2024-08-31-accounts - Avon Small Saints Pre-School

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REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2024

FOR

AVON SMALL SAINTS PRE-SCHOOL

CONTENTS OF THE FINANCIAL STATEMENTS for year ended 31st August 2024

	Page
Charity Informaton		1
Report of the Trustees		2
Report of the Independent Examiner	6
Statement of Financial Actvites	7
Balance Sheet		8
Notes to the Financial Statements	9

AVON SMALL SAINTS PRE-SCHOOL

CHARITY INFORMATION for year ended 31st August 2024

TRUSTEES:

Tyree Pulman CHARITY OFFICES: c/o All Saints C of E Primary School High Street Netheravon Wiltshire SP4 9PJ

CHARITY NUMBER: 1160180

INDEPENDENT EXAMINER: EP Services Ltd

2D-2E Fitz Gilbert Court Castledown Business Park Ludgershall Wiltshire SP11 9FA

Page 1

AVON SMALL SAINTS PRE-SCHOOL

REPORT OF THE TRUSTEES for year ended 31st August 2024

INTRODUCTION

CHAIRMAN’S REPORT

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution, Objects and Policies

This organisation is a Charitable Incorporated Organisation (CIO) governed by a constitution. The Board of Trustees is made up of parents of children attending the setting.

The charity works for the public benefit having as its objects the development and education of children and young people in particular by: (1) promoting their care and safety; (2) promoting their education and promoting parental involvement; (3) promoting their health and wellbeing; (4) providing services to support them and their families and carers; (5) providing services to individuals holding membership of the cio; and (6) furthering the aims of the pre-school learning alliance.

Trustee Induction and Training

New trustees are provided with: the NCVO Good Trustee Guide, the Charity’s Charter, Minutes of the last Trustees meeting, latest accounts, risk assessments, forecast of finances throughout the year and the business plan. The Chairman of Trustees and the manager of the setting both invite the new Trustee to meet them for an induction.

Risk Management

The Management Committee has conducted a review of the major risks to which the charity is exposed. The major risks to the charity are risk of loss of facilities, income changes due to fluctuation in numbers on role and inflationary effects on expenditure. The setting must keep in line with wage increases such as the National minimum wage and National living wage.

ACHIEVEMENTS AND PERFORMANCE

During the period we had a revamp of our Kitchen. We replaced the entire kitchen and changed the layout to provide more learning opportunities for the children and have them involved preparing the food they eat. We had a successful grant campaign through Tesco to help raise funds towards this.

We believe our biggest asset is our staff therefore staff training and development is essential every year. We continue to invest in improving staff knowledge by organising training courses both online and attended courses. All members of staff have now attended their first aid training and staff also attended a SENCO course to improve staff understanding.

Public benefit

The trustees have given due regard to the Charity Commission’s guidance on reporting public benefit when planning the charity’s activities, in accordance with sections G2 and G3 of the Charity Commission’s General Guidance on Public Benefit (January 2008).

Our charitable activity is the provision of childcare for children aged 2-5 years and we follow EYFS guidance.

FINANCIAL REVIEW

The pre-school is run on a non-profit-making self-financing basis.

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AVON SMALL SAINTS PRE-SCHOOL

REPORT OF THE TRUSTEES for year ended 31st August 2024

82% of the nursery income comes from Wiltshire County Council for the provision of free entitlement and inclusion funding. The remainder of our income is from parents/carers to cover fees, school trips and uniform.

As the nursery benefits from relatively low overheads, the day-to-day largest expense to the nursery is staff payroll costs.

The Charity bank account was maintained by the nursery manager, overseen by the Trustees and the Charity Accountants (EP Tax).

At the end of the year the charity bank balance was £27,542. They had a balance of Petty cash of £0. The Revolut Card balance of £396 has been brought forward from the previous years. This card was held in the name of a former committee member, and despite repeated efforts, the charity has been unable to obtain the relevant statements or recover the funds. As a result, the £396 remains unaccounted for.

Reserves Policy

The charity reserves policy is to hold in reserves three months operating costs. These reserves are required in case of redundancy, a location move or other unforeseen circumstances.

Responsibilities of the Trustees

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year.

In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

ON BEHALF OF THE TRUSTEES:

TRUSTEE

Dated: 10/11/2025

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AVON SMALL SAINTS PRE-SCHOOL

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF AVON SMALL SAINTS PRE-SCHOOL

I have examined the financial statements of AVON SMALL SAINTS PRE-SCHOOL for the year ended 31 August 2024 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Tarlia Knight FCCA EP Services Ltd 2D-2E Fitz Gilbert Court Ludgershall Wiltshire SP11 9FA

Dated:

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AVON SMALL SAINTS PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2024

	2024	2023
£ Unrestricted - - 130,970 863 65 131,898 130,531 2,229 132,760 (862) 31,207 30,345	£ Restricted - - - - - - -	£ Total 0 0 108,218 679 84
		108,981
		98,900 1,511
		100,411
		8,570 22,637
		31,207

The Statement of Financial Activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.

