Trustees' Annual Report for the period
From
Period start date Period end date
To
01 Sept 2021 31 Aug 2022
Section A Reference and administration details
Sept 2019
TAR
1
Charity name
St John & St Francis Church School PTA
Other names charity is known by
OSCAR
Registered charity number (if any)
1160174
Charity's principal address
Westonzoyland Road
2
Sept 2019
TAR
Bridgwater
Somerset
Postcode
TA6 4XE
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
3
Sept 2019
TAR
1
Phillipa Warton-Browne Treasurer
2
Laura Ensor Co-Chair
3
Sarah Kennedy Co-Chair
4
Natasha Tottle Secretary
5
Sept 2019
TAR
4
TAR Sept 2019
io li 12 13 14 TAR Sept 2019
15 16 17 18 TAR Sept 2019
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
8
Sept 2019
TAR
Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
9
Sept 2019
TAR
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
Constitution (adopted 20/10/2014)
How the charity is constituted (eg. trust, association, company)
Parent, Teacher Association consisting of approximately 15 parents and 1 teachers
Trustee selection methods (eg. appointed by, elected by)
Members are elected or re-elected at the annual general meeting held in September.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
The Association works alongside St John & St Francis Church school to advance the educational experiences of the children.
The Association supports local businesses and the community with advertising services and local events on our Facebook page and within the school newsletter.
All trustees give their time voluntary and receive no remuneration or other benefits.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
TO ADVANCE THE EDUCATION OF THE PUPILS IN THE SCHOOL IN PARTICULAR BY: DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL.
ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our meetings.
Our focus is on advancing the educational experiences of the children within our school. We include the children in our fundraising events by offering them opportunities to run their own stalls or enter into competitions. E.g. fairs and science/design competitions
We also provide social fundraisers for the children allowing them life skills experience in a safe environment. E.g. discos and movie nights
Our children range from 4-11yrs old and incorporates diverse backgrounds, cultures, languages and abilities.
10
Sept 2019
TAR
Our local community is important and we strive to support them as much as they support us.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Money raised is used to fund projects around the school. Criteria has been agreed to make sure projects adhere to our charity’s objectives and benefit the majority of children in the school. Projects can be requested by teachers, parents and children. The proposals are discussed and voted on by the committee making sure it fulfils the required criteria.
Our volunteers make a huge difference to the children’s education through fundraising events and the projects we fund. They help us maintain good links with parents and the local community. We are incredibly grateful for all their time and effort.
Section D Achievements and performance
Sept 2019
TAR
11
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Due to the Covid 19 pandemic this year we have done limited events due to social distancing regulation.
It has been a tough year but our amazing PTA group came up with some fun ways to still raise valuable funds whilst following social distancing regulations and other restrictions due to Covid.
We have had various non-uniform days, as well as making and selling decorated bottles and jars, the children enjoyed designing their own Christmas cards which parents then bought.
Over the year we have funded the Christmas parties at school with a gift for each child and a visit from Father Christmas.
We also managed to arrange a leavers service for our Year 6’s so the children could have some fond memories of their last moments at primary school before they move up to secondary.
We have also managed to have a disco again for all year groups, which the children really enjoyed.
We have also received monies from match funding and donations which was very much appreciated with the reduced events this year.
Section E Financial review
12
Sept 2019
TAR
Brief statement of the charity’s policy on reserves
We try to hold a reserve of £1500 to cover expenses of events. Any unrestricted funds remaining at the end of the year are taken over into the next school year to fund projects within the school.
Details of any funds materially in deficit
Not applicable
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The principal funding this year has been through events which raise a substantial sum which goes towards our projects.
Our projects this year have continued to make sure every child get to visit Father Christmas and our leavers all experienced an equally fun and social end to their primary school life, as well as important PE equipment.
