Minutes of Easthartford Community Centre annual general meeting
10/03/2021
Present – teams meeting
Donna Scott, treasurer
Jasmine McLeod, Committee member
Sandra Egerton, Committee member
Apologies
Angela Moffat unable to get leave from work commitments.
Marie Gregory unable to attend due to health issues
Naomi Facey unable to attend due to work commitments
Approval of the minutes of 2019-2020
These were agreed as a true record and signed by the secretary on behalf of the committee.
Chairs report
I would like to acknowledge and say a huge thankyou to all our volunteers, who have continued to support our community despite significant risk to their own health.
I believe this has been a Particularly challenging one, I am looking forward to the next 12 months and hopefully a return to the normal services we provide.
Presentation of financial accounts
In the start of 2020 we had an opening balance of £3,428.92. It has been a tough year with COVID restrictions and isolation. All funds raised have been used to keep the doors open with limited option to fund raise it has been a year of closure of services.
The community centre was majorly impacted by the Covid-19 Crisis. The centre was closed for all classes and indoor events from March 2020 until December 2020, where limited classes returned. During this time we were repurposed as a food bank and safe space, offering food parcels in conjunction with fareshare and local government backed food banks. The centre focused on outdoor event when permitted, such as socially distanced bingo and quizzes, and socially distanced Halloween and Christmas events held outdoors. Holding all of these events for free with support from local grants, or centre funds. Up until the end of the financial year 2021, the only groups to return to the centre where baby and toddler groups as per the government guidelines.
We look forward to things getting back to normal, to reopening the centre and supporting those most deeply affected by the devasting consequences of this pandemic. We are thankful for all the support from everyone for this difficult year we have all endured.
We ended the financial year with a balance of £8,224.38
Election of honorary officers
Chair – Angela Moffat stated before AGM that she would like to stand again as chair, no other nominations were received
Treasurer – Donna Scott stated that she would like to stand again as treasurer, no other nominations were received However, does have hip surgery planned and would like to ensure that someone can take the role while she is recovering.
Secretary – Marie Gregory stated that she would like to stand again as secretary, no other nominations were received
Election of executive committee members
None
Any other approved business
None
East Hartford community centre Charity registration number 1160191 Summary of income and expenditure For financial year 1[st] July 2017-30[th] June 2018
| Startng Balance | 3,208.91 |
|---|---|
| Income | |
| Bar Sales | 8,459.00 |
| Room hire | 5,177.00 |
| Fundraising | 1,105.65 |
| Food Sales | 535.10 |
| Events | 2,055.70 |
| Grants | 0 |
| Refunds | 602.53 |
| Subs | 1,005.70 |
| Total Income | 18,940.68 |
| Expenditure | |
| Bar | 4,938.82 |
| Prizes | 253.73 |
| Food supplies | 339.76 |
| Snacks/confectonary | 2,016.81 |
| Volunteers expenses | 160.82 |
| Centre consumables | 2,593.72 |
| Events | 4,234.56 |
| Bills | 5,783.21 |
| Cleaning/caretaking | 220.00 |
| Total expenditure | 20,541.43 |
| End balance | 1,608.16 |