Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
| Index | |
|---|---|
| Pages | |
| Contents | |
| Legal & administrative Information | 1 |
| Trustees' report | 2-4 |
| Annual accounts:- | |
| Independent examiner's report on the accounts | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8-11 |
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
| Index | |
|---|---|
| Pages | |
| Contents | |
| Legal & administrative Information | 1 |
| Trustees' report | 2-4 |
| Annual accounts:- | |
| Independent examiner's report on the accounts | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8-11 |
Grenoside Community Association Charitable Incorporated Organisation, number 1160198
Legal & administrative information
For the year ended 31 March 2021
Registered office:The Community Centre Main Street Grenoside Sheffield S35 8PR Charity trustees:Councillor David Pepper Chairman Steve Atkinson Treasurer Kathryn Wragg Nigel Stringer Andrew Granger George Clark Main bank: Yorkshire Bank Independent examiner: Sheila Broadhead FCCA, BA(Hons) 15 Greystones Crescent Sheffield S11 7JN
Page 1
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Trustees annual report
for the year ended 31 March 2021
1 Structure, governance and management
1.1 Governing document
Grenoside Community Association is governed by a CIO - 'Association' Constitution, registered on 28 January 2015.
Grenoside Community Association was previously constituted as a charity, number 523619 (established 3 April 1963). All assets were transferred to the Charitable Incorporated Organisation, number 1160198, on 30 April 2015,
The objects of Grenoside Community Association are to:-
-
a) promote the benefit of the inhabitants of Grenoside and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants
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b) establish, or secure the establishment of a community centre ("The Centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects.
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c) promote such other charitable purposes as may from time to time be determined by the charity trustees
1.2 Appointment of trustees
The policy and general management of the affairs of Grenoside Community Association are directed by the trustees of the CIO. The trustees or the members of the CIO may at any time decide by resolution at a meeting to appoint a new trustee. Any trustee, member or junior member may nominate a person to be appointed as a charity trustee.
All trustees give their time voluntarily and receive no remuneration or other benefits.
1.3 Membership of Grenoside Community Association
Membership of Grenoside Community Association is open to anyone aged 18 or over who is interested in furthering its objectives and, who, by applying for membership has indicated his, her or its agreement to become a member and acceptance of the duty of members as set out in the constitution.
Persons under the age of 18 may be admitted as non-voting members of the CIO and are called Junior Members.
1.4 Objectives and activities for the public benefit
The principal objectives of the CIO are to advance education and provide facilities for leisure and recreation time in Grenoside, Sheffield and facilitate this through the establishment and management of a community centre.
The centre is the meeting place for the majority of village activities which provides opportunities for adults and children to partake in social education and recreation. The centre is maintained to a high standard in a safe and clean environment.
The trustees confirm they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the organisation's aims and objectives, and in planning future activities.
Page 2 .... continued
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Trustees annual report for the year ended 31 March 2021 (continued)
2 Achievements and performance
Chairman's report:-
What a very strange year we have had. No one could have predicted times like we have seen. I need to express the Association’s thoughts and concerns to anyone who has experienced this terrible virus. If you have lost a loved one, you have our sincere sympathy.
For most of this year the centre has been closed. This is something totally alien to us at the GCA. The Appletree Nursery and the rented offices have been able to continue in a limited capacity.
The Government grant scheme has been extremely valuable to us and has kept us afloat, without too many concerns. Our Caretaker and team have been very vigilant and kept an excellent cleaning and sanitisation regime in operation, along with the other actions we have taken i.e. distancing, face masks, hand sanitisation, one way routes etc. Despite not being open, maintenance has had to be carried out, such as plumbing and electrical jobs.
We gained a small grant from Ecclesfield Parish Council, to help us make the building more secure while we were closed, by fitting roller shutter doors at the back of the building. Improvements were made for fire safety by widening the downstairs fire escape door. We have also got permanent electric cables for all our outside activities. I must thank all our members who have given us so much help through all this, especially the staff, Roy Platts for his unstinting work on the grounds and my fellow Trustees.
3 Financial review by the Treasurer:
2020-21 was a very unusual year for GCA. We closed the centre in April 2020 after the Government announced a national lockdown in response to the Covid pandemic: we turned off all but essential services and power, and we placed our staff on furlough. The government roadmap for easing lockdown finally allowed us to open in May 2021. Our finances were completely disrupted: Gala was cancelled, Drama cancelled their March and October productions, and the Pantomime could not go ahead. Apart from Appletree, who were allowed to stay open through the year and to use our premises, most of our groups and hirers basically stopped meeting.
