2023-03-31-accounts - Grenoside Community Association

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GRENOSIDE COMMUNITY ASSOCIATION

Charitable Incorporated Organisation (CIO)

Charity number 1160198

Annual report and accounts

for the period

1 April 2022 - 31 March 2023

including Independently examined accounts

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Index
	Pages
Contents
Legal & administrative Information	1
Trustees' report	2-4
Annual accounts:-
Independent examiner's report on the accounts	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8-11

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Trustees annual report

for the year ended 31 March 2023

1 Structure, governance and management

1.1 Governing document

Grenoside Community Association is governed by a CIO - 'Association' Constitution, registered on 28 January 2015.

Grenoside Community Association was previously constituted as a charity, number 523619 (established 3 April 1963). All assets were transferred to the Charitable Incorporated Organisation, number 1160198, on 30 April 2015,

The objects of Grenoside Community Association are to:-

a) promote the benefit of the inhabitants of Grenoside and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants
b) establish, or secure the establishment of a community centre ("The Centre") and to maintain
and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
c) promote such other charitable purposes as may from time to time be determined by the charity trustees

1.2 Appointment of trustees

The policy and general management of the affairs of Grenoside Community Association are directed by the trustees of the CIO. The trustees or the members of the CIO may at any time decide by resolution at a meeting to appoint a new trustee. Any trustee, member or junior member may nominate a person to be appointed as a charity trustee.

All trustees give their time voluntarily and receive no remuneration or other benefits.

1.3 Membership of Grenoside Community Association

Membership of Grenoside Community Association is open to anyone aged 18 or over who is interested in furthering its objectives and, who, by applying for membership has indicated his, her or its agreement to become a member and acceptance of the duty of members as set out in the constitution.

Persons under the age of 18 may be admitted as non-voting members of the CIO and are called Junior Members.

1.4 Objectives and activities for the public benefit

The principal objectives of the CIO are to advance education and provide facilities for leisure and recreation time in Grenoside, Sheffield and facilitate this through the establishment and management of a community centre.

The centre is the meeting place for the majority of village activities which provides opportunities for adults and children to partake in social education and recreation. The centre is maintained to a high standard in a safe and clean environment.

The trustees confirm they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the organisation's aims and objectives, and in planning future activities.

Page 2 .... continued

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Trustees annual report for the year ended 31 March 2023 (continued)

2 Achievements and performance

Chairman's report:-

Thank you to the Officers, Trustees, Management, members and staff for everything that has been done throughout the year.

We have had another successful year, which is due to everyone who has volunteered in any way to help the Association.

All of our sections and groups are healthy and some new hires have come on board offering ballroom lessons, Pilates and exercise classes.

We exceeded all expectations with audiences beyond belief due to our very successful Panto, Drama and G&S performances, that were most enjoyable and financially successful.

We look forward to a full size fun-filled Gala again this year.

The Management of the centre through our monthly meetings means we can make decisions from as broad a church as possible as all sections and members are represented on many and varied issues for the Association. Hopefully, due to the actions of the NHS, Covid is well behind us.

Repairs and renewals have been carried out as necessary. We purchased a new lawn scarifier and emergency lighting replacement.
Any other repairs and renewals as needed.
Drains continue to be a nuisance and caused problems from time to time. The car park drains are now cleaned yearly.
On the grants front we gained money for the noticeboard now erected outside the front door. Help like that is greatly appreciated by us all and without this kind of support we would not be in the financially good position that we find ourselves in.
A vote of thanks to Andy and Roy for all the hard work they do in the centre.
We are planning for other improvements and cost savings for next year if funds are available either by grants or our usual fundraising.

Thanks again to all our great membership, staff, Trustees, volunteers and friends for all your help throughout the past year.

David Pepper, Chair

3 Financial review by the Treasurer:

The last four years have shown the full impact of the Coronavirus pandemic on the Centre and our complete recovery from it.

2019-20 was a normal year, but 2020-21 was completely disrupted, with the Centre being almost fully locked down and maintained by Government grants. 2021-22 started returning to normal around June, and the figures for the year show the varying degrees that different groups and hirers returned to their pre-pandemic status. 2022-23 was again a normal year, with total income almost identical to pre-Covid levels. Our three main in-house fundraisers are Pantomime, Drama and Gala. Between them they contributed £20,000, which is 30% of our overall income.

