Charity registration number: 1160198 Grenoside Community Association REPORT AND UNAUDITED FINANCIAL STATEMENTS Forthe year ended 31 March 2025 Grenoside Community Association Contents Page Legal and administrative information Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the accounts 9-13 Grenoside Community Association Legal and administrative information For the year ended 31 March 2025 Trustees David Pepper Paul Wainwright Andrew Granger Nigel Stringer George Clark Kathryn Wragg Chairman Treasurer Appointed 2910512024 Charity number 1160198 Principal address Grenoside Community Centre Main Street Grenoside Sheffield S35 8PR Independent Examiner Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH Grenoside Community Association Trustees, report For the year ended 31 March 2025 The Trustees of the charity have pleasure in submitting their report and the financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Charitys Constitution and applicable law. Structure. governance and management Grenoside Community Association was registered with the Charity Commission on 28 January 2015 with charity number 1160198. It is a Charitable Incorporated Organisation and is governed by its Constitution. Grenoside Community Association was previously constituted as a charity, number 523619 (established 3 April 19631. All assets were transferred to the CIO, number 1160198. on 30 April 2015. The policy and general management of the affairs of Grenoside Community Association are directed by the trustees of the CIO. The trustees of the members of the CIO may at any time decide by resolution at a meeting to appoint a new trustee. Any trustee. member or junior member may nominate a person to be appointed as a charity trustee. All trustees give their time voluntary receive no remuneration or other benefits. Membership of Grenoside Community Association is open to anyone aged 18 or over who is interested in furthering its objectives and, who, by applying for membership has indicated his, her or its agreement to become a member and acceptance of the duty of members as set out in the constitution. Persons under the age of 18 may be admitted as non-voting members of the CIO and are called Junior Members. Objertives and artivities for public benefit The objectives of Grenoside Community Association are to-_ Promote the benefit of the inhabitants of Grenoside and the neighbourhood without distinction of sex, sexual orientation. race or of political. religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure occupation with the object of improving the conditions of life for said inhabitants. Establish, or secure the establishment of a community centre {"The Centre'l and to maintain and manage the same Iwhether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. Promote such other charitable purposes as may from time to time be determined by the charitv trustees. The centre is the meeting place for the majority of village attivities which provides opportunities for adults and children to partake in social education and recreation. The centre is maintained to a high standard in a safe and clean environment. The trustees confirm that they have referred to the guidance contained by the Charity Commission's general guidance on public benefit when reviewing the organisations aims and objectives, and in planning future activities. Grenoside Community Association Trustees, report - continued For the year ended 31 March 2025 Chairman's report Thank you to the Officers, Trustees, Management, members and staff for everything that has been done throughout the year. We have had another successful year. which is down to you, the members, As per recommendations we have changed the date of our AGM, also due to the resignation of current independent examiner we have a new independent examiner.. We have seen some changes to membership this year as Friday Dance has lost mernbers, but is still very successful and is one of our longest ongoing section. Congratulations to Clive for keeping it so popular. Other sections have had fluctuating attendances. We have still had some very enjoyable events in most cases being both financially successful and good attendance. Panto this is more popular each year, Opera, Gala which was a huge success & our Play. l am still very concerned about succession we need to pay particular attention to encourage new members of all ages but especially some younger members to our different section activities. This is also just as important from a Trustee point of view. as we still do not have a Secretary Trustee. This issue is very concerning for our continued successful survival as a functioning association. Repairs and renewals have been carried out as necessary, lawn mower service and repair, more door repairs, painting is on going. The central heating controls have been updated. Energy saving works have been carried out after the consultant from Cambridge University give us recommendations. on energy reduction. This included all the lighting being changed to LED. The stage lighting had to have an extra £IIOO spent to allow more general use of the new lights so all members could take advantage when needed. The Crush Hall new carpet and vinyl flooring is now in need of a new cleaning machine. A vote of thanks to Andy and Roy for all the hard work they do for the centre We are planning for other improvements and cost savings for next year if funds are available