## **GRENOSIDE COMMUNITY ASSOCIATION**
**Charitable Incorporated Organisation (CIO)**
**Charity number 1160198**
**Annual report and accounts**
**for the period**
**1 April 2023 - 31 March 2024**
_including Independently examined accounts_
**Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
|**Index**||
|---|---|
||**Pages**|
|Contents||
|Legal & administrative Information|1|
|Trustees' report|2-4|
|Annual accounts:-||
|Independent examiner's report on the accounts|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8-11|
**Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Legal & administrative information For the year ended 31 March 2024**
|Registered office:-|The Community Centre||
|---|---|---|
||Main Street||
||Grenoside||
||Sheffield||
||S35 8PR||
|Charity trustees:-|David Pepper|Chairman|
||Steve Atkinson|Treasurer - resigned 29/05/2024|
||Paul Wainwright|Treasurer - appointed 29/05/2024|
||Kathryn Wragg||
||Nigel Stringer||
||Andrew Granger||
||George Clark||
|Main bank:|Lloyds Bank||
|Independent examiner:|Sheila Broadhead||
||15 Greystones Crescent||
||Sheffield S11 7JN||
Page 1
**Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Trustees annual report**
**for the year ended 31 March 2024**
## **1 Structure, governance and management**
## **1.1 Governing document**
Grenoside Community Association is governed by a CIO - 'Association' Constitution, registered on 28 January 2015.
Grenoside Community Association was previously constituted as a charity, number 523619 (established 3 April 1963). All assets were transferred to the Charitable Incorporated Organisation, number 1160198, on 30 April 2015,
The objects of Grenoside Community Association are to:-
- a) promote the benefit of the inhabitants of Grenoside and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants
- b) establish, or secure the establishment of a community centre ("The Centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
- c) promote such other charitable purposes as may from time to time be determined by the charity trustees
## **1.2 Appointment of trustees**
The policy and general management of the affairs of Grenoside Community Association are directed by the trustees of the CIO. The trustees or the members of the CIO may at any time decide by resolution at a meeting to appoint a new trustee. Any trustee, member or junior member may nominate a person to be appointed as a charity trustee.
All trustees give their time voluntarily and receive no remuneration or other benefits.
## **1.3 Membership of Grenoside Community Association**
Membership of Grenoside Community Association is open to anyone aged 18 or over who is interested in furthering its objectives and, who, by applying for membership has indicated his, her or its agreement to become a member and acceptance of the duty of members as set out in the constitution.
Persons under the age of 18 may be admitted as non-voting members of the CIO and are called Junior Members.
## **1.4 Objectives and activities for the public benefit**
The principal objectives of the CIO are to advance education and provide facilities for leisure and recreation time in Grenoside, Sheffield and facilitate this through the establishment and management of a community centre.
The centre is the meeting place for the majority of village activities which provides opportunities for adults and children to partake in social education and recreation. The centre is maintained to a high standard in a safe and clean environment.
The trustees confirm they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the organisation's aims and objectives, and in planning future activities.
Page 2 .... continued
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Trustees annual report for the year ended 31 March 2024 (continued)**
## **2 Achievements and performance**
## **Chairman's report:-**
Thank you to the Officers, Trustees, Management, members and staff for everything that has been done throughout the year.
We have had another successful year, which is down to you, the members,
I think we are now back to pre-pandemic attendance levels with many of our very enjoyable events back on the calendar and in most cases being both successful from an attendance and profitably point of view. Panto, Opera, Gala & our Play. Our attention needs to be directed to encouraging some younger members to our different section activities for our continued successful survival as a functioning association.
Repairs and renewals have been carried out as necessary, lawn mower service and repair, doors have been repaired and renewed, painting, plumbing. The central heating system needs to be better controlled and, to that end, we have had a consultant from Cambridge University to give us some advice on reducing energy usage and costs etc.
Drains, once again, have caused problems both in the toilets and the car park, costing around £1,000. We have had the Boundary hedging and trees cut back, costing £1,300.
The stage lighting improvements have been completed after a lot of discussion on technical preferences at a cost of £12,000.
We will gradually move our lighting to LED as the lights either need renewing or, as we have already done downstairs, redecorated and installed new LED lights.
The Crush Hall floor has been replaced with new carpet and vinyl flooring, costing £4,100.
