## **Trustees' Annual Report for the period** Period start date Period end date 01 Sept 2022 31 Aug 2023 **From To** ## Section A Reference and administration details **Charity name** St John & St Francis Church School PTA **Other names charity is known by** OSCAR **Registered charity number (if any)** 1160174 **Charity's principal address** Westonzoyland Road Bridgwater Somerset **Postcode TA6 4XE** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phillipa Warton-
Browne|Treasurer||| ||Laura Ensor|Co-Chair||| ||Sarah Kennedy|Co-Chair||| ||Natasha Tottle|Secretary||| ||Vikki Venner|||| ||Emma Russell|||| ||Heather Culshaw|||| ||KellyPear|||| ||AmyGallagher|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| Sept 2019 TAR 1 ||**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|| |---|---|---|---|---| |**Type**|**of adviser**|**Name**|**Address**|| |||||| |||||| |||||| |||||| |**Name of chief executive or names of senior staff members (Optional information)**||||| |||||| ||**Section B**|**Structure, governance and management**||| |**Description of the charity’s trusts**||||| ||Type of governing document||Constitution (adopted 20/10/2014)|| ||(eg. trust deed, constitution)|||| ||How the charity is constituted
(eg. trust, association, company)||Parent, Teacher Association consisting of approximately 9 parents and
teacher|1| ||Trustee selection methods
(eg. appointed by, elected by)||Members are elected or re-elected at the annual general meeting held in
September.|| |**Additional governance issues (Optional information)**||||| |You**may choose**to include
additional information, where|||The Association works alongside St John & St Francis Church school to
advance the educational experiences of the children.|| |relevant, about:|||The Association supports local businesses and the community with|| ||policies and procedures||advertising services and local events on our Facebook page and within|| ||adopted for the induction and||the school newsletter.|| ||training of trustees;|||| ||the charity’s organisational||All trustees give their time voluntary and receive no remuneration or other
benefits.|| ||structure and any wider|||| ||network with which the charity|||| ||works;|||| ||relationship with any related|||| ||parties;|||| ||trustees’ consideration of|||| ||major risks and the system|||| ||and procedures to manage|||| ||them.|||| ## **Section C Objectives and activities** 2 Sept 2019 TAR TO ADVANCE THE EDUCATION OF THE PUPILS IN THE SCHOOL IN PARTICULAR BY: DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, **Summary of the objects of the** PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL. **charity set out in its governing** ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT **document** WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS. In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our meetings. Our focus is on advancing the educational experiences of the children within our school. We include the children in our fundraising events by offering them opportunities to run their own stalls or enter competitions. E.g., fairs and science/design competitions We also provide social fundraisers for the children allowing them life skills experience in a safe environment. E.g., discos and movie nights **Summary of the main activities** Our children range from 4-11yrs old and incorporates diverse **undertaken for the public** backgrounds, cultures, languages, and abilities. **benefit in relation to these objects (include within this** Our local community is important, and we strive to support them as much **section the statutory** as they support us. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** 3 Sept 2019 TAR Money raised is used to fund projects around the school. Criteria has been agreed to make sure projects adhere to our charity’s objectives and benefit the majority of children in the school. Projects can be requested by teachers, parents and children. The proposals are discussed and voted on by the committee making sure it fulfils the required criteria. You **may choose** to include further statements, where relevant, about: Our volunteers make a huge difference to the children’s education through fundraising events and the projects we fund. They help us maintain good links with parents and the local community. We are incredibly grateful for all their time and effort. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance Sept 2019 TAR 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have had various non-uniform days, in exchange of donations towards the Christmas Fair. The children enjoyed designing their own Christmas cards which parents then bought. Over the year we have funded the Christmas parties at school with a gift for each child and a visit from Father Christmas. We also managed to arrange a leavers service for our Year 6’s so the children could have some fond memories of their last moments at primary school before they move up to secondary. We have also managed to have a disco again for all year groups, which the children really enjoyed. We have also received monies from match funding and donations which was very much appreciated. ## **Section E Financial review** Sept 2019 TAR 5 We try to hold a reserve of £1500 to cover expenses of events. Any **Brief statement of the** unrestricted funds remaining at the end of the year are taken over into **charity’s policy on reserves** the next school year to fund projects within the school. **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The principal funding this year has been through events which raise a substantial sum which goes towards our projects. Our projects this year have continued to make sure every child get to visit Father Christmas and our leavers all experienced an equally fun and social end to their primary school life. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Future plans: We are waiting to have the defibrillator fitted when the resources allow us to, We are also going to ensure all children have a visit from Father Christmas with a little gift. We are also offering each class some funds towards an activity. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Phillipa Warton-Browne **Position (eg Secretary, Chair,** Treasurer **etc) Date** 19.10.2023 6 Sept 2019 TAR Income Outgoing Amount .390.40 43.0? Amount .coo.00 Scioo I r"tJ Nop.-uniform Summer Fayre £ 611.0 141.45 r 1.225 25 Y6 Firs: A,- P(¥etry Woek 180.on Surnrypr SpectacJlar r 1,340 89 TOTAL FROM EVENTS £ 4.948.C6 Total Funding Requests £ 2,556.05 1,059.80 140.uu 349.68 Pa."eY: K.'nd Sar,t Tr C."f+: K2aLebo RÈfup.G £ 239.98 40;1.i;I SFc-. 402 40 TOTAL OTHER EXPENSES É 3AS?.92 GRAND TOTAL £ 6,013.97 TOTAL OTHER INCOME £ 1.148.69 82nk Balance 03.09.22 TOTAL IN'COAAE TOTAL OUTGOINGS £ 14.855.59 £ b.U96.75 £ 6.013.97 £ 14,938.37 £ 14,638.37 £ 1.530.70 5.17 £ 16J74.24 fjWID TOTAI £ 5￿75 PÉttyCash Quick 8rnakdown Previous Total Total in from Cash & Easter Raffle Total in from Unrforni Sales Sports Day Drinks Y6 Mcdonalds cash left over Totsl spertt 27.17 £ 650.Tr) 33. 7.75 Bank balane• 0&09.23 BuJlNQS= Atcount Petty Cash 8•tanr• 04.09.23 Grattd Balante £ n8.51 Total Petty Cash 05_09.23 5.71 A¢¢tsunts Verified by...M.....fr.i.fi.&£kvJae Signed.N...