either by grants or our usual fund raising. However we need to keep control of the costs of such works. so as not over spend. Thanks again to all of our great membership, staff, Trustees. volunteers and friends, for all your help throughout the past year. Please keep healthy fit and safe. David Grenoside Community Association Trustees, report - continued For the year ended 31 March 2025 Review of Activities and future plan5 During the year the centre has been used as the meeting place for the majority of village activities, providing opportunities for adults and children to partake in social education and recreation. The centre hosts a number of different groups which includes: Easy Sequence Dancing Badminton Craft class Ladies group Local History group Walking group Keep fit group In addition to this the drama group has put on plays during the year and the Grenoside Gala was a popular event that involved the whole community. In the coming year, the charity plans to continue the activities outlined above and will focus on promoting the facilities that are available for hire to increase community use and support sustainability. Financial Review The GCA continues to thrive and generate enough funds in order to maintain the Grenoside Community Centre and more importantly to sustain and support the community and its activities. On that basis the policy will remain to keep hire fees as low as possible but sustainable. despite significant external pressures such as increasing utility costs, taxation and employment Costs. Moving forward it is the intention to look to increase the financial sustainability of the GCA by developing ways to maximise income opportunities particularly in relation to room hire and to focus expenditure on three key areas.. 11 Statutory compliance- Ensuring that the facility and services comply with legal requirements: 21 Planned and Preventative Maintenance- Looking to maintain the building and facilities to ensure that it can continue to serve the community. ideally by responsible planning, but also responding efficiently to urgent repair requirements; 31 Increasing profitability Investing in opportunities to either develop future income or reduce expenditure Total income on unrestricted funds was £68,068 12024- £77.5461 and details can be found in the financial statements. £45,48712024: £1501 was received for restricted funds. Unrestricted expenditure of £96,72012024: £79.9981 and £1.61412024: £1.9611 was spent on raising funds and supporting the charitable activities. The result for the year was net expenditure of £9,07512024: £7.5311. Grenoside Community Association Trustees, report - continued For the year ended 31 March 2025 Reserves Policy The trustees have made a commitment to maintain reserves to cover an unforeseen emergency or unexpected operational costs whilst also recognising that short term budget deficits may need to be funded. Taking this into account a target reserves range of between £60,000 and £73,000 has been calculated with the intention being that any 'surplus' funds should be used to fund a programme of increased operational sustainability for GCA. This means funding promotional activities to generate greater income therefore making GCA less reliant upon volunteer support. Free reserves of the charity at the year-end totalled £72,400 {being general reserves less fixed assets) {2024- £72,575). Trustees, responsibilities in relation to the financial statements The charity trustees are responsible for preparing a Trustees. Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial 5tatement5, the trustees are required to.. Select suitable accounting policies and then apply them consistently; Observe the methods and principles in the applicable Charities SORP- Make judgements and estimates that are reasonable and prudent; State whether applicable accounting standards have been followed. subject to any material departures that must be disclosed and explained in the financial statements,. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statement5. 22 Oct 2025 This report was approved by the Board of Trustees on on its behalf by: and signed Vi David Pepper Trustee Independent Examinerfs report to the Trustees of Grenoside Community Association {"the CIO) I report to the charity Trustees on my examination of the accounts of the Grenoside Community Association I'the CIO") for the year ended 31 March 2025. As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the AcV}. I report in respect of my examination of the Charitys accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Att. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the Charity as required by section 130 of the Act- or the accounts do not accord with those records- or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter consideied as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Susan Cochrane, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH Date- 22 Oct 2025 Grenoside Community Association Statement of Financial Activities (incorporating an income and expenditure statement) for the year ended 31 March 2025 Unrestricted funds Restricted funds Total Unrestricted Restricted 2025 funds funds Total 2024 Notes Income from: Donations and grants 1.535 19.765 21.300 1,304 150 1,454 Charitable activitie5 64,160 64.160 52,548 52,548 Fundraising activities 1.115 25.722 26.837 23.694 23,694 Bank interest 1,258 1,258 Total income 68,068 45A87 113,555 