- A vote of thanks to Andy and Roy for all the hard work they do for the centre
- We are planning for other improvements and cost savings for next year if funds are available either by grants or our usual fundraising.
Thanks again to all of our great membership, staff, Trustees, volunteers and friends, for all your help throughout the past year.
Please keep healthy fit and safe.
_David Pepper, Chair_
## **3**
## **Financial review by the Treasurer:**
The 2023-24 financial period can been seen as the year when the lingering effects of the Covid lockdowns finally disappeared.
All of the internal groups and sections have surpassed their pre-Covid profitability and are healthy. Drama raised £5,800 - well above their average, even when adjusted for inflation. Gala raised £6,000, their highest for many years; and Pantomime raised £14,400 - the largest amount ever in its 50 year history.
The regular external hirers show the same pattern of increases, along with several new acquisitions since Covid - Pilates, Olivia's exercise, the Singing in Choir and the Tea Dance together added over £5,000 to the income.
Although still healthy, Dog Show income is down slightly compared to pre-Covid. However, this is mostly due to a complicated system of pre-payments which were gradually 'used up' over the last 3 years. It is expected 2024-25 will return to normal. _Treasurer's report continued overleaf………_
Page 3……...continued
Grenoside Communlty Assoclatlon
Charltable Incorporated Organlsatlon, number 1160198
Trustees, report for the year ended 31 March 20241contlnued)
Flnanclal revlew by the Treosurer's contlnued....
On the payments side, maintenance Is 40% higher than pre-covid. This was a deliberate decision by
Trustees to carefully utillse some of the grants and support received during the lockdowns.
Wages show the hlghest Increase, 50% hlgher than pre-covid. Inltially thls was to fund an extra
cleaner for all the Covid-related sanitisation tasks but it was declded to make the post permanent
to provide a sold back-up to the caretaker/cleaner staff member.
Desplte the Increases mentioned, the accounts show a cash surplus and a return to solid profitability
which gives us confidence for the future.
Steve Atkinson,
Outgoing Treosurer
4 Reserves pollcv
The long-term reserves policy of Grenoslde Community Assoclation Is to hold, as a minlmum,
equivalent of three months, Income. Thls will guard against unexpected loss of income through fire
damage, for example, and also cover agalnst short-term fluctuations in income and expenditure.
These reserves were vltal during Covid, keeping us going until Government funding was arranged.
The Government fundlng durlng the pandemlc, along with our full return to pre-pandemlc profltabllity,
has left us holding 12 months of income. Thls wlll allow us some cautious spending on long-delayed
capltal projects, partlcularly In areas where grant funding Is not available.
5 Ststement of Trugt•e's Responslbllltles
Charlty Law requires the trustees to prepare financial statements for each financial period , which show the
state of financial affalrs of the Charlty at the year end and of Its incomlng resources and resources expended
during that period . In preparing these financial statements, the Trustees are requlred to:
select suitable accounting policies and apply them consistently
make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards and statements of recommended practice have been
followed, subject to any departures dlsclosed and explalned in the financlal statements
prepare the financlal statements on a going concern basis, unless it is inappropriate to assume that the
Charity will continue In business
The Trustees are responsible for keeping proper accountin8 records which disclose, with reasonable accuracy
at any tlme, the flnancial position of the Charity, enabllng them to ensure that the statements comply with
the Charitles Act 2011. They are responsible for safeguarding the assets of the Charity and hence for taking
reasonable steps for the prevention and detectlon of fraud and other Irregularitoes
The trustees are not requlred to have an audit as their Income and balance sheets levels are below the audit
thresholds establlshed by the Charity Commlsslon and It Is not a requirement of the charlty's governln8
document.
This report was approved by the Charlty trustees on ..
and signed on thelr behalf by .