Dog shows are another big part of our income, but these were cancelled one by one as each date became disallowed. As a result, we are holding around £5,000 in deposits for 30 cancelled shows, which means it might be two years before we receive any “new” money.
However, the good news is that we were very fortunate to qualify for a lot of government funding, £41,793 in all, plus another £15,669 in furlough payments which offset most of our staff costs.
In April 2020 we were obliged to start a pension scheme because the salary of one of our employees exceeded the threshhold.
In March 2021, the 5-year vending machine contract came to an end. Despite having been asked for after a survey, it had been used very little and ended up costing us £2,800 in total. It has been removed.
Funds in the bank at the start of the year were £45,000, rising (mainly due to government money) to £70,000 at the end, giving us a cash increase of £25,000 for the year. We have no guarantees though of when all our hirers will restart and therefore when our income will return to normal, so this cash surplus will keep us going until normality returns.
3 Reserves policy
The long-term reserves policy of Grenoside Community Association is to hold, as a minimum, equivalent of three months’ income. This will guard against unexpected loss of income through fire damage, for example, and also cover against short-term fluctuations in income and expenditure. The aim is to build on this minimum to fund occasional major projects.
Page 3………continued
Grenoside Communlty Assodatlon Charitable Incoryx•rated Organrsation, numljer 1160198 Trustees. rewt for theyear ended 31 Malth 2021 Icontlnued) Stat4rnt of TNstee's Responsibilities Charity Law requires the trusteÈ5 to prepare financial statements for each finan¢ial period. whith show the state of financial affairs of the Charity at the year end and of its incoming resources and resources expended during that period . In preparing these financial statements, the Trustees are required to: - select suitsble accounting pdicies and apply them consistently - make judgements and estimates that are reasonable and prudent state whether applicable accounting stsndards and statements of recommended practice have been followed. subJe¢tto any departure5 disclosed and explained in the finandal statements - prepare the financial statements on a going concem basis. unless it is inappropriate to a55urne that the Charity wtll continue in business The Trustees are responsible for keepan8 proper accounting records which disclose, with reasonable accuraty at any time, the financial position of the Charity, enabling them to ensure that the statement5 comply wtth the Charitie5 Art 2011. They are responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the Prevention and detection of fraud and othèr irregularities The trustees are not required to have an audit as their income and balance sheèts levels are below the audit thresholds established by the Charity Cornmi55ion and tt is not a requirernent of the charity's 8ovemin8 document. 141112022 This report was approved by the Charlty trustees on ....-.-....--...... and stgned on their behalf by . Name: Davld Pepper PositSon: Chair Page 4
Independent examiner's report to the tntstees of Gren051d¢ Community A$$1tIon {ClOI For the year ended 31 March 2021 I report to the trustee5 on my exarnination of the accounts of Gret)0s(de Community A550ciation, Charitsble Incorporated Organisation, nurnber 1160198. for the year end 31 March 2021, which are sel out on pages 6-11. Re$ponslbllltles and basfs of rep As the charity trustees of the CIO you are responsible for the preparat(on of the accounts In accofdance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examinatr.on ofthe accounts of the W carried out under sertion 145 of the 2011 Act and in carryin8 Out my exarninatioft I have followed all the applICab Direction$ eiven by the Charlty Commlsslon under sectlon 14515llbl of the Act. Independent examlner'5 Statement: I have complettd my examinatn. I conflrm that 110 matters have come to my attentlon In connectlon wlth the examlnatlon glvlng mt Cause to beIve that In any materlal aspert.. l. accounting records were not kept respect of the CIO as qUIred by sect6on 130 of the 2011 Act.. or 2. the accounts do not accord with those records- or 3. the accounts do noi comply with the applicable requlremnts concern1 the forrn and content f accounts set out in the Charities (Accounts and Reports) Re8utstion$ 20)8 other than any requlrement that accounts Klve a'trsje •nd falr. ¥l•w whkh Is not a matter considered as part of an independent examinatlon. I have no conc•rns and have coff across no other matters in connection with the examlnatlon to which att•ntlon should be drawn In th15 respect In order to enabl• a pro1 undefstandlng of the accounts to be reached. Dlsclulmer The trustees have not dSsclosed In the flnanclal statements any klentified m•tefl•l unctrtalnties that may cast $18nificant doubt about the CIO'S ability lo adopt the Bolng concern basis of accountlng for a perlod of at least twelve rnonths from the date when the finanaal ststements are •uthoYised for i55ue. However. because not all future events or conditlons can be predirted. th1$ 5taterrnt Is Trot a 8uarante* as to the CIO'S ablllty to contlnue as a golng concern. For example, It Is dffflcult to evaluate all of the potential Impllc4tions of the current COVID-19 outbreak on the CIO'S artivities, irKome, ernpltyees. suppliers and the wkler aconomy. Sl8ned". Datè: lolz Name.. Sheila 8roadhèad FCCA Addrtss.. IS Greystones Crescent Sheffield Sll 7JN Pag
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Statement of financial activities (incorporating the income and expenditure account) for the year ended 31 March 2021.