The notes form part of these financial statements

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AVON SMALL SAINTS PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2024

BALANCE SHEET 31 August 2024

		2024		2023
	Notes	£	£	£	£
FIXED ASSETS:
Equipment	6		3,263		1,295
CURRENT ASSETS:
Debtors	7	906		396
Cash at bank and in hand		27,542		31,066
		28,448			31,462
CREDITORS:Amounts falling
due within one year	8	(1,366)		(1,550)
NET CURRENT ASSETS:			27,082		29,912
TOTAL ASSETS LESS CURRENT
LIABILITIES:			30,345		31,207
FUNDS:
Unrestricted funds: general expenses		30,345			31,207
		30,345			31,207

ON BEHALF OF THE TRUSTEES:

TRUSTEE

Dated: 10/11/2025

The notes form part of these financial statements

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AVON SMALL SAINTS PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2024

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the Charities Act 2011 on the historical cost convention, except investment assets that are carried at market value. The financial statements are prepared in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting and Reporting by Charities: Charities SORP 2016 FRS102.

The charity has taken advantage of the exemption in Financial Reporting Standard 1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Incoming resources

All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Such income is only deferred when the donor specifies that the grant or donation must only be used in future accounting periods or when the donor has imposed conditions which must be met before the charity has unconditional entitlement. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received.

Gifts in kind donated for distribution are included at valuation and recognized as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified, and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.

Tangible fixed assets

Expenditure on fixed assets is capitalised except for expenditure incurred on the replacement of assets of low value with a short life. Repair, renovation and replacement expenditure is written off as expenditure in the statement of financial activities. The cost of fixed assets is their purchase cost, together with any incidental costs of acquisition. Expenditure incurred on play equipment is treated as a revenue expense as although some of the equipment may be of a higher value it has a short life due to the extensive use that it receives from the children.

Income and funds policy

Voluntary income and donations are accounted for as received by the charity.

Value added tax

Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Statement of Financial Activities.

Governance costs

Governance costs include all expenditure which is not directly related to the charitable activity. This includes accountancy fees and trustees meeting expenses.

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AVON SMALL SAINTS PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2024

ACCOUNTING POLICIES continued

Intangible income

The Preschool occupies premises within the school ground at a reduced rate of rent. The Trustees consider that the financial saving cannot be quantified with reasonable accuracy and therefore no adjustment has been made in the SOFA.

2. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

Atendance Fees Wiltshire County Council	Unrestricted £ 22,994 107,976 130,970	Restricted £ - - -	2024 £ 27,600 80,618 108,218	2023 £ 27,600 80,618
				108,218

3. ANALYSIS OF TOTAL RESOURCES EXPENDED

Staf Wages (note 5) Snack Statonary, Printng & Postage Resources & Small Equipment Employers Natonal Insurance Staf Pension Telephone & Broadband Staf Training, Welfare & DBS & Travel Rent & Rates Electric Staf Entertainment External Actvites Uniform Insurance Waste Collecton Advertsing Repairs & Maintenance Subscriptons & Sofware & IT Consumables Cleaning & personal hygiene Sundry/Miscellaneous Depreciaton Bank Charges Charitable Donatons	2024 Cost £ 103,434 1,570 475 977 373 1696 591 744 - 7,781 725 - 407 83 1,146 179 3,412 5,046 120 - 881 122 13 130,531	2023 Cost £ 84,474 2,636 6 247 - - 724 1,408 - (1,669) - 454 - 2,137 2,928 483 1,176 1,930 483 480 838 145 20
		98,900

GOVERNANCE COSTS

Page 8

AVON SMALL SAINTS PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2024

This is stated after charging:

Accountancy Fees

2024	2023
£	£
2,229	1,511

5. STAFF COSTS

No remuneration or reimbursed expenses were paid to trustees, or persons closely connected with them, in the period. No employee received a salary in excess of £60,000 in the current or previous years.

6. FIXED ASSETS

Cost/Value At 1st September 2023 Additons Disposals At 31st August 2024 Depreciaton At 1st September 2023 Charge for year Disposals At 31st August 2024 Net Book Value At 31st August 2023 At 31st August 2024	Fixtures and Fitngs Leasehold Improvements 9,001 - 676 2,173 - -
	9,677 2,173 7,706 - 881 - -
	8,587 1,295
	1,090 2,173

Depreciation is charged in the accounts for fixture and fittings at 25% on cost using the straight-line method. Leasehold improvements is depreciated at 10% using the straight-line method.

7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

		2024		2023
		£		£
	Trade debtors: Prepayments		511		-
	Revolut Card		395		395
8.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2024

2023

Page 9

AVON SMALL SAINTS PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2024

PAYE and natonal insurance Pension Contributons Net Wages Other creditors Accruals	£ 285 73 - - 1,008 462	£ 305 237 - - 1,008
		1,550

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