THE TEWKESBURY BATTLEFIELD SOCIETY
(A CHARITABLE INCORPORATED ORGANISATION)
ANNUAL REPORT AND FINANCIAL STATEMENTS
for the year ended 5 April 2024
Registered Charity No. 1160146
The Tewkesbury Battlefield Society INDEX TO THE ANNUAL REPORT AND FINANCIAL STATEMENTS For the period ended 5 April 2024
| Page in | |
|---|---|
| report | |
| Legal and administrative details | 1 |
| Report of the Trustees | 2-3 |
| Statement of Trustees’ responsibilities | 4 |
| Report of the Independent examiner | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Accounting policies | 8 |
| Notes to the financial statements | 9-10 |
The Tewkesbury Battlefield Society LEGAL AND ADMINISTRATIVE DETAILS For the period ended 5 April 2024
TRUSTEES
Mr R Goddard (Chairman) Miss G Liddy (Treasurer) Mr C A Montellier (Secretary) Dr E J Aston Mr G Pope
OTHER COMMITTEE MEMBERS
Mrs G Goodchild Mrs R Howgate Mr A Lawrence Mrs A Pope Mrs A Thomas Mr P Williams Mr B T Willoughby
CHARITY ADDRESS
Manns Court High Street Tewkesbury Gloucestershire GL20 5BP
REGISTERED CHARITY NUMBER
1160146
INDEPENDENT EXAMINER
Malvern Carvell 21 Higher Kingston Yeovil Somerset BA21 4AS
BANKERS
Lloyds Bank Plc Blandford PO Box 1000 BX1 1LT
CCLA Investment Management Limited 85 Queen Victoria Street London EC4V 4ET
Registered Charity No. 1160146
Page 1
The Tewkesbury Battlefield Society TRUSTEES ANNUAL REPORT For the period ended 5 April 2024
The trustees submit their report and the financial statements of The Tewkesbury Battlefield Society for the period ended 5 April 2024.
LEGAL AND ADMINISTRATIVE INFORMATION
The Charity’s legal and administrative details are as shown on page 1.
TRUSTEES
The Trustees on page 1 are those who have served throughout the period or for a shorter period where indicated. Appointment of Trustees is governed by the constitution of the charity. The Committee is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing Trustee.
CHARITY FRAMEWORK
The Tewkesbury Battlefield Society is a Charitable Incorporated Organisation, incorporated on 26 January 2015. The charity previously operated under the name Tewkesbury Battlefield Society (Charity registered No. 1105509). This charity ceased operations on 5 April 2015 and was removed from the Charity Commission Register on 29 July 2015. All assets and operations of the former charity were transferred to The Tewkesbury Battlefield Society as at 6 April 2015.
The objects of the charity are:
-
to promote the permanent preservation of the battlefield and other sites associated with the Battle of Tewkesbury, 1471, as sites of historic interest, to the benefit of the public generally, and to engage in all relevant activities to secure such objectives.
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to advance education relating to the battlefield and associated sites, particularly in relation to all aspects of medieval history and to carry out research into matters associated with the sites, and to publish the useful results of such research.
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to provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation for the public at large with the object of improving their conditions of life.
PUBLIC BENEFIT STATEMENT
The Trustees confirm that they have referred to the guidance in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.
Registered Charity No. 1160146
Page 2
The Tewkesbury Battlefield Society TRUSTEES ANNUAL REPORT For the period ended 5 April 2024
ACHIEVEMENTS AND PERFORMANCE OF THE CHARITY AND FUTURE PLANS
During the year the Society continued its work of promoting the Battle of Tewkesbury and the preservation of the battlefield site.
This year saw the first full year of activities unencumbered by COVID restrictions. Our display of banners reached another new high point with more new designs on display, meaning that we started to employ some prioritisation in allocation ahead of adopting a more formal new approach for the 2024 season. The Medieval Festival in July 2023 was an extremely busy event, meaning that the Society's investment in an exhibition tent to house other battlefield and medieval-related non profit-making groups was an excellent means of promoting awareness, and was complemented by a busy series of concentrated battlefield tours held throughout the weekend. Our routine walks also proved very successful, attracting a range of attendees from local residents wanting to know more about the history on their doorstep to those who had travelled considerable distances to take part. Along with more bespoke walks, these also provided a useful source of income, complemented by sales of the Society's publications which continued to do well.