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Future plans: We are continuing to raise funds for the MUGA which will benefit all children within the school. We have already secured the funds for a defibrillator which we hope to have fitted when conditions allow.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
13
Sept 2019
TAR
Full name(s)
Phillipa Warton-Browne
Position (eg Secretary, Chair, etc)
Treasurer
Date
30.09.2022
Sept 2019
TAR
14
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BANKING 3rd Sept - 5th Oct
Date Details Withdrawn Paid in Balance
BANKING Starting Balance £12,895.34
07.09.21 School Lottery £44.40 £12,939.74
28.09.21 PayPal Funding £138.02 £13,077.76
05.10.21 School Lottery £37.60 £13,115.36
£13,115.36
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£220.02
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|||||
|---|---|---|---|
|PROFIT|£0.|
|Income|Expenses|
|change|£0.00|
|TOTAL|£0.00|TOTAL|£0.00|
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.00 rec. No. Paid
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BANKING 5th Oct-4th Nov
Date Details Withdrawn Paid in Balance
BANKING Starting Balance £13,115.36
06.10.21 IQ Christmas Cards £1,317.50 £14,432.86
02.11.21 School Lottery £37.60 £14,470.46
£14,470.46
£14,470.46
£14,470.46
£14,470.46
£14,470.46
£14,470.46
----- End of picture text -----
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PROFIT
Income Details Expenses
----- End of picture text -----
£0.00 £1,355.10
£0.00 chq number rec. No. Paid
| BANKING 5th Nov- 4th Dec | BANKING 5th Nov- 4th Dec | BANKING 5th Nov- 4th Dec | BANKING 5th Nov- 4th Dec | BANKING 5th Nov- 4th Dec |
|---|---|---|---|---|
| Date | Details | Withdrawn | Paid in | Balance |
| BANKING | Starting Balance | £14,470.46 | ||
| 26.11.2021 | Emma Russell Expenses for bottles & jars chq 001216 |
£122.53 |
£14,347.93 | |
| 30.11.2021 | IQ christmas cards chq 001215 |
£999.60 |
£13,348.33 | |
| 10.11.2021 | Christmas gifts from FC |
£375.19 | £12,973.14 | |
| 24.11.2021 | Sedgemoor District Council Gambling licence |
£20.00 | £12,953.14 | |
| £1,517.32 £0.00 |
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PROFIT £1,31
Income Details Expenses
£1,317.50 IQ cards £999.60
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L7.50 rec. No. Paid
| BANKING 5th Dec- 4th Jan | BANKING 5th Dec- 4th Jan | BANKING 5th Dec- 4th Jan | BANKING 5th Dec- 4th Jan | BANKING 5th Dec- 4th Jan |
|---|---|---|---|---|
| Date | Details | Withdrawn | Paid in | Balance |
| BANKING | Starting Balance | £12,953.14 | ||
| 10.12.2021 | CASH - leavers gifts & christmas party food |
£200.00 | £12,753.14 | |
| 16.12.2021 | CASH - Christmas Cracker Prize money |
£42.50 | £12,710.64 | |
| 07.12.2021 | School Lottery | £43.30 | £12,753.94 | |
| 17.12.21 | Jar Sales £422.51, Christmas Cracker £85.00, Rafe £364.00 |
£871.53 | £13,625.47 | |
| 30.12.21 | Clothing Bank | £10.80 | £13,636.27 | |
| 05.01.2022 | School Lottery | £30.40 | £13,666.67 | |
| £13,666.67 | ||||
| £13,666.67 | ||||
| £242.50 £956.03 |
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Total Profit £0.00
Income Details Expenses Chq no. rec. No. Profit Paid