Ironically, we gained several new hirers due to Covid. Some groups tried us out because our large hall allowed better social spacing, and then stayed; and some other halls did not survive the lockdowns so groups moved to us. These new hirers represent about £5,000 for the year.

As well as the 16 dog clubs that we've had for some time, 3 model railway clubs and 3 bird societies now use our Centre for their shows.

Generally, enquiries for room hire are higher than pre-Covid.

Overall, we weathered the lockdowns safely due to careful management and, helped by government funding, we have ended our first "normal" year in a very strong position, with a healthy bank balance. These funds allowed us to replace our 400 chairs with lighter stacking types at a cost of £9,600, as well as completing other muchneeded maintenance totalling £11,000. We hope that this trend of profitability will continue, allowing us further spending on upgrades and improvements in the future.

Steve Atkinson, Treasurer

Page 3.. .continued

Grenoside Community Association Charitable Incorporated Organisation, number 1160198

Legal & administrative information

For the year ended 31 March 2023

Registered office:The Community Centre Main Street Grenoside Sheffield S35 8PR Charity trustees:David Pepper Chairman Steve Atkinson Treasurer Kathryn Wragg Nigel Stringer Andrew Granger George Clark Main bank: Yorkshire Bank Independent examiner: Sheila Broadhead 15 Greystones Crescent Sheffield S11 7JN

Page 1

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Trustees' report for the year ended 31 March 2023 (continued)

3 Reserves policy

The long-term reserves policy of Grenoside Community Association is to hold, as a minimum, equivalent of three months’ income. This will guard against unexpected loss of income through fire damage, for example, and also cover against short-term fluctuations in income and expenditure. These reserves were vital during Covid, keeping us going until Government funding was arranged. The Government funding during the pandemic, along with our full return to pre-pandemic profitability, has left us holding 13 months of income. This will allow us some cautious spending on long-delayed capital projects, particularly in areas where grant funding is not available.

4 Statement of Trustee's Responsibilities

Charity Law requires the trustees to prepare financial statements for each financial period , which show the state of financial affairs of the Charity at the year end and of its incoming resources and resources expended during that period . In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and apply them consistently
make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements
prepare the financial statements on a going concern basis, unless it is inappropriate to assume that the Charity will continue in business

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity, enabling them to ensure that the statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities

The trustees are not required to have an audit as their income and balance sheets levels are below the audit thresholds established by the Charity Commission and it is not a requirement of the charity's governing document.

This report was approved by the Charity trustees on 18 January 2024 and signed on their behalf by :

Signed: Name: David Pepper Position: Chair

Page 4

Independent examiner's report to the trustees of Grenoside Community Association (CIO) For the year ended 31 March 2023

I report to the trustees on my examination of the accounts of Grenoside Community Association, Charitable Incorporated Organisation, number 1160198, for the year end 31 March 2023, which are set out on pages 6-11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the accounts of the CIO carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement:

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material aspect:

accounting records were not kept respect of the CIO as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 21 January 2024

Name: Sheila Broadhead

Address: 15 Greystones Crescent

Page 5

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Statement of financial activities (incorporating the income and expenditure account) for the year ended 31 March 2023.

Unrestricted funds £ 1,778 64,996 5,421 145 316 -	Restricted funds £ - - - - - -	Total funds 2022 £ 14,680 42,056 4,686 - 370 56
72,656	-	61,848
1,718 68,998	- 6,509	1,453 60,111
70,716	6,509	61,564
1,940	-6,509	284
1,940	-6,509	284
208,127	32,696	240,539
210,067	26,187	240,823

page 6

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Balance sheet as at 31 March 2023