| Unrestricted | Restricted | Total | funds | Total | funds | ||
|---|---|---|---|---|---|---|---|
| Notes | funds | funds | 2021 | 2020 | |||
| £ | £ | £ | £ | ||||
| Income from: | |||||||
| Grants and donations | 2 | 58,920 | 1,575 | 60,495 | 11,931 | ||
| Charitable activities | - | 0 | 57,027 | ||||
| Raising funds:- | |||||||
| Gala | 48 | - | 48 | 8,081 | |||
| Other fundraising | - | 0 | 257 | ||||
| Gift Aid | 245 | - | 245 | 1,659 | |||
| Other income | 7,216 | - | 7,216 | 395 | |||
| Total | 66,429 | 1,575 | 68,004 | 79,350 | |||
| Expenditure on: | |||||||
| Raising funds - Gala | 4 | - | - | - | 3,392 | ||
| Charitable activities | 3 | 48,475 | 9,808 | 58,283 | 75,393 | ||
| Total resources expended | 48,475 | 9,808 | 58,283 | 78,786 | |||
| Net income/(expenditure) | 17,954 | (8,233) | 9,721 | 565 | |||
| Net movement in funds | 17,954 | (8,233) | 9,721 | 565 | |||
| Total funds brought forward | 183,206 | 47,612 | 230,818 | 230,253 | |||
| Total funds carried forward | 201,160 | 39,379 | 240,539 | 230,818 |
page 6
B•l•nc• sheet as at 31 M•rth 2021 2020 TaTrglble asset%- Inve5trrnts 177 191,341 177.944 I,341 Cash at bank ond in har 70.018 930 45,529 925 46.454 Credltory: arfthintshlltwduewlthln om ar.- 8.353 6,977 2410539 Credltor& amountsfalllnq due after orrtY44r 240539 230,818 ftmd•otth• Cth•rfty. N•t IncornellexpendlluTr fDrthe ) FundsbrOu8htfo4rd 17,954 183.X 179.338 183.206 Net Income/l•xp¢ndlture Jr the ye> Funds brou8htlorward 1&2331 47.612 13,3031 50,916 47.612 Totsl th•rbtyfvfith 230.818 Thetrustew ¢onlderth•tthe th•rftyls eTrttt1 to e¥empOon fromthe wtreTrwntto hwe an audttunder sectton 144 01 the Charltles Art 2011 and that membets not requtred the ¢h•rltyto obtsln •Th •udlL Thetrustees xknowledy thelr resporb551Alltles fDr Comply1 wth the r•qulem•ntof S•ctlon of th• Charltks Art2011 wfth re5perttO aC<&)Unllni rerords and th• prtpar•Uon of xcount& These xmunts appnmd ty the Iru5tee5 and s*ned onthdr bthal£ 141112022 Davld Pepper Chair
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Notes to the financial statements for the year 31 March 2021.
1 Accounting policies
(a) General
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - ((Charities SORP (FRS102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.
(b) Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
(c) Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
The charity is not registered for VAT and irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
(d) Assets:
Tangible fixed assets for use by the charity
The Grenoside Community Association building is included at historic cost. The building is being depreciated at 2% per annum on a straight line basis over the remaining 50 years of the lease.
Other capital assets
Other capital assets (over £300) are depreciated on a reducing balance basis at 20% per year.
(e) Funds
Unrestricted funds and donations and other income receivable or generated for the objects of the organisation without further specified purpose are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the funder.
(f) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exists about the charity's ability to continue. Based on the adequacy of the charity's reserves as at the balance sheet date, along with the knowledge of the charity's abilities to meet bills, payments or other liabilities as they fall due, the trustees have a reasonable expectation that the charity has sufficient resources to continue in operational existence for the foreseeable future. The trustees have considered the level of funds held and the expected income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
(g) Requirement to operation a pension scheme
The charity introduced a workplace pension scheme in April 2020.