Sadly our twice-deferred conference fell victim to wider events as it fell on the day subsequently chosen for the Coronation of His Majesty King Charles III. Fortunately, our supportive Town Council readily agreed to slip the booking a further year to 2024 whilst keeping the cost - and the grant they had provided to cover it - at the same level. In the background, we continued our work to create a new piece of sculpture, commemorating the role of Queen Margaret of Anjou in the Battle (and thus recognizing the oftenoverlooked part played by strong women in England's medieval story), and to explore possibilities for partnerships with local tourist-focussed business to house information displays.
The society will continue its work of education and awareness raising through well-established work programmes.
INVESTMENT POLICY AND RESERVES
The Committee has the power to invest money of the Charity not immediately required for its purposes in such investments or property as they think fit. Cash reserves are required to meet the day to day needs of the Charity and are therefore held in low risk deposit accounts which give immediate access to these funds.
The charity seeks to hold sufficient liquid reserves to allow the charity to raise sufficient funds to meet its objectives.
For and on behalf of the Committee
R Goddard Chairman
15 September 24
Registered Charity No. 1160146
Page 3
The Tewkesbury Battlefield Society STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Annual report and Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the Charity’s state of affairs at the end of the financial year and of its income and expenditure for that year.
In preparing those financial statements, the trustees are required to:
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a) Select suitable accounting policies and then apply them consistently;
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b) Make judgements and estimates that are reasonable and prudent;
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c) State whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements.
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d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, Accounting regulations and SORP. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Registered Charity No. 1160146
Page 4
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE TEWKESBURY BATTLEFIELD SOCIETY
I report on the accounts of the Society for the period ended 5 April 2024, which are set out on pages 6 to 10.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met
- No matter has come to my attention in connection with my examination, to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
MALVERN CARVELL
Malvern Carvell 21 Higher Kingston Yeovil Somerset BA21 4AS
15 September 2024
Registered Charity No. 1160146
Page 5
The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year ended 5 April 2024
| Notes Unrestricted General Funds £ Restricted Funds £ INCOMING RESOURCES Voluntary income: Donations (including GiftAid) Banner rentals/donations 7,274 - Other donations - - Activities for generating funds: Subscriptions 360 - Income from events and publications 4,513 - Investment income 855 - TOTAL INCOMING RESOURCES 13,002 - RESOURCES EXPENDED Fundraising costs 1 6,544 - Charitable expenditure Direct charitable expenditure 2 4,389 - Support costs 2 681 - TOTAL RESOURCES EXPENDED 11,614 - NET MOVEMENT IN FUNDS 1,388 - Fund balances at 6 April 2023 40,128 - FUND BALANCES AT 5 April 2024 4 41,516 - |
Total 2024 £ 7,274 - 360 4,513 855 13,002 6,544 4,389 681 11,614 1,388 40,128 41,516 |
Total 2023 £ 6,826 647 270 3,250 280 |
|---|---|---|
| 11,273 | ||
| 4,997 2,400 252 |
||
| 7,649 | ||
| 3,624 36,504 |
||
| 40,128 |
The Statement of Financial Activities has been prepared on the basis that operations are continuing.
All gains and losses have been dealt with in the above statement.
The notes on pages 9 to 10 form part of these accounts.
Registered Charity No. 1160146
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The Tewkesbury Battlefield Society
BALANCE SHEET As at 5 April 2024
| Notes | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| CURRENT ASSETS | |||
| Cash at bank and in hand | 3 | 41,796 | 40,408 |
| 41,796 | 40,408 | ||
| CREDITORS: Amounts falling due within one year | |||
| Deferred income – Town Council Grant | 280 | 280 | |
| NET CURRENT ASSETS | 41,516 | 40,128 | |
| ACCUMULATED FUNDS | |||
| General funds | 41,516 | 40,128 | |
| Restricted funds | - | - | |
| 41,516 40,128 ~~—~~ |
The financial statements were approved by the Trustees for issue on XX October 2024 and signed on their behalf by:
R Goddard Chairman
C A Montellier OBE Secretary
The notes on pages 9 to 10 form part of these accounts.
Registered Charity No. 1160146
Page 7
The Tewkesbury Battlefield Society ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The following accounting policies have been applied consistently in dealing with items which are considered material to the financial statements.
INCOME RECOGNITION
Income is recognised in the period in which it falls due.
