OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-08-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

01 Sept 2020 31 Aug 2021

Section A Reference and administration details

Sept 2019

TAR

1

Charity name

St John & St Francis Church School PTA

Other names charity is known by

OSCAR

Registered charity number (if any)

1160174

Charity's principal address

Westonzoyland Road

2

Sept 2019

TAR

Bridgwater

Somerset

Postcode

TA6 4XE

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

3

Sept 2019

TAR

1

Phillipa Warton-Browne Treasurer

2

Laura Ensor Co-Chair

3

Sarah Kennedy Co-Chair

4

Natasha Tottle Secretary

5

Sept 2019

TAR

4

TAR Sept 2019

io li 12 13 14 TAR Sept 2019

15 16 17 18 TAR Sept 2019

19

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

8

Sept 2019

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

9

Sept 2019

TAR

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution (adopted 20/10/2014)

How the charity is constituted (eg. trust, association, company)

Parent, Teacher Association consisting of approximately 15 parents and 1 teachers

Trustee selection methods (eg. appointed by, elected by)

Members are elected or re-elected at the annual general meeting held in September.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Association works alongside St John & St Francis Church school to advance the educational experiences of the children.

The Association supports local businesses and the community with advertising services and local events on our Facebook page and within the school newsletter.

All trustees give their time voluntary and receive no remuneration or other benefits.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

TO ADVANCE THE EDUCATION OF THE PUPILS IN THE SCHOOL IN PARTICULAR BY: DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL.

ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our meetings.

Our focus is on advancing the educational experiences of the children within our school. We include the children in our fundraising events by offering them opportunities to run their own stalls or enter into competitions. E.g. fairs and science/design competitions

We also provide social fundraisers for the children allowing them life skills experience in a safe environment. E.g. discos and movie nights

Our children range from 4-11yrs old and incorporates diverse backgrounds, cultures, languages and abilities.

10

Sept 2019

TAR

Our local community is important and we strive to support them as much as they support us.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Money raised is used to fund projects around the school. Criteria has been agreed to make sure projects adhere to our charity’s objectives and benefit the majority of children in the school. Projects can be requested by teachers, parents and children. The proposals are discussed and voted on by the committee making sure it fulfils the required criteria.

Our volunteers make a huge difference to the children’s education through fundraising events and the projects we fund. They help us maintain good links with parents and the local community. We are incredibly grateful for all their time and effort.

Section D Achievements and performance

Sept 2019

TAR

11

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Due to the Covid 19 pandemic this year we stopped all events due to social distancing regulation.

It has been a tough year but our amazing PTA group came up with some fun ways to still raise valuable funds whilst following social distancing regulations and other restrictions due to Covid.

We have had various non-uniform days, as well as making and selling decorated bottles and jars, the children enjoyed designing their own Christmas cards which parents then bought.

Over the year we have funded the Christmas parties at school with a gift for each child and a visit from Father Christmas.

Our amazing teachers managed to get every class/year to go on some form of school trip, which we managed to help fund.

We have also helped the school with extra PE equipment to enable the children to be active whilst being mindful of the various Covid restrictions.

We also managed to arrange a leavers service for our Year 6’s so the children could have some fond memories of their last moments at primary school before they move up to secondary.

We have also received monies from match funding and donations which was very much appreciated with the reduced events this year.

Section E Financial review

12

Sept 2019

TAR

Brief statement of the charity’s policy on reserves

We try to hold a reserve of £1500 to cover expenses of events. Any unrestricted funds remaining at the end of the year are taken over into the next school year to fund projects within the school.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The principal funding this year has been through events which raise a substantial sum which goes towards our projects.

Our projects this year have continued to make sure every child get to visit Father Christmas and our leavers all experienced an equally fun and social end to their primary school life, as well as important PE equipment.

