**REGISTERED CHARITY NUMBER: 1160215**
**Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021 for Wheels 2 Work County Durham**
**Wheels 2 Work County Durham**
**Contents of the Financial Statements for the Year Ended 31 March 2021**
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 to 11|
## **Wheels 2 Work County Durham Report of the Trustees for the Year Ended 31 March 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the Charitable Incorporated Organisation (CIO) are the relief of unemployment for the benefit of residents in County Durham or in such other geographical areas as trustees may decide, through the provision of modes of transport and connected services such as training that will enable individuals to take up new employment and skills.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
This report of Wheels 2 Work County Durham covers the year ended 31 March 2021.
The scheme loans scooters to people with job offers who would be unable to take them up without private transport. This may be due to shift timings or particular route issues that mean that public transport is not feasible.
The first rider joined the scheme in December 2016 and by the end of the first financial year seventeen riders had benefited from Wheels 2 Work. During 2017-2018 41 riders participated in the scheme, with a further 45 people benefiting during 2018-2019, and another 73 during 2019-2020. During the last financial year, (2020-2021), 54 riders participated in the scheme, despite the impact of the Covid-19 pandemic and subsequent job losses. The overall number of people supported into employment by 31 March 2021 totalled 230. Demand has continued to grow as the scheme becomes better known.
The trustees confirm that they have referred to the guidance contained in the Charity Commissions' general guidance on public benefit when reviewing the CIO’s aims and objectives and in planning future activities.
## **FINANCIAL REVIEW**
## **Financial position**
The attached financial statements show the state of the finances and related transactions during the past year, which the trustees consider to be correct.
Incoming Resources to the CIO in 2020-21 amounted to £83,363 (2019-20 £115,613) whilst Resources Expended were £132,979 (2019-20 £156,769). That resulted in a loss of £49,616 (2019-20 loss £41,156). Closing Net Assets at 31 March 2021 were £50,463 (2020 £100,079). The losses are due to the impact of the Covid 19 pandemic; client job losses resulted in a significant number of bikes handed back to the scheme which in turn reduced the level of income from client loan fees. In addition, our main revenue grant from Durham County Council was received in April 2021 just after the end of the report year. The Job Retention Scheme supported staff costs for much of the year which helped to offset some of the losses reported above.
## **Investment policy and objectives**
Funds are maintained in an instant access bank account giving security and rapid access.
## **Reserves policy**
The target of the reserving policy is to maintain a level of reserves which will ensure a continuation of operations for at least six months without income. Reserves are defined as undesignated current assets. At 31 March 2021 the level of reserves was £30,463 (2020 £56,079). The 2021 level of free reserves equates to the cost of operating for a period of approximately 4 months without income. This reflects the unrestricted funds after designation of £20,000 for delayed expenditure of funds received during 2020 which could not be utilised during the year due to the Pandemic.
## **Going concern**
The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustees have made this assessment in respect to a period of one year from the date of approval of these financial statements. The trustees of the charity have concluded that there are no material uncertainties related to the events or conditions that may cast doubt on the ability of the charity to continue as a going concern.
Page 1
**Wheels 2 Work County Durham Report of the Trustees for the Year Ended 31 March 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a charitable incorporated organisation (CIO) registered on 29 January 2015. The organisation was established under a constitution that established the objects powers and governance of the CIO.
## **Recruitment and appointment of new trustees**
The charity trustees are members of the CIO. They are responsible for investing and expending funds of the charity in such a manner as they shall consider most beneficial for the achievements of the objectives. They enter into contracts on behalf of the charity. They are responsible for the proper management and administration of the CIO in accordance with the constitution.
The trustees are subject to retirement after a maximum of 3 years unless they retire or are removed in accordance with the constitution. Retiring trustees may be reappointed for a further term. Appointments are made by members of the CIO at its Annual General Meeting or at other times by ordinary resolution. Trustees are recruited for their ability to manage the charity in accordance with the provisions of the constitution and in furtherance of its objects. There must be a minimum of 3 trustees.