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| Cash leavers etc breakdown | Cash leavers etc breakdown |
|---|---|
| Party Food Squash & | 55.96 |
| Leavers Gifts Debs & J | 67.8 |
| Debs leaving gift gin | 13 |
| Stamps & cards for O | 16.84 |
| Party Food free from | 6 |
| Gifts to school staf | 7.98 |
| stamps for rafe prize | 7.92 |
| Stamps for thank you | 7.92 |
| Nigel xmas gift | 4 |
| 187.42 | |
| Cash left over | 12.58 |
| total cash plus total s | 200 |
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BANKING 5th Jan- 4th Feb PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £13,666.67
£13,666.67
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£0.00
£0.00 rec. No. Chq no. Pald
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BANKING 5th Feb- 4th Mar PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £13,666.67
08.02.22 School Lottery £38.00 £13,704.67
17.02.22 Bower Inn Leavers Gifts 3 x £45.00
£15 £13,659.67
04.03.22 Lloyds Foundation £623.00 £14,282.67
----- End of picture text -----
£661.00
£0.00 rec. No. Chq no. Pald
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|||||||||
|---|---|---|---|---|---|---|---|
|BANKING 5th Mar- 4th Apr|PROFIT|
|Date|Details|Withdrawn|Paid in|Balance|Income|Details|Expenses|
|Starting Balance|£14,282.67|
|07.03.22|Parentkind|£128.00|£14,154.67|
|08.03.22|School Lottery|£29.60|£14,184.27|
|05.04.22|School Lottery|£23.20|£14,207.47|
|£14,207.47|
|£14,207.47|
|£128.00|£52.80|
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£0.00 rec. No. Chq no. Pald
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BANKING 5th Apr- 4th May PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,207.47
12.04.22 School Lottery Clients £4.20
Deposit £14,211.67
04.05.22 School Lottery £26.60 £14,238.27
05.05.22 Lloyds Bank Foundation £200.00 £14,438.27
----- End of picture text -----
£230.80
£0.00 rec. No. Chq no. Pald
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BANKING 5th May- 4th June PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,438.27
26.05.22 Jubilee Badges £348.92 £14,089.35
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£0.00
£0.00 rec. No. Chq no. Pald
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BANKING 5th June- 4th July PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,089.35
06.06.22 Y6 First Aid Training chq £760.00
001221 £13,329.35
07.06.22 School lottery £29.90 £13,359.25
14.06.22 School lottery clients £3.90
donation £13,363.15
28.06.22 School lottery clients £3.90
donation £13,367.05
28.06.22 Phillipa Warton-Browne £50.00
Gazebo chq1223 £13,317.05
30.06.22 Cash for school fayre floats £320.00
£12,997.05
05.07.22 School Lottery £24.70 £13,021.75
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£62.40
£0.00 rec. No. Chq no. Pald
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BANKING 5th July- 4th Aug
Date Details Withdrawn Paid in Balance
BANKING Starting Balance
£13,021.75
06.07.22 Summer Fayre £1,295.28 £14,317.03
07.07.22 Cash for floats for Disco £120.00 £14,197.03
12.07.22 School Lottery Clients £3.90
deposit £14,200.93
12.07.22 M Fletcher Food £24.00
Hygiene001225 £14,176.93
14.07.22 Laura Ensor Stamps 001222 £10.16