Future plans: It is quite difficult to predict the coming year, with Covid still looming over us, however, we are continuing to raise funds for the MUGA which will benefit all children within the school. We have already secured the funds for a defibrillator which we hope to have fitted when conditions allow.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

13

Sept 2019

TAR

Full name(s)

Phillipa Warton-Browne

Position (eg Secretary, Chair, etc)

Treasurer

Date

13.10.2021

Sept 2019

TAR

14

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |BANKING 5th Sept - 4th Oct|PROFIT|£0.| |Date|Details|Withdrawn|Paid in|Balance|Income|Expenses| |BANKING|Starting Balance|£11,409.12| |09/21/2020|Deposit Paypal Funding|£860.00| |£1.25, Easy Fundraising| |£27.40, School refund for| |fence £800.00, Laura| |Ensor cash for Blue Ray| |Player minus £8.65| |expenses for sweets and| |jars| |£12,269.12| |08.09.20|School lottery|£51.80|£12,320.92|change|£0.00| |15.09.20|School lottery winner|£6.60|TOTAL|£0.00|TOTAL|£0.00| |donation|£12,327.52| |29.09.20|School lottery winner|£6.90| |donation|£12,334.42| |£925.30|

----- End of picture text -----

.00 rec. No. Paid

----- Start of picture text -----
BANKING 5th Oct-4th Nov
Date Details Withdrawn Paid in Balance
BANKING Starting Balance
£12,334.42
12.10.20 School Lottery £34.40 £12,368.82
16.10.2020 Christmas Cards £1,290.00 £13,658.82
20.10.20 School Lottery clients Deposit £6.00 £13,664.82
23.10.2020 Non-Uniform Day £329.15 £13,993.97
22.10.2020 Gambling Licence chq no. 001193 £20.00 £13,973.97
03.11.20 School Lottery clients Deposit £6.60 £13,980.57
03.11.2020 Reimburse Phillipa for Santa Gifts chq £384.69
no. 001196 £13,595.88
03.11.2020 NatWest Complaint Compensation £100.00 £13,695.88
----- End of picture text -----

----- Start of picture text -----
PROFIT
Income Details Expenses
£1,290.00 Christmas £982.55
Cards
----- End of picture text -----

£404.69 £1,766.15

£307.45 chq number 1198 rec. No. Paid 29.11.20

BANKING 5th Nov- 4th Dec BANKING 5th Nov- 4th Dec BANKING 5th Nov- 4th Dec BANKING 5th Nov- 4th Dec BANKING 5th Nov- 4th Dec
Date Details Withdrawn Paid in Balance
BANKING Starting Balance £13,695.88
10.11.2020 School Lottery £34.40 £13,730.28
16.11.2020 Cake Minx donation £200.00 £13,930.28
24.11.2020 School lottery £6.60 £13,936.88
24.11.20 Uniform sales £50,
Non-uniform £5
£55.00 £13,991.88
23.11.2020 Emma Russell santa
bottles and jars
expenses chq no.
001197
£132.78 £13,859.10
01.12.20 Clothes Bank £10.20 £13,869.30
02.12.20 Lloyds Bank
Foundalbfound
£334.00 £14,203.30
£132.78
£640.20

----- Start of picture text -----
PROFIT £0.
Income Details Expenses
----- End of picture text -----

.00 rec. No. Paid

BANKING 5th Dec- 4th Jan BANKING 5th Dec- 4th Jan BANKING 5th Dec- 4th Jan BANKING 5th Dec- 4th Jan BANKING 5th Dec- 4th Jan
Date Details Withdrawn Paid in Balance
BANKING Starting Balance £14,203.30
08.12.2020 Golden Bucket £357.00 & Jar
sales £300.00
£657.00 £14,860.30
08.12.2020 Cash Prizes for golden
bucket bank for cash chq no
001201
£180.00 £14,680.30
07.12.2020 Bookers christmas party chq
no 001199
£130.34 £14,549.96
08.12.2020 Emma Russell expenses for
santa jars and bottles chq no
001200
£91.29
£14,458.67
09.12.2020 Laura Ensor Free from item
for Christmas party chq no.
001202
£15.10 £14,443.57
09.12.2020 School Lottery £41.60 £14,485.17
10.12.2020 Bottle & Jar sales £100.00 £14,585.17
29.11.2020 IQ Cards payment chq no.
001198
£982.55 £13,602.62
18.12.2020 Non Uniform £294.76,
Christmas Cracker £164 &
Bottle & Jar sales £126.26
£585.02 £14,187.64
31.12.20 Clothes Bank £15.60 £14,203.24
05.01.2021 School lottery £35.20 £14,238.44
£1,399.28
£1,434.42