Notes Fixed assets Tangible assets:- 9 Total fixed assets Current assets: Cash at bank and in hand 15 Prepayments 10 Total current assets Creditors: amounts falling due within one year:- 11 Total assets less current liabilities Creditors: amounts falling due after one year Total net assets Funds of the Charity: Unrestricted funds:- Net income/(expenditure for the year) Funds brought forward Total unrestricted funds Restricted funds:- Net income/(expenditure for the year) Funds brought forward Total restricted funds 12 Total charity funds	2023 £ 163,370 163,370 73,906 1,076 74,982 2,098 236,254 - 236,254 1,940 208,127 210,067 -6,509 32,696 26,187 236,254	2022 £ 168,114
		168,114 77,180 903
		78,083 5,374
		240,823 -
		240,823
		6,968 201,159
		208,127 -6,684 39,380
		32,696
		240,823

The trustees consider that the charity is entitled to exemption from the requirement to have an audit under section 144 of the Charities Act 2011 and that members have not required the charity to obtain an audit.

The trustees acknowledge their responsibilities for complying with the requiement of Section 130 of the Charities Act 2011 with respect to accounting records and the preparation of accounts.

These accounts were approved by the trustees and signed on their behalf.

Signed by on behalf of the trustees Name David Pepper Position Chair

Date of approval 18 January 2024

Page 7

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Notes to the financial statements for the year 31 March 2023.

1 Accounting policies

(a) General

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - ((Charities SORP (FRS102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.

(b) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

(c) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

The charity is not registered for VAT and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

(d) Taxation

As a charity, the organisation is exempt from tax on income and gains falling within the available tax exemptions to the extent that are applied to its charitable objectives. No tax charges have arisen in the charity.

(e) Assets:

Tangible fixed assets for use by the charity

The Grenoside Community Association building is included at historic cost. The building is being depreciated at 2% per annum on a straight line basis over the remaining 50 years of the lease.

Other capital assets

Other capital assets (over £300) are depreciated on a reducing balance basis at 20% per year.

(f) Funds

Unrestricted funds and donations and other income receivable or generated for the objects of the organisation without further specified purpose are available as general funds.

Restricted funds are to be used for specific purposes as laid down by the funder.

(g) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exists about the charity's ability to continue. Based on the adequacy of the charity's reserves as at the balance sheet date, along with the knowledge of the charity's abilities to meet bills, payments or other liabilities as they fall due, the trustees have a reasonable expectation that the charity has sufficient resources to continue in operational existence for the foreseeable future. The trustees have considered the level of funds held and the expected income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(h) Pension costs and other post retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme charged to the Statement of Financial Activities in the period to which they relate.

Page 8 .... continued

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Notes to the financial statements for the year ended 31 March 2023 (continued)

2 Grants & donations

Government Covid-19 pandemic grants Government Covid-19 Job Retention Scheme South Yorkshire Community Foundation Sheffield City Council - West Ecclesfield Wardpot Ecclesfield Parish Council Donations	Unrestricted funds £ - - - - - -	Restricted funds Total 2023 £ £ - - - - - - - - - - - - - -	Unrestricted funds £ 12,000 - - - - 1,069 13,070	Restricted funds £ - - 460 1,000 150 - 1,610	Total 2022 £ 12,000 - 460 1,000 150 1,069
	-				14,680

3 Charitable expenditure

Unrestricted funds £ 31,157 2,232 6,405 11,304 778 2,915 3,608 1,104 9,493	Restricted funds £ - - - - - - - - 6,509	2022 Total £ 21,587 1,894 5,628 6,797 565 1,620 3,783 1,713 16,524
68,998	6,509	60,111
£ 1,718	£ -	£ -
		2022 £ 21,186 - 401
		21,587
		£ 1,065 90 484 3,624 330 443 150 612
		6,797

Page 9 .... continued

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Notes to the financial statements for the year ended 31 March 2023 (continued)

7 Trustees expenses and remuneration

No trustees were paid expenses or remuneration during the year (2022: £0)