25110124
Slgned:
Name: Davld Pep
Posltlon: Chalr
Page 4
## **Independent examiner's report to the trustees of Grenoside Community Association (CIO) For the year ended 31 March 2024**
I report to the trustees on my examination of the accounts of Grenoside Community Association, Charitable Incorporated Organisation, number 1160198, for the year end 31 March 2024, which are set out on pages 6-11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the accounts of the CIO carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement:**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material aspect:
1. accounting records were not kept respect of the CIO as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 13/11/2024
Name: Sheila Broadhead
Address: 15 Greystones Crescent Sheffield S11 7JN
Page 5
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Statement of financial activities (incorporating the income and expenditure account) for the year ended 31 March 2024.**
|Notes
**Income from:**
Grants and donations
2
Charitable activities
Raising funds:-
Gala
Other fundraising
Gift Aid
**Total**
**Expenditure on:**
Raising funds - Gala
4
Charitable activities
3
**Total resources expended**
**Net income/(expenditure)**
**Net movement in funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
-
66,970
7,961
1,311
1,304|**Restricted**
**funds**
**£**
150
-
-
-
-|**Total funds**
**2024**
**£**
**150**
**66,970**
**7,961**
**1,311**
**1,304**
**77,696**
**1,961**
**83,266**
**85,227**
**(7,531)**
**(7,531)**
236,254
**228,723**|Total funds
2023
£
1,778
64,996
5,421
145
316|
|---|---|---|---|---|
||**77,546**|**150**||72,656|
||1,961
78,035|-
5,231||1,718
75,507|
||**79,996**|**5,231**||77,225|
||**(2,450)**|**(5,081)**||(4,569)|
||**(2,450)**|**(5,081)**||(4,569)|
||210,067|26,187||240,823|
||**207,617**|**21,106**||236,254|
page 6
Grenoslde Communlty Assoclation
Charitable Incorporated Organlsatlon, number 1160198
Balance sheet as at 31 March 2024
Notes
2024
2023
Fixed assets
Tangible assets:.
155,872
163,370
Total flxed assets
155,872
163,370
Current assets:
Cash at bank and in hand
Debtors
Prepayments
16
78,175
930
1,141
73,906
10
1,076
Total current assets
80,246
74,982
Creditors: amounts falling due within one
year:.
11
7,395
2,098
Total assets less current Ilabllltles
228.723
236,254
Creditors: amounts falling due after one year
Total net assets
228,723
236,254
Funds of the Charlty:
Unrestrirted funds:.
Net income/(expenditure for the year)
Funds brought forward
Total unrestrirted funds
(2,450)
210,067
1,940
208.127
207,617
210,067
Restrlrted funds:.
Net income/(expenditure for the year)
Funds brought forward
(5,081)
26,187
(6.509)
32,696
Total restrlrted funds
12
21,106
26,187
Total charlty funds
228,723
236,254
The trustees consider that the charity Is entltled to exemptlon from the requlrement to have an audit under section
144 of the Charities Act 2011 and that members have not required the charity to obtaln an audit.
The trustees acknowledge thelr responsibilities for complying Wlth the requlrement of Section 130 of the Charitles
Act 2011 with respect to accountlng records and the preparation of accounts.
These accounts were approved by the trustees and signed on thelr behalf.
Slgned by
on behalf of the trustees
Name
David Pepper
Posltlon Chair
25110124
Date of approval.........
Page 7
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Notes to the financial statements for the year 31 March 2024.**
## **1 Accounting policies**
## **(a) General**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - ((Charities SORP (FRS102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.
## **(b) Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
## **(c) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
The charity is not registered for VAT and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **(d) Taxation**
As a charity, the organisation is exempt from tax on income and gains falling within the available tax exemptions to the extent that are applied to its charitable objectives. No tax charges have arisen in the charity.
## **(e) Assets:**
## **Tangible fixed assets for use by the charity**
The Grenoside Community Association building is included at historic cost. The building is being depreciated at 2% per annum on a straight line basis over the remaining 50 years of the lease.
## **Other capital assets**
Other capital assets (over £300) are depreciated on a reducing balance basis at 20% per year.
## **(f) Funds**
Unrestricted funds and donations and other income receivable or generated for the objects of the organisation without further specified purpose are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the funder.
## **(g) Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exists about the charity's ability to continue. Based on the adequacy of the charity's reserves as at the balance sheet date, along with the knowledge of the charity's abilities to meet bills, payments or other liabilities as they fall due, the trustees have a reasonable expectation that the charity has sufficient resources to continue in operational existence for the foreseeable future. The trustees have considered the level of funds held and the expected income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
## **(h) Pension costs and other post retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme charged to the Statement of Financial Activities in the period to which they relate.