----- Start of picture text -----
Total Profit £594.76
Income Details Expenses Chq no. rec. No. Profit Paid
£546.26 santa £246.26 1200 £ 300.00 08.12.2020
bottles &
jars
£357.00 Golden £180.00 £177.00
Bucket
£164.00 Christmas £ 164.00
Cracker
£294.76 Non 294.76
uniform
----- End of picture text -----

----- Start of picture text -----
BANKING 5th Jan- 4th Feb PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,238.44
02.02.2021 School lottery £41.80 £14,280.24
----- End of picture text -----

£41.80

£0.00 rec. No. Chq no. Pald

----- Start of picture text -----
BANKING 5th Feb- 4th Mar PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,280.24
09.02.21 School lottery Clients £6.60
Deposit £14,286.84
03.03.21 School Lottery £35.20 £14,322.04
----- End of picture text -----

£41.80

£0.00 rec. No. Chq no. Pald

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |BANKING 5th Mar- 4th Apr|PROFIT| |Date|Details|Withdrawn|Paid in|Balance|Income|Details|Expenses| |Starting Balance|£145.00|Easter|£75.00| |£14,322.04|Basket| |08.03.21|Parentkind|£123.00|£14,199.04| |30.03.21|Cash prizes CHq no. 001203|£75.00| |£14,124.04| |30.03.21|Sarah Kennedy Diamond Art|£70.08| |Kit for Julie's leavers present| |and cakes for the staff chq| |no. 001204| |£14,053.96| |30.03.21|School Lottery clients|£6.60| |deposit|£14,060.56| |31.03.21|Textile Clothing Bank|£13.20|£14,073.76| |£268.08|£19.80|

----- End of picture text -----

£70.00 Chq no. rec. No. 1203 Pald 30.03.21

----- Start of picture text -----
BANKING 5th Apr- 4th May
Date Details Withdrawn Paid in Balance
BANKING Starting Balance
£14,073.76
06.04.21 Easter Basket £145.00 & Non £383.01
uniform £238.01 £14,456.77
07.04.21 School Lottery £45.60 £14,502.37
20.04.21 Clients deposit School lottery £7.20
£14,509.57
----- End of picture text -----

----- Start of picture text -----
PROFIT
Income Details Expenses
£145.00 Easter £0.00
Basket
£238.01 Non £0.00
Uniform
----- End of picture text -----

£435.81

£145.00 Chq no. rec. No. Pald

----- Start of picture text -----
BANKING 5th May- 4th June
Date Details Withdrawn Paid in Balance
BANKING Starting Balance
£14,509.57
11.05.21 School lottery Clients £45.60
Deposit £14,555.17
03.06.21 Non-Uniform Day £301.17 £14,856.34
----- End of picture text -----

----- Start of picture text -----
PROFIT
Income Details Expenses
£301.17 non
uniform
----- End of picture text -----

£346.77

£301.17 Chq no. rec. No. Pald

----- Start of picture text -----
BANKING 5th June- 4th July PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,856.34
6th June School Lottery clients deosit £6.90
£14,863.24
11th June School Lottery £47.20 £14,910.44
£14,910.44
----- End of picture text -----

£54.10

£0.00 rec. No. Chq no. Pald

----- Start of picture text -----
BANKING 5th July- 4th Aug PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £14,910.44
06.07.21 School lottery £36.80 £14,947.24
06.07.21 Lloyds Foundation £301.00 £15,248.24
08.07.21 Nickis Sewing Creations £40.00
1208 leavers gifts Mrs
Venning & Mark Salvation
Army
£15,208.24
21.07.21 Cash for disco £100 Leavers £220.00
Service Emma £40.00
Charlotte £80.00 £14,988.24
School re PE Equipment £700.00
1206 £14,288.24
23.07.21 Year 5 School Trip 1207 £200.00 £14,088.24
23.07.21 Year 4 & Year 2 School Trip £400.00
1209 £13,688.24
23.07.21 Year 6 & Reception School £400.00
Trip 1210 £13,288.24
23.07.21 Year 1 & 3 School Trips 1212 £400.00
£12,888.24
03.08.21 Clothes Bank £12.60 £12,900.84
03.07.21 School Lottery £45.60 £12,946.44
03.07.21 S Crance Lego 1205 £58.00 £12,888.44
£2,418.00 £396.00
----- End of picture text -----