77,546 150 77,696 Expenditure on: Raising funds 1.614 1,614 1,961 1,961 Charitable activitie5 96,720 24.296 121,016 78,035 5,231 83,266 Total expenditure 96.720 25.910 122.630 79,996 5,231 85,227 Net income/(expenditure) (28,652) 19.577 (9.0751 12,4501 15,0811 17,5311 Transfer between funds 14 38.091 {38.091) Net movement on funds 9A39 118.514) (9.075) 12,4501 15,0811 17,5311 Total fund brought fonmard 207.617 21.106 228.723 210,067 26,187 236,254 Total funds carried forward 217,056 2.592 219,648 207,617 21,106 228,723 Grenoside Community Association Balance Sheet as at 31 March 2025 2025 2024 Notes Fixed assets Tangible fixed assets io 144,656 155,872 Current assets Debtors Cash at bank and in hand Total current assets li 2,965 79,221 82,186 2,071 78,175 80,246 Creditors.. amounts falling due within one year 12 17,1941 17,3951 Net current assets 74,992 72,851 Total assets less current liabilities 219,648 228,723 Creditors.. amounts falling due after more than one year Total net assets 219,648 228,723 Funds of the Charity Unrestricted funds Restricted funds 217,056 2,592 207,617 21,106 14 Total funds 15 219,648 228,723 The financial statements were approved and authorised for issue by the Board on signed on its behalf bv.. 22 Oct 2025 D Pepper Trustee Grenoside Community Association Notes to the Accounts for the year ended 31 March 2025 l Accounting Policies a General Grenoside Community Association is a charitable incorporated organisation. In the event that the charity is wound up. the liability in respect of the guarantee is limited to £nil per member of the charity. The address of the registered office is given in the charity information on page I of these financial statements. The accounts (financial statements) have been prepared in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011 and UK Generally Accepted Accounting Practice. The accounts Ifinancial statements) have been prepared to give a 'true and fair, view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the eKtent required to provide a 'true and fair view,. This departure has involved following the relevant version of the Statement of Recommended Practice applicable to charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from l April 2005 which has since been Grenoside Community Association meets the definition of a public benefit entity under FRS 102. The financial statements are prepared under the historical cost convention. The financial statements are p￿sented in sterling which is the functional currency of the charity and are b Income Income is recognised when the charity has entitlement to the funds. any performance conditions attached to the itemlsl of income have been met, it is probable that the income will be received and the amount can be measured reliablv. Income from government and other grants. whether 'capital' grants or 'revenue' grants. is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably. Income from seNices provided is included in the year in which the service took place. c Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. d Fund accounting Unrestricted funds are available to Spend on activities that further any of the purposes of charity. Restricted funds are either donations which the donor has specified are to be used solely for particular areas of the charity's work or grant income sought for specific activities. e Fixed assets Tangible fixed assets are stated at cost less deprecation. A deminimvs limit of capitalising items has been set on individual items of £300. Depreciation is provided at the rates calculated to write off the costs less estimated residual value of each hsset over its expected useful life, as follows.. Leasehold land and buildings Fixtures, fittings and equipment 2% pa on straight line basis over the term of the lease. 20% reduung balance Grenoside Community Association Notes to the Accounts- continued for the year ended 31 March 2025 l Accounting Policies- continued f Trade debtors Trade debtors are amounts due from customers for services performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price. They are subseqvently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objertive evidence that the company will not be able to collect all amounts due according to the original terms of receivables. g Trade creditors Trade creditors are obligations to pay for goods or SeThi￿S that have been acquired in the ordinary course of business from suppliers. Account5 payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented a5 non-current liabilities. h Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits. and other short-term highly liquid investments that are readily convertible to a known amount of cash and are Subject to an insignificant risk of change in value. l Defined contribution pension scheme The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme charged to the Statement of Financial Activities in the period to which they relate. j Taxation As 3 charity. the organisation is exempt from tax on income and gains falling within the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity. k Going concern The financial statements have been prepared on a going concern basis as the trustees believe that the charity will continue to operate for 12 month5 from authorising these financial Statements. 