Page 8 .... continued
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Notes to the financial statements for the year ended 31 March 2024 (continued)**
|**2 Grants & donations**
**Unrestricted**
**funds**
**Restricted**
**funds**
£
£
Ecclesfield Parish Council
-
150
**-**
**150**
**3 Charitable expenditure**
Notes
**Unrestricted**
**funds**
**Restricted**
**funds**
£
£
Salary costs
5
36,434
-
Rates and water
940
-
Gas and electric
6,214
-
Repairs and renewals
6
14,606
23
Telephone
804
-
Office, kitchen, cleaning supplies
3,612
-
Insurance, licences & subscriptions
4,421
-
Waste collection & hygiene
1,421
-
Depreciation
9,585
5,207
**78,035**
**5,231**
**4 Expenditure on raising funds:-**
£
£
Gala
**1,961**
**-**
**5 Salary costs**
Gross salaries
Employer's national insurance costs
Total salary costs
4 staff were employed on a part time basis
**6 Repairs and renewals**
Fire protection servicing and equipment
Furniture & fittings repairs and renewals
Alarms, lighting and other electrical repairs & renewals
Drainage, plumbing and heating
Painting and decorating
Gardening supplies & equipment and landscaping
Building work repairs and renewals
Other repairs and renewals
**7 Trustees expenses and remuneration**
No trustees were paid expenses or remuneration during the year (2022: £0)
**8 Independent examiner's fees**
Independent examiner's fees for reporting on the accounts
Other fees paid to the independent examiners during the year
Employer's pension|**Unrestricted**
**funds**
£
-|**Restricted**
**funds**
£
150|**Total 2024**
**£**
**150**
**150**
**2024 Total**
£
**36,434**
**940**
**6,214**
**14,629**
**804**
**3,612**
**4,421**
**1,421**
**14,792**
**83,266**
£
**1,961**|Unrestricted
funds
£
-
-
Unrestricted
funds
£
31,157
2,232
6,405
11,304
778
2,915
3,608
1,104
9,493
68,998
£
1,718|Restricted
funds
£
-
-
Restricted
funds
£
-
-
-
-
-
-
-
-
6,509
6,509
£
- -
**2024**
**£**
**35,919**
**-**
**515**
**36,434**
**£**
662
386
4,056
3,544
7
2,578
3,396
-
**14,629**
**2024**
£
**-**
**-**|Total 2023
£
-|
|---|---|---|---|---|---|---|
||**-**|**150**||||-|
||**Unrestricted**
**funds**
£
36,434
940
6,214
14,606
804
3,612
4,421
1,421
9,585|**Restricted**
**funds**
£
-
-
-
23
-
-
-
-
5,207||||2023 Total
£
31,157
2,232
6,405
11,304
778
2,915
3,608
1,104
16,002|
||**78,035**|**5,231**||||75,507|
||£
**1,961**|£
**-**||||£
1,718|
|||||||2023
£
30,685
**-**
472|
|||||||31,157|
|||||||£
974
246
330
2,068
107
619
6,776
185|
|||||||11,304|
|||||||2023
£
-|
|||||||-|
Page 9 .... continued
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Notes to the financial statements for the year ended 31 March 2024 (continued)**
|**9 Tangible fixed assets**
**Cost or valuation:**
At 1 April 2023
Additions during the year
**Balance carried forward**
**Accumulated depreciation:**
At 1 April 2023
Depreciation charge for the year
**Balance carried forward**
**Net book value:**
**at 31 March 2024**
at 31 March 2023
**10 Prepayments**
Insurance in advance
**11 Creditors: amounts falling due within one year**
Deferred income - room bookings received in advance
HMRC - tax and national insurance
Employer pension contribution
Creditor
**12 Restricted funds**
Improvement to toilet facilities
New heating system
Stage lighting
Lower hall floor replacement
Electric operated shutters
Christmas trees
Battery lawnmower
External notice board
**Total restricted funds**|**Balance at**
**1 April**
**2023**
£
4,530
16,161
164
3,523
730
150
294
635
**26,187**|**Leasehold**
**land &**
**buildings**
**£**
132,887
-
**132,887**
22,896
2,658
**25,554**
**107,333**
109,991
**Income**
£
-
-
-
-
-
150
-
-
**150**|**Fixtures**
**fittings &**
**equipment**
**£**
181,132
7,294
**188,426**
127,753
12,134
**139,887**
**48,539**
53,379
**2024**
**£**
1,141
**1,141**
**2024**
**£**
6,071
659
102
563
**7,395**
**Expenditure**
£
906
3,232
33
705
146
23
59
127
**5,231**|**Total**
**£**
314,019
7,294|
|---|---|---|---|---|
|||||**321,313**|
|||||150,649
14,792|
|||||**165,441**|
|||||**155,872**
163,370
2023
£
1,076|
|||||1,076|
|||||2023
£
1,254
752
92
-|
|||||2,098|
|||||**Balance at**
**31 March**
**2024**
£
3,624
12,929
131
2,818
584
277
235
508|
|||||**21,106**|
Page 10... continued
## **Grenoside Community Association**
## **Charitable Incorporated Organisation, number 1160198**
## **Notes to the financial statements for the year ended 31 March 2024 (continued)**
## **13 Related party transactions**
- (2) Andy Granger, a trustee of Grenoside Community Association, invoiced £337.72 for window fans and lighting via his business, Andy Granger Technical services.