£0.00 rec. No. Chq no. Pald

----- Start of picture text -----
BANKING 5th Aug- 4th Sept PROFIT
Date Details Withdrawn Paid in Balance Income Details Expenses
BANKING Starting Balance £12,888.44
17.08.21 School Lottery Clients £6.90
deposit £12,895.34
----- End of picture text -----

£6.90

£0.00 rec. No. Chq no. Pald

Uniform Sales
Name Price
Emma Russell £ 23.00
Catherine Gould £ 6.00
Laura Ensor £ 5.00
Diana Mullins £ 23.00
Jade £ 9.00
Sam Fideo £ 6.00
Hollie Clapp £ 1.00
Tash £ 2.00
Phillipa £ 6.00
TOTAL £ 81.00
£50.00 paid in 23.11.2020
£31.00 kept in petty cash
Verity £ 6.00
Tracy £ 15.00
Tracy £ 9.00
Diana £ 20.00
£ 50.00
£50.00 kept in petty cash
Karen Kaz £ 9.00
Ellie Davies £ 3.00
Charlie Buller £ 9.00
£ 21.00
Diana £ 1.50
Lauretta £ 9.00
Katie £ 6.00
Katie £ 1.50
Vikki £ 12.00
£ 30.00
Grand Total £ 182.00
Description
Amount
Starting Amount
£ 31.00
Sweets & Sweet jar
£ 8.65 £ 8.65
Staf leaving present
£ 3.50 £ 3.50
Wrapping paper for Santa gifts
£ 9.90 £ 9.90
Jo Christmas Gift
£ 3.00 £ 3.00
Nigel Christmas Gift
£ 3.75 £ 3.75
School Christmas Gifts
£ 8.00 £ 8.00
Emma Russell £2.19 expenses
£ 2.19 £ 2.19
£ 0.66 £ 18.90
03/21 £ 4.99
Uniform Sales
£ 50.00 £ 27.03
Laura Easter Eggs for prizes
£ 18.90 £ 89.91
Sarah Kennedy Small easter eggs £ 4.99
£ 26.77
uniform sales Apr & May
£ 21.00
uniform sales June
£ 1.50
£ 49.27
Uniform sales July 2021
£ 30.00
£ 79.27
Leavers Gifts Expenses
£ 27.03
£ 50.74
Date School Lottery Rafe Non-uniform Christmas Cards PayPal Funding EasyFundraising Cake Minx Donations Clothes Bank Preloved uniform Bottle &Jars Compensation lloyds School refu Blue Raysa Paid into PettyCash Paid into Account TOTAL
09/20 £ 65.30 £ 1.25 £ 27.40 £ 800.00 £ 31.35 £ 925.30 £ 925.30
10/20 £ 47.00 £ 329.15 £ 1,290.00 £ 100.00 £ 1,766.15 £ 1,766.15
11/20 £ 41.00 £ 5.00 £ 200.00 £ 10.20 £ 50.00 £ 334.00 £ 640.20 £ 640.20
12/20 £ 76.80 £ 521.00 £ 294.76 £ 15.60 £ 31.00 £ 526.26 £ 31.00 £ 1,434.42 £ 1,465.42
01/21 £ 41.80 £ 41.80 £ 41.80
02/21 £ 41.80 £ 41.80 £ 41.80
03/21 £ 6.60 £ 13.20 £ 50.00 £ 50.00 £ 19.80 £ 69.80
04/21 £ 52.80 £ 145.00 £ 238.01 £ 21.00 £ 21.00 £ 435.81 £ 456.81
05/21 £ 45.60 £ 301.17 £ 346.77 £ 346.77
06/21 £ 54.10 £ 30.00 £ 30.00 £ 54.10 £ 84.10
07/21 £ 82.40 £ 12.60 £ 301.00 £ 396.00 £ 396.00
08/21 £ 6.90 £ 6.90 £ 6.90
£ -
£ 562.10 £ 666.00 £ 1,168.09 £ 1,290.00 £ 1.25 £ 27.40 £ 200.00 £ 51.60 £ 182.00 £ 526.26 £ 100.00 £ 635.00 £ 800.00 £ 31.35 £ 132.00 £ 6,109.05 £ 6,241.05
Statement Date 05.08.20-05.11.20 Date 05.08.20-05.11.20 Date 05.08.20-05.11.20
Opening Balance 1516.19
Date Details Withdrawn Paid in Total
28.08.20 Interest 0.01 1516.2
30.09.20 Interest 0.01 1516.21
30.10.20 Interest 0.01 1516.22
Statement Date 05.11.20-05.02.21
Opening Balance 1516.22
Date Details Withdrawn Paid in Total
30.11.20 Interest 0.01 1516.23
31.12.20 Interest 0.01 1516.24
29.01.21 Interest 0.01 1516.25
Statement Date 05.02.21-05.05.21
Opening Balance 1516.25
Date Details Withdrawn Paid in Total
26.02.21 Interest 0.01 1516.26
31.03.21 Interest 0.01 1516.27
30.04.21 Interest 0.01 1516.28
Statement Date 05.05.21-05.08.21 Date 05.05.21-05.08.21 Date 05.05.21-05.08.21
Opening Balance 1516.28
Date Details Withdrawn Paid in Total
28.05.21 Interest 0.01 1516.29
30.06.21 Interest 0.01 1516.3
30.07.21 Interest 0.01 1516.31