£14,166.77
15.07.22 Bouncy Castle money £30.00
summer fayre £14,196.77
15.07.22 Y6 Non-uniform money for £31.00
leavers disco £14,227.77
15.07.22 School disco £1,091.20 £15,318.97
15.07.22 Vikki Venner Summer Fayre £41.15
sausages & rolls 001227 £15,277.82
15.07.22 Bookers Disco £162.38 £15,115.44
15.07.22 Disco Man £90.00 £15,025.44
19.07.22 School lottery clients deposit £3.90
£15,029.34
21.07.22 Disco Man £90.00 £14,939.34
22.07.22 Emma Russell Y6 Leavers £34.73
Cakes 001230 £14,904.61
27.07.22 Charlotte Allen Y6 Leavers £77.72
Disco food 001231 £14,826.89
02.08.22 School Lottery £22.10 £14,848.99
£650.14 £2,477.38
----- End of picture text -----
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PROFIT
Income Details Expenses
£1,295.28 Summer £41.15
Fayre
£1,091.20 Disco £210.00
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£1,254.13 Chq no. rec. No. Pald
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BANKING 5th Aug- 4th Sept PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,848.99
16.08.22 School lottery Clients deposit £3.30
£14,852.29
31.08.22 School lottery Clients deposit £3.30
£14,855.59
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£6.60
£0.00 rec. No. Chq no. Pald
| Pre-loved Uniform Sales | ||
|---|---|---|
| Name | Price | |
| Vikki Venner | £ 10.00 | |
| Katie Davies | £ 3.00 | |
| Jade Mcluckie | £ 7.00 | |
| Phillipa Warton-Browne | £ 6.00 | |
| Geri | £ 9.00 | |
| Jade Mcluckie | £ 1.50 | |
| TOTAL | £ 36.50 | |
| £ - | ||
| £ - | ||
| £ - | ||
| Grand Total | £ 36.50 |
| Description | Amount |
|---|---|
| Starting Amount | £ 50.74 |
| Laura AGM Refreshments | £ 7.27 |
| Laura Leaving Gifts | £ 25.00 |
| £ 18.47 | |
| Baby gifts for Kerry | £ 4.00 |
| AGM Refreshments | £ 7.27 |
| £ 7.20 | |
| plus uniform sales | £ 26.00 |
| Wrapping paper and selotape for F£ 13.97 | |
| £ 19.23 | |
| plus cash left over from cash taken £ 12.58 | |
| Total cash 16.12.2021 | £ 31.81 |
| Stamps | £ 7.92 |
| Ofsted Cakes | £ 24.40 |
| Ofsted Cakes gluten free | £ 2.00 |
| Non-uniform sales | £ 44.50 |
| Geri | £ 9.00 |
| Jade | £ 1.50 |
| Laura Summer Fayre | £ 17.44 |
| £ 35.05 | |
| Laura Disco ice pops | £ 11.88 |
| Uniform sales | £ 4.00 |
| Total Cash 20.07.2022 | £ 27.17 |
| Date | School Lottery | ClothingB | Non-uniform | Christmas Cards2 | Summer Fayre | Disco | PayPal Funding | Bottle &Jars | lloyds | Paid into PettyCash | Paid into Account | TOTAL |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 09/21 | £ 82.00 | £ 138.02 | £ 220.02 | |||||||||
| 10/21 | £ 37.60 | £ 1,317.50 | £ 1,355.10 | |||||||||
| 11/21 | £ - | |||||||||||
| 12/21 | £ 73.70 | £ 10.80 | £ 871.53 | £ 956.03 | ||||||||
| 01/22 | £ - | |||||||||||
| 02/22 | £ 38.00 | £ 623.00 | £ 661.00 | |||||||||
| 03/22 | £ 52.80 | £ 52.80 | ||||||||||
| 04/22 | £ 30.80 | £ 200.00 | £ 230.80 | |||||||||
| 05/22 | £ - | |||||||||||
| 06/22 | £ 62.40 | £ 62.40 | ||||||||||
| 07/22 | £ 29.90 | £ 31.00 | £ 1,325.28 | £ 1,091.20 | £ 2,477.38 | |||||||
| 08/22 | £ 6.60 | £ 6.60 | ||||||||||
| £ - | ||||||||||||
| £ 413.80 | £ 10.80 | £ 31.00 | £ 1,317.50 | £ 1,325.28 | £ 1,091.20 | £ 138.02 | £ 871.53 | £ 823.00 | £ - | £ 6,022.13 | £ - |