Page 8 .... continued
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Notes to the financial statements for the year ended 31 March 2021 (continued)
2 Grants & donations
| Grants & donations | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Unrestricted | Restricted | |||
| funds | funds | Total 2021 | funds | funds | ||
| £ | £ | £ | £ | £ | ||
| Government Covid-19 pandemic grants | 41,793 | - | 41,793 | - | - | |
| Government Covid-19 Job Retention Scheme | 15,669 | - | 15,669 | - | - | |
| The National Lottery Community Fund | - | - | - | - | 8,600 | |
| Ecclesfield Parish Council | - | 1,575 | 1,575 | - | - | |
| Donations | 1,458 | - | 1,458 | 3,331 | - | |
| 58,920 | 1,575 | 60,495 | 3,331 | 8,600 |
3 Charitable expenditure
| Notes Unrestricted funds £ Salary costs 5 21,184 Training courses 235 Rates and water 857 Gas and electric 3,678 Repairs and renewals 6 7,113 Telephone 1,194 Office, kitchen, cleaning supplies 1,654 Insurance, licences & subscriptions 3,185 Vending machine 616 Waste collection & hygiene 250 Depreciation 8,509 48,475 4 Expenditure on raising funds:- £ Gala - 5 Salary costs Gross salaries Employer's National Insurance Total salary costs 4 staff were employed on a part time basis 6 Repairs and renewals Fire protection servicing and equipment Furniture & fittings repairs and renewals Alarms, lighting and other electrical repairs & renewals Drainage, plumbing and heating Painting and decorating Gardening supplies & equipment and landscaping Building work repairs and renewals Car park marking Other repairs and renewals Employer's pension |
Unrestricted funds £ 21,184 235 857 3,678 7,113 1,194 1,654 3,185 616 250 8,509 |
Restricted funds £ - - - - - - - - - - 9,808 |
2021 Total £ 21,184 235 857 3,678 7,113 1,194 1,654 3,185 616 250 18,317 58,283 £ - |
Unrestricted funds £ 23,827 - 3,650 7,274 10,294 1,179 2,227 3,581 821 1,538 9,098 63,490 £ 3,392 |
Restricted funds £ - - - - - - - - - - 11,903 11,903 # £ - - 2021 £ 20,841 - 343 21,184 £ 632 1,284 689 1,805 - 246 2,458 - - 7,113 |
|---|---|---|---|---|---|
| 48,475 | 9,808 | ||||
| £ - |
£ - |
||||
Page 9 .... continued
Total 2020 £ - - 8,600 - 3,331 11,931
2020Total
£ 23,827 - 3,650 7,274 10,294 1,179 2,227 3,581 821 1,538 21,002 75,393 £ 3,392 2020 £ 23,827 - - 23,827 £ 280 665 1,454 1,521 224 578 4,297 876 399 10,294
Page 9 .... continued
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Notes to the financial statements for the year ended 31 March 2021 (continued)
7 Trustees expenses and remuneration
No trustees were paid expenses or remuneration during the year (2020: £0)
Andrew Granger, a trustee, invoiced the organisation for carrying out small electrical jobs - see note 13(1)
8 Independent examiner's fees
| 8 Independent examiner's fees Independent examiner's fees for reporting on the accounts Other fees paid to the independent examiners during the year 9 Tangible fixed assets Leasehold land & buildings £ Cost or valuation: At 1 April 2020 132,887 Additions during the year - Balance carried forward 132,887 Accumulated depreciation: At 1 April 2020 14,922 Depreciation charge for the year 2,658 17,580 Net book value: at 31 March 2021 115,307 at 31 March 2020 117,965 10 Prepayments Insurance in advance 11 Creditors: amounts falling due within one year Deferred income - room bookings received in advance HMRC - tax and national insurance Other creditors - capital projects 12 Restricted funds Balance at 31 March 2020 Income £ £ Improvement to toilet facilities 8,848 - New heating system 31,564 - Stage lighting 320 - Lower hall floor replacement 6,880 - Electric operated shutters - 1,425 Christmas trees - 150 Total restricted funds 47,612 1,575 |
2021 £ - |
| - | |
| Fixtures fittings & equipment £ 158,260 4,920 |
|
| 163,180 | |
| 84,884 15,659 |
|
| 100,543 | |
| 62,637 73,376 2021 £ 930 |
|
| 930 | |
| 2021 £ 7,201 332 820 |
|
| 8,353 | |
| Expenditure £ 1,770 6,313 64 1,376 285 - |
|
| 9,808 |
Page 10... continued
2020 £ - -
Total
£ 291,147 4,920 296,067 99,806 18,317 118,123 177,944 191,341 2020 £ 925 931 2020 £ 6,540 437 - 6,977
Balance at 31 March 2021
£ 7,078 25,251 256 5,504 1,140 150 39,379
Page 10... continued
Grenoside Community Association
Charitable Incorporated Organisation, number 1160198
Notes to the financial statements for the year ended 31 March 2021 (continued)
13 Related party transactions
-
(1) Andrew Granger, a trustee of Grenoside Community Association, carried out small electrical jobs for the organisation. He invoiced £994 for parts and labour during the year (2020: £1,621).