----- Start of picture text -----
Income Outgoing
Details Amount Details Amount
Christmas Cards £ 1,290.00 Christmas Party £ 530.13
Non-uniform £ 1,168.09 Leavers Service £ 220.00
Raffles £ 666.00 School Trips £ 1,400.00
Bottles & Jars Christmas £ 526.26 PE Equipment £ 700.00
Lego for school £ 58.00
TOTAL FROM EVENTS £3,650.35 Total Funding Requests £ 2,908.13
Cake Minx Donation £ 200.00 Chrismas Cards £ 982.55
PayPal Giving £ 1.25 Gambling Licence £ 20.00
Lloyds Bank £ 635.00 Leaving gifts £ 110.08
Your School Lottery £ 562.10 Parent Kind £ 123.00
Easy Fundraising £ 27.40 Easter Basket £ 75.00
Clothes bank £ 51.60 Bottles & Jars £ 224.07
Preloved uniform £ 50.00 Golden Bucket £ 180.00
Natwest Compensation £ 100.00
Blue Ray £ 31.35 TOTAL OTHER EXPENSES £ 1,714.70
School refund for fence paid twice in las £ 800.00
TOTAL OTHER INCOME £2,458.70 GRAND TOTAL £ 4,622.83
GRAND TOTAL £6,109.05 Bank Balance 05.09.20 £11,409.12
TOTAL INCOME £ 6,109.05
Petty Cash Quick Breakdown TOTAL OUTGOINGS £ 4,622.83
Total in from Non-uniform £ 132.00 £12,895.34
Money from Blue-Ray payment £ 8.65 Bank balance 04.09.21 £12,895.34
Total spent £ 89.91 Business Account £ 1,516.43
Petty Cash Balance 04.09.21 £ 50.74
£ 50.74 Grand Balance £14,462.51
----- End of picture text -----

Date Gambling Licence Santa Gifts Christmas Cards Christmas Party Parent Kind School Trips Leavers Service Easter Basket Bottles & Jars School PE EquipmenLego for School ClubGolden Bucket prize School PE EquipmenLego for School ClubGolden Bucket prize Leavers Gifts
Column1
Leavers Gifts
Column1
Petty cash
09/20 £ - £ 8.65
10/20 £ 20.00 £ 384.69 £ 404.69
11/20 £ 132.78 £ 132.78 £ 30.34
12/20 £ 982.55 £ 145.44 £ 91.29 £ 180.00 £ 1,399.28
01/21 £ -
02/21 £ -
03/21 £ 123.00 £ 75.00 £ 70.08 £ 268.08 £ 23.89
04/21 £ -
05/21 £ -
06/21 £ -
07/21 £ 1,400.00 £ 220.00 £ 700.00 £ 58.00 £ 40.00 £ 2,418.00
08/21 £ - £ 27.03
£ -
£ 20.00 £ 384.69 £ 982.55 £ 145.44 £ 123.00 £ 1,400.00 £ 220.00 £ 75.00 £ 224.07 £ 700.00 £ 58.00 £ 180.00 £ 110.08 £ 4,622.83 £ 89.91

£ 4,712.74