8 Independent examiner's fees


8 Independent examiner's fees Independent examiner's fees for reporting on the accounts Other fees paid to the independent examiners during the year 9 Tangible fixed assets Cost or valuation: At 1 April 2023 Additions during the year Balance carried forward Accumulated depreciation: At 1 April 2022 Depreciation charge for the year Balance carried forward Net book value: at 31 March 2023 at 31 March 2022 10 Prepayments Insurance in advance 11 Creditors: amounts falling due within one year Deferred income - room bookings received in advance HMRC - tax and national insurance Employer pension contribution 12 Restricted funds Improvement to toilet facilities New heating system Stage lighting Lower hall floor replacement Electric operated shutters Christmas trees Battery lawnmower External notice board Total restricted funds	Balance at 1 April 2022 £ 5,663 20,201 205 4,403 912 150 368 794 32,696	Leasehold land & buildings £ 132,887 - 132,887 20,238 2,658 22,896 109,991 112,649 Income £ - - - - - - - - -	2023 £ - - Fixtures fittings & equipment £ 169,874 11,258 181,132 114,409 13,344 127,753 53,379 55,465 2023 £ 1,076 1,076 2023 £ 1,254 752 92 2,098 Expenditure £ 1,133 4,040 41 881 182 - 74 159 6,509	2022 £ -
				-
				Total £ 302,761 11,258
				314,019
				118,123 16,002
				134,126
				163,370 168,114 2022 £ 903
				903
				2022 £ 4,627 666 81
				5,374
				Balance at 31 March 2023 £ 4,530 16,161 164 3,523 730 150 294 636
				26,187

Page 10... continued

Grenoside Community Association

Charitable Incorporated Organisation, number 1160198

Notes to the financial statements for the year ended 31 March 2023 (continued)

13 Related party transactions

(2) Russell Booker, husband of staff member Becky Travis-Booker, carried out joinery work for GCA. He invoiced £1,530 for parts and labour during the year.
(2) Steve Atkinson, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association pantomime organising group, a separate body to the Grenoside Community Association, CIO. All profits from the pantomime group are paid to the Grenoside Community Association, CIO.
(3) George Clark, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association gala organising committee bank account. This account is managed separately from the GCA organisation.

14 Net assets by fund

Fixed assets Current assets Creditors: amounts falling due within one year Free reserves - general funds excluding tangible fixed assets Prior year comparison Fixed assets Current assets Creditors: amounts falling due within one year Free reserves - general funds excluding tangible fixed assets	General funds £ 137,183 74,982 -2,098 210,067 72,884 *General* *funds* £ 135,567 77,934 -5,374 208,127 72,560	Restricted funds £ 26,187 - - 26,187 *Restricted* *funds* £ 32,547 149 - 32,696	Total funds 2023 £ 163,370 74,982 -2,098
			236,254
			*Total funds* *2022* £ 168,114 78,083 -5,374
			240,823

14 Statement of financial activities - prior year comparison

Income from: Grants and donations Charitable activities Raising funds:- Gala Other fundraising Gift Aid Other income Total Expenditure on: Raising funds - Gala Charitable activities Total resources expended Net income/(expenditure) Net movement in funds Total funds brought forward Total funds carried forward	Unrestricted Funds £ 1,778 64,996 5,421 145 316 - 72,656 1,718 68,998 70,716 1,940 1,940 208,127 210,067	Restricted funds £ - - - - - - - - 6,509 6,509 -6,509 -6,509 32,696 26,187	Total funds 2023 £ 1,778 64,996 5,421 145 316 - 72,656 1,718 75,507 77,225 -4,569 -4,569 240,823 236,254	Unrestricted Funds £ 13,070 42,056 4,686 - 370 56 60,238 1,453 51,817 53,270 6,968 6,968 201,159 208,127	Restricted funds £ 1,610 - - - - - 1,610 - 8,294 8,294 -6,684 -6,684 39,380 32,696	Total funds 2022 £ 14,680 42,056 4,686 - 370 56
						61,848
						1,453 60,111
						61,564
						284
						284
						240,539
						240,823

15 Activity groups' bank accounts

The GCA drama and pantomime groups operate their own bank accounts and pay any profits into the bank accounts of Grenoside Community Association, CIO. The drama and pantomime bank accounts have not been opened in the name of the CIO are not included in these accounts, other than any profits paid over. The GCA gala committee operate a bank account for specific bank payments or income. Other gala transactions go through the GCA accounts. For clarity, total income and expenditure are shown in the accounts for the Gala.

Steve Atkinson is a signatory on the pantomime account and George Clark is a signatory on the gala account.

Page 11