OSCAR AGM Monday 22[nd] September 2025
Attendees – Paul R, Michele, L, Natasha T, Laura E, Emma R, Vikki V, Lee Butt, Jenny Venning, Scott G
Apologies – Kelly, Lisa, Doug, Jess, Amy, Phillipa
Paul welcomed everyone to our AGM and everyone introduced themselves. Paul proceeded to read the Chair’s Report for the last year. Please see the report below.
Treasures Report – Michele
Michele read through the report for the last year.
We have raised £13, 314.04 and have spent £22,740.25 ; this figure includes our insurances etc. that we need to run as well as funding requests made by the school, the biggest expense of the year was the upgrade to the EYFE outdoor area. As at September 25 we have £3513.92 in our new Lloyds account, £1166.79 in our old Natwest account and our business account has £1562.07 (Aug 25) which we have to keep in reserve. The report was read by all and agreed by all.
Philipa is still having trouble with Natwest closing the account so we still have all 3 accounts open at present.
Election of Officers.
Chair – Paul nominated by Laura seconded by Emma Treasurer – Michelle nominated by Emma seconded by Tash Co-Secretary – Natasha nominated by Lee seconded by Vikki
AOB
Defib checks – Laura happy to continue to do and report for us Social Media – Vikki happy to continue to update our Facebook page Class Funding – Currently £150 per class; all happy to keep the same for this year
Issue with our emails not getting to school has now been resolved.
CHAIRS REPORT - 2024/2025
Good evening, everyone, and thank you for attending this evening. It is wonderful to see new and existing faces in the room this evening.
What is OSCAR?
OSCAR is a registered Charity as of January 2015. We are a group of volunteers with a goal to raise money to enhance the learning of not only ours but everyone’s children at the school, and I think you will all agree we have certainly succeeded in doing so within the last academic year. As a group, we have worked on building up our policies and procedures that we have put in place to keep up to date with the charity commissions requirements.
The Structure
The structure of the committee has changed over the past few years, from having co-chairs to a single chairperson. We want to ensure that the committee function to its best ability and will adapt to suit the majority in the room with a structure that functions for us later, when we vote in the Officers of the committee. We must also look at future roles as whilst children leave the school, we also lose volunteers with OSCAR. Any teacher, parent or guardian that attends a meeting has the right to vote on all matter addressed at the meetings and can offer ideas and opinions at any time through meetings and emails.
Procedures
This year classes have continued to use their class funding applications. These forms can be used by any member of staff and will be discussed at committee meetings.
Going forward and requests that are received that are for the agreed class funding ONLY will be automatically accepted, without the need for committee approval as these are agreed on mass at the AGM.
The Past Year.
The 24/25 academic school year started with the idea of the big project to completely refurbish the EYFS outdoor area, which looks phenomenal and provides an outdoor space to be enjoyed by so many. Also, the line markings on the playground, which again look amazing and have provided much enjoyment to all that use them. This meant that in order to keep the funds coming in for such big projects that fundraising had to step up a gear, and by gosh didn’t it just do that.
We welcomed back our Movie Nights, which have been and hopefully will continue to be a huge success, we have also brought back Bingo, which again thanks to Emma and Kelly these have also been a very welcomed fundraiser. Our Christmas and Summer Fairs also continue to provide us with a fabulous income, along with the non-uniform days, preloved uniform sales, school lottery, Christmas Card sales, Frozen Fridays, and School Disco’s.
We have also been fortunate to received match funding from a local bank. Also, a very kind donation on behalf of Year 6 for their involvement in the Triathlon. We must also thank the parents and various suppliers for all the donations we receive for such events, without whom we would not be as profitable as we are.
We have continued to funs the class Christmas parties with gifts from Santa, provide the year 6’s with first aid training and an amazing send off with their leavers disco. We have also been in a position to increase the class funding to £150 per class.
Over the next Year
We as a group plan on continuing to plan events and raise funds to support the school whilst also expanding on our existing team. Also, as you will hear form Michele shortly, fundraising is still very important and efforts will needed to be ramped up again over the coming year.
From the Chair
Now…..where do I start with what has been an amazing year. I was elected as sole chair last year after Sarah step down from her role, with a hint of not really knowing what to do or what the role would entail on my own. It has on the whole been a phenomenal year with its ups and downs as to be expected with any organisation. However, the team here at OSCAR are absolutely the best the team and the last year would not have been possible without the help, support and dedication from everyone. We would also like to thank all the staff and the site team her at the school for their hospitality and support given at all of our events over the past year.
I must personally thank each and everyone of you for your unbeatable dedication to OSCAR, your drive, determination, creativity and quite often being my personal psychiatrist. As most pf you know, it is my intention to stand down from Chair as of this evening, It has been an absolute honour to serve as co-chair and chair for the last 2 years, and I look forward to watching the team grow and succeed for the many years to come.
OSCAR’s Financial Summary 2024/2025
| Total Incoming Total Outgoing Lloyds(Online) Natwest(Aug25) Natwest Business(Feb 25) |
£13,314.04 | |
|---|---|---|
| £22,740.25 | ||
| £3,513.92 | ||
| £1,166.79 | ||
| £1,562.07 |
| Lottery - Income (cost £40) | £154.90 |
|---|---|
| Expenses(Bank charges & ParentKind) | £195.51 |
| Donations - Incoming | £1,570.63 |
| Asda Cash Pot & Lloyds match funding | |
| Donations - Outgoing | £18,758.44 |
| • EYFS Upgrade - £10,505.50 • Playground line marking - £3456 • Class funding - £2100 • Sound system - £179.54 • First Aid - £800 • Wellbeing Match Funding - £200 • Sports Kit (Asda Cash Pot) - £601.44 • Class Parties (Santa gifts & snacks) - £452.10 • Easter Eggs - £25.80 • Leavers Disco - £357.24 • Other - £15.82 |
| Fundraising - Expenses | Total | Fundraising - Income | Total | Profit |
|---|---|---|---|---|
| Bingo (Feb & May) | £516.73 | Bingo (Feb & May) inc Non-School Uniform | £2,311.38 | £1,794.65 |
| Christmas Cards | £1,449.30 | Christmas Cards | £1,837.00 | £387.70 |
| Disco (Christmas & Summer) | £642.03 | Disco (Christmas & Summer) | £2,515.96 | £1,873.93 |
| Christmas Fayre | £331.19 | Christmas Fayre inc Non-School Uniform | £1,573.84 | £1,242.65 |
| Summer Fayre | £453.52 | Summer Fayre | £1,765.93 | £1,312.41 |
| Easter Parade | £27.58 | Easter Parade | £57.90 | £30.32 |
| Frozen Fridays | £112.42 | Frozen Fridays | £293.00 | £180.58 |
| Movie Nights (Nov & March) | £136.55 | Movie Nights (Nov & March) | £1,221.50 | £1,084.95 |
| Other (Thank you gifts for event support) | £76.98 | Other (Uniform Sales) | £12.00 | N/A |
| TOTAL | £3,746.30 | TOTAL | £11,588.51 | £7,907.19 |