- (2) Steve Atkinson, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association pantomime organising group. The profits from the pantomime are paid into the Grenoside Community Association CIO current account
- (3) George Clark, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association gala organising committee bank account.
## **14 Net assets by fund**
|Fixed assets
Current assets
Creditors: amounts falling due within one year
Free reserves - general funds excluding tangible fixed assets
_Prior year comparison_
_Fixed assets_
_Current assets_
_Creditors: amounts falling due within one year_
_Free reserves - general funds excluding tangible fixed assets_|**General**
**funds**
£
135,042
79,970
(7,395)
**207,617**
**72,575**
**_General_**
**_funds_**
_£_
_137,183_
_74,982_
_(2,098)_
_210,067_
_72,884_|**Restricted**
**funds**
£
20,830
276
-
**21,106**
**_Restricted_**
**_funds_**
_£_
_26,187_
_-_
_-_
_26,187_|**Total funds**
**2024**
£
155,872
80,246
(7,395)|
|---|---|---|---|
||||**228,723**|
||||**_Total funds_**
**_2023_**
_£_
_163,370_
_74,982_
_(2,098)_|
||||_236,254_|
|||||
## **15 Statement of financial activities - prior year comparison**
|**Income from:**
Grants and donations
Charitable activities
Raising funds:-
Gala
Other fundraising
Gift Aid
**Total**
**Expenditure on:**
Raising funds - Gala
Charitable activities
**Total resources expended**
**Net income/(expenditure)**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**£**
-
66,970
7,961
1,311
1,304
**77,546**
1,961
78,035
**79,996**
**(2,450)**
**(2,450)**
210,067
**207,617**|**Restricted**
**funds**
**£**
150
-
-
-
-
**150**
-
5,231
**5,231**
**(5,081)**
**(5,081)**
26,187
**21,106**|**Total funds**
**2024**
**£**
150
**66,970**
**7,961**
**1,311**
**1,304**
**77,696**
**1,961**
**83,266**
**85,227**
**(7,531)**
**(7,531)**
**236,254**
**228,723**|Unrestricted
Funds
£
1,778
64,996
5,421
145
316
72,656
1,718
68,998
70,716
1,940
1,940
208,127
210,067|Restricted
funds
£
-
-
-
-
-
-
-
6,509
6,509
(6,509)
(6,509)
32,696
26,187|Total funds
2023
**£**
1,778
64,996
5,421
145
316|
|---|---|---|---|---|---|---|
|||||||72,656|
|||||||1,718
75,507|
|||||||77,225|
|||||||(4,569)|
|||||||(4,569)|
|||||||240,823|
|||||||236,254|
## **16 Activity groups' bank accounts**
The GCA drama and pantomime groups operate their own bank accounts and pay any profits into the bank accounts of Grenoside Community Association, CIO. The small balances on the drama and pantomime bank accounts have not been included in these accounts. The GCA gala committee operate a bank account specifically for gala transactions. The income and expenditure is identified separately in the GCA accounts. The small balance on the Gala bank account is not included in these accounts.
Steve Atkinson is a signatory on the pantomime account and George Clark is a signatory on the gala account.
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