-
(2) Steve Atkinson, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association pantomime organising group, a separate body to the Grenoside Community Association, CIO. All profits from the pantomime group are paid to the Grenoside Community Association, CIO.
-
(3) George Clark, a trustee of Grenoside Community Association, is a bank signatory on the Grenoside Community Association Gala organising group, a separate body to the Grensoide Community Association, CIO.
-
All profits from the Gala group are paid to the Grensoide Community Association,CIO.
14 Net assets by fund
| Restricted | Total funds | ||
|---|---|---|---|
| General funds | funds | 2021 | |
| £ | £ | £ | |
| Current assets | 70,798 | 150 | 70,948 |
| Creditors: amounts falling due within one year | (8,353) | - | (8,353) |
| 62,445 | 150 | 62,595 | |
| Free reserves - general funds excluding tangible fixed assets | 62,445 | ||
| Restricted | Total funds | ||
| Prior year comparison | General funds | funds | 2020 |
| £ | £ | £ | |
| Current assets | 46,454 | - | 46,454 |
| Creditors: amounts falling due within one year | (6,977) | - | (6,977) |
| 39,477 | - | 39,477 | |
| Free reserves - general funds excluding tangible fixed assets | 39,477 |
14 Statement of financial activities - prior year comparison
| Unrestricted | Restricted | Total | funds | Unrestricted | Restricted | Total | funds | |||
|---|---|---|---|---|---|---|---|---|---|---|
| Funds | funds | 2021 | Funds | funds | 2020 | |||||
| £ | £ | £ | £ | £ | £ | |||||
| Income from: | ||||||||||
| Grants and donations | 58,920 | 1,575 | 60,495 | 3,331 | 8,600 | 11,931 | ||||
| Charitable activities | - | - | - | 57,027 | - | 57,027 | ||||
| Raising funds:- | ||||||||||
| Gala & Gala shows | 48 | - | 48 | 8,081 | - | 8,081 | ||||
| Other fundraising | - | - | - | 257 | - | 257 | ||||
| Gift Aid | 245 | - | 245 | 1,659 | - | 1,659 | ||||
| Other income | 7,216 | - | 7,216 | 395 | - | 395 | ||||
| Total | 66,429 | 1,575 | 68,004 | 70,750 | 8,600 | 79,350 | ||||
| Expenditure on: | ||||||||||
| Raising funds - Gala | 0 | - | 0 | 3,392 | - | 3,392 | ||||
| Charitable activities | 48,475 | 9,808 | 58,283 | 63,490 | 11,903 | 75,393 | ||||
| Total resources expended | 48,475 | 9,808 | 58,283 | 66,883 | 11,903 | 78,786 | ||||
| Net income/(expenditure) | 17,954 | (8,233) | 9,721 | 3,868 | (3,303) | 565 | ||||
| Net movement in funds | 17,954 | (8,233) | 9,721 | 3,868 | (3,303) | 565 | ||||
| Total funds brought forward | 183,206 | 47,612 | 230,818 | 179,338 | 50,915 | 230,253 | ||||
| Total funds carried forward | 201,160 | 39,379 | 240,539 | 183,206 | 47,612 | 230,818 |
15 Activity groups' bank accounts
The GCA gala, drama and pantomime groups operate their own bank accounts and pay any profits into the bank accounts of Grenoside Community Association, CIO. The gala, drama and pantomime bank accounts have not been opened in the name of the CIO are not included in these accounts, other than any profits paid over. Steve Atkinson is a signatory on the pantomime account and George Clark is a signatory on the gala account.
Page 11