| Statement | Date 06.08.21-05.11.21 | Date 06.08.21-05.11.21 | Date 06.08.21-05.11.21 | |
|---|---|---|---|---|
| Opening Balance | 1516.31 | |||
| Date | Details | Withdrawn | Paid in | Total |
| 31.08.21 | Interest | 0.01 | 1516.32 | |
| 30.09.21 | Interest | 0.01 | 1516.33 | |
| 29.10.21 | Interest | 0.01 | 1516.34 | |
| Statement | Date 06.11.21- 04.02.22 | |||
| Opening Balance | 1516.34 | |||
| Date | Details | Withdrawn | Paid in | Total |
| 30.11.21 | Interest | 0.01 | 1516.35 | |
| 31.12.21 | Interest | 0.01 | 1516.36 | |
| 31.01.22 | Interest | 0.01 | 1516.37 |
| 2Statement Date 05.02.21-05.05.22 | 2Statement Date 05.02.21-05.05.22 | 2Statement Date 05.02.21-05.05.22 | 2Statement Date 05.02.21-05.05.22 | |
|---|---|---|---|---|
| Opening | Balance | 1516.37 | ||
| Date | Details | Withdrawn | Paid in | Total |
| 28.02.22 | Interest | 0.01 | 1516.38 | |
| 31.03.22 | Interest | 0.01 | 1516.39 | |
| 29.04.22 | Interest | 0.11 | 1516.5 |
| Statement | Date 06.05.22-05.08.22 | Date 06.05.22-05.08.22 | Date 06.05.22-05.08.22 | |
|---|---|---|---|---|
| Opening Balance | 1516.5 | |||
| Date | Details | Withdrawn | Paid in | Total |
| 31.05.22 | Interest | 0.13 | 1516.63 | |
| 30.06.22 | Interest | 0.12 | 1516.75 | |
| 29.07.22 | Interest | 0.12 | 1516.87 |
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Income Outgoing
Details Amount Details Amount
Christmas Cards £ 1,317.50 Christmas Party £ 77.80
Non-uniform £ 31.00 Leavers Service £ 202.45
Summer Fayre £ 1,325.28 Y6 First Aid Training £ 760.00
Bottles & Jars Christmas £ 871.53 Jubilee Badges £ 348.92
Discos £ 1,091.20
TOTAL FROM EVENTS £4,636.51 Total Funding Requests £ 1,389.17
Chrismas Cards £ 999.60
Paypal Funding £ 138.02 Gambling Licence £ 20.00
Lloyds Bank £ 823.00 Leaving gifts £ 154.62
Your School Lottery £ 413.80 Parent Kind £ 128.00
Clothes bank £ 10.80 Santa Gifts £ 375.19
Bottles & Jars £ 122.53
Gazebo £ 50.00
Floats £ 320.00
Disco £ 423.69
Food Hygiene £ 24.00
Christmas Cracker £ 42.50
Cash £ 12.58
TOTAL OTHER EXPENSES £ 2,672.71
TOTAL OTHER INCOME £1,385.62
GRAND TOTAL £ 4,061.88
GRAND TOTAL £6,022.13
Bank Balance 03.09.21 £12,895.34
Petty Cash Quick Breakdown TOTAL INCOME £ 6,022.13
Previous Non-uniform total £ 50.74 TOTAL OUTGOINGS £ 4,061.88
Total in from Pre-loved uniform £ 97.58 £14,855.59
Total spent £ 121.15 Bank balance 04.09.22 £14,855.59
Business Account £ 1,516.87
£ 27.17 Petty Cash Balance 04.09.22 £ 27.17
Grand Balance £16,399.63
----- End of picture text -----
Date Gambling Licence Santa Gifts Christmas Cards Christmas Party Floats Gazebo Parent Kind Disco Food Hygiene Y6 First Aid Training Jubilee Badges Leavers Service Bottles & Jars Christmas Cracker pCash Leavers Gifts Column1 Petty cash 09/21 £ - 10/21 £ - 11/21 £ 20.00 £ 375.19 £ 999.60 £ 122.53 £ 1,517.32 12/21 £ 77.80 £ 42.50 £ 12.58 £ 109.62 £ 242.50 01/22 £ - 02/22 £ 45.00 £ 45.00 03/22 £ 128.00 £ 128.00 04/22 £ - 05/22 £ 348.92 £ 348.92 06/22 £ 320.00 £ 50.00 £ 760.00 £ 1,130.00 07/22 ; £ - 08/22 £ 423.69 £ 24.00 £ 202.45 £ 650.14 £ - £ 20.00 £ 375.19 £ 999.60 £ 77.80 £ 320.00 £ 50.00 £ 128.00 £ 423.69 £ 24.00 £ 760.00 £ 348.92 £ 202.45 £ 122.53 £ 42.50 £ 12.58 £ 154.62 £ 4,061.88 £ -