Donations are accounted for when received by the charity.
As a result of the Covid-19 pandemic the society changed its policy regarding Banner rental income. Previously businesses wishing to display a banner were invoiced a fixed amount. For the year commencing April 2020 the banners were put up free of charge and a donation has been invited. It is not envisaged that the amount of income generated will be adversely affected by this change in policy. This has now reverted to the rental method from the 2023 year.
FIXED ASSETS
The Society buys materials and volunteers make banners which are displayed throughout the town each summer. No attempt has been made to place a value on these banners and accordingly all costs are charged to the Income and Expenditure account as they are incurred.
STOCKS
From time to time the Society prints publications and produces T-Shirts and other material for sale to the general public to raise funds and provide information. The Society carries a small stock of these materials. No attempt has been made to place a value on these and accordingly all costs are charged to the Income and Expenditure account as they are incurred.
UNRESTRICTED FUNDS
General fund
The use of this fund has not been restricted to any particular purpose by the donors or their representatives.
RESTRICTED FUNDS
Restricted funds are those which are required to be used for specific purposes as set out by the donors. These funds are not available for the general use of the charity. The society does not currently hold anu restricted funds.
Registered Charity No. 1160146
Page 8
The Tewkesbury Battlefield Society NOTES TO THE FINANCIAL STATEMENTS for the year ended 5 April 2024
| 1 FUNDRAISING COSTS Rent of room for banner painting Banner maintenance Books and publications Other fundraising costs 2 CHARITABLE EXPENDITURE Unrestricted funds £ Restricted funds £ Direct costs Tewkesbury Medieval Festival costs 2,592 - Professional fees 1,797 4,389 - Support costs Printing, postage, internet and sundry 307 - Insurance 203 - Bank charges 126 - Sundry 45 681 - 3 CASH AT BANK AND IN HAND Current account PayPal CCLA Charities’ Deposit Fund account |
2024 £ 1,882 1,148 3,514 - 5,544 Total 2024 £ 2,592 1,797 4,389 307 203 126 45 681 2024 £ 24,588 272 16,936 41,796 |
2023 £ 1,582 1,425 1,971 20 4,997 |
|---|---|---|
| Total 2023 £ 2,400 - 2,400 |
||
| 28 203 21 252 |
||
| 2023 £ 23,826 601 16,081 |
||
| 40,408 |
Registered charity No.1160146
Page 9
The Tewkesbury Battlefield Society NOTES TO THE FINANCIAL STATEMENTS for the year ended 5 April 2024
4 VOLUNTARY HELP
The charity is dependent upon volunteers who carry out the day to day running of the charity, making banners and running a stand at the Tewkesbury Medieval Festival each year. For the purposes of these accounts no value has been attached to this or to any donations in kind.
Registered charity No.1160146
Page 10
The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year 5 April 2024
| Unrestricted General Funds £ Restricted Funds £ INCOMING RESOURCES Voluntary income: Donations (including GiftAid) Banner donations 7,274 - Other donations - - Activities for generating funds: Subscriptions 360 - Merchandise sales (clothing and publications) 3,651 Income from events 862 - Investment income 855 - TOTAL INCOMING RESOURCES 13,002 - RESOURCES EXPENDED Fundraising costs Banner maintenance, brackets, paint etc. 1,148 - Rent of room for banner painting 1,882 - Books and publications 3,514 - T-Shirts - - Charitable expenditure Direct charitable expenditure Tewkesbury Medieval Festival costs 2,592 - Professional fees 1,797 Support costs Printing, postage, internet and sundry 307 - Insurance 203 - Bank charges 126 - Sundry 45 TOTAL RESOURCES EXPENDED 11,614 - NET MOVEMENT IN FUNDS 1,388 - Fund balances at 6 April 2023 40,128 - FUND BALANCES AT 5 April 2024 41,516 - |
Total 2024 £ 7,274 - 360 3,651 862 855 13,002 1,148 1,882 3,514 - 2,592 1,797 307 203 126 45 11,614 1,388 40,128 41,516 |
Total 2023 £ 6,826 647 270 3,250 - 280 |
|---|---|---|
| 11,273 | ||
| 1,424 1,582 1,971 20 2,400 - 28 203 21 - |
||
| 7,649 | ||
| 3,624 36,504 |
||
| 40,128 |
This page is for management purposes only and does not form part of the statutory accounts.