The present trustees have a variety of backgrounds and skills and the board seeks to maintain an appropriate range of skills to match the tasks undertaken by the board. Trustees must be familiar with the activities of the charity and in sympathy with them. Potential trustees identified by the existing trustees are, discussed with the other trustees then approached to check their availability.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have assessed the major risks to which the charity is exposed and where necessary have taken steps to minimise such risks.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1160215
## **Principal address**
Bullion Hall, South Approach, Bullion Lane Chester-Le-Street, County Durham, DH2 2DW
## **Trustees**
Members who acted as trustees were as follows:
P J MacLellan J Armstrong S Reay G Mitchinson (appointed 25 Jan 2021) A J Allsop (appointed 25 Jan 2021)
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Independent examiner**
Mr P. Harnby ACA ICAEW Mitchell Grievson Ltd Kensington House, 3 Kensington Bishop Auckland County Durham DL14 6HX
Approved by order of the board of trustees on 29 November 2021 and signed on its behalf by:
P J MacLellan Trustee
Page 2
## **Independent Examiner's Report to the Trustees of Wheels 2 Work County Durham**
## **Independent examiner’s report to the trustees of Wheels 2 Work County Durham**
I report to the charity trustees on my examination of the accounts of Wheels 2 Work County Durham for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Mr P. Harnby ACA ICAEW Mitchell Grievson Ltd Kensington House 3 Kensington Bishop Auckland County Durham DL14 6HX
28 January 2022
Page 3
## **Wheels 2 Work County Durham**
## **Statement of Financial Activities for the Year Ended 31 March 2021**
|**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Wheels 2 Work County Durham scheme
**Total Income**
**EXPENDITURE ON**
**Costs of Generating Funds**
Governance, application and monitoring of grants
**Charitable activities**
Wheels 2 Work County Durham scheme
**Total Expenditure**
**NET INCOME AND NET MOVEMENT IN**
**FUNDS**
**RECONCILIATION OF FUNDS**
**Funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Notes
2
3|Year Ended
31.03.18
Unrestricted
funds
£
167,152
**167,152**
14,441
79,873
**94,314**
**72,838**
41,926
114,764|Year Ended
31.03.18
Restricted
funds
£
-
**-**
-
-
**-**
5046-|Year Ended
31.03.21
Total
funds
(All
Unrestricted)
£
83,363
**83,363**
1,113
131,866
**132,979**
**(49,616)**
100,079
**50,463**|Year Ended
31.03.20
Total
funds
(All
Unrestricted)
£
115,613|
|---|---|---|---|---|---|
||||||**115,613**
1,310
155,459|
||||||**156,769**|
||||||**(41,156)**
141,235|
||||||**100,079**|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
Page 4
**Wheels 2 Work County Durham**
## **Balance Sheet**
## **At 31 March 2021**
|**At 31 March 2021**|**1 March 2021**||||
|---|---|---|---|---|
|2018
Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
7
19,720
**CURRENT ASSETS**
Debtors
8
-
Cash at bank and in hand
98,661
**98,661**
**CREDITORS**
Amounts falling due within one year
9
3,617
**NET CURRENT ASSETS**
**95,044**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
114,764
**NET ASSETS**
114,764
**FUNDS**
10 & 11
Designated funds
Unrestricted general funds
114,764
**TOTAL FUNDS**
114,764|2018
Unrestricted
funds
£
19,720
-
98,661
**98,661**
3,617|2018
Restricted
funds
-
-
-
**-**
-
**-**
-
-
-
-|2021
Total
funds
(All
Unrestricted)
£
17,625
12,008
28,736
**40,744**
7,906
**32,838**
50,463
**50,463**
20,000
30,463
**50,463**|2020
Total
funds
(All
Unrestricted)
£
27,760
13,228
63,555|
|||||**76,783**
4,464|
||**95,044**
114,764|**-**
-||**72,319**
100,079
**100,079**|
|||||44,000
56,079|
|||||**100,079**|
The financial statements were approved by the Board of Trustees on 19[th ] November 2021 and were signed on its behalf by:
Peter J MacLellan Trustee
The notes form part of these financial statements
Page 5
**Wheels 2 Work County Durham**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the Charitable Incorporated Organisation (the registered office of which can be found at Page 2), which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The presentation currency of the financial statements is the Pound Sterling (£).