2 Income from donations and grants Unrestricted Restricted funds funds Total Unrestricted 2025 funds Restricted funds Total 2024 Donations Grants.. Ecclesfield Parish Council South Yorkshire Mayoral Combined authority 867 867 150 19.615 150 19.615 150 150 Tax reclaimed on amounts receoved under gift aid 668 668 1.304 1,304 1.535 19.765 21.300 1.304 150 3 Income from fundraising activities Unrestrirted Restricted funds funds Total Unrestricted 2025 funds Restricted funds Total 2024 Gala Pantomime Other fundraising 7,163 18,559 7,163 18,559 1,115 7,961 14,422 1,311 7,961 14,422 1,311 1,115 1.115 25,722 26.837 23,694 23,694 io Grenoside Community Association Notes to the Accounts- continued for the year ended 31 March 2025 4 Expenditure on raising funds Unrestricted Restricted funds funds Total Unrestricted 2025 funds Restricted funds Total 2024 Gala and pantomime costs 1.614 1.614 1.961 1,961 1.614 1.614 5 Expenditure on other charitable artivities Unrestrirted Restricted fund5 funds Total Unrestricted 2025 funds Restricted funds Total 2024 Note Salary costs Activity costs Rates and water Gas and electric Repairs and renewals Telephone Office, kitchen, cleaning supplies Insurance, licences and subscriptions Waste collection and hygiene Depreciation Independent examiner's fee 43.879 43,879 4,531 2,857 9,593 38,083 1,243 2,239 4,775 1,739 11,216 861 36,434 36,434 4,531 2,857 9,593 18,318 1,243 2,239 4,775 1,739 11,216 861 940 6,214 14,604 804 3,612 4,421 1,421 9,585 940 6,214 14,627 804 3,612 4,421 1,421 14,793 19,765 23 5,208 96,720 24,296 121,016 78,035 5,231 83,266 6 Staff costs 2025 2024 Salaries Employer's pension contributions 43.286 593 35,919 sis No employee receives emoluments in excess of £60,000. The average monthly numbers of employees during the year was 512024.. 41. 7 Trustee remuneration and expenses, and the cost of key management personnel The charity trustees were not paid or received any other benefits from employment in the year12024-. £nill. No trustees received out of pocket expenses during the year 12024 - no trustees). No charity trustee received payment for professional or other seNice5 supplied to the charity. During the year, trustees made donations to the charity amounting to £20. No trustee received any benefit from these donation5. li Grenoside Community Association Notes to the Accounts- continued for the year ended 31 March 2025 8 Fees paid to independent examiner's organisation 2025 Independent examination fee 861 No other fees were payable to the independent examiner's orEanisation- 9 Related Party Transartions Other than as noted in note 8, there were no other related party transactions during the year. 10 Tangible fixed a55ets Leasehold land & buildings Fixtures fittings & equipment Total C05t At l April 2024 Additions At 31 March 2025 132,887 188,426 321,313 132,887 188,426 321,313 Depreciation At l April 2024 Charge for the year At 31 March 2025 25,554 1,800 27,354 139,887 9,416 149,303 165,441 11,216 176,657 At 31 March 2025 105.533 39,123 144,656 At 31 March 2024 107 333 155 872 11 Debtors 2025 2024 Trade debtors Other debtors Prepayments 1,330 401 1,234 930 1,141 2,965 2,071 12 Creditors: amounts falling due within one year 2025 2024 Trade creditors AccrLJals Deferred income HMRC and social security Other creditors 1,298 861 5,035 563 13 6,071 659 102 13 Deferred income 2025 2024 Balance blfwd Amounts added in year Amounts released to income from previous period 6,071 16,0711 5,035 1,254 6,071 11,2541 5.035 6.071 12 Grenoside Community Association Notes to the Accounts- continued for the year ended 31 Marth 2025 14 Restricted funds Balance at l-Apr-24 Balance at 31-Mar-25 Income Expenditure Transfer Community Centre improvements Christmas decoration fund Gala fund Pantomime fund UK SPF low carbon community and cultural project 20.829 277 120.8291 150 7.163 18.559 19.615 11501 11.6141 14.5311 119.6151 277 815 1,500 14.7341 112.5281 21.106 45.487 25,910 38.091 2.592 Community Centre improvements Funding provided to improve the community centre facilities such as installing a new heating system, replacement floor and 5hutter5 and other one off costs. The transfer represents the purchase of capital items. the use of which is not restricted beyond the general charitable Christmas decoration fund Funding provided to purchase Christmas decoration5 for the community centre Gala fvnd The GCA gala committee operate a bank account specifically for gala tran53rtion5. The transfer represents the profits of the gala being transferred for general use. The balance represents funds held to fund future galas. Pantomime fund The GCA drama and pantomime committee operate a bank account specifically for pantomime transartion5. The transfer represents the profits of the pantomime being transferred for general use. The balance represents funds held to fund future pantomimes. UK SPF low carbon community and cuhural project Funding from South Yorkshire Community Foundation to upgrade the Building Energy Management System IBEMSI and the replacement of fluorescent lighting with LED. Priorye(Jr comporNson- B(Jlunce at l-Apr-23 Bulonce ut 31-M(Jr-24 Irlcome Experjditure TriJn5fer Community Cerjtre Nmprovernents Christmas treefund 26,037 150 f5,208) (23) 20,829 277 150 26,187 150 5,231 21,106 IS Net assets by fund Unrestrirted funds Restricted funds 2025 Total Fixed assets Current assets Current liabilities 144.656 79.594 17.1941 144,656 82,186 17.1941 2.592 217,056 2.592 219.648 Net Ussets byfund- PrAor year Unre5trACted fvnds Restrlrted fund5 2024 Totul FAxed