## **Trustees' Annual Report for the period**
Period start date Period end date 01 01 2020 31 12 2020 **From To**
## Section A Reference and administration details
**Charity name** The Meads Community Centre Trust
**Other names charity is known by**
**Registered charity number (if any)** 1160183
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The Meads Community Centre
Emerald Crescent
Sittingbourne, Kent
Postcode ME10 5JL
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**Charity's principal address** The Meads Community Centre
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Keely Magee Trustee
2 Graeme Lloyd Chair
Emma Secretary
3 Borthwick-
Hunter
4 Fiona Evans Treasurer
Rebecca Trustee
5
Falconer
6 Jenny Fowler Trustee
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Volunteers, official positions elected by Trustees. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
March **2012**
**TAR**
2
The objects of the CIO are;
1. To build and run a thriving community building for the benefit of local residents in Sittingbourne and wider Swale to offer a range of services and experiences for users
2. To promote a greater awareness of issues related to the health and wellbeing of Swale residents
## **Summary of the objects of the charity set out in its governing document**
3. To encourage and enhance community cohesion and foster a sense of pride within the local area
4. To provide a wide range of learning opportunities for residents of all ages, promoting a culture of lifelong learning
5. To encourage more active citizenship and inspire a shared sense of collective responsibility for local, national and environmental issues
6. To inspire all generations to actively share their skills, resources, experiences and advice to support and educate each other
The Trust opened a brand new Community Centre in November 2015, and has been operationally and financially successful since opening.
The Trust operates the Community Centre on the Meads housing development of approximately 2000 dwellings housing a wide range of residents and the wider community of Sittingbourne, Kent.
In the early part of 2020 the Community Centre has been used by a wide range of groups including baby massage, community choir group, toddler groups, coffee mornings, children’s dance classes, yoga, martial arts and a slimming club. This was paused for various points of 2020 due to COVID-19. **Summary of the main activities undertaken for** The Centre is available to hire privately for family celebrations **the public benefit in** and we offer preferential rates for local residents. **relation to these objects (include within this** In addition to the hiring the out the Centre, the Trust supports **section the statutory** fund raising and community cohesion events at key times in **declaration that trustees** annual the calendar as well as quiz nights, however during 2020 **have had regard to the** none of these happened due to COVID-19. **guidance issued by the Charity Commission on** The Trust has been promoting health and wellbeing through **public benefit)** attracting a variety of user groups including exercise groups, a slimming club, dance classes and yoga for all ages.
In 2020 the Trustees focus was on keeping the community safe through safe continuation of groups when restrictions allowed. We provided a safe place for the community to begin some normal activities in a period of time of social isolation for many. The trust implemented COVID procedures at it’s own costs to ensure the safety of the community visiting the venue throughout 2020.
The Trust continues to act as mentors for other local groups who seek guidance and advice to build and operate their own community centre in another area in Sittingbourne.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The Trust does not make grants.
You **may choose** to include further statements, where relevant, about:
The volunteering time is approximately 15 hours a week.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Trust continues to take pride in operating a successful and respected Community Centre.
Among our normal activities and new initiatives our Centre has been used as a local polling station giving access for the community to vote.
We continue to support and host worthy causes, providing use of the Centre free of charge for example our coffee morning.
2020 saw many community centres close due to COVID-19 lockdown and restrictions. We operated for the first few months of 2020, supporting regular hirers to access the local community.
We continued to operate “Fee Free February” which is a campaign aimed at our regular hirers. The fees for use of the Centre in February are waived for the whole month of February. In return we ask our hirers to introduce their own way of paying back to their users. This can take the form of reduced fees, taster sessions or discount on purchases.
The trustees followed Government guidance and implemented safe return plans through 2020 to keep hirers and the community safe.
We implemented regular cleaning and kept clear communication running with hirers to ensure guidance was being followed.
Over 2020 the Trust has developed a new website for use with the community to find out more about the activities on offer. This will launch in 2021.
To support our regular hirers, trustees plan to implement a period of free fees to help them build back their small businesses and in turn support the community to begin to access in 2021. This will be planned in the early part of 2021.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The Trust has built up its required level of reserves of £20,000. These will be used as a contingency for regular renewal of equipment. Any funds above this amount will be used to reinvest in improving the Centre.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Fiona Evans **Signature(s)** Graeme Lloyd Fiona Evans **Full name(s)** Graeme Lloyd **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 21/07/2021
March **2012**
**TAR**
6
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The Meads Community Centre Trust 1160183
Receipts and payments accounts CC16a
For the period 01/01/2020 31/12/2020
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 10,000 - - 10,000 -
Hire of Hall 5,181 - - 5,181 15,565
Rent 2,250 - - 2,250 7,500
Courses - - - - 130
Interest 20 - - 20 46
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 17,451 23,241
AR) [ 17,451 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 17,451 - - 17,451 23,241
A3 Payments
Equipment 550 - - 550 660
Utilities 4,030 - - 4,030 6,507
Insurance 403 - - 403 391
Website fees 36 - - 36 -
Professional fees 778 - - 778 583
Repairs & maintenance 5,937 - - 5,937 2,559
Refreshments 12 - - 12 -
Cleaning - 381 - - - 381 4,785
Gifts 41 - - 41 102
Administration 1,678 - - 1,678 3,674
Miscelleneous 338 - - 338 137
- - - - -
- - - - -
Sub total [ 13,422 ] - - 13,422 19,398
A4 Asset and investment
purchases, (see table)
Purchase of fixed assets - - - - -
- - - -
Sub total [ - ] - - - -
Total payments 13,422 - - 13,422 19,398
Net of receipts/(payments) 4,029 - - 4,029 3,843
A5 Transfers between funds - - - - -
A6 Cash funds last year end 47,579 - - 47,579 43,736
Cash funds this year end 51,608 - - 51,608 47,579
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Alarm system
PA system
Play equipment
Defibrillator
Current account
Petty cash
**Details**
Deposit account
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**29,030**
**-**
**22,578**
**-**
**-**
**-**
**-**
**51,608**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Fiona Evans
Print Name
Graeme Lloyd
Rebecca Falconer|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|