These financial statements have been prepared on the going concern basis. In using this basis the trustees have taken account of the reserves of the charity at 31 March 2021 and its prospects for subsequent periods.
## **Tangible Fixed Assets**
Tangible fixed assets are included at cost less depreciation and impairment.
All assets costing more than £500 are capitalised. Depreciation is calculated to write down the cost of tangible fixed assets to their estimated residual value over their expected useful lives (a full year’s charge is entered in the year of acquisition; no charge is entered in the year of disposal) as follows:
Motor Scooters and Bikes - over 3 years Plant & Equipment - over 3 years Computer Equipment - over 3 years
## **Financial Instruments**
Basic financial instruments are recognised at amortised cost.
## **Income**
Income (including grants) is recognised in the period in which the charity has entitlement to the income, the amount of income can be reliably measured and it is probable that the income will be received.
Any rental income received in advance of the rental period is deferred until that period.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds are unrestricted funds that have been earmarked for a particular purpose by the trustees. They do not form part of the charities free reserves.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
## **Wheels 2 Work County Durham**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **2. INCOME FROM CHARITABLE ACTIVITIES**
|Activity
Scheme income
Wheels 2 Work County Durham Scheme
Grant funding
Wheels 2 Work County Durham Scheme|Year
Ended
31.03.21
£
51,516
31,847
83,363|Year
Ended
31.03.20
£
60,813
54,800
115,613|
|---|---|---|
The charity acknowledges and is grateful for the following grants received during the period:
|DCC Sustainable
Transport funds
Sir James Knott
Trust
Garfield Weston
Bishop Auckland
& Shildon AAP
Coalfields
Regeneration
Trust
Job Retention
Scheme
**Total**
**Grant**
**Funding**|**2021**
**Total**
20,000
-
-
-
-
11,847
**31,847**|**2021**
**Capital**
**Funding**
**element**
20,000
-
-
-
-
**20,000**|**2020**
**Total**
10,000
5,000
10,000
19,800
10,000
**£54,800**|**2020**
**Capital**
**Funding**
**element**
10,000
-
-
-
-
**£10,000**|
|---|---|---|---|---|
In addition to the above grants:
£5,000 was received from County Durham Community Foundation to subsidise eligible clients’ rental costs. £1,000 was received from Barbour Foundation to purchase push cycles for suitable clients
## **3. CHARITABLE ACTIVITIES COSTS**
|Governance
CIO Administration, Grant finding and Monitoring
Depreciation and (profit)/losses on disposal
Net scheme operation costs (see note 4)|Year Ended
31.03.21
£
1,113
6,733
16,029
109,103
132,979|Year
Ended
31.03.20
£
1,310
8,296
21,358
125,805
156,769|
|---|---|---|
The notes form part of these financial statements
Page 7
**Wheels 2 Work County Durham**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **4. BREAKDOWN OF NET SCHEME OPERATION COSTS FOR THE YEAR ENDED 31 MARCH 2021**
|Direct Scooter & Rider Costs
Salaries and Staff Costs
Management & Overheads
Office Costs
Marketing
Total (included as part of Note 3)|Year
Ended
31.03.21
£
51,915
55,284
-
1,729
175
109,103|Year
Ended
31.03.20
£
65,748
54,940
-
4,717
400
125,805|
|---|---|---|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for any earlier period.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for any earlier period.
## **6. STAFF COSTS**
|Wages
Social Security
Pensions
Total (included as part of Note 3)|Year
Ended
31.03.21
£
59,703
603
1,121
61,427|Year Ended
31.03.20
£
58,425
1,590
1,030
61,045|
|---|---|---|
The average number of employees for each of the years ended 31 March 2021 and 31 March 2020 was 3.
