1,000 1,000 5,000 43,520 1,000 132,870 15,000 14,532 39,532 168,255 £75,000 CHARITABLE ACTIVITIES COSTS Year Ended 31.03.24 Y¢ar Ended 31.03,23 Governance CIO Athninistration, Grant f]nding and Monitoring Depreciation and (profit)1105ses on disposal Net scheme operation costs (see note 4) 1,137 5,624 43,427 152,343 202,531 1,787 5,033 36,378 96,086 139,284 Page 8
Wheels 2 Work County Durham Notes to the Financial Statements for the Year Ended 31 March 2024 BREAKDOWN OF NET SCHEME OPERATION COSTS FOR THE YEAR ENDED 31 MARCH 2023 Year Ended 31.03.23 Ended 31.03.24 Direct Scooter & Rider Costs Bicycle Scheme Vouchers Salaries and Staff Costs OffRce Costs Marketing Total (included as part of Note 3) 58,647 38,036 46,345 4.807 4,508 152,343 48,946 40.970 4,328 1,842 96,086 TRUSTEES, REMUNERATION AND BENEFITS There were no trustses, remuneration or other benefits for the year ended 31 March 2024 nor for any earlier periiML Trustees, expenses There were no trustees, exp¢n5es paid for the year ended 31 March 2024 nor for any earlier period. STAFF COSTS Year Year Ended Ended 31.03.24 31.03.23 Wages Pensions Total {includ¢d as part of Not¢ 3) 47,190 1,041 48,231 43,041 809 43,850 The average number of employees for the year ended 31 March 2024 was 2 (yle 31 March 2023 wa5 2). The notes forni part of these fmancial statements Page 9
Wheels 2 Work County Durham Notes to the Financial Statements for the Year Ended 31 March 2024 TANGIBLF FIXED ASSETS Motor Scooters Plant & Equipment Totals COST At l April 2023 97,543 97,543 Athlitions 38,752 38,752 Disposals 10,359 10,359 At 31 March 2024 125,936 125,936 DEPRECIATION At l April 2023 43,979 43,979 Charge for year 42,577 42,577 EIiLninated on disposal 8,744 8,744 At 31 March 2024 77,812 77,812 NET BOOK VALUE At 3 l March 2024 48.124 48,124 At 31 March 2023 53,564 53,564 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade Debtors Prepayments Total 765 7,679 8,444 26,945 27,129 CREDITORS: AMOUNTS FALLING DUF WITHIN ONE YEAR 2024 2023 Grants to pay Client Loan Fees Grants to pay Bicycle Scheme Fees Trade Creditors Accrned charges 8,128 21,025 1,772 32 540 1,855 10,555 540 1,635 24,972 Total Page 10
Wheels 2 Work Collnty Durham Notes to the Finaneial Stalements for the Year Ended 31 March 2024 10. DESIGNATED FUNDS The tSteeS have decided to designate funds according to the following schedule. This is to recognise the planned timing of ¢xp¢nditure and the PUTpose or limited geographic area for which th¢ grants were made. Fund Purpose 31 Mar24 31 Mar23 Capital Funding To expand and rnaintain the scooter fleet (DCC Sustainable Transport fund) £20,000 Tolal Designated £20,000 11. MOVEMENT IN FUNDS Net Movement in Funds At 31.03.23 Al 31.03.24 Unrestricted Funds Designated Funds (see note 10) General Fund- Tangible Assets General Fund- Current Assets 20,000 53,564 56,626 (20,000) (5,440) (2,682) 48.124 53,944 Restricted Funds: Restricted Fund- Current Assets 5,214 5.214 TOT AL FUNDS 130,190 (22,908) 107,282 Net Movement in funds, included in the above are as follows: Incoming Re50UTces R¢sourc¢s Expended Movement in Funds Transfers Unrestricted Funds Designated Funds (see note 10) General Fund- Tangible Assets General Fund- Cuent Assets (20,000) 39,532 (44,972) 96,841 (99,523) (20,(K)O) (5,440) (2,682) Restricted Funds: Restricted Fund- Current Assets 43250 (38,036) 5,214 TOTAL FUNDS 179,623 (202,531) (22,908) Pagell
Wheels 2 Work County Durham Comparatives Net Movement in Funds At 31.03.22 At 31.0323 Unrestricted Funds Designated Funds (see note 10) General Fund- Tangible Assets General Fund- Cuent A55ets 20,000 14,281 23,800 20,000 53,564 56,626 39,283 32,826 TOTAL FUNDS 58,081 72, 109 130,190 Net Movement in funds, included in the above are as follows: Incoming Resources Resources Expended Movement in Funds Transfers Unrestricted Funds Designated Fund5 (see note l O) General Fund- Tangible A55ets General Fund- Current Assets 75,0(K) (35,717) 136,398 (103,567) 39.283 32,831 TOTAL FUIYDS 211,398 (139,284) 72,109 Page 12