Page 8
## **Wheels 2 Work County Durham**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **7. TANGIBLE FIXED ASSETS**
|Motor Scooters
Plant & Equipment
£
£
**COST**
At 1 April 2020
62,832
1,200
Additions
8,144
Disposals
(9,186)
At 31 March 2021
61,790
1,200
**DEPRECIATION**
At 1 April 2020
35,072
1,200
Charge for year
16,911
Eliminated on disposal
(7,818)
At 31 March 2021
44,165
1,200
**NET BOOK VALUE**
At 31 March 2021
17,625
-
At 31 March 2020
27,760
-
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Trade Debtors
1,164
Prepayments
10,844
Total
12,008
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Grants to pay Client Loan Fees
2,425
Grants to pay Bicycle Scheme Fees
1,000
Trade Creditors
1,009
Accrued charges
540
HMRC
2,932
Total
7,906|Motor Scooters
Plant & Equipment
£
£
62,832
1,200
8,144
(9,186)|Motor Scooters
Plant & Equipment
£
£
62,832
1,200
8,144
(9,186)|Totals
£
64,032
8,144
(9,186)|
|---|---|---|---|
||61,790|1,200|62,990|
||35,072
16,911
(7,818)|1,200|36,272
16,911
(7,818)|
||44,165|1,200|45,365|
||17,625|-|17,625
27,760|
||27,760|-||
|||2021
£
1,164
10,844
12,008
2021
£
2,425
1,000
1,009
540
2,932
7,906|2020
£
495
12,733
13,228
2020
£
65
540
3,859
4,464|
Page 9
**Wheels 2 Work County Durham**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **10. DESIGNATED FUNDS**
The trustees have decided to designate funds according to the following schedule. This is to recognise the planned timing of expenditure and the purpose or limited geographic area for which the grants were made.
|**Fund**
**Purpose**
AAP local funding
For delivery of Wheels 2 Work in
designated areas in 2020/21
Scheme Relaunch Funding
Revenue costs of relaunching the scheme as
CV19 restrictions lifted
Capital Funding
To expand and maintain the scooter fleet
(DCC Sustainable Transport fund)
Total Designated|31 Mar 21
£20,000
£20,000|31 Mar 20
£12,000
£12,000
£20,000
£44,000|
|---|---|---|
## **11. MOVEMENT IN FUNDS**
|At 31.03.20
£
**Unrestricted Funds**
Designated Funds (see note 10)
44,000
General Fund – Tangible Assets
27,760
General Fund – Current Assets
28,319
**TOTAL FUNDS**
100,079
Net Movement in funds, included in the above are as follows:
Incoming
Resources
Resources
Expended
**Unrestricted Funds**
Designated Funds (see note 10)
20,000
(44,000)
General Fund – Tangible Assets
3,032
(13,167)
General Fund – Current Assets
60,331
(75,812)
**TOTAL FUNDS**
83,363
(132,979)|Net
Movement
in Funds
£
(24,000)
(10,135)
(18,992)
(49,616)
Transfers
0
0
0
0|At
31.03.21
£
20,000
17,625
12,838|
|---|---|---|
|||50,463|
|||Movement
in Funds
(24,000)
(10,135)
(15,481)
(49,616)|
Page 10
**Wheels 2 Work County Durham**
|**Comparatives**
At 31.03.19
£
**Unrestricted Funds**
Designated Funds (see note 10)
89,813
General Fund – Tangible Assets
13,776
General Fund – Current Assets
37,646
**TOTAL FUNDS**
141,235
Net Movement in funds, included in the above are as follows:
Incoming
Resources
Resources
Expended
**Unrestricted Funds**
Designated Funds (see note 10)
12,000
89,813
General Fund – Tangible Assets
19,920
5,936
General Fund – Current Assets
83,693
61,020
**TOTAL FUNDS**
115,613
156,769|Net
Movement
in Funds
£
(45,813)
13,984
(9,327)
(41,156)
Transfers
32,000
(32,000)
-|At 31.03.20
£
44,000
27,760
28,319
100,079
Movement
in Funds
(45,813)
13,984
(9,327)
(41,156)|
|